HomeMy WebLinkAbout062823M DRAFT Budget CommitteeJEFFERSON COUNTY BUDGET COMMITTEE DRAFT MINUTES Attendees: Amanda Hamilton Andy Pernsteiner Anji Scalf Apple Martine Brandon Mack Brenda Huntingford Brent Butler Brian Gleason Bridget Gregg Carolyn Gallaway
Cathy Taylor
Chelsea Provonost Chris Goy David Fortino Heidi Eisenhour Greg Brotherton James Kennedy
Jeff Chapman Joe Nole Josh Peters Judy Shepherd Kari Binns
Kate Dean Lauralee Keisel
Leanne Dotson Lori Bailey Lysa Phillis Mark McCauley
Matt Tyler Mindy Walker
Monte Reinders Philip Hunsucker
Renee Talley
Sarah Melancon Sasha Coffey Shannon Burns Sophie Nordstrom Stacie Prada Scott Carpenter Thomas Goodworth Veronica Shaw Willie Bence
Order of Business Meeting called to order at 8:32 by Judy Shepherd Public Comment period – no public comments Additional agenda items? - Judy to address budget training in August, add Audit calendar May 31, 2023 Minutes approved – motion by Heidi, Greg seconds Reports: Expenditure Reports, Brenda et al o General Fund: Halfway through the year, should be at 50% or less, at 43.6% of budget
County Administrator only account over – 52.46%, Likely due to Health Holiday
extension (per Judy) o Other Funds: Halfway through year at 26.98%, REET tech fund over – timing issue
Revenue Reports, Stacie et al
• General Fund at $12,279,851 – 50.1% of the annual budget. The second sheet shows general fund revenue charts showing 2015-2023 detail and percentage of actual full year collections. One thing to note on these charts is that PUD Privilege Tax now arrives two months after paid by PUDs (February or March), where we used to receive it in June or July. That’s why on the second page, there aren’t any PUD Privilege Tax amounts showing with year to date until 2022.
• Other Funds at $18,062,568 – 32.4% of annual budget. Funds are grouped at the top by
fund type, and YTD percentages are provided. The graph on the second page shows the full year and YTD percentage lines.
• General Fund Cash Balance - $9,569,516 at end of month which includes $3,906,731 for the 15% of expenditure reserve. Note that with property taxes due in April, we have one of our two peak balances for the year, and cash amounts cover expenditures until our next tax due date in October. Our 15% recommended reserve is slightly under the 60 day Cash Balance Sufficiency benchmark (16.44%) that the Washington State Auditor’s Financial Intelligence Tool recommends.
• General Sales Tax Receipts - $439,294 General and Optional Sales Tax and $118,264 for Special Purpose this month. Cumulatively, this is 4.2% over YTD budget and 7.8% over 2022 YTD.
• Sales Tax by Sector: Positive percentages are increases over last year to date, negative are decreases. Color shading is white for zero, green for positive and red for negative.
Sales Tax Revenue by Sector Unincorp Jefferson County
City of Port Townsend
All Sales YTD 7% 9%
RETAIL YTD 2% 5%
CONSTRUCTION YTD 15% 30%
ACCOMMODATION & FOOD SERVICES
YTD 55% 26%
• REET Receipts - Fund 302 - $164,482 for the month which is 18% over budget for the month and 14.9% less than what it was this month last year. Year to Date it’s 12% under budget and 33% less than last year. We had six sales over $1 million in unincorporated Jefferson County. This is two fewer than this month last year. Current projection is $219,000 under budget, and it’s a smaller shortfall than earlier in the year.
• Hotel/Motel Lodging Tax – Fund 125 - $59,465 for the month. This is 35% over budget for the month and 92.8% over budget YTD. This is 55.8% more than 2022 YTD. Year-end projection is $600k over budget, but we’ll see how it goes as we get further in the year.
• TAV – 2021-2023 Distribution details by District and by District Type. Receipts in 2023 for Quarters 1 and 2 were $847,126.55, and the beginning reserve was $178,123.80. Distributions year to date total $844,623.49, and the year-end maximum reserve of
$180,626.86 has been met for the year. Budget Trainings and Calendar review:
• 2nd Budget call out on August 1. Trainings are Aug 9 4-5PM, Aug 11 9-10AM. Budgets due Sept 5 to Auditors office. Budget presentations in October.
• Capital request threshold is $5000 for facilities capital projects. If you are not sure how much something is going to cost and it might be close to $5000, submit a request via Capital Outlay Form. Central Services is standing up a Capital Facilities Planning Committee.
• Working to do salary projections out of MUNIS. State Auditors (SAO) Audit starting July 12, to be completed by September 20. Labor Negotiations – agreement with UFCW reached, next steps ratify and board approval. ARPA funds – Last call agreements will be funded by 2nd tranche of ARPA. Still awaiting funds. Last year they came in Oct.
Next Meeting – 7/26/2023, 8:30 AM Motion to Adjourn at 9:16 by Mark, Greg seconds. Minutes submitted by Heidi Eisenhour for Kate Dean, Secretary