HomeMy WebLinkAboutEM NACCHO to establish MRC JEFFERSON COUNTY
BOARD OF COUNTY COMMISSIONERS
AGENDA REQUEST
TO: Board of Commissioners
Mark McCauley, County Administrator
FROM: Willie Bence, Emergency Management Director
DATE: July 3, 2023
SUBJECT: National Association of County and City Health Officials MRC
Readiness Award 23-2809
STATEMENT OF ISSUE:
The Department of Emergency Management is partnering with Public Health to create the County's first
Medical Reserve Corps (MRC)volunteer organization. A key element of our COVID-19 pandemic
response, the MRC consists of retired medical professionals who augment limited medical response
resources during a major disaster. They can also support the broader community through training and
education on a regular basis.
ANALYSIS:
This grant funding provides a small amount of startup revenue for training and equipment as we organize the
MRC and begin to build capability within our cadre of volunteers.
FISCAL IMPACT:
This grant contract provides a total of$5,000 to be used for operational support for the MRC.
RECOMMENDATION:
The BoCC to review and approve this NACCHO Contract 23-2809 in order to help support the creation of
the County's first Medical Reserve Corps (MRC).
REVIEWED BY:
/41°(1 ''
Mark McCa , County Administrator / Date
National Association of County and City Health Officials
AGREEMENT
National Association of County and City Health Officials
1201 (I) Eye Street NW 4th Fl., Washington, DC 20005
Tel. (202)783-5550 Fax. (202)783-1583
CONTRACT# MRC 23 -2809
This Agreement is entered into, effective as of the date of the later signature indicated below
(the "Effective Date"), by and between the National Association of County and City Health
Officials ("NACCHO"), with its principal place of business at 1201 (I) Eye Street NW 4th Fl.,
Washington, DC 20005 and County of Jefferson ("Organization"), with its principal place of
business at 81 Elkins Road, Port Handlock, WA 98339.
WHEREAS, NACCHO has received a grant from the Department of Health and Human
Services' Office of the Assistant Secretary of Preparedness and Response (Grant No. 5 HITEP
200045-03-00, CFDA# 93.008) (the"Grant")to build the capacity of local Medical Reserve Corps
("MRC") units;
WHEREAS, pursuant to the terms of the Grant, NACCHO has agreed, among other things,
to provide support to MRC units and to encourage these units to provide certain information to The
Office of the Assistant Secretary of Preparedness and Response ("ASPR"), Medical Reserve Corps
Program ("MRC Program");
WHEREAS, Organization is either houses or is itself an MRC unit that is registered in
good standing with the MRC Program;
WHEREAS, pursuant to the terms of the Grant, NACCHO desires to provide funding to
Organization in exchange for Organization agreeing, among other things, to undertake the
activities indicated in their capacity building application or oversee such activities and to provide
certain information to the MRC Program;
NOW, THEREFORE, NACCHO and Organization, intending to be legally bound, in
consideration of the promises and mutual covenants and obligations contained herein, hereby agree
as follows:
1. TERM OF AGREEMENT: The term of the Agreement shall begin from the Effective Date and
shall continue until September 29, 2023 (the"Term").
2. PAYMENT FOR SERVICES: In consideration for the completion of services performed by
Organization as set forth in Section 3, NACCHO shall pay Organization a Firm Fixed Price
payment of $5,000.00. The parties agree that payment method shall be made by check, via
postage-paid first-class mail, at the address for the giving of notices as set forth in Section 19 of
this Agreement. Any changes of payment method would require a modification signed by both
parties.
3. ORGANIZATION'S OBLIGATIONS: In consideration for the payment described,
Organization agrees, during the Term of this Agreement, by performing the following criteria
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National Association of County and City Health Officials
AGREEMENT
National Association of County and City Health Officials
1201 (I) Eye Street NW 4th Fl., Washington, DC 20005
Tel.(202)783-5550 Fax. (202)783-1583
below:
a. Has 501c(3) or comparable status or be houses in an organization capable of and willing to
receive federal fund on its behalf.
b. Organization receiving the funds must be registered and active on SAM.gov.
c. Utilizes MRC Operational Readiness Award funds for approved purposes, and as indicated
in their award application.
d. Submission of Deliverable 1 using the template provided by NACCHO and signed contract
by May 8,2023 (Required to receive 100%of payment—See Appendix A)
e. Submission of Deliverable 2 by August 4, 2023 — See Appendix B. If not completed by
August 4,2023, 50%of received payment shall be refunded back to NACCHO.Organization
shall contact NACCHO promptly to notify and start the process of refund.
f. Submission of Deliverable 3 by March 2024—See Appendix C.All awardees will be required
to complete final project survey as part of the funding agreement. Completion is required to
be considered in the next MRC award selection.
4. REVISIONS AND AMENDMENTS: Any revisions or amendments to this Agreement,
including changes of payment method and/or address, must be made in writing and signed by
both parties.
5. ASSIGNMENT: Organization may not assign this Agreement nor delegate any duties herein
without the expressed written approval of NACCHO.
6. INTERFERING CONDITIONS: Organization shall promptly and fully notify NACCHO of any
condition that interferes with, or threatens to interfere with, the successful carrying out of
Organization's duties and responsibilities under this Agreement, or the accomplishment of the
purposes thereof. Such notice shall not relieve Organization of said duties and responsibilities
under this Agreement.
7. PUBLICATION: All Organization publications, including research publications press releases
other publications or documents about research that is funded by ASPR must include the
following two statements: (1) A specific acknowledgment of ASPR grant support, such as:
"Research reported in this [publication/press release] was supported by [name of the program
office(s), or other ASPR offices] the Department of Health and Human Services Office of the
Assistant Secretary for Preparedness and Response under award number [specific ASPR grant
number(s)]."(2)A disclaimer that says: "The content is solely the responsibility of the authors
and does not necessarily represent the official views of the Department of health and Human
Services Office of the Assistant Secretary for Preparedness and Response."
8. RESOLUTION OF DISPUTES: The parties shall use their best, good faith efforts to
cooperatively resolve disputes and problems that arise in connection with this Agreement. Both
parties will make a good faith effort to continue without delay to carry out their respective
responsibilities under the Agreement while attempting to resolve the dispute under this section.
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National Association of County and City Health Officials
AGREEMENT
National Association of County and City Health Officials
1201 (I) Eye Street NW 4th Fl., Washington, DC 20005
Tel. (202)783-5550 Fax. (202)783-1583
If a dispute arises between the parties that cannot be resolved by direct negotiation, the dispute
shall be submitted to a dispute board for a nonbinding determination. Members of the dispute
board shall be the Director or Chief Executive Officer of the Organization, the Executive
Director of NACCHO, and the Senior Staff of NACCHO responsible for this Agreement. The
costs of the dispute board shall be paid by the Organization and NACCHO in relation to the
actual costs incurred by each of the parties. The dispute board shall timely review the facts,
Agreement terms and applicable law and rules,and make its determination. If such efforts fail to
resolve the differences, the disputes will be submitted to arbitration in the District of Columbia
before a single arbitrator in accordance with the then-current rules of the American Arbitration
Association.The arbitration award shall be final and binding upon the parties and judgment may
be entered in any court of competent jurisdiction.
9. TERMINATION: Either party may terminate this Agreement upon at least fifteen (15) days
prior written notice to the other party. NACCHO will pay Organization for services rendered
through the date of termination.
10. ENTIRE AGREEMENT: This Agreement contains all agreements, representations, and
understandings of the parties and supersedes and replaces all previous understandings,
commitments,or agreements,oral or written.
11. PARTIAL INVALIDITY: If any part, term,or provision of this Agreement shall be held void,
illegal, unenforceable, or in conflict with any law, that part, term, or provision shall be restated
to effectuate the parties' intentions, and the validity of the remaining portions or provisions shall
not be affected.
12.GOVERNING LAW: This Agreement shall be governed by and construed in accordance with
the laws of the District of Columbia(without regard to its conflict of law rules).
13.COMPLIANCE WITH FEDERAL LAWS AND REGULATIONS: Organization's use of
funds under this Agreement is subject to the directives of and full compliance with 2 CFR Part
200 (Uniform Administrative Requirements, Costs Principles, and Audit Requirements for
Federal Awards),and 45 CFR Part 75(Uniform Administrative Requirements,Cost Principles,
and Audit Requirements for HHS Awards), and 45 CFR Part 74 (Uniform Administrative
Requirements for Awards and Subawards to Institutions of Higher Education,Hospitals, Other
Nonprofit Organizations and Commercial Organizations). It is the Organization's
responsibility to understand and comply with all requirements set forth therein. The terms and
conditions of this award and other requirements have the following order of precedence if there
is any conflict in what they require: (1) Public Health Service Act, Section 301 (42 U.S.C.
241), "Research and Investigations" Section 319L of the PHS Act "42 U.S.C. 247d-7e),
"Biomedical Advanced Research and Development Authority." (2) Terms and conditions of
the award;(3)CFR Part 75; (4) HHS Grants Policy Statement.
14. DEBARRED OR SUSPENDED ORGANIZATIONS: Pursuant to Executive Order 12549 and
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National Association of County and City Health Officials
AGREEMENT
National Association of County and City Health Officials
1201 (I)Eye Street NW 4th Fl., Washington, DC 20005
Tel. (202)783-5550 Fax. (202)783-1583
Executive Order 12689 entitled "Debarment and Suspension" and 2 CFR 180, Organization
certifies to the best of its knowledge that it is not presently debarred or suspended and will
execute no subcontract with parties listed on the General Services Administration's List of
Parties Excluded from Federal Procurement or Non-procurement Programs.
15. LOBBYING RESTRICTIONS AND DISCLOSURES: Organization must comply with 45
CFR Part 93.
16. SALARY LIMITATION: Pursuant to CDC Additional Requirement—32: Appropriation Act,
General Provisions, cap on Salaries(Division H, Title II, General Provisions, Sec. 202):None
of the funds appropriated in this Agreement shall be used to pay the salary of an individual,
through a grant or other extramural mechanism, at a rate in excess of Executive Level II.Note:
The salary rate limitation does not restrict the salary that an organization may pay an individual
working under an HHS contract or order; it merely limits the portion of that salary that may be
paid with federal
al funds.
17. PROCUREMENT: Organization must comply with procurement standards at 45 CFR Part
75.329 Procurement procedures, which requires the performance and documentation of some
form of cost or price analysis with every procurement action.
18.AUDITING: Organization agrees to permit independent auditors to have access to its books,
records, and financial statements for the purpose of monitoring compliance with this contract.
19.NOTICE: All notices under this Agreement shall be in writing and shall be sent via email and
first-class mail, postage prepaid,to the addresses below. Either party may update its address by
providing written notice to the other party pursuant to the terms of this provision.
FOR NACCHO:
National Association of County and City Health Officials
Attn:NACCHO MRC Team
1201 (I)Eye Street NW 4th Fl.
Washington, DC 20005
Tel. (202)783-5550
Fax(202) 783-1583
Email: mrc@naccho.org
FOR ORGANIZATION:
Legal Address: Check Mailing Address:
County of Jefferson County of Jefferson
Attn.: Willie Bence Attn: David Codier
Director of Emergency Management 81 Elkins Road
81 Elkins Road Port Hadlock, WA 98339
Port Hadlock, WA 98339 Email:dcodier@co.jefferson.wa.us
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National Association of County and City Health Officials
AGREEMENT
National Association of County and City Health Officials
1201 (I)Eye Street NW 4th Fl., Washington, DC 20005
Tel. (202)783-5550 Fax.(202)783-1583
Tel. 1-360-344-9729
Email: wbence@co.jefferson.wa.us
IN WITNESS WHEREOF,the persons signing below warrant that they are duly authorized
to sign for and on behalf of,the respective parties.
AGREED AND ACCEPTED AS ABOVE:
NACCHO: ORGANIZATION:
Authorized Signature: Authorized Signature:
By: By:
Name: Jerome Chester Name: Greg Brotherton
Title: Chief Financial Officer Title: Chair, Board of County Commissioners
EIN: 52-1426663 EIN: 91-6001322
UEI: SRH7DCCTU3G7 UEL• PC7MRLYLNGDS
Date: Date:
Approve( as to rm only:
C June 7, 2023
Philip C.Hunsucker, Date
Chief Civil Deputy Prosecuting Attorney
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CERTIFICATION OF NON-DEBARMENT OR SUSPENSION
In accordance with Executive Order 12549 and Executive Order 12689, entitled Debarment and
Suspension, and any applicable implementing regulations,this certification must be completed by
the Organization:
1. Under penalty of perjury, except as noted below, all persons or firms or any person associated
therewith in the capacity of owner, partner, director, officer, or manager:
a. Are not presently debarred, suspended, proposed for debarment, declared ineligible, or
voluntarily excluded from covered transactions by any federal department or agency.
b. Have not, within the three(3)year period preceding this certification, been convicted of or
had a civil judgment rendered against them for commission of fraud or a criminal offense
in connection with obtaining, attempting to obtain, or performing a public (federal, state,
or local) transaction or contract under a public transaction, violation of Federal or state
antitrust statutes, or commission of embezzlement, theft, forgery, bribery, falsification or
destruction of records, making false statements, or receiving stolen property;
c. Are not presently indicted for or otherwise criminally or civilly charged by a governmental
entity (federal, state, or local) with commission of any of the offenses listed in
subparagraph (l)(b) of this certification; and
d. Have not, within the three (3) year period preceding this certification, had one or more
public transactions (Federal, state, or local) terminated for cause or default.
e. Will not subcontract with parties listed on the General Services Administration's List of
Parties Excluded from Federal Procurement or Non-procurement Programs
2. If such persons or firms later become aware of any information contradicting the statements of
paragraph (1), they will promptly provide that information to NACCHO.
SIGNATURE OF AUTHORIZED CERTIFYING OFFICIAL TITLE
ORGANIZATION DATE SIGNED
County of Jefferson
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APPENDIX A—MRC ORA Invoice & Action Plan
2023 MRC Operational Readiness Awards Deliverable 1
ORA Invoice& Action Plan
Due: May 8, 2023
Unit Administrative Information
MRC Unit Number
MRC Unit Name
MRC Unit Point of Contact
(POC)
POC Email
Total Award Amount
Date Invoice I submitted
Tasks completed Invoice Amount
Invoice&
ORA Action Plan $
Send Check to:
2023 MRC Operational Readiness Award Action Plan
(Refer to your application to complete the following sections)
1. Current State:
Describe the current
readiness capabilities of
the MRC unit. Include how
the MRC unit is currently
integrated into response
plans and opportunities to
support new or evolving
missions. Include the
challenges or strengths to
support the level of
funding requested. Units
requesting the Tier 2
award should be able to
demonstrate their current
capacity to develop/
strengthen response plans
and mission sets.
2. Future State:
Describe the goals of the
project(i.e., building or
strengthening the unit's
operational readiness over
the next 12-36 months)
and what specific steps the
unit will take to achieve
these goals(i.e., the
objectives).
2
2023 MRC Operational Readiness Award Action Plan
(Refer to your application to complete the following sections)
3. Implementation Plan:
List the planned activities
or training events as well
as the timeline for the next
12 months to meet goals.
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APPENDIX B—MRC ORA Interim Project Survey
2023 MRC Operational Readiness Awards Deliverable 2
Overview of Interim Project Survey
Due: August 4,2023
MRC unit leaders will receive a link via email in June 2022 to complete the Interim Project
Survey. For planning purposes, the Interim Project Survey may contain the following sample
questions:
• Has the MRC unit begun the project? Yes/No
o If no, please explain the challenges that have prevented the initiation of the
project.
• Describe progress on the implementation plan.
• Describe progress on measurable outcomes.
• Approximately how many MRC volunteers are expected to contribute to the
implementation of the project and how many are expected to directly benefit from the
project?
• Do you have any success stories, pictures, and/or resources that you would like to share?
• Describe any improvements you would suggest to NACCHO for future award application
cycles.
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APPENDIX C -MRC ORA Final Project Evaluation
2023 MRC Operational Readiness Awards Deliverable 3
Overview of Final Project Evaluation Survey
Due: March 2024
MRC unit leaders will receive a link via email in January 2024 to complete the Final Project
Evaluation Survey. For planning purposes, the Final Project Evaluation Survey may contain the
following sample questions:
• Was your unit able to complete planned award activities? Yes/No
• What activities were supported by the ORA grant?
• Were the ORA activities evaluated? If so, how?
• What were the measurable outcomes and community impact of your award activities?
• Approximately how many MRC volunteers contributed to ORA activities?
• Approximately how many MRC volunteer hours did the ORA activities benefit from?
• Do you feel that the ORA helped improve the capability/capacity of your MRC unit?
• What resources or tools did the unit develop through your project?
• How many and what types of Mission Sets did the unit develop/strengthen?
• What best practices or resources utilized for ORA activities would you recommend to
other MRC units?
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