HomeMy WebLinkAboutHearing re Budget Appropriations Regular Agenda
JEFFERSON COUNTY
BOARD OF COUNTY COMMISSIONERS
AGENDA REQUEST
TO: Board of County Commissioners
FROM: Adiel McKnight, Executive Assistant
DATE: July 17,2023
SUBJECT: HEARING re: Proposed 2023 2"d Quarter Budget Appropriations/Extensions for
Various County Departments; Scheduled for Monday, July 17, 2023 at 9:45 a.m. in the
Commissioners Chambers
STATEMENT OF ISSUE:
Various County Departments have requested increases to their 2023 budget. Per RCW 36.40.140 the Board
of County Commissioners must hold a public hearing regarding the proposed budget changes.
ANALYSIS:
These budget changes are intended to address unanticipated revenues and expenditures of the requesting
departments. The Hearing Notice was published in the Port Townsend Leader on July 5 and 12, 2023.
FISCAL IMPACT:
See attached department fund requests.
RECOMMENDATION:
Hear public testimony and consider approval of a resolution to adopt the 2023 2"d quarter supplemental
budget appropriations on Monday, July 17, 2023 at 9:45 a.m.
REVIEWED BY:
Mark McCauleuounty Administrator Date
STATE OF WASHINGTON
Jefferson County
ORDER: SECOND QUARTER 2023 }
BUDGET APPROPRIATIONS/ }
EXTENSIONS FOR VARIOUS } RESOLUTION NO.
COUNTY DEPARTMENTS }
WHEREAS,the Jefferson County Board of Commissioners did on the P day of July,2023 declare
that a need existed for the listed expenses which are funded by additional sources which were not
anticipated at the time of preparing said budgets; and such sources include unanticipated received from fees,
or grants from the State and Federal government, or proceeds from the sale of bonds,or budgeted but
unexpended monies from the prior budget year; and
WHEREAS, the Jefferson County Board of Commissioners did on the Yd day of July,2023, set a
hearing on said need for the 17d'day of July,2023,at the hour of 9:45 a.m. in the County Commissioners'
Chamber,Courthouse, Port Townsend, Washington; and
WHEREAS, Jefferson County has published notice of this hearing as provided in RC 36.40.100
on July 5 and July 12,2023 in the official newspaper of Jefferson County; and,
WHEREAS,this being the time and place set forth for said hearing and no objection or objection
interposed.
NOW, THEREFORE,IT IS HEREBY ORDERED,by the Board of County Commissioners,that
due to there being sufficient monies available in the other listed funds,that the County Auditor is hereby
directed to extend the budget of the following funds by the amounts listed and per the attached requests:
• I Revenue Expense
Dept Dept Name Description One-time Ongoing One-time Ongoing
010 Assessor Personnel Benefits 88,545
020 Auditor Personnel Benefits 114,274
021 Elections Personnel Benefits 10,865
050 Clerk Personnel Benefits 54,207
059 County Admin Personnel Benefits 75,898
Salaries - HR Analyst(new) 34,060
Personnel Benefits - HR Analyst 7,153
060 Commissioners Personnel Benefits 36,094
061 Board of Equalization Personnel Benefits 3,927
067 Emergency Mgmt Personnel Benefits 18,218
080 District Court Personnel Benefits 85,495
110 Juvenile Services Personnel Benefits 43,211
150 Prosecuting Attorney Overtime 700
Personnel Benefits 100,277
180 Sheriff Captial Outlay-Carports 30,000
Interfund Leases,Vehicles - Repair 49,517
Contracted Medical Services 79,364
240 Superior Court Personnel Benefits 11,127
Office Supplies 5,500
Psych Eval/Exper Services 28,355
Court Commissioner 30,775
Travel 3,120
Interpreter 26,000
Guardian Ad Litem 3,250
Court Appointed Attorney 6,000
245 Thereaputic Court Personnel Benefits 4,307
250 Treasurer Personnel Benefits 33,941
261 Operating Transfer Transfer out to Roads (116,357)
Transfer out to PH Substance Abuse 59,495
Total General Fund 886,105 41,213
Page 2 of 3
• 7FundName
Revenue Expense
Fun Description One-time Ongoing One-time Ongoing
106ilitato Personnel Benefits 942
108 Personnel Benefits 20,975
109oxousees Personnel Benefits 3,041
New Vehicle 31,000
123 Grants Management CDBG-CV1 Amendment 211,519 211,519
127 Public Health Personnel Benefits 285,649
128 Water Quality Personnel Benefits 18,197
143 Community Dev Personnel Benefits 105,646
Professional Svcs -Typel, 11, IV Permits 85,000
Master Planned Resort 30,000
Shoreline User Guide Program 84,333
Flood Control Assistance- FCAA 94,345
Ener ov-Tom Shindler 25,000
Sea Level Rise Prof Svcs 41,695
FCS Group - Fee Study 14,000
Judgement Settlement 84,000
DOE-Shoreland FCAAP - Grant 82,499
DOE-Shoreline User Guide- Grant 3,729
Ecol ogy Sea Level Rise Stud - Grant 22,832
150 Treasurer's O&M Personnel Benefits 2,197
301 Construction & Renov Personnel Benefits 10,008
507 Central Svc-Facilities ISalaries 8,500 67,820
Personnel Benefits 35,000
Total Other Funds 404,579 1,072,047 102,820
Total 2nd Quarter 404,579 - 1,958,152 144,033
APPROVED this 17" day of July,2023.
JEFFERSON COUNTY
SEAL: BOARD OF COMMISSIONERS
ATTEST: Greg Brotherton. Chair
Kate Dean, Member
Carolyn Gallaway, CMC
Clerk of the Board Heidi Eisenhour, Member
Page 3 of 3
i2F.( FIVED
JUN 2 7 2023
Request for Budget Appropriation/Extension and Amendment Reset
I I I I I.Rtit)ti t t)l'NTY
t ' IONF.RS
Department/Fund Name: GENERAL FUND #1 OF 3 ctMNI:
Budget Year: 2023
Quarter: 2
Revenue: A revenue source(i.e.grant, new fee) has been received which was not approved in the annual budget. Therefore, I request an appropriation and
budget extension in the amount reflected below:
One-time On-going
Fund# _Org# Revenue Obj It Description Current Budget Appropriation Appropriation Amended Budget
-- $0.00
$0.00
TOTAL REVENUE: $0.00 $o.0a $o.00L $o.00
FROM: If the revenue source is being transferred from another county fund, identify the information for the fund providing the revenue
Fund# Org# Expenditure ObJ# Description
------ $0.00
Expenditure:After a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses for this year.
Therefore, I request an appropriation and budget extension In the amount reflected below:
OTHER FUNDS(Non General Fund):Is there enough Fund Balance to cover this additional expenditure? rvlYes F1No
One-time On-going
Fund# OB# Expenditure Obj k Description Current Budget Appropriation Ap
propriation Amended Budget
_ 001 AS51424 200000 PERSONNEL BENEFITS _ $ 155,705.00 $8A,545.00 $244.250.00
- --
001 AU51423 200000 PERSONNEL BENEFITS __ _ $114,1A7.00 $ 114,274.00 _ $229,061.00
001 CL51230 200000 PERSONNEL BENEFITS _
001 CA51310 200000 PERSONNEL BENEFITS $87,852.00 $54,207.00 $142,159.00
001 C051160 $119,382.00 $75,898.00 $195,280.00
200000 PERSONNEL BENEFITS $107,285.00 $36,094 00 $143,379.00
001 BE51424 200000 PERSONNEL BENEFITS $4,018.00 $3,927.00 $7.945,00
TOTAL EXPENDITURE: $589,129.00 $372,945.00 $0.0o $962,074.00
TO'. If the expenditure is providing a revenue source to another county fund, identify the receiving fund information.
Fund# Org k Revenue Obj k Description
- - ::::::T-
$000
Reason for budget appropriation:
BOCC MADE DECISION TO COVER MEDICAL PREMIUMS THROUGH THE END OF 2023. THIS WASN'T IN THE ORIGINAL BUDGET
Submitted by(Elected Official/Department Head): Date:
Itl:�('EI�'LD
JUN G 7
t,l ResetRequest for Budget Appropriation/Extension and Amendment IIII LRSON c I�
rr,MMls.tilovr lei
Department/Fund Name: GENERAL FUND 02 OF 3 Budget Year; 2023 _Quarter: _ 2
Revenue: A revenue source(i.e.grant,new fee)has been received which was not approved in the annual budget Therefore, I request an appropriation and
budget extension in the amount reflected below One-time On-going
Fund# Org# Revenue Obj# Description _ Current Budget Appropriation Appropriation Amended Budget
-- 0.00
--
$0.00
$000
_ TOTAL REVENUE: so.001 $0.001 $0.00 $0.00
FROM: If the revenue source is being transferred from another county fund,identity the information for the fund providing the revenue.
Fund# Org# I Expenditure Ob)# Description
$0.00
Expenditure: After a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses for this year.
Therefore,I request an appropriation and budget extension in the amount reflected below-
OTHER FUNDS(Non General Fund):Is there enough Fund Balance to cover this additional expenditure? ayes []No
One-time On-going
Fund# Org# Expenditure Obj# _ Description Current Budget Appropriation Appropriation Amended Budget
001 EM52510 200000 PERSONNEL BENEFITS $42.024.00 $18,218.00 $6Q 242(0
001 DC52330 200000 PERSONNEL BENEFITS $125,521.00 $ 55,495.00 $211,016,00
001 JU52710 200000 PERSONNEL BENEFITS _ $124,689.00 $43,211.00 $167,900.00
001 SC51221 200000 PERSONNEL BENEFITS $ 17,232.00 $11,127.00 $28,359.00
001 TC51222 200000 PERSONNEL BENEFITS
$ 19,000.00 $4.301,00 $23,307.00
001 TR51422 200000 PERSONNEL BENEFITS $90.060.00 $33,941.00 $124,001.00
TOTAL EXPENDITURE: $418,526.00 $ 196,299.00 $0.00 $61a,825'00
TO: If the expenditure is providing a revenue source to another county fund,identify the receiving fund information.
Fund# Org# Revenue Ob # Description
$0.00
Reason for budget appropriation:
BOCC MADE DECISION TO COVER MEDICAL PREMIUMS THROUGH THE END OF 2023, THIS WASN'T IN THE ORIGINAL BUDGET
Submitted by(Elected Official/Department Head): Date:
IZF:(YiIVI•.I�
JUN 2 7 2V3
Request for Budget Appropriation/Extension and Amendment n I I I Rulr: Reset
t ul .i ,
Department/Fund Name: GENERAL FUND #3 OF 3 Budget Year: 2023 t OMMIS.\IONI Kti
_ Quarter: 2
Revenue: A revenue source(i.e. grant,new fee) has been received which was not approved in the annual budget Therefore,I request an appropriation and
budget extension in the amount reflected below:
One-time On-going
Fund# Org# Revenue Obj# Description Current Budget Appropriation-- _ p Appropriation Amended Budget
-- - $000
00
- $0nn
$0.00
R TOTAL EVENUE: $o.00 $O.00 $O.00 $0.00
FROM: If the revenue source is being transferred from another county fund, identify the information for the fund providing the revenue.
Fund N Org# I Expenditure Obj# Description
F-
_$000
Expenditure:After a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses for this year.
Therefore, I request an appropriation and budget extension in the amount reflected below:
OTHER FUNDS(Non General Fund):Is there enough Fund Balance to cover this additional expenditure? Yes []No
One-time On-going
Fund# Org# Expenditure Obj N _ Description Current Budget A ro riation A PP P ppropriation Amended Budget
001 EL51440 200000 PERSONNEL BENEFITS $ 1S,3at1 00 $6,629.00
---- $21,937A0
001 EL51490 200000 PERSONNEL BENEFITS $ 33,546.00 $4,236.00
$17,782.00
001 PA51530 200000 PERSONNEL BENEFITS $230,457.D0 $92,905.00
--- --- --- $323,362.00
001 PA51580 200000 PERSONNEL BENEFITS $ 10,217.00 $7.232.00
$17,44s.ao
- — $0.00
- $0.00
TOTAL EXPENDITURE: $269,528.00 $111,002.001 $0.00 $380,530.00
TO: If the expenditure is providing a revenue source to another county fund, identify the receiving fund information.
Fund# Org N Revenue Ob #f Description
$0.00
Reason for budget appropriation:
BOCC MADE DECISION TO COVER MEDICAL PREMIUMS THROUGH THE END OF 2023. THIS WASN'T IN THE ORIGINAL BUDGET
Submitted by(Elected Official/Department Head): Date:
RrcrlvED
JUN 2 2 Reset
Request for Budget Appropriation/Extension and Amendment III I l.kSun t OUN I",
c ,,.wnnsSlrlNPltx
Department/Fund Name: COUNTY ADMINISTRATOR Budget Year: 2023 Quarter: 3RD
Revenue: A revenue source(i.e.grant,new fee)has been received which was not approved in the annual budget Therefore, I request an appropriation and
budget extension in the amount reflected below: One-time On-going
Fund N Org N Revenue Obi N Description Current Budget Appropriation Appropriation Amended Budget
$D.U0
$0.00
$0.00
TOTAL REVENUE: 0 00 $0.00 $0001 $0.00
FROM: If the revenue source is being transferred from another county fund, identify the information for the fund providing the revenue.
fund N Org N Expenditure Obi If Description
$0.00
Expenditure:After a thorough exarnination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses for this year.
Therefore,I request an appropriation and budget extension in the amount reflected below:
OTHER FUNDS(Non General Fund):Is there enough Fund Balance to cover this additional expenditure? Yes 7No
Onetime On-going
Fund N Org 0 Expenditure Obj N Description Current Bud et Appropriation Appropriation Amended Bud
001 CA51310 101000 HR ANALYST II-SALARIES g WAGES $34,060.00 $34,060.00
200000 HR ANALYST II-PERSONNEL BENEFITS $7,153.00 $7,153.00
$0.00
$0.00
$0.OU
TOTAL EXPENDITURE: $0.00 $0.00 $41.213.00 $41,?1100
TO: If the expenditure is providing a revenue source to another county fund, identify the receiving fund information.
Fund N org N Revenue Ob N Description
$0.00
Reason for budget appropriation:
Provide resources and staffing to address gaps in Jefferson County's Human Resource program due to increased regulations,additional labor management responsibility,employee
relations.
Address HR and County priorities of employee engagement,recruiting and retention,t ng and evelopme 1,andpWaawtionaldevelopmeril. See Attached
Submitted by(Elected Official/Department Head): Date: 3
Request for Budget Appropriation/Extension and Amendment RECEIVEL
COUNTY ADMINISTRATOR JUN •G 2
IEEE EKS;01%t OUNTN
('t W W'SIONFRI
Reason for budget appropriation:
This request to add ar additional Human Resources Analyst comes at a critical time for
Jefferson County. Issues that currently affect human resources and our workplace include
Staffing impacts created by the post-pandemic exodus of employees and people
desiring more=rom their workplaces
Increases in human resources related federal and state laws requiring more
administration and oversight
Inadequate human resources staffing to support the County's approximately 350
employees
I
An additional staff person will allow the County to
Recruit additional staff
Increase employee engagement
Support supervisors,managers and directors in their roles as leaders
Increase training opportunities to develop and upskill current staff
Invest in organizational development
I
i
I
i
RECEIVED Reset
Request for Budget Appropriation/Extension and Amendment
Department/Fund Name Prosecutiny/Homey Office JUN 12 A)' Budget Year: 2023 g Quarter: 01R 2
Revenue: A revenue source(i.e.grant, new fee) has been received w� t ppj apt}rpvAr�ir1 ual budget. Therefore, I request an appropriation and
budget extension In the amount reflected below: t'L One-time On-going
Fund# Org# Revenue Obj# Descriptigo M I iPent Budget Appropriation Appropriation Amended Budget
$Cuo
$coo
$0.00
TOTAL REVENUE: $a.00 $o.ao $0.00 $o.00
FROM: If the revenue source is being transferred from another county fund, identify the information for the fund providing the revenue
Fund If Org# Expenditure Obj# Description
$0.00
Expenditure: After a thorough examination of my current budget it appears that the amount allocated is Insufficient to pay necessary expenses for this year
Therefore, I request an appropriation and budget extension in the amount reflected below:
OTHER FUNDS(Non General Fund): Is there enough Fund Balance to cover this additional expenditure? yes 1-1 No
One-time On-going
Fund# Org# Expenditure Obj# Description Current Buffet Appropriation Appropriation Amended Budget
120 PA51530 100500 Overtime - 16 hrs $700.00 $700.00
PA51530 200000 Benefits $ 140.00 $ 140.00
$0.00
$0.00
$0.00
$0.00
TOTAL EXPENDITURE: $0.00 $840.00 $0.00 $840.00
TO: If the expenditure is providing a revenue source to another county fund, identify the receiving fund information
Fund# Org# I Revenue Obj# Description
$0.00
Reason for budget appropriation:
Updating Revenue and Expenditures for Congressional MRC Grant OTGP 2023 JeCoWS-00009 that was approved by BOCC December 2022. Final numbers were not available fgor the
2023 Budget Amendment.
I
Submitted by(Elected Official/Department Head): Date: /—I-0
SCANNED
Request for Budget Appropriation/Extension and Arnendmenl-
Department/Fund Name: JCSO RE Reset
C r IV E
_ Budget Year. 2023 Quarter: 2
Revenue: A revenue source(i.e.grant,new fee)has been received which was pi,trwrc �1 in the annual budget. Therefore, I request an appropriation and
budget extension in the amount reflected below: One-time On-going
Fund# Org# Revenue Obj# Description �'fr*t Budget Appropriation Appropriation Amended Budget
- - ' ; $0ou
$0.00
_ I $U.U0
TOTAL REVENUE: $0.00 $0.00 _$0,001 $0.00
FROM: If the revenue source is being transferred from another county fund, identify the information for the fund providing the revenue.
Fund# Org# Expenditure Obj# Description
$0.00
Expenditure:After a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses for this year.
Therefore, I request an appropriation and budget extension in the amount reflected below:
OTHER FUNDS(Non General Fund): Is there enough Fund Balance to cover this additional expenditure? Yes 1-1 No
One-time On-going
Fund# Org# Expenditure ObJ# Description Current Budget Appropriation Appropriation Amended Budget
001.180 SH59421 640101 CAPITAL OUTLAY-CARPORTS $0.00 $30.000.00 $30,000.00
001.180 SH52122 420056 INTERFUND RENTS AND LEASES-VEHICLES $426,000.00 $21,761.00 $447,761.00
001,180 SH52170 420056 INTERFUND RENTS AND LEASES-VEHICLES $ 109,320.00 $27,756.00 $137,076-00
001.180 SH52360 410138 CONTRACTED MEDICAL SERVICES $ 166,316.00 $79,364.00 $245,680.00
$0.00
$0.00
TOTAL EXPENDITURE: $701,636.00 $ 158,881.00 $0.00 $860.517.00
TO: If the expenditure is providing a revenue source to another county fund, identify the receiving fund information.
Fund# Org# I Revenue Ob # Description
$0.00
Reason for budget appropriation:
Capital outlay request for 2022/2023 not reflected in budget;additional vehicle expense for unanticipated collision repair;contracted medical services for jail understated in 2023 budget,
adjustment to reflect contractual maximum
Submitted by(Elected Official/Department Head): Date: ,2
"CA NE®
I?I I I I I
�esf
Request for Budget Appropriation/Extension and Amendment ) j 3
Department/Fund Name: SUPERIOR COURT1001/240 Y Budget Year: 2023 Quarter: 2ND
Revenue: A revenue source(i.e.grant, new fee)has been received which was not approved in the annual budget. Therefore, I request an appropriat' rA'a&"°'t tt`
budget extension in the amount reflected below: _ One-time On-going
Fund# Org# Revenue Obj# Description Current Budget Appropriation Appropriation Amended Budget
$0.00
$0.00
$0.00
$nnn
TOTAL REVENUE: $0.001 $0.001 $0.00
FROM: If the revenue source is being transferred from another county fund, identify the information for the fund providing the revenue.
Fund# Org# Expenditure Obi# Description
$0.00
Expenditure: After a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses for this year.
Therefore, I request an appropriation and budget extension in the amount reflected below:
OTHER FUNDS (Non General Fund): Is there enough Fund Balance to cover this additional expenditure? Yes uNo
One-time On-going
Fund# Org# Expenditure Ob'# Description Current Budget Appropriation Appropriation Amended Budget
001 SC51221 310000 OFFICE AND OPERATING SUPPLIES -$2,715.00 $5.500.00 $2,785.00
001 SC51221 410162 PSYCH EVALIEXPERT SERVICES -$3,353.00 $28,355.00 $25,002.00
001 SC51221 410163 COURT COMMISSIONER -$775.D0 $30,775,00 $30,000.00
001 SC51221 430000 TRAVEL -$ 1,301.00 $3,120.00 $ 1.819.00
001 SC51221 410160 INTEPRETER $ 1,841.00 $26,000.00 $27,841.00
001 SC51221 410149 1 GUARDIAN AD LITEM -$455.00 $3,250.00 $2,795.00
TOTAL EXPENDITURE: -$6,7%00 $97,000.00 $0001 $90.242.00
TO: If the expenditure is providing a revenue source to another county fund, identify the receiving fund information.
Fund# Org# Revenue Obi# Description
$0.00
Reason for budget appropriation:
I
See attached memo, re:status and projection
See second appropriation form re:Court Appointed Attorney(6,000.00+97, 000.00=103,000.00 TOTAL REQUEST)
Submitted by (Elected Official/Department Head): Date: (p
SCANNED
IZCcCIVI�_D
eset
Request for Budget Appropriation/Extension and Amendment JUN 13 2,,
Department/Fund Name: SUPERIOR COURT 0011240 2 Z Budget Year. 2023 Quartar14tiOti< 012NbN
Revenue: A revenue source(i.e.grant, new fee)has been received which was not approved in the annual budget. Therefore, I request an appropriation and
budget extension in the amount reflected below: One-time On-going
Fund# Org# Revenue Obi# Description Current Budget Appropriation Appropriation Amended Budget
$0.00
$nnn
TOTAL REVENUE: $0.001 $0.00 $0.001 $0.00
FROM: If the revenue source is being transferred from another county fund, identify the information for the fund providing the revenue.
Fund# Org# 1 Expenditure Obj# Description
$0.00
Expenditure: After a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses for this year.
Therefore, I request an appropriation and budget extension in the amount reflected below:
OTHER FUNDS(Non General Fund): Is there enough Fund Balance to cover this additional expenditure? ❑✓ Yes []No
One-time On-going
Fund# Org# Expenditure Obj# Description Current Budget Appropriation Appropriation Amended Budget
001 SC51592 410167 COURT APPOINTED ATTORNEY $8,270.00 $6,000.00 $ 14,270.00
$0.00
$0.00
$0.00
$0.00
TOTAL EXPENDITURE: $8,270001 $6,000.001 $ 14,270.00
TO: If the expenditure is providing a revenue source to another county fund, identify the receiving fund information.
Fund# Org# Revenue Obj# I Description
$0.00
Reason for budget appropriation:
See attached explanation memo and page one for sub total of$97,000.00
Submitted by (Elected Official/Department Head): Date: /3 3
SCANNED
RECEIVED
I
Budget Projections for Superior Court Through January 2024 13 2t
Current status/deficits/needs through 05/2023 i l_I i I.R SU\(-()(\'I') i
r \11111ti1f7 VfR�
Office Supplies...........request$5,500.00
Office Supplies-will need an additional S4000.00+to cover the deficit and allow for Zoom payme-Its of
2275.00 through the end of year.
Guardian ad Litem............request$3,200.00
Guardian ad Litems/Court visitors fees have increased due to new Guardianship requirements regarding
attorney and Court Visitor appointments,and increased filings In Minor Guardianships.Historically,the
Department of Children,Youth and Families filed dependency cases where the State's budget covers the
cost of attorneys for parents and where youth and Juvenile Service's coordirate volunteer Guardians ad
Litem.So far this year,DCYF has only tiled one dependency petition.The court anticipates needirg to spend
more than it has in recent years based on this change in DCYF policy and charges in the law.
Expert Services......._($28355,00)
Expert Services have increased dramatically and the original budget amount of$42,376.00 lasted only five
months.Defense Attorneys routinely use experts in their defense strategy,there is no indication of this
practice waning.The court risks violating a defendant's constitutional rights by not allowing the expenditure
of these funds,which will end up costing the county more in the end with appellate costs and re-triais.
Travel........................request$3120.00)
We need to ensure we have adequate funds to facilitate visiting judge trades and travel to upcoming
conferences.
Repair and Maintenance...-.03(only intent was to deduct a portion of JAVS Maintenance Agreement($6588.00)-no further
request
Commissioner request$30,775.00)
Judge Mack requires a significantly increased commissioner budget line based on his belief the commissioners are
drastically in need of a pay increase,they nave not historically been paid to participate n trainings or conferences,
and they should be utilized more for the benefit of Jefferson County.Regarding their pay,Judge Mack is increasing
their rate from$75 per hour to$100 per hour.This is still less$25 less than Clallam County pays its pro tem judges,
and only$25 more than it contracts with attorneys to take on public cases(such as miner guardianship cases).
Regarding the use of commissioners,in 2019 the Administrative Office of the Courts evaluated the judicial needs for
Jefferson County to be 1.66 FTE's'(they evaluate judges and commissioners equally in cetermining FTE's).S nce this
analysis we have had a very active Supreme Court that is requiring loads of work for trial courts to engage in
resentencing work based on reevaluation of historical crimes(i.e.State v.Bickel.We have also had a very active
legislature that has completely overnauled the minor guardianship,civil protection order statutes,and
landlord/tenant laws,which all require more work for trial courts without increased funding.
The court is also working through the backlog of cases that need to go to trial but were delayed with Covid.When the
judge is in trial,more commissioner hours are needed.
Court Commissioner line item expense will likely average at least$2000.00 per month through January 2024 We will
N need to request enough to take us to years end.Additionally,I received the final calcula-.ions from one of ou•retiring
n Court Commissioners,for over$5000.00 which will utilize the remaining balance of$4537.00 and leave a deficit of
D 773.00
Z
M 'http$://www.courts,wa,aov/caseload/content/odf/staffing/archive/Superior/2019 Superior courts JNE.odf
With Increase in mediation and pretrial conferences,the Court Commissioners will be working increased hours going
forward,with the goal of resolving Family Law,Guardianship,and Dependency cases siort of trial.
Appointed attorney fees................request-56000.00
With appointments for Protection Order respondents,parties in Guardianship cases and the usual Criminal conflict
appointments,costs have increased-we have at least 7 cases that will be requesting compensation in the near
future.
Interpreter fees request....26,000.00
projection for upcoming jury trial......................... 1,'320.00 per day(3 interpreters)for upward;of 14 days.26,880,00 less
remainder$1.171.68
TOTAL PLANNED APPROPRIATION REQUEST AMOUNT-$102,500.00
L
C
1
G
rT
i G
RECEIVEf)
Request for Budget Appropriation/Extension and Amendment
JUN 2 7 2f1 Reset
11.1 I LN�itlNC0UNT1
Department/Fund Name: General Fund-Operating Transfer Budget Year: 2023 rQUditerrt�l i1" 2
Revenue: A revenue source(i.e. grant,new fee) has been received which was not approved in the annual budget Therefore, I request an appropriation and
budget extension in the amount reflected below
- One-time On-going
Fund# Org# Revenue Obj# Description Current Budget Appropriation Appropriation Amended Budget
— - - --- $0.00
---- - -- - — --- - - $0.00
-- - $0.00
—_ TOTAL REVENUE: $0.00 $0,001 $0.001 $0.00
FROM: If the revenue source is being transferred from another county fund, identify the information for the fund providing the revenue.
Fund# Org# I Expenditure Obj# Description
- $000
Expenditure:After i thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses for this year.
Therefore, I request an appropriation and budget extension to the amount reflected below:
OTHER FUNDS(Non General Fund):Is there enough Fund Balance to cover this additional expenditure? Yes 1-1 No
One-time On-going
Fund# Org# Ex enditure Obj# Description Current Budget Appropriation Appropriation Amended Budget
001 OT59700 597180 TR TO ROADS $240.222.00 $ 116,357.00 $123,865.00
001 OT59700 597320 TR OUT-PH SUBSTANCE ABUSE $0.00 $59,495.00 $59,495.00
EL--
_ --- - $0.00
-- - - - -- $0.00
$0.00
TOTAL EXPENDITURE: $240,222 00 $56,862.00 $0.00 $183,360.00
TO: If the expenditure is providing a revenue source to another county fund,identify the receiving fund information
Fund* Org# I Revenue Obi If Description - --
- $0.00
Reason for budget appropriation:
1 Res 44-21 As funding alk)woa,the BoCC provided guidance to transfer a porlron of PILI to the Roads fund to make up for as much as possible of any amount below$540.222 In 2023.
This year,the Roads fund received$416,357.85 from SRS. This results in a required reduction to the operating transfer from the original budgeted transfer.
2 This should have been included in the original budget as a transfer to PH for taxes collected for subsla a abuse.
Submitted by(Elected Official/Department Head): Lf Date:
L--
RECEIVED
JUN 2 7 7013
III I I itsON( 01 N I 1 Reset
Request for Budget Appropriation/Extension and Amendment I (1'1'iMI \Invl Its
Department/Fund Name: OTHER FUNDS #1 OF 3 Budget Year: 2023 Quarter: 2
Revenue: A revenue source(i.e.grant,new fee) has been received which was not approved in the annual budget Therefore, I request an appropriation and
budget extension in the amount reflected below: One-time On-going
Fund It Org# Revenue Ob)# - _ Description Current Budget Appropriation Appropriation Amended Budget
$000
$000
$0.00
TOTAL REVENUE: _ $0 00 $o 00 $0.00 $0 00
FROM: if the revenue source is bein;transferred from another county Lund, Identify the information for the fund providing the revenue.
Fund#] Org# Expenditure Obi It Description
— -- -- — $0.00
Expenditure:After a,thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses for this year
Therefore, I request an appropriation and budget extension in the amount reflected below:
OTHER FUNDS(Non General Fund): Is there enough Fund Balance to cover this additional expenditure? Yes FINO
One-time On-going
Fund# Org# Expenditure Obj# Description Current Budget Appropriation Appropriation Amended Budget
106 10651230 200000 PERSONNEL BENEFITS $929.00 $942.00
$ 1,8/1.00
108 10855310 200000 PERSONNEL BENEFITS $ 10,549.00 $ 10,007.00 $20,5,%00
108 10857121 200000 PERSONNEL BENEFITS $12,483.00 $10,925.00 $23.408 00
108 10857125 200000 PERSONNEL BENEFITS $ 1,558.00 $43.00 $ 1,601.00
109 10955360 2000001 PERSONNEL BENEFITS $ 18,408 00 $3.041.00 $21.449.00
— i $0.00
TOTAL EXPENDITURE: $43,927.00 $24,958.00 $0.00 $66,885.00
TO: if the expenditure is providing a revenue source to another county fumf, identify the receiving fund information.
Fund# Org# Revenue Obi# Description
$0.00
Reason for budget appropriation:
BOCC MADE DECISION TO COVER MEDICAL PREMIUMS THROUGH THE END OF 2023. THIS WASN'T IN THE ORIGINAL BUDGET
Submitted by(Elected Official/Department Head): Date:
i
L-
af^cr:lvr:r�
JUN 2 7 �0'+
II.I I I R.tiO,\(1,I Reset
Request for Budget Appropriation/Extension and Amendment ( ('��nlnslrtvl r,
Department/Fund Name: OTHER FUNDS #2 OF 3 Budget Year: 2023 Quarter: 2
Revenue: A revenue source(i.e.grant,new fee)has been received which was not approved in the annual budget Therefore,1 request an appropriation and
budget extension In the amount reflected below: _ One-time On-going
Fund N Or N Revenue Ob N Description Current Budget Appropriation AppropriatiLAmlendeddget
0.00
0,00
0.00
TOTALREVENUE: $0.00 $0.00 $0 0.00
FROM: If the revenue source is being transferred from another county fund, identify the information for the fund providing the revenue
Fund N Org NT___
penditure Obj N Description
- - --- -- -- $0.00
Expenditure: After a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses for this year
Therefore,I request an appropriation and budget extension in the amount reflected below:
OTHER FUNDS(Non General Fund): Is there enough Fund Balance to cover this additional expenditure? aYes FNo
—__- One-time On-going
Fund N Org N Expenditure Ob N Description Current Budget Appropriation Appropriation Amended Budget
127 12756200 200000 PERSONNEL BENEFITS $182,361.00 $26,689.00 $209,050.00
127 12756210 200000 PERSONNEL BENEFITS _ $191,201.00 $92 116.00 $283.317.00
127 12756220 200000 PERSONNEL BENEFITS — $239.899.00 $160,215 00 $400,114.00
127 12756800 200000 PERSONNEL BENEFITS $15.052.00 $6,629.00 $21,681.00
128 12855310 — 200000 PERSONNEL BENEFITS $115,560.00 $ 18,197.00 _ $133,757.00
-- $0.00
TOTAL EXPENDITURE: $744,073.00 $303,846.00 _ $0.00 $1,047,919.00
TO: If the expenditure is providing a revenue source to another county fund, identify the receiving fund information.
Fund N Org 91 1 Revenue Obj A Description
- $0.00
Reason for budget appropriation:
BOCC MADE DECISION TO COVER MEDICAL PREMIUMS THROUGH THE END OF 2023. THIS WASN'T IN THE ORIGINAL BUDGET
Submitted by(Elected Official/Department Head): Date:
RECEIVE:()
JUN 2 7
Reset
Request for Budget Appropriation/Extension and Amendment r1:I IFRSoN t ul N I
�))MMISSIONI R`:
Department/Fund Name: OTHER FUNDS #3 OF 3 Budget Year: 2023 Quarter: 2
Revenue: A revenue source(i.e.grant, new fee)has been received which was not approved in the annual budget Therefore I request an appropriation and
budget extension in the amount reflected below: One-time On-going
Fund# Org#_ Revenue Obj# __ Description Current Budget Appropriation Appropriation Amended Budget
------- — _ —--- $0.00
----- -----------
$000
$0.00
$0.00
TOTAL REVENUE: $0.00 $0.00 $0.00 $0.00
FROM: If the revenue source is being transferred from another county fund, identify the information for the fund providing the revenue.
Fund# Org# Expenditure Obj# Description
Expenditure:After a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses for this year.
Therefore, I request an appropriation and budget extension in the amount reflected below:
OTHER FUNDS(Non General Fund): Is there enough Fund Balance to cover this additional expenditure? ❑✓ Yes 11No
One-time On-going
Fund# Org# Expenditure Obj N Description Current Budget Appropriation Appropriation Amended Budget
143 14355850 200000 PERSONNEL BENEFITS $34,302.00 $29,886.00 $64,188.00
143 14355862 200000 PERSONNEL BENEFITS $ 143,534.00 $29,199 00 _ $113,333.00
143 14355865 200000 PERSONNEL BENEFITS $21.534.00 $18,771.00 $40.306.00
143 14355870 200000 PERSONNEL BENEFITS $59,613.00 $27,190.00 $66,803.00
150 15051422 2000001 PERSONNEL BENEFITS
$3,814.00 $2,197,00 $6.011.00
301 30159418 200000 PERSONNEL BENEFITS $ 13,832.00 $ 10,008.00
$z3,eao 00
TOTAL EXPENDITURE: $276,629.00 $ 117,851.00 $0.00 $394,480.00
TO: If the expenditure is providing a revenue source to another county fund, identify the receiving fund information.
Fund# Ora# Revenue Ob # Description
$0.00
Reason for budget appropriation:
BOCC MADE DECISION TO COVER MEDICAL PREMIUMS THROUGH THE END OF 2023. THIS WASN'T IN THE ORIGINAL BUDGET
Submitted by(Elected Official/Department Head): Date:
I
Rr:�rivrn
JUN G 0 ?023 Reset
Request for Budget Appropriation/Extension and Amendment
Department/Fund Name: WSU Jefferson County Extension Q
Budget Year: 2023 ua ft t vt I",
8 uarti : VTR 2
Revenue: A revenue source(i.e.grant,new fee)has been received which was not approved in the annual budget. Therefore, I request an appropriation and
budget extension in the amount reflected below: One-time On-going
Fund a Org a Revenue Obj p Description Current Budget Appropriation Appropriation Amended Budget
$0.00
$0.00
$0.00
$0.00
TOTAL REVENUE: $0.001 $0.001 $0.001 $0.00
FROM: If the revenue source is being transferred from another county fund, identify the information for the fund providing the revenue.
Fund a Org a Expenditure Obj a Description
$0.00
Expenditure:After a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses for this year.
Therefore,I request an appropriation and budget extension in the amount reflected below:
OTHER FUNDS(Non General Fund): Is there enough Fund Balance to cover this additional expenditure? F./]Yes nNo
One-time On-going
Fund a Org a Expenditure ON a Desallption Currant Bu&a Apprapdatim Approp,ledo. Amended Sufte
109 10955360 480119 Noxious Weeds-New Truck $2.000.00 $31,000.00
$33,000.00
$0.00
$0.00
$0.00
$0.00
$0.00
TOTAL EXPENDITURE: $2,000.00 $31,000.00 $0.00 $33,000.00
TO: If the expenditure is providing a revenue source to another county fund,identify the receiving fund information.
Fund a Ors a Revenue ON a Deuriptlon
$0.00
Reason for budget appropriation:
The Noxious Weed Control Board is looking to appropriate funds from its reserve fund to buy a new truck with a canopy for the program.
Submitted by(Elected Official/Department Head): Date: 6/20/2023 Q
RECF11ED
JUN G 0 202?
119-1 LKsuh Uu\n
SON (OmmisSIMFR-�
Memo:
Noxious Weed Request for the Appropriation of Funds to Purchase a New Vehicle
In 2018,the Jefferson County Noxious Weed Control Board(JCNWCB)purchasec a Ford Taurus from the
County surplus.Today,it has some impending repairs that could come close to t-ie cost of the car five
years ago. After exploring the different options for vehicles with Lou Johnson,the Fleet Manager,the
Noxious Weed Program would like to appropriate$31,000 from the 109 fund reserves to cover the cost
of a new truck(likely a Ford Maverick)and aluminum canopy.This investment would utilize about 14%
of our reserve funds.
A truck would better serve the mission of the Weed Board:employees could safely carry herbicide and
all the necessary equipment outside of the passenger cab;a portable eyewash station could be mounted
in the truck for field work;it can accommodate more bags of pulled weeds thus reducing the number of
trips to the solid waste facility;and allow employees to safely navigate the PUD corridor,gravel roads
and driveways throughout the county.
Sophie DeGroot
Noxious Weed Coordinator
360-316-9332
sdegroot@co.jefferson.wa.us
0
UJI
Z
Z
Q
U
RECEIVI-'[)
Reset�
Request for Budget Appropriation/Extension and Amendment JUN 2 7 J(1
Department/Fund Name: GRANTS MANAGEMENT I I I I I(,,( . )I Il
eudgetYear. 2023 c II�i�lt+iflvrlt� 2
Revenue: A revenue source(i.e.grant, new fee) has been received which was not approved in the annual budget. Therefore,I request an appropriation and
budget extension in the amount reflected below: One-time On-going
Fund If Org g Revenue Obj A Desulptlon Current Budget Appropriation Appropriation ion Amended Budget
123 12333314 333019 CDBG-CV 1 GRANT $0.00 $211.519.00 $211.519.00
$0.00
$0'U0
$0.00
TOTAL REVENUE: $0.00 $211.519.00 $0,00 $211,.519.00
FROM: If the revenue source is being transferred from another county fund,identify the information for the fund providing the revenue.
Fund B O M 1 Fx endlture Obj B Description
$0.00
Expenditure:After a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses for this year.
Therefore,I request an appropriation and budget extension In the amount reflected below:
OTHER FUNDS(Non General Fund):Is there enough Fund Balance to cover this additional expenditure? 2yes E]No
One-time On-going
Fund It Org 0 Expenditure Obil N Description Current Budget Approprisdon A riation Amended Bu
dW
123 12355720 410868 COBG-CV1 TO OLYCAP,SUBRECIPIENT $0.00 $211,519.00 $211,519.00
$0.00
$0.00
$0.00
$0.00
$0.00
TOTAL EXPENDITURE: $0.00 $211,519.00 $0.00 $211,519.00
TO: If the expenditure is providing a revenue source to another county fund,identify the receiving fund information.
FwW N O g B Revenue Ob B Description
$o.00
Reason for budget appropriation:
An additional amendment to the CDBG-CV1 DOC Grant beginning in 2020 for COVID response has experienced several amendments.
There has been two amendments in 2023: 1)increase grant amount$100,000 for a total grant award of$321,548;2)due to unused funds,the explration date of the grant was extended to
12/31/2023. The OlyCAP Subreciplent Agreement will be amended in July,2023 10 reflect the new ending date.
Submitted by(Elected Official/Department Head): Date: 7
Itr_(�f=lvrll
MIN 2 2 2n?'{ Reset
Request for Budget Appropriation/Extension and Amendment ,
n 1�uuartearteI
Department/Fund Name: COMMUNITY DEVELOPMENT �'�/ Budget Year: 2023 ' Ltr. 2
Revenue: A revenue source(i.e. grant,new fee)has been received which was not approved in the annual budget. Therefore,I request an appropriation and
budget extension in the amount reflected below: One-time On-going
Fund fU Ors# Revenue Cbj N Description Current Budget Appropriation Appropriation ArnandW1111116fte
143 14336940 369400 JUDGMENT,SETTLEMENT $0.00 $84,000.00 $84,000.00
143 14333409 334057 DOE-SHORELAND FCAAP $90,246.00 $82.499.00 $172,745.00
143 1433409 334067 DOE-SHORELINE USER GUIDE $15,090.00 $3.729.00 $18,819.00
143 1433409 334D85 ECOLOGY SEA LEVEL RISE 61 UUY $44,648.00 $22,832.00 $67,480.00
TOTAL REVENUE: $149.984 00 $193,060.00 $0.00 $343,044.00
FROM: If the revenue source is being transferred from another county fund, identify the information for the fund providingthe revenue.
Fund iM 0 q Etcpendit m 0b N Diaafptbn
$000
Expenditure:After a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses for this year.
Therefore, I request an appropriation and budget extension in the amount reflected below:
OTHER FUNDS(Non General Fund): Is there enough Fund Balance to cover this additional expenditure? Dyes �Nu
One-time On-going
Fund ff 0% Wenditufs Ob R 0 Current Budget Appropriation Appropriation Amended Budget
143 14355662 440143 PROFESSIONAL SVS TYPE I PERMITS $0.00 $70.000.00 $70,000.00
143 14355862 440143 PROFESSIONAL SVS TYPE II,11,IV PERMITS $0.00 $15,000.00 $15,000.00
143 14355862 440143 MASTER PLANNED RESORT INSP.AND PLAN REV $O.OD $30,000.00 $30,000.00
143 14365870 410421 SHORELINE MASTER PROGRAM USER GUIDE $0.00 $84,333.00 $84,333.00
143 14355862 410866 FLOOD CONTROL ASSISTANCE ACCOUNT $78,400.00 $94,345.00 $172,745.00
143 14355870 410177 TOM SHINDLER-ENERGOVITYLER TECH $ 1,000.00 $25,000.00 $26,000.00
TOTAL EXPENDITURE: $79,400-00 $318,678.uu $0.00 $398,078.00
TO: If the expenditure is providing a revenue source to another county fund,identify the receiving fund information.
Fund 0 Org UU R0W~Ob 0 Dia,Wn
$0.00
Reason for budget appropriation:
ADJUSTING BUDGET TO GRANT TOTALS AND PLANNING FOR UPCOMING CONSULTANT FEES
r
Submitted by(Elected Official/Department Head): t, Date: , )I 3
RECfltl l�
JUN 2 2 Reset
Request for Budget Appropriation/Extension and Amendment
Department/Fund Name: COMMUNITY DEVELOPMENT ?j Budget Year: 202, r,;N1Qpa, e{ ,
Revenue: A revenue source(i.e.grant,new fee)has been received which was not approved in the annual budget. Therefore, I request an appropriation and
budget extension in the amount reflected below: One-time On-going
Fund N Ors N Revenue Ob}N Description Current Budget Appropriation Appropriation Amended Budget
$000
�— $0.00
$0.00
TOTAL REVENUE: $c 00 $O GO $0.00 $0.00
FROM: If the revenue source is being transferred from another county fund, identify the information for the fund providing the revenue
Fund N Org N Expenditure Obj N I Description
$0.00
Expenditure:After a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses for this year
Therefore,I request an appropriation and budget extension in the amount reflected below:
OTHER FUNDS(Non General Fund):Is there enough Fund Balance to cover this additional expenditure? Yes allo
One-time On-going
Fund N Ora N Expenditure Obj N Description Current Budget Appropriation Appropriation Amended Budget
143 14355862 41OB67 PROF SERVICES SEA LEVEL RISE GRANT $25.785.00 $41,695.00 $67.480,00
143 14355870 410000 FCS GROUP PROFESSIONAL.SVS $4,000.00 $14.000.00 $ 18 000,00
$0.00
$0.00
$0.00
$0.00
TOTAL EXPENDITURE: $29,785.00 $55,695,001 $0.00 $85.480 00
TO: If the expenditure is providing a revenue source to another county fund, identify the receiving fund information
Fund N Ora N Revenue Obj N Daedption
$O Oo
Reason for budget appropriation:
Submitted by(Elected Official/Department Head): Date:
t.J
RECEWED
Request for Budget Appropriation/Extension and Amendment JUN L 0 202Aeset
i1 I I Lk1UNl()IININ
Department/Fund Name: Central Services-Facilities Fund#5U1 Budget Year: 2023 Q6A4P11S\IW4l KS�
Revenue: A revenue source (i.e.grant,new fee)has been received which was not approved in the annual budget. Therefore, I request an appropriation and
budget extension in the amount reflected below: One-time On-going
Fund# Org# Revenue Obj# Description Current Budget g Appropriation Appropriation Amended Budget
- — - - $0.00
-- -- -- - - $0.00
�- $000
TOTAL REVENUE: $0.00 $0.00 S o.00 $0.00
FROM: If the revenue source is being transferred from another county fund, identify the information for the fund providing the revenue.
1!tl
Org# Expenditure Obj# Description
$0.00
Expenditure:After a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses for this year
Therefore,I request an appropriation and budget extension in the amount reflected below:
OTHFR FUNDS(Nan General Fund): Is there enough Fund Balance to cover this additional expenditure? Yes 1-1 No
_ One-time On-going
Fund# Org# Expenditure Obj# Description Current Budget Appropriation Appropriation Amended Budget
507 50751830 101000 Salaries $523,230.00 $8,500.00 $67,820.00 $599,550.00
507 50751830 200000 Benefits $ 175,352.00 $35.000.00 $210,352.00
_ $0,00
$0.00
$0.00
$0.00
TOTAL EXPENDITURE: $698,582 00 $8,500.00 $ 102,1320.00 $809,902A0
TO: If the expenditure is providing a revenue source to another county fund, identify the receiving fund information.
Fund# Org# I Revenue Obi# Description
---— - -- - - $0.00
Reason for budget appropriation:
Facilities Maintenance position approved It fte)and relro for lead pay status from 2018-2023
Submitted by(Elected Official/Department Head): o Date: 1 / (1 Z
1,4tl3
I