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Home My WebLink About29 23 STATE OF WASHINGTON Jefferson County ORDER: SECOND QUARTER 2023 } BUDGET APPROPRIATIONS/ EXTENSIONS FOR VARIOUS } RESOLUTION NO. 2 9 2 3 COUNTY DEPARTMENTS } WHEREAS,the Jefferson County Board of Commissioners did on the 3`d day of July, 2023 declare that a need existed for the listed expenses which are funded by additional sources which were not N anticipated at the time of preparing said budgets; and such sources include unanticipated received from fees, or grants from the State and Federal government, or proceeds from the sale of bonds,or budgeted but unexpended monies from the prior budget year; and WHEREAS, the Jefferson County Board of Commissioners did on the 3rd day of July,2023, set a hearing on said need for the 17th day of July,2023, at the hour of 9:45 a.m. in the County Commissioners' Chamber, Courthouse, Port Townsend, Washington; and WHEREAS, Jefferson County has published notice of this hearing as provided in RCW 36.40.100 on July 5 and July 12,2023 in the official newspaper of Jefferson County; and, WHEREAS,this being the time and place set forth for said hearing and no objection or objection interposed. NOW, THEREFORE,IT IS HEREBY ORDERED,by the Board of County Commissioners,that due to there being sufficient monies available in the other listed funds,that the County Auditor is hereby directed to extend the budget of the following funds by the amounts listed and per the attached requests: General Fund- 001 Revenue Expense Dept Dept Name Description One-time Ongoing One-time Ongoing _ 010 Assessor Personnel Benefits 88,545 020 Auditor Personnel Benefits 114,274 021 Elections Personnel Benefits 10,865 050 Clerk Personnel Benefits 54,207 059 County Admin Personnel Benefits 75,898 r _ Salaries - HR Analyst(new) 34,060 Personnel Benefits - HR Analyst 7,153 060 Commissioners Personnel Benefits 36,094 T 061 Board of Equalization Personnel Benefits 3,927 067 Emergency Mgmt Personnel Benefits 18,218 080 District Court Personnel Benefits 85,495 110 Juvenile Services Personnel Benefits 43,211 150 Prosecuting Attorney Overtime 700 Personnel Benefits 100,277 180 Sheriff Captial Outlay-Carports 30,000 Interfund Leases,Vehicles - Repair 49,517 Contracted Medical Services 79,364 240 Superior Court Personnel Benefits 11,127 Office Supplies 5,500 Psych Eval/Exper Services 28,355 Court Commissioner 30,775 Travel 3,120 Interpreter 26,000 Guardian Ad Litem 3,250 Court Appointed Attorney 6,000 245 Thereaputic Court Personnel Benefits 4,307 250 Treasurer Personnel Benefits 33,941 261 Operating Transfer Transfer out to Roads (116,357) Transfer out to PH Substance Abuse 59,495 Total General Fund 886,105 41,213 Page 2 of 3 Other Funds Revenue Expense Fund Fund Name Description One-time Ongoing One-time Ongoing r 106 Courthouse Facilitato Personnel Benefits 942 r 108 WSU Coop Ext Personnel Benefits 20,975 r109 Noxious Weeds Personnel Benefits 3,041 New Vehicle 50,000 r 123 Grants Management CDBG-CV1 Amendment 211,519 211,519 127 Public Health Personnel Benefits 285,649 128 Water Quality Personnel Benefits 18,197 143 Community Dev Personnel Benefits 105,646 Professional Svcs -Type I, II, IV Permits 85,000 Master Planned Resort 30,000 Shoreline User Guide Program 84,333 Flood Control Assistance- FCAA 94,345 Energov-Tom Shindler 25,000 Sea Level Rise Prof Svcs 41,695 FCS Group - Fee Study 14,000 Settlement- Pleasant Harbor 84,000 DOE-Shoreland FCAAP-Grant 82,499 DOE-Shoreline User Guide-Grant 3,729 Ecology Sea Level Rise Study-Grant 22,832 150 Treasurer's O&M Personnel Benefits 2,197 r 301 Construction & Renov Personnel Benefits 10,008 r507 Central Svc-Facilities Salaries 8,500 67,820 Personnel Benefits 35,000 Total Other Funds 404,579 - 1,091,047 102,820 Total 2nd Quarter Appropriations 404,579 - 1,977,152 144,033 APPROVED this 17th day of July,2023. ,•�`�FERSOiy'c% JEFFERSON COUNTY SEAL: 4(' •4Miss;• ••VS BOA COMMISSIONERS ATTEST: r.-�' N �' s Greg Br erton, Chair 1 G ,,, C�/ �� at Dean, Member Carolync,,„ llaway, CMC /�\ -_, v Clerk of the Board eidi Eisenhour, Member Page 3 of 3 R[C I IVED JUN 27 2023 Reset Request for Budget Appropriation/Extension and Amendment ,, , i , Rsi)N( „1 N 1 v uNimitiYoNi its Department/Fund Name: GENERAL FUND #1 OF 3 Budget Year: 2023 Quarter: 2 Revenue: A revenue source(i.e.grant,new fee)has been received which was not approved in the annual budget. Therefore,I request an appropriation and budget extension in the amount reflected below: One-time On-going Fund# Org# Revenue Obi!t Description Current Budget Appropriation Appropriation Amended Budget $0.00 $0.00 $0.00 1 $0.00 TOTAL REVENUE: $0.00 $0.00 $0.00 $0.00 FROM: If the revenue source is being transferred from another county fund,identify the information for the fund providing the revenue. Fund# Org It I Expenditure Ob)M Description 1 $0.00 Expenditure:After a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses for this year. Therefore,I request an appropriation and budget extension in the amount reflected below: OTHER FUNDS(Non General Fund):Is there enough Fund Balance to cover this additional expenditure? (/lYes nNo One-time On-going Fund if Org* Expenditure Obj# Description Current Budget Appropriation Appropriation Amended Budget 001 AS51424 200000 PERSONNEL BENEFITS $155,705.00 $88,545.00 $244,250.00 001 AU51423 200000 PERSONNEL BENEFITS $114,787.00 $114,274.00 $229,061.00 001 CL51230 _ 200000—PERSONNEL BENEFITS $87,952.00 $54,207.00 $142,159.00 001 CA51310_ 200000 PERSONNEL BENEFITS $119,382.00 $75,898.00' $195,280.00 001 C051160 200000 PERSONNEL BENEFITS $107,285.00 $36,094.00 $143,379.00 001 BE51424 , 200000 PERSONNEL BENEFITS $4,018.00 $3,927.00 $7,945.001 TOTAL EXPENDITURE: $589,129.00 $372,945.00 $0.00 $962,074.00 TO: If the expenditure is providing a revenue source to another county fund,Identify the receiving fund information. Fund* Org N Revenue Obi N Description $0.0o Reason for budget appropriation: BOCC MADE DECISION TO COVER MEDICAL PREMIUMS THROUGH THE END OF 2023. THIS WASN'T IN THE ORIGINAL BUDGET Submitted by(Elected Official/Department Head): <� )' Date: 029_ L_ I<F( f l\ i 1 JUN27 Request for Budget Appropriation/Extension and Amendment I l l Rs()., Reset A11„N,Vl k.. Department/Fund Name: GENERAL FUND #2 OF 3 Budget Year; 2023 Quarter: 2 Revenue: A revenue source(i.e.grant,new fee)has been received which was not approved in the annual budget. Therefore, I request an appropriation and budget extension in the amount reflected below! One-time On-going Fund# Org# Revenue Ob)# Description Current Budget Appropriation Appropriation Amended Budget — $0.00 -- _ $0.00 $0.00 $0.00 TOTAL REVENUE: $0.00 $0.00 $0.00 $0.00 FROM: If the revenue source is being transferred from another county fund,identify the information for the fund providing the revenue. Fund# Org# lExpenditure Ob)* Description - -- $0.00 Expenditure: After a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses for this year. Therefore,I request an appropriation and budget extension in the amount reflected below: OTHER FUNDS(Non General Fund):Is there enough Fund Balance to cover this additional expenditure? nYes nNo One-time On-going Fund$ Org# Expenditure Ob)# Description Current Budget Appropriation Appropriation Amended Budget 001 EM52510 200000 PERSONNEL BENEFITS $42,024.00 $18,218.00 $60.242,00 001 DC52330 200000 PERSONNEL BENEFITS $125,521.00 $85,495.00 $211,016.00 001 JU52710 200000 PERSONNEL BENEFITS $124,689.00 $43,211.00 $167,900.00 001 SC51221 200000 PERSONNEL BENEFITS $17,232.00 $11,127.00 $28,359.00 001 TC51222 200000 PERSONNEL BENEFITS $19,000.00 $4,307,00 $23,307.00 001 TR51422 200000 PERSONNEL BENEFITS $90,060.00 $33,941.00 $124,001.00 TOTAL EXPENDITURE: $418,526.00 $196,299.00 $0.00 $614,825.00 TO: If the expenditure is providing a revenue source to another county fund,identify the receiving fund information. Fund I Org I Revenue Ob)0 Description $0.00 Reason for budget appropriation: BOCC MADE DECISION TO COVER MEDICAL PREMIUMS THROUGH THE END OF 2023. THIS WASN'T IN THE ORIGINAL BUDGET Submitted by(Elected Official/Department Head): Date: Itf:( I IVI-D .JUN 2 7 Z0?3 Request for Budget Appropriation/Extension and Amendment Reset 11 1 1 I RtiON( Ol :r4 t OMMISVION:1<ti Department/Fund Name: GENERAL FUND #3 OF 3 _ Budget Year: 2023 Quarter: 2 Revenue: A revenue source(i.e.grant,new fee) has been received which was not approved in the annual budget. Therefore,I request an appropriation and budget extension in the amount reflected below: One-time On-going Fund# Org It Revenue ObJ# Description Current Budget Appropriation p Appropriation Amended Budget $0.00 $0.00 $00n $0.00 TOTAL REVENUE: $0.00 $0.00 $o.00 $0.00 FROM: If the revenue source is being transferred from another county fund, identify the information for the fund providing the revenue. Fund N Org# !Expenditure ObJ# Description 1 L — $o.00 Expenditure:After a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses for this year. Therefore, I request an appropriation and budget extension in the amount reflected below: OTHER FUNDS(Non General Fund):Is there enough Fund Balance to cover this additional expenditure? ,/,Yes nNo One-time On-going Fund# Org# Expenditure ObJ# Description Current Budget Appropriation Appropriation Amended Budget 001 EL51440 200000 PERSONNEL BENEFITS $15,308.00 $6,629.00 $21,937.00 001 EL51490 200000 PERSONNEL BENEFITS $13,548.00 $4,236.00 $17,782.00 001 PA51530 200000 PERSONNEL BENEFITS $230,457.00 $92,905.00 $323,362.00 001 PA51580 200000 PERSONNEL BENEFITS $ 10,217.00 $7,232.00 $17,449.00 $0.00 $0.00 TOTAL EXPENDITURE: $269,528.00 $111,002.00 $0.00 $380,530.00 TO: If the expenditure is providing a revenue source to another county fund, identify the receiving fund information. Fund* Org N r Revenue ON# Description $0.00 Reason for budget appropriation: BOCC MADE DECISION TO COVER MEDICAL PREMIUMS THROUGH THE END OF 2023. THIS WASN'T IN THE ORIGINAL BUDGET. Submitted by(Elected Official/Department Head): 1 Date: % / R1-( 11v1 D Reset Request for Budget Appropriation/Extension and Amendment I I I I Ec,o ul N 1 «)A1AIIwoNi I A Department/Fund Name: COUNTY ADMINISTRATOR Budget Year: 2023 Quarter: 3RD Revenue: A revenue source(Le.grant,new fee)has been received which was not approved in the annual budget. Therefore,I request an appropriation and budget extension in the amount reflected below: One-time On-going Fund N Org* Revenue Obi N Description Current Budget Appropriation Appropriation Amended Budget $U.00 -- — — — $0.00 $0.00 TOTAL REVENUE: $0.00 $0.00 $o.00 $0.00 FROM: If the revenue source is being transferred from another county fund, identity the information for the fund providing the revenue. Fund I Org N I Expenditure Obi N r Description $0.a0 Expenditure:After a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses for this year. Therefore,I request an appropriation and budget extension in the amount reflected below: OTHER FUNDS(Non General Fund): Is there enough Fund Balance to cover this additional expenditure? nYes nNo One-time On-going Fund N Org N Expenditure OW N Description Current Budget Appropriation Appropriation Amended Budget 001 CA51310 101000 HR ANALYST II-SALARIES&WAGES $34,060.00 $34,0,50.00 200000 HR ANALYST II-PERSONNEL BENEFITS $7,153.00 $7,153.00 $0.00 $0.00 $0.00 $0.00 TOTAL EXPENDITURE: $0.00 $0.00 $41,213.00 $41,213.00 TO: If the expenditure is providing a revenue source to another county fund,identify the receiving fund information. Fund N Org N Revenue ObJ N , Description $0.00 Reason for budget appropriation: Provide resources and staffing to address gaps in Jefferson County's Human Resource program due to increased regulations,additional labor management responsibility,employee relations. Address HR and County priorities of employee engagement,recruiting and retention,t ng and evelopme 1,and a tional development. See Attached 1 II Submitted by(Elected Official/Department Head): Date: 7,7,,, /,,2. 3 Request for Budget Appropriation/Extension and Amendment RECEIVE[ COUNTY ADMINISTRATOR JUN Z 2 IHI I RSunl,u CI,RI'11"1111 N'I I: Reason for budget appropriation: This request to add ar additional Human Resources Analyst comes at a critical time for Jefferson County. Issues that currently affect human resources and our workplace include • Staffing impacts created by the post-pandemic exodus of employees and people desiring more-rom their workplaces • Increases in human resources related federal and state laws requiring more administration and oversight • Inadequate human resources staffing to support the County's approximately 350 employees An additional staff person will allow the County to • Recruit additional staff • Increase employee engagement • Support supervisors,managers and directors in their roles as leaders • Increase training opportunities to develop and upskill current staff • Invest in organizational development RECEIVED Reset Request for Budget Appropriation/Extension and Amendment Department/Fund Name Prosecuting Attorney Office JUN 1 2 20?' Budget Year: 2023 Quarter: QTR 2 Revenue: A revenue source i.e.grant, new fee) has been received w pp aARlI rpv q ual budget. Therefore, I request an appropriation and budget extension in the amount reflected below: ' r rS '`-1`'J (J" One-time On-going Fund# Org It Revenue Obj# Descripti M M tS S!Q N plant Budget Appropriation Appropriation Amended Budget $0.00 $0.00 $0.00 • $0.00 - TOTAL REVENUE: $0.00 $0.00 $0.00 $0.00 FROM: If the revenue source is being transferred from another county fund,identify the information for the fund providing the revenue. Fund# Org# rExpenditure Obj St Description 1 $0.00 Expenditure: After a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses for this year. Therefore, I request an appropriation and budget extension in the amount reflected below: OTHER FUNDS(Non General Fund): Is there enough Fund Balance to cover this additional expenditure? Yes ,No One-time On-going Fund St Org# Expenditure Obj# Description Current Budget Appropriation Appropriation Amended Budget 120 PA51530 100500 Overtime- 16 hrs _ $700.00 $700.00 PA51530 200000 Benefits $140.00 $140.00 _ $0.00 $0.00 $0.00 $0.00 TOTAL EXPENDITURE: $0.00 $840.00 $0.00 $840.00 TO: If the expenditure is providing a revenue source to another county fund,identify the receiving fund information. Fund# Org# Revenue Ob4 U Description $0.00 Reason for budget appropriation: Updating Revenue and Expenditures for Congressional MRC Grant OTGP 2023 JeCoWS-00009 that was approved by BOCC December 2022. Final numbers were not available fgor the 2023 Budget Amendment. — Submitted by(Elected Official/Department Head): '� ' Date: /-1 _�,,r,2;ZZft) i C SCANNED Reset Request for Budget Appropriation/Extension and Amendment_rC r'v E D Department/Fund Name: JCSO Budget Year: 2023 Quarter: 2 Revenue: A revenue source(i.e.grant,new fee)has been received which waft JI ngtr�prcre51 in the annual budget. Therefore,I request an appropriation and budget extension in the amount reflected below: One-time On-going Fund# Org# Revenue Obj# Description ,.. nQL 'P ,t Budget Appropriation Appropriation Amended Budget J EMI(C !d� SIOI�FFiS $000 $0.00 $0.00 $U.uu TOTAL REVENUE: $0.00 $0.00 $0.00 $0.00 FROM: If the revenue source is being transferred from another county fund, identify the information for the fund providing the revenue. Fund# Org# Expenditure Obj# I Description $o.00_ Expenditure:After a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses for this year. Therefore, I request an appropriation and budget extension in the amount reflected below: OTHER FUNDS(Non General Fund):Is there enough Fund Balance to cover this additional expenditure? nYes No One-time On-going Fund# _ Org# Expenditure Obj# Description Current Budget Appropriation Appropriation Amended Budget 001.180 SH59421 640101 CAPITAL OUTLAY-CARPORTS $0.00 $30,000.00 $30,000.00 001.180 SH52122 420056 INTERFUND RENTS AND LEASES-VEHICLES $426,000.00 $21,761.00 $447,761.00 001.180 SH52170 420056 INTERFUND RENTS AND LEASES-VEHICLES $ 109,320.00 $27,756.00 $137,076.00 001.180 SH52360 410138_CONTRACTED MEDICAL SERVICES $166,316.00_ $79,364.00 $245,680.00 $0.00 $0.00 TOTAL EXPENDITURE: $701,636.00 $158,881.00 $0.00 $860,517.00 TO: If the expenditure is providing a revenue source to another county fund,identify the receiving fund information. Fund# Org# Revenue Obj# Description • $0.00 Reason for budget appropriation: Capital outlay request for 2022/2023 not reflected in budget;additional vehicle expense for unanticipated collision repair;contracted medical services for jail understated in 2023 budget, adjustment to reflect contractual maximum Submitted by(Elected Official/Department Head): /' ti-L Date: 2. /r 3CA NED IZ I I I I I I Reset Request for Budget Appropriation/Extension and Amendment II IN ) 3 ,/ Department/Fund Name: SUPERIOR COURT/001/240 i t v Budget Year: 2023 Quarter: 2ND Revenue: A revenue source(i.e.grant, new fee) has been received which was not approved in the annual budget. Therefore, I request an appropriati2aaM''NI budget extension in the amount reflected below: One-time On-going Fund# Org# Revenue Obj# Description Current Budget Appropriation Appropriation Amended Budget $0.00 $0.00 $0.00 $nnn TOTAL REVENUE: $0.00 $0.00 $0.00 $0.00 FROM: If the revenue source is being transferred from another county fund, identify the information for the fund providing the revenue. Fund# Org# I Expenditure Obi# Description $0.00 Expenditure:After a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses for this year. Therefore,I request an appropriation and budget extension in the amount reflected below: OTHER FUNDS(Non General Fund): Is there enough Fund Balance to cover this additional expenditure? Yes ,No One-time On-going Fund# Org# Expenditure Obj# Description Current Budget Appropriation Appropriation Amended Budget 001 SC51221 310000 OFFICE AND OPERATING SUPPLIES -$2,715.00 $5,500.00 $2,785.00 001 SC51221 410162 PSYCH EVAL/EXPERT SERVICES -$3,353.00 $28,355.00 $25,002.00 001 SC51221 _ 410163 COURT COMMISSIONER -$775.00 $30,775.00 $30,000.00 001 SC51221 430000 TRAVEL -$1,301.00 $3,120.00 $1,819.00 001 SC51221 410160 INTEPRETER $1,841.00 $26,000.00 $27,841.00 001 SC51221 410149 GUARDIAN AD LITEM -$455.00 $3,250.00 $2,795.00 TOTAL EXPENDITURE: -$6,758.00 $97,000.00 $0.00 $90,242.00 TO: If the expenditure is providing a revenue source to another county fund, identify the receiving fund information. Fund# Org# Revenue Obj# _ Description $0.00 Reason for budget appropriation: See attached memo, re:status and projection See second appropriation form re:Court Appointed Attorney(6,000.00+97,000.00=103,000.00 TOTAL REQUEST) Submitted by(Elected Official/Department Head): ri\ „_.- .ti\ Date: 6o3Z SCANNED 4c IZICPIVED Reset Request for Budget Appropriation/Extension and Amendment .i ( JUN 1 3 207 Department/Fund Name: SUPERIOR COURT 001/240 2 b/r 2- Budget Year: 2023 Quartnre, )`'( I1t2Nb'l Revenue: A revenue source(i.e.grant, new fee)has been received which was not approved in the annual budget. Therefore,I request an appropriation and budget extension in the amount reflected below: One-time On-going Fund# Org# Revenue Obj# Description Current Budget Appropriation Appropriation Amended Budget $0.00 $0.00 - $0.00 $n nn TOTAL REVENUE: $0.00 $0.00 $0.00 $0.00 FROM: If the revenue source is being transferred from another county fund, identify the information for the fund providing the revenue. Fund# Org It f Expenditure Obj# I Description I tj $0.00 Expenditure:After a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses for this year. Therefore,I request an appropriation and budget extension in the amount reflected below: OTHER FUNDS(Non General Fund):Is there enough Fund Balance to cover this additional expenditure? ✓ Yes No One-time On-going Fund# Org# Expenditure Obj# Description Current Budget Appropriation Appropriation Amended Budget 001 SC51592_ 410167 COURT APPOINTED ATTORNEY $8,270.00 $6,000.00 $14,270.00 $0.00 $0.00 ' $0.00 ' $0.00 $0.00 TOTAL EXPENDITURE: $8,270.00 $6,000.00 $0.00 $ 14,270.00 TO: If the expenditure is providing a revenue source to another county fund, identify the receiving fund information. Fund# Org# Revenue Obj# Description $0.00 Reason for budget appropriation: See attached explanation memo and page one for sub total of$97,000.00 Submitted by(Elected Official/Department Head): 71-\____ ✓l/\_ Date: 6Vj 0 j SCANNED 4 rtECEl\ED Budget Projections for Superior Court Through January 2024 "''�I 1 3 Lu( Current status/deficits/needs through 05/2023 11 1-I EN SU\cr i t\l) '\I\f i'Slt,\1R' Office Supplies request 55,500.00 Office Supplies-will need an additional$4000.00+to cover the deficit and allow for Zoom payments of 2275.00 through the end of year. Guardian ad titem ........request$3,200.00 Guardian ad Litems/Court visitors fees have increased due to new Guardianship requirements regarding attorney and Court Visitor appointments,and increased filings In Minor Guardianships.Historically,the Department of Children,Youth and Families filed dependency cases where the State's budget corers the cost of attorneys for parents and where youth and Juvenile Service's coordinate volunteer Guardians ad Litem.So far this year,DCYF has only filed one dependency petition.The court anticipates needirg to spend more than it has in recent years based on this change in DCYF policy and changes in the law. Expert Services.........($28355,00) Expert Services have increased dramatically and the original budget amount 1f$42,376.00 lasted only five months.Defense Attorneys routinely use experts in their defense strategy,there is no indication of this practice waning.The court risks violating a defendant's constitutional rights by not allowing the expenditure of these funds,which will end up costing the county more in the end with appellate costs and re-trials. Travel -request$3120.00) We need to ensure we have adequate funds to facilitate visiting judge trades and travel to upcoming conferences. Repair and Maintenance...-.03(only intent was to deduct a portion of JAVS Maintenance Agreement($6588.00)-no further request Commissioner....request$30,775.00) Judge Mack requires a significantly increased commissioner budget line based on his belief the commissioners are drastically in need of a pay increase,they nave not historically been paid to participate n trainings or conferences, and they should be utilized more for the benefit of Jefferson County.Regarding their pay,Judge Mack is Increasing their rate from$75 per hour to$100 per hour.This is still less$25 less than Clallam County pays its pro tern judges, and only$25 more than it contracts with attorneys to take on public cases(such as minx guardianship cases). Regarding the use of commissioners,in 2019 the Administrative Office of the Courts evaluated the judicial needs for Jefferson County to be 1.66 FTE's'(they evaluate judges and commissioners equally in cetermining FTE's).S nee this analysis we have had a very active Supreme Court that is requiring loads of work for trial courts to engage in resentencing work based on reevaluation of historical crimes(i.e.State v.Bloke).We have also had a very active legislature that has completely overhauled the minor guardianship,civil protection order statutes,and landlord/tenant laws,which all require more work for trial courts without increased funding. The court is also working through the backlog of cases that need to go to trial but were delayed with Covid.When the judge is in trial,more commissioner hours are needed. Court Commissioner line item expense will likely average at least 52000.00 per month through January 2024 We will need to request enough to take us to years end.Additionally,I received the final calculations from one of ou•retiring Court Commissioners,for over$5000.00 which will utilize the remaining balance of 54537.00 and leave a deficit of 773.00 IT1 hops://www.courts.wa.gov/caseload(content/adf/staffinft/archive/Superior 2019 Superior df courts jNE.! ve o 0 O]MntwAe (\_ - s 2 = ri ! } ; (\ . § . n ; | ! , f $ ! , � 3 / } kas - Z f i B C • A. \ ( I , ; ( i } % 3. / ) •o } � E \ } }\ } / } RF(rfv I-l) Re crest for Bud et A Reset q g ppropriation/Extension and Amendment Department/Fund Name: General Fund-Operating Transfer t i��i ,.; Budget Year: 2023 Quaa rter: 2 ,Revenue: A revenue source(i.e.grant,new fee) has been received which was not approved in the annual budget Therefore, I request an appropriation and budget extension In the amount reflected below One-time On-going Fund# Org# Revenue Obj# Description Current Budget Appropriation Appropriation Amended Budget $0.00 $0.00 $0.00 $0.00 TOTAL REVENUE: $0.00 $0.00 $0.00 $0.00 FROM: If the revenue source is being transferred from another county fund,identify the information for the fund providing the revenue. Fund# Org# 'Expenditure Obj# Description $0.00 Expenditure:After a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses for this year. Therefore,I request an appropriation and budget extension in the amount reflected below: OTHER FUNDS(Non General Fund):Is there enough Fund Balance to cover this additional expenditure? nYes No One-time On-going Fund# Org# Expenditure Obj N Description Current Budget Appropriation Appropriation Amended Budget 001 OT59700 597180 TR TO ROADS $240,222.00 -$116,357.00 $123,865.00 001 OT59700 597320 TR OUT-PH SUBSTANCE ABUSE _ $0.00 $59,495.00 $59,495.00 — — $0.00 $0.00 $0.00 $0.00 TOTAL EXPENDITURE: $240,222.00 -$56,862.00 $0.00 $183,360.00 TO: If the expenditure is providing a revenue source to another county fund,identify the receiving fund information Fund N Org# Revenue Obj* Description $0.00 Reason for budget appropriation: 1.Res 44.21 As funding allowed,the BoCC provided guidance to transfer a portion of PIL I to the Roads fund to make up for as much as possible of any amount below$540,222 In 2023. This year,the Roads fund received$416,357.85 from SRS. This results in a required reduction to the operating transfer from the original budgeted transfer, 2 This should have been included in the original budget as a transfer to PH for taxes collected for substa •e abuse. Submitted by(Elected Official/Department Head): <�....,(141,4)0 Lo Date: L . RECEIVI I) JUN 2 7 ?i i III1IItsuNiiII NI) Reset Request for Budget Appropriation/Extension and Amendment ( I)MMIS' ()N1 u,, Department/Fund Name: OTHER FUNDS #1 OF 3 Budget Year: 2023 Quarter: 2 Revenue: A revenue source(i.e.grant,new fee)has been received which was not approved in the annual budget. Therefore, I request an appropriation and budget extension in the amount reflected below: One-time On-going Fund it Org R Revenue Ob)f Description Current Budget Appropriation Appropriation Amended Budget $0.0o $0.00 $0.00 TOTAL REVENUE: $0.00 $0.0o $0.0o $0.00 FROM: If the revenue source is being transferred from another county Lund,identify the information for the fund providing the revenue. Fund it I Org/ 'Expenditure Obj Xi Description $0.00 Expenditure:After a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses for this year Therefore, I request an appropriation and budget extension in the amount reflected below: OTHER FUNDS(Non General Fund):Is there enough Fund Balance to cover this additional expenditure? / Yes nNo One-time On-going Fund it Org q Expenditure Obi It , Description Current Budget Appropriation Appropriation Amended Budget 106 10651230_ 200000 PERSONNEL BENEFITS $929.00 $942.00 $1,8/1.00 108 10855310 200000 PERSONNEL BENEFITS $10,549.00 $10,007.00 $20,556,00 108 10857121 200000 PERSONNEL BENEFITS $12,483.00 $10,925.00 $23,408.00 108 10857125 200000 PERSONNEL BENEFITS $1,558.00 $43.00 $1,601.00 109 10955360 200000, PERSONNEL BENEFITS $18,408.00 $3,041.00 $21,449.00 $0.00 TOTAL EXPENDITURE: $43,927.00 $24,958.00 $0.00 $68,885.00 TO: If the expenditure is providing a revenue source to another county fund,identify the receiving fund information. Fund N Org N Revenue 041 Description $0.00 Reason for budget appropriation: BOCC MADE DECISION TO COVER MEDICAL PREMIUMS THROUGH THE END OF 2023. THIS WASN'T IN THE ORIGINAL BUDGET Submitted by(Elected Official/Department Head): r Date: , RFCM/Ft) JUN 27 ';();,- II I I R\O;x( „i \I . Reset Request for Budget Appropriation/Extension and Amendment ( (1\1\Ii (,,,,, R. Department/Fund Name: OTHER FUNDS i 2 OF 3 Budget Year: 2023 Quarter: 2 Revenue: A revenue source(i.e.grant,new fee)has been received which was not approved in the annual budget. Therefore,I request an appropriation and budget extension In the amount reflected below: One-time On-going Fund If Org 1< Revenue Ob)it Description Current Budget Appropriation Appropriation Amended Budget $0.00 $0.00 $0.00 $0.00 TOTAL REVENUE: $0.00 $0.00 $0.00 $0.00 FROM: If the revenue ---- source is bein g transferred from another county fund,identify the information for the fund providing the revenue. Fund Si Org ff Expenditure Ob)a Description $0.00 Expenditure: After a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses for this year Therefore,I request an appropriation and budget extension in the amount reflected below: OTHER FUNDS(Non General Fund):Is there enough Fund Balance to cover this additional expenditure? nYes nNo One-time On-going Fund ff Org w Expenditure Ob)If Description Current Budget Appropriation Appropriation Amended Budget 127 12756200 200000 PERSONNEL BENEFITS $162,361.00 $26,689.00 $209,050.00 _ 127 12756210 200000 PERSONNEL BENEFITS $191,201.00 $92,116.00 $283,317.00 127 12756220 200000 PERSONNEL BENEFITS $239,899.00 $160,215 00 $400,114.00 127 12756800 200000 PERSONNEL BENEFITS $15,052.00 $6,629.00 $21,681.00 128 12855310 200000 PERSONNEL BENEFITS $115,560.00 $18,197.00 _ $133,757.00 $0.00 TOTAL EXPENDITURE: $744,073.00 $303,846.00 $0.00 $1,047,919.00 TO: If the expenditure is providing a revenue source to another county fund,identify the receiving fund information. Fund I MIN Revenue Obj N Description $a.00 Reason for budget appropriation: BOCC MADE DECISION TO COVER MEDICAL PREMIUMS THROUGH THE END OF 2023. THIS WASN'T IN THE ORIGINAL BUDGET Submitted by(Elected Official/Department Head): Date: i RECEIVE! JUN 2 7 Reset Request for Budget Appropriation/Extension and Amendment MI I eRSON l ,,I �, • COMMIS,J()vl I, Department/Fund Name: OTHER FUNDS #3 OF 3 Budget Year: _ 2023 Quarter: 2 Revenue: A revenue source(i.e.grant, new fee)has been received which was not approved in the annual budget Therefore,I request an appropriation and budget extension in the amount reflected below: One-time On-going Fund# Org# Revenue Obj# , __ Description Current Budget Appropriation Appropriation Amended Budget • $0.00 $0.00 $0.00 $0.00 TOTAL REVENUE: $0.00 $0.00 $0.00 $0.00 FROM: If the revenue source Is being transferred from another county fund,identify the information for the fund providing the revenue. Fund# Org# I Expenditure Obj# Description -___ L $0.00 Expenditure:After a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses for this year. Therefore,I request an appropriation and budget extension in the amount reflected below: OTHER FUNDS(Non General Fund):Is there enough Fund Balance to cover this additional expenditure? EYes JNo One-time On-going Fund# Org# Expenditure Obj II _ Description Current Budget Appropriation Appropriation Amended Budget 143 14355850 200000 PERSONNEL BENEFITS $34,302.00 $29,886.00 $64,188.00 143 14355862 200000 PERSONNEL BENEFITS $143,534.00 $29,799.00 $173,333.00 143 14355865 200000 PERSONNEL BENEFITS $21,534.00 $18,771.00 $40,305.00 143 14355870 200000 PERSONNEL BENEFITS $59,613.00 $27,190.00 $86,803.00 150 15051422 200000 PERSONNEL BENEFITS $3,814.00 $2,197.00 $6,011.00 301 30159418 200000 PERSONNEL BENEFITS $13,832.00 $10,008.00 $23,840.00 TOTAL EXPENDITURE: $276,629.00 $117,851.00 $0.00 $394,480.00 TO: If the expenditure is providing a revenue source to another county fund,identify the receiving fund information. Fund# Org# Revenue ObJ* Description $um Reason for budget appropriation: BOCC MADE DECISION TO COVER MEDICAL PREMIUMS THROUGH THE END OF 2023. THIS WASN'T IN THE ORIGINAL BUDGET Submitted by(Elected Official/Department Head):P Date: R rC'F 11471) JUN 2 0 ?D23 Reset Request for Budget Appropriation/Extension and Amendment it III ,,, l `I Department/Fund Name: WSU Jefferson County Extension Budget Year: 2023 Quart6`rf:\I I'', QTR 2 Revenue: A revenue source(i.e.grant, new fee)has been received which was not approved in the annual budget. Therefore, I request an appropriation and budget extension in the amount reflected below: One-time On-going Fund# Org# Revenue Obj# Description Current Budget Appropriation Appropriation Amended Budget $0.0o _ $0.0o $o.00 $o.00 TOTAL REVENUE: $0.00 $0.00 $0.00 $0.00 FROM: If the revenue source is being transferred from another county fund, identify the information for the fund providing the revenue. Fund# Org# I Expenditure Obj# Description j $o.00 Expenditure:After a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses for this year. therefore,I request an appropriation and budget extension in the amount reflected below: OTHER FUNDS(Non General Fund): Is there enough Fund Balance to cover this additional expenditure? ,/ Yes No One-time On-going Fund# Org# Expenditure Obj# Description Current Budget Appropriation Appropriation Amended Budget 109 10955360 480119 Noxious Weeds-New Truck $2,000.00 $31,000.00 $33,000.00 _ $0.00 ' $0.00 $0.00 $0.00 $0.00 TOTAL EXPENDITURE: $2,000.00 $31,000.00 $0.00 $33,000.00 TO: If the expenditure is providing a revenue source to another county fund,identify the receiving fund information. Fund# Org# Revenue Obj# , Description $0.00 Reason for budget appropriation: The Noxious Weed Control Board is looking to appropriate funds from its reserve fund to buy a new truck with a canopy for the program. Q W Z 7 Submitted by(Elected Official/Department Head): g2z+ c,,)y-1 Date: 6/20/2023 cn II I.I I, � �1\III\Its\I C' rr. Memo: Noxious Weed Request for the Appropriation of Funds to Purchase a New Vehicle In 2018,the Jefferson County Noxious Weed Control Board(JCNWCB)purchasec a Ford Taurus from the County surplus.Today,it has some impending repairs that could come close to tie cost of the car five years ago. After exploring the different options for vehicles with Lou Johnson,the Fleet Manager,the Noxious Weed Program would like to appropriate$31,000 from the 109 fund reserves to cover the cost of a new truck(likely a Ford Maverick)and aluminum canopy.This investment would utilize about 14% of our reserve funds. A truck would better serve the mission of the Weed Board:employees could safely carry herbicide and all the necessary equipment outside of the passenger cab;a portable eyewash station could be mounted in the truck for field work;it can accommodate more bags of pulled weeds thus reducing the number of trips to the solid waste facility;and allow employees to safely navigate the PUD corridor,gravel roads and driveways throughout the county. Sophie DeGroot Noxious Weed Coordinator 360-316-9332 sdegroot@co.jefferson.wa.us G w Z Z RFCElVI,I) JUN 2 7 211 Reset Request for Budget Appropriation/Extension and Amendment Department/Fund Name: GRANTS MANAGEMENT Lt t t 1tst >t ti'I Budget Year: 2023 t.()tibiiitettN i It', 2 Revenue: A revenue source(i.e.grant, new fee)has been received which was not approved in the annual budget. Therefore, I request an appropriation and budget extension in the amount reflected below: One-time On-going Fund q Org# Revenue Obj# Description Current Budget Appropriation Appropriation Amended Budget 123 12333314 333019 CDBG-CV 1 GRANT $0.00 $211.519.00 $211,519.00 $0.00 __ - _ $0.00 $0.00 TOTAL REVENUE: $0.00 $211,519.00 $0.00 $211,519.00 FROM: If the revenue source is being transferred from another county fund,identify the information for the fund providing the revenue. Fund# I Org_I i Expenditure Obj U ' Description I- $0.00 Expenditure:After a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses for this year. Therefore, I request an appropriation and budget extension In the amount reflected below: OTHER FUNDS(Non General Fund):Is there enough Fund Balance to cover this additional expenditure? [4Yes No One-time On-going Fund U Org q ,Expenditure Obi q Desuiption Current Budget Appropriation Appropriation Amended Budget 123 12355720 410868 CDBG-CV1 TO OLYCAP.SUBRECIPIENT $0.00 $211,519.00 $211,519.00 $0.00 $000 $0.00 $0.0(. • + $0.00 TOTAL EXPENDITURE: $0.00 $211,519.00 $0.00' $211,519.00 TO: if the expenditure is providing a revenue source to another county fund,identify the receiving fund information. Fund M Org# Revenue Obi# Description • $o.00 Reason for budget appropriation: An additional amendment to the CDBG-CV1 DOC Grant beginning in 2020 for COVID response has experienced several amendments. There has been two amendments in 2023: 1)increase grant amount$100,000 for a total grant award of$321,548;2)due to unused funds,the expiration date of the grant was extended to 12/31/2023. The OlyCAP Subreciplenl Agreement will be amended in July,2023 to reflect the new ending dale. Submitted by(Elected Official/Department Head): ---- / Date: 10/1-7 zr. RE:CrI\.I I) 111N 2 2 7f17H Reset Request for Budget Appropriation/Extension and Amendment Department/Fund Name: COMMUNITY DEVELOPMENT ( 9t '2/ Budget Year: 211L3 \ warier: . 2 Revenue: A revenue source(i.e.grant, new fee) has been received which was not approved in the annual budget. Therefore,I request an appropriation and budget extension in the amount reflected below: One-time On-going Fund N Org N Revenue Obi N Description Current'Budget Appropriation Appropriation Amended Budget 143 14336940 369400 JUDGMENT,SETTLEMENT $0.00 $84,000.00 $84,000.00 143 14333409 334057 DOE-SHORELAND FCAAP $90,246.00 $82,499.00 $172,745.00 143 1433409 334067 DOE-SHORELINE USER GUIDE $15,090.00 $3,729.00 $18,819.00 r . 143 1433409 334085 ECOLOGY SEA LEVEL RISE S1 UUY $44,648.00 $22,832.00 $67,480.00 TOTAL REVENUE: $149,964 00 $193,060.00 $0.00 $343,044.00 FROM: If the revenue source is being transferred from another county fund, identify the information for the fund providing the revenue. Fund N Org N f Expenditure Obi N Description _ ( _ ---- t_ $o 00 Expenditure:After a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses for this year. Therefore,I request an appropriation and budget extension in the amount reflected below: OTHER FUNDS(Non General Fund): Is there enough Fund Balance to cover this additional expenditure? nYes II INo One-time On-going _ Fund N Org N , Expenditure Obi* , Description Current BudpOt._ApplitotitiitiOn `:Appiroprhtlon' Amatdedliudi et 143 14355862 440143 PROFESSIONAL SVS TYPE I PERMITS $0.00 $70,000.00 $70,000.00 143 14355862 440143 PROFESSIONAL SVS TYPE II,II,IV PERMITS $0.00 $15,000.00 $15.000.00 143 14355862 440143 MASTER PLANNED RESORT INSP.AND PLAN REV $0.00 $30,000.00 $30,000.00 143 14355870 410421 SHORELINE MASTER PROGRAM USER GUIDE $0.00 $84,333.00 $84,333.00 143 14355862 410866 FLOOD CONTROL ASSISTANCE ACCOUNT $78,400.00 $94,345.00 $172,745.00 143 14355870 410177 TOM SHINDLER-ENERGOVITYLER TECH $ 1,000.00 $25,000.00— $26,000.00 TOTAL EXPENDITURE: $79,400.00 $318,678.UU $0.00 $398,078.00 TO: If the expenditure is providing a revenue source to another county fund,identify the receiving fund information. Fund N Org N Revenue Obj* - Description $o.00 Reason for budget appropriation: ADJUSTING BUDGET TO GRANT TOTALS AND PLANNING FOR UPCOMING CONSULTANT FEES Submitted by(Elected Official/Department Head): Gr ( i )i L., '� Date: (I)2,/,).3 vim JUN 2 2 7iro Reset Request for Budget Appropriation/Extension and Amendment Department/fund Name: COMMUNITY DEVELOPMENT ' ?i ,, I pa,�gi? 2 Budget Year: 201� ;� Q :i � 2 l I:.� Revenue: A revenue source(i.e.grant, new fee)has been received which was not approved in the annual budget. Therefore,I request an appropriation and budget extension in the amount reflected below: One-time On-going Fund* Org N Revenue Obi* Description Current Budget_Appropriation Appropriation Amended Budget $000 $o oo $o.00 TOTAL REVENUE: $0.00 $0.00 $0.00 $0.00 FROM: If the revenue source is being transferred from another county fund,identify the information for the fund providing the revenue. Fund N Ors* !Expenditure ObiN Description $0.00 Expenditure:After a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses for this year Therefore,I request an appropriation and budget extension in the amount reflected below: OTHER FUNDS(Non General Fund):Is there enough Fund Balance to cover this additional expenditure? Yes {]No One-time On-going Fund N Org* ,Expenditure OW* Description Current Budget, Appropriation Appropriation Amended Budget 143 14355862 410867 PROF SERVICES SEA LEVEL RISE GRANT $25,785.00 $41,695.00 $67,480.00 143 14355870 410000 FCS GROUP PROFESSIONAL SVS $4,000.00 $14,000.00 $18,000.00 $0.00 $0.00 $0.00 $0.00 TOTAL EXPENDITURE: $29,785.00 $55,695.00 $0.00 $85.480.00 TO: If the expenditure is providing a revenue source to another county fund, identify the receiving fund information. Fund B Org N Revenue Obi* , Description $o.00 Reason for budget appropriation: Submitted by(Elected Official/Department Head): 't1✓ �� "'L Date: (`> 'i 1 it[.(•[ Ivi i ;UN 2 0 ;014eset Request for Budget Appropriation/Extension and Amendment i1 1 1 i R'UP-.t )l IN 11 Department/Fund Name: central Services-Facilities Fund#50/ Budget Year: 2023 QSA ?'SOH`y' i Revenue: A revenue source(i.e.grant,new fee)has been received which was not approved in the annual budget. Therefore,I request an appropriation and budget extension in the amount reflected below: One-time On-going Fund U Org ff Revenue Obi# Description Current Budget Appropriation ppropriation Appropriation Amended Budget — $0.00 _. $0.00 $000 $0.00 TOTAL REVENUE: $0.00 $0.00 $0.0o $0.00 FROM: If the revenue source is being transferred from another county fund, identify the information for the fund providing the revenue. Fund U Org q `Expenditure Obi it Description It _ $o.00 Expenditure:After a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses for this year Therefore,I request an appropriation and budget extension in the amount reflected below: OTHER FUNDS(Non General Fund):Is there enough Fund Balance to cover this additional expenditure? 11Yes nNo One-time On-going Fund U Orgt Expenditure Obi q Description Current Budget Appropriation Appropriation Amended Budget 507 50751830 101000_Salaries $523,230.00 $8,500.00 $67,820.00 $599,550.00 507 50751830 200000 Benefits $175,352.00 $35,000.00 $210,352.00 $0.00 $0.00 $0.00 $0.00 TOTAL EXPENDITURE: $698,582.00 $8,500.00 $102,820.00 $809,902.00 TO: If the expenditure is providing a revenue source to another county fund, identify the receiving fund information. Fund U Org U Revenue Obi U I Description C $0.00 Reason for budget appropriation: Facilities Maintenance position approved(1 fte)and retro for lead pay status from 2018-2023 1 Submitted by(Elected Official/Department Head): i o Date: (1/j (t / 2.; 1 o1/4..."14111t1.) 4 1 Regular Agenda JEFFERSON COUNTY BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST TO: Board of County Commissioners FROM: Adiel McKnight, Executive Assistant DATE: July 17, 2023 SUBJECT: HEARING re: Proposed 2023 2nd Quarter Budget Appropriations/Extensions for Various County Departments; Scheduled for Monday, July 17, 2023 at 9:45 a.m. in the Commissioners Chambers STATEMENT OF ISSUE: Various County Departments have requested increases to their 2023 budget. Per RCW 36.40.140 the Board of County Commissioners must hold a public hearing regarding the proposed budget changes. ANALYSIS: These budget changes are intended to address unanticipated revenues and expenditures of the requesting departments. The Hearing Notice was published in the Port Townsend Leader on July 5 and 12, 2023. FISCAL IMPACT: See attached department fund requests. RECOMMENDATION: Hear public testimony and consider approval of a resolution to adopt the 2023 2"d quarter supplemental budget appropriations on Monday, July 17, 2023 at 9:45 a.m. REVIEWED BY: .1/ / - Mark cCaule , ounty Administrator Date