HomeMy WebLinkAboutQuilcene School HIV AIDS education 615 Sheridan Street
Port Townsend, WA 98368
�e��cson www.JeffersonCountyPublicHealth.org
Public He� Consent Agenda
June 16,2022
JEFFERSON COUNTY
BOARD OF COUNTY COMMISSIONERS
AGENDA REQUEST
TO: Board of County Commissioners
Mark McCauley, County Administrator
FROM: Apple Martine, Community Health Director
Denise Banker, Community Health Division Director
DATE: T tI Zq, 2613
SUBJECT: Agenda Item — Professional Services Agreement between Jefferson
County Public Health (JCPH) and the Quilcene School District (QSD) for
Human Growth and Development HIV/AIDS education; September 1,
2023 — June 30, 2024; $6,110.30
STATEMENT OF ISSUE:
Jefferson County Public Health is requesting Board approval of the Professional Services Agreement with the
Quilcene School District to provide Human Growth and Development HIV/AIDS education to students enrolled
in the district to meet state regulations. The PSA contract is for the 2023-2024 school year. This agreement
commences on September 1, 2023 and continues through June 30, 2024, or until either party terminates the
contract agreement; September 1, 2023 —June 30, 2024; $6,110.30
ANALYSIS/STRATEGIC GOALS/PROS and CONS:
JCPH contracts with QSD to provide Human Growth and Development HIV/AIDS education. JCPH will provide
age appropriate Human Growth and Development HIV/AIDS education classes that meet the guidelines
established by the Healthy Youth Act of 2007. Provisions for administration expenses are included in the
contract language. The contract provides for the purchase of supplies and travel. JCPH staff will provide
ongoing review and revision of the District's Human Growth and Development HIV/AIDS education plan.
FISCAL IMPACT/COST BENEFIT ANALYSIS:
The District is charged a total not to exceed $6,110.30 for one public health educator's services, supplies, and
travel.
RECOMMENDATION:
JCPH management request approval of the professional services agreement with QSD for Human Growth and
Development HIV/AIDS education; September 1, 2023 — June 30, 2024; $$6,110.30.
REVIEWED BY:
A
Mark McCa I , County Administrat Date
Community Health Environmental Public Health
Developmental Disabilities 360-385-9444
360-385-9400 (f)360-379-4487
360-385-9401 (f) Always working for a safer and healthier community
N-23-047
CONTRACT REVIEW FORM Clear Form
(INSTRUCTIONS ARE ON THE NEXT PAGE)
CONTRACT WITH: Quilcene School District Contract No: N-23-047
Contract For: Human Growth and Development Term: Sept 1, 2023-June 30, -2024
COUNTY DEPARTMENT: Public Health Department
Contact Person: Denise Banker
Contact Phone: x 438
Contact email: dbanker@co.jefferson.wa.us
AMOUNT: $6,110.30 PROCESS: Exempt from Bid Process
Revenue: $6,110.30 Cooperative Purchase
Expenditure: Competitive Sealed Bid
Matching Funds Required: Small Works Roster
Sources(s) of Matching Funds Vendor List Bid
Fund # 127 RFP or RFQ
Munis Org/Obj 12756220 Other:
APPROVAL STEPS:
STEP 1: DEPARTMENT CERTIFIES COMGPI�NCE CC 3.55.080 AND CHAPTER 42.23 RCW.
CERTIFIED: OF N/A:® 6/22/23
Signature Date
STEP 2: DEPARTMENT CERTIFIES THE PERSON PROPOSED FOR CONTRACTING WITH THE
COUNTY (CONTRACTOR) HAS NOT BEEN DEBA ED BY ANY FEDERAL, STATE, OR LOCAL
AGENCY.
CERTIFIED: N/A: ® 6/22/23
Signature Date
STEP 3: RISK MANAGEMENT REVIEW(will be added electronically through Laserfiche):
Electronically approved by Risk Management on 7/5/2023.
STEP 4: PROSECUTING ATTORNEY REVIEW (will be added electronically through Laserfiche):
Electronically approved as to form by PAO on 7/3/2023.
Revised as requested. Thank you.
STEP 5: DEPARTMENT MAKES REVISIONS & RESUBMITS TO RISK MANAGEMENT AND
PROSECUTING ATTORNEY(IF REQUIRED).
STEP 6: CONTRACTOR SIGNS
STEP 7: SUBMIT TO BOCC FOR APPROVAL
Quilcene School District 2023-2024 Human Growth and Development
Contract Agreement
By and Between
Quilcene School District
And
Jefferson County Public Health
Section 1: Purpose:
THIS AGREEMENT for Professional Services is entered into between Jefferson County Public
Health(JCPH), herein"County", and Quilcene School District(QSD),herein"District", for the
purpose of providing services to meet state regulations.
Section 2: Terms:
THIS AGREEMENT shall commence on September 6, 2023 and continue through June 30,
2024.
Section 3: Scope of Agreement:
The County will provide Human Growth and Development for HIV/AIDS to meet state
regulations regarding student health and as described in Exhibit A, attached hereto and
incorporated herein.
County will provide age appropriate Human Growth and Development and HIV/AIDS education
classes that meet the guidelines established by the Healthy Youth Act of 2007 and the
"Guidelines for Sexual Health Information and Disease Prevention,"developed by OSPI and
Washington Department of Health in 2005. The schedule will be arranged between the Health
Educator and the District's Building Administrator and/or other appropriate staff.
Section 4: Agreement Representatives:
The County and the District will each have agreement representatives who will have the
responsibility to administer the agreement for that party. Representatives may be changed upon
written notice. The parties' representatives are as follows:
COUNTY DISTRICT
Apple Martine, Director Ron Moag, Superintendent
Jefferson County Public Health 294715 US-101
615 Sheridan Street P.O. Box 40
Port Townsend, WA 98368 Quilcene, WA 98376
360-385-9400 360-765-3363
Page 1 of 6
N-23-047
Quilcene School District 2023-2024 Human Growth and Development
Section 5: Compensation:
District will pay the County for agreed upon services not to exceed$5,071.50 for the duration of
this agreement described in Exhibit A, Scope of Work. Additional educational hours may be
added at the District's cost of$48.50 per hour,upon agreement of both parties herein.
Due to the variability of scheduling classes, County will bill monthly$507.15.
Section 6: Indemnification:
For its comparative liability, each party agrees to indemnify, defend and hold the other party, its
officers, officials, employees, agents and volunteers (and their marital communities), harmless
from and against any claims,damages, losses and expenses, including but not limited to court
costs, attorney's fees and alternative dispute resolution costs, for any personal injury, for any
bodily injury, sickness, disease or death and for any damage to or destruction of any property
(including the loss of use resulting therefrom)which are alleged or proven to be caused by an act
or omission,negligent or otherwise, of its officers, officials, employees, agents or volunteers. A
party shall not be required to indemnify, defend, or hold the other party or its officers, officials,
employees, agents and volunteers(and their marital communities)harmless if the claim, damage,
loss or expense for personal injury, for any bodily injury, sickness, disease or death or for any
damage to or destruction of any property(including the loss of use resulting therefrom) is caused
by the sole act or omission of the other party or its officers, officials, employees, agents or
volunteers. If any concurrent act occurs or omission of the parties and their officers, officials,
employees, agents and volunteers, negligent or otherwise,these indemnity provisions shall be
valid and enforceable only for the comparative liability of each party and its officers, officials,
employees, agents or volunteers. The parties agree to maintain a consolidated defense to claims
made against them and to reserve all indemnity claims against each other until after liability to
the claimant and damages are adjudicated. If any claim is resolved by voluntary settlement and
the parties cannot agree upon apportionment of damages and defense costs, they shall submit
apportionment to binding arbitration. The indemnification obligations of the parties shall not be
limited by the Washington State Industrial Insurance Act, Title 51 RCW, or by application of
any other workmen's compensation act, disability benefit act or other employee benefit act. Each
party expressly waives any immunity afforded by such acts to the extent required by a party's
obligations to indemnify, defend and hold harmless the other party, its officers,officials,
employees, agents and volunteers (and their marital communities). A party's waiver of immunity
does not extend to claims made by its own employees directly against that party as employer.
The indemnity provisions of this section are a material inducement to enter into this Agreement
and have been mutually negotiated. This section shall survive the expiration or termination of
this Agreement.
Page 2 of 6
Quilcene School District 2023-2024 Human Growth and Development
Section 7: Liability Insurance:
The County has coverage under a memorandum of liability coverage with the Washington
Counties Risk Pool, which provides the following coverage in at least the amounts below:
A. Commercial Automobile Coverage for bodily injury and property damage for all own and
non-owned vehicles assigned to or used in the performance of the work for a combined
single limit of$300,000 for each occurrence.
B. Professional Liability Coverage of$2,000,000 per incident and $4,000,000 in the
aggregate.
The County shall keep its coverage with the Washington Counties Risk Pool during the
term of this Agreement.
C. The County participates in the Worker's Compensation program required by the State of
Washington.
Section 8: Confidentiality:
All parties to this Agreement and their employees or representatives and their subcontractors and
their employees will maintain the confidentiality of all information provided by the District and
the County or acquired in performance of this Agreement as required by HIPPA and other
privacy laws. This Agreement, once executed by the parties, is and remains a Public Record and
is therefore subject to the provision of Ch. 42.56 RCW, the Public Records Act.
Section 9: Ownership and Use of Documents:
The parties herein agree they share no joint acquisition of property, and agree any and all
documents, drawings, reports, and the like resultant from services rendered hereunder are the
sole property of each party. Each party, with no further permission required from the other party,
may publish, disclose, distribute, reproduce, or otherwise copy or use, in whole or in part, such
items produced during the course of the Agreement to the extent disclosure is allowed by HIPPA
and Section 8 of this Agreement.
Section 10: Independence:
Nothing in this Agreement shall be considered to create the relationship of employer and
employee between the parties hereto. The County shall not be entitled to any benefits accorded
the District employees by virtue of the services provided under this Agreement. The District
shall not be responsible for withholding or otherwise deducting federal income tax, FICA or
Medicare tax, or for contributing to the state industrial insurance program, or otherwise assuming
the duties of an employer with respect to its employee. Furthermore, nothing herein shall create
or be deemed to create any relationship of agency,joint venture, or partnership between either
party to this Agreement. Neither shall either party have the power to bind or obligate the other in
any manner except as expressly articulated in this Agreement.
Page 3 of 6
Quilcene School District 2023-2024 Human Growth and Development
Section 11: The County will assure the professional preparation and training; will provide
supervision of its professional staff; will complete background checks; will assure licensure; and
will maintain proper liability insurance coverage on all its personnel performing duties.
Section 12: Termination:
Either party may terminate this Agreement for any reason upon at least sixty (60)days written
notice; such notice shall not be effective until completion of said semester in which termination
notice is asserted. Either party may terminate this Agreement at any time if the other
party/parties default in any of its material obligations hereunder,but only if such defaults shall
have continued for a period of ten(10)days after the receipt of written notice thereof from the
other party/parties.
Section 13: Discrimination:
Neither party shall discriminate or permit discrimination against any person or group of persons
on the basis of race, color, creed, national origin, age, gender, sexual orientation, or material
status. Both parties shall comply with the Americans with Disabilities Act and all regulations
interpreting or enforcing such Act.
Section 14: Amendments:
This Agreement may be amended by mutual written consent and signature of both named
agreement Representatives.
Section 15: Integrated Agreement:
This Agreement together with attachments or addenda represents the entire and integrated
agreement between the District and the County and supersedes all prior negotiations,
representations,or agreements written or oral between said parties.
DATED this day of , 20
(SIGNATURES FOLLOW ON THE NEXT PAGE)
Page 4 of 6
Quilcene School District 2023-2024 Human Growth and Development
SIGNATURE PAGE
QUILCENE SCHOOL DISTRICT#48 BOARD OF COUNTY COMMISSIONERS
RON MOAG, SUPERINTENDENT JEFFERSON COUNTY, WASHINGTON
:)�'�A
71l 23
Ron Moag, Sup/ int dent Greg Brotherton, Chair
Heidi Eisenhour, Member
Kate Dean, Member
ATTEST:
By:
Carolyn Gallaway, Date
Clerk of the Board
APPROVED AS TO FORM ONLY:
�.
By: 1��1// July 3, 2023
Philip Hunsucker, Date
Chief Civil Deputy Prosecuting Attorney
Page 5 of 6
Quilcene School District 2023-2024 Human Growth and Development
Exhibit A
Statement of Work set forth in this Agreement
The County agrees to provide:
Human Health and Development Classes, Health Education:
• Human Growth&Development and HIV/AIDS Education: Ongoing review and
revision of the District's Human Growth and Development and HIV/AIDS Education
Plan, and will participate in presentations and explanation of proposed revisions at a
"Parents Night". In addition, additional Human Growth&Development and
HIV/AIDS Education courses may be purchased by the District at a rate of 48.50 per
hour.
Sessions:
• 51 Grade—three sessions on Human Growth and Development
• 61 Grade—one session or one block period on HIV/AIDS
• 7' Grade—one session or one block period on HIV/AIDS
• 81 Grade—three sessions on Human Growth and Development
• 91' Grade—three sessions on Human Growth and Development
• Parent presentations
Budget for this agreement:
Salary& Benefits $4,215.92
Supplies 150.00
Travel 334.31
Subtotal $4,700.23
Indirect 1,410.07
Total $6,110.30
Page 6 of 6