Loading...
The URL can be used to link to this page
Your browser does not support the video tag.
Home
My WebLink
About
Olympic Community Action Programs (OlyCAP), Amendment No. 1 re: CDBG
"-- t� `, J-3o Amendment No. 1— Subrecipient Agreement Between Jefferson County and Olympic Community Action Programs This Amendment No. 1 is to extend the time of performance date and increase the CDBG grant award to Olympic Community Action Programs in accordance with the CDBG Grant Award --, Amendment A. —� WHEREAS, on September 6, 2022, the Jefferson County Board of Commissioners approved a subrecipient agreement with Olympic Community Action Programs (OlyCAP) for $106,500; WHEREAS, on June 8, 2023, Jefferson County received a fully executed Amendment A to the original CDBG contract, 22-62210-007, with Washington State Department of Commerce for an additional $108,000 and extending the end date to June 30, 2024; WHEREAS, as indicated by the original contract, Scope of Work Budget, Jefferson County will retain an additional $3,500, totaling $7,000 for two years for administration; �1 WHEREAS, the Amendment increases the direct public services available grant amount by $104,500, totaling $211,000, and extends the agreement ending date to June 30, 2024. THEREFORE, the both parties agree to amend the Agreement as follows: This Amendment modifies the TIME OF PERFORMANCE and BUDGET provisions in the Agreement. TIME OF PERFORMANCE The last sentence of section 2 is amended as follows: The end date for performance of their obligations under this agreement is extended from June 30, 2023, to June 30, 2024. BUDGET In addition, the first two sentences of section 4 are revised as follows: The Amendment to the grant award is an additional $108,000. This increases the grant award to $218,000. The Local government will retain an additional $3,500 of the Amendment for grant administration, totaling $7,000; and the Local Government will pass through to the Subrecipient no more than $211,000 in CDBG funds for eligible incurred costs and expenses. Nothing else in the Agreement is modified by this Amendment. SIGNATURES ON NEXT PAGE IN WITNESS THEREOF, he parties agree to this amendment to be executed, DATED this -� day of �f lrll�, 20Z3. JEFFERSON COUNTY WASHINGTON Board of County Commissioners Jefferson County, Washington R Brotherton, Chair By: 7 �� ? 3 Heidi Eisenhour, Commissioner Date Kate ATTEST: Commissioner CA Carolyn Galloway, CMC Clerk of the Board Approved as to form only: fr i . 7lh7-/Z3 co O ; D�•V•11 Z�C ;A , -► 01. kit � 712 Date July 13, 2023 Philip C. Hunsucker Date Chief Civil Deputy Prosecuting Attorney OLYMPIC COMMUNITY ACTION PROGRAMS By: Cherish Cronmiller, Executive Director Date J u t 24, 2023 JEFFERSON COUNTY BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST TO: Board of County Commissioners Mark McCauley, County Administrator FROM: Judy Shepherd, Finance Manager DATE: July 17, 2023 SUBJECT: AGREEMENT, Amendment No. 1 re: CDBG Public Services Subrecipient Agreement with Olympic Community Action Programs; In the Additional Amount of $108,000; Extending the end date to June 30, 2024; Washington Department of Commerce STATEMENT OF ISSUE: CDBG Public Services contract has been amended 1) to increase the grant award by $108,00, and 2) extend the ending date June 30, 2024. The agreement with WA Dept of Commerce was fully executed on 6/8/2023. ANALYSIS: An Amendment to the Subrecipient Agreement with Olympic Community Action Programs (OlyCAP) is needed to address the amendment issued by WA DOC. FISCAL IMPACT: This Amendment will increase the award amount to OlyCAP, $104,500, totaling $211,000, and extend the end date to June 30, 2024. RECOMMENDATION: The Board of County Administrators accept the proposed Amendment No. 1 to the Subrecipient Agreement with OlyCAP to match the WA DOC amended grant awards. REVIEWED BY: 01 0 0 q,-1, 3 L� Mark McCauley ounty Administrator Date CONTRACT REVIEW FORM Clear Form (INSTRUCTIONS ME ON THE NEXT PAGE) CONTRACT WITH: Olympic Community Action Programs Contract No: CDBGamendl Contract For: Deptartment of Commerce - CDBG amend No. 1 Term: June 2024 COUNTY DEPARTMENT: Auditor Contact Person: Judy Shepherd Contact Phone: 231 Contact email: jshepherd@co.jefferson.wa.us AMOUNT: $108,000 Revenue: Expenditure: Matching Funds Required: Sources(s) of Matching Funds Fund # Munis Org/Obj APPROVAL STEPS: STEP 1: DEPARTMENT CERTIFIE! CERTIFIED:11 N/A:❑■ PROCESS: Exempt from Bid Process Cooperative Purchase Competitive Sealed Bid Small Works Roster Vendor List Bid RFP or RFQ Other: CHAPTER 42.23 RCW. Date STEP 2: DEPARTMENT CERTIFIVS THE PERSON PROPOSED FOR CONTRACTING WITH THE COUNTY (CONTRACTOR) HAS OT BEEN D ARRED BY AN FEDERAL, STATE, OR LOCAL AGENCY. J CERTIFIED: E N/A: / Ty '�3 (:nature 4 Date STEP 3: RISK MANAGEMENT REVIEW (will be added electronically through Laserfiche): Electronically approved by Risk Management on 7/13/2023. STEP 4: PROSECUTING ATTORNEY REVIEW (will be added electronically through Laserfiche): Electronically approved as to form by PAO on 7/13/2023. Thanks for the revisions. Good catch on the time of performance change --that's a good way to fix it. STEP 5: DEPARTMENT MAKES REVISIONS & RESUBMITS TO RISK MANAGEMENT AND PROSECUTING ATTORNEV(IF REQUIRED). STEP 6: CONTRACTOR SIGNS STEP 7: SUBMIT TO BOCC FOR APPROVAL ✓u%.uoiyti r-imnulic mi. %,Lu Irvet-r%z IC-YC ✓COLrNmuvv Amendment Face Sheet Contract Number: 22-62210-007 Amendment Number: A Washington State Department of Commerce Local Government Division Community Development Block Grant Program Public Services Grant 1. Grantee 2. Grantee Doing Business As (optional) Jefferson County PO Box 1220 N/A Port Townsend, WA 98368 3. Grantee Representative 4. COMMERCE Representative Michael Mark Jeff Hinckle, Project Manager Grant Administrator PO Box 42525/1011 Plum Street SE, Olympia, WA 98504 (360) 385-9232 (360) 605-2402 mmark@co.jefferson.wa.us jeff.hinckle@commerce.wa.gov 5. Original Grant Amount 6. Amendment Amount 7. New Grant Amount Amount $110,000 $108,000 $218,000 8. Amendment Funding Source 9. Amendment Start Date 10. Amendment End Date Federal: W State: ❑ Other: ❑ July 01, 2023 June 30, 2024 9. Federal Funds Federal Agency: CFDA Number $218,000 U.S. Department of Housing and Urban Development (HUD) 14.228 12. Amendment Purpose: Public Services through Olympic Community Action Programs to low- and moderate -income persons in Clallam and Jefferson counties for the 2023 program year. COMMERCE, defined as the Department of Commerce, and the Grantee, as defined above, acknowledge and accept the terms of this Grant As Amended and have executed this Grant Amendment on the date below to start as of the date and year referenced above. The rights and obligations of both parties to this Grant As Amended are governed by this Grant Amendment. A copy of this Grant Amendment shall be attached to and made a part of the original Grant between COMMERCE and the Grantee. Any reference in the original Grant to the "Grant' shall mean the "Grant as Amended". The Amendment Amount is contingent on obligation of funds from the U.S. Department of Housing and Urban Development for the program year 2023. i FOR GRANTEE FOR COMMERCE DocuSigned by: hA DocuSigned by: Mark K. Barkley, Assistant Director Mark McCauley County Administrator Local Government Division 6/7/2023 1 11:06 AM PDT 6/8/2023 1 7:45 AM PDT Date Date APPROVED AS TO FORM ONLY Sandra Adix, Assistant Attorney General 3/20/2014 Date L/UUUJIly11 CI I VCIUVIV IL/. %,LU IrJLL-P%41CWG 1-+-Or:Y4-I,/L/CU4FY/1UUA r► Washington State A Department of Local Government Division 1,60 Commerce Contract/Amendment Routing Review by: Name: Initials: Date: DS Section Manager Jon Galow 6/6/2023 1 12: 56 PM PDT DS Budget Manager Jodi Barnes 6/6/2023 1 4: 33 PM PDT Managing Director Missy Lipparelli EH� 6/6/2023 1 4: 36 PM PDT DS Deputy Asst. Director Tony Hanson 6/8/2023 1 7: 38 AM PDT Or I I 1 T-L ECIPIENT AGREEMENT FOR CDBG PUBLIC SERVICES0� n BETWEEN JEFFERSON COUNTY AND OLYMPIC COMMUNITY ACTION PROGRAMS (OLYCAP) This Agreement is made between Jefferson County (herein called the Local Government) and Olympic Community Action Programs (herein called Subrecipient) for the public services project (herein called the Project). As the Washington State Department of Commerce (Commerce) is authorized by the federal Department of Housing and Urban Development (HUD) to provide funds to units of local government selected to undertake and carry out projects under the Washington State Community Development Block Grant (CDBG) Program in compliance with all applicable local, state, and federal laws, regulations and policies; and As the Local Government has applied for and received a CDBG award, contract number 22-62210-007, to fund the Project with Federal Award Identification Number 13-18-13C-53-0001; As it benefits the Local Government to engage the Subrecipient to accomplish the Scope of Work and the objectives of the local CDBG project; and, The parties agree that: —G 1. SCOPE OF SERVICES A. Local Government Responsibilities The Local Government is responsible for administration of the CDBG contract, and ensuring CDBG funds are used n' in accordance with all program requirements [(24 CFR 570.501(b)] and its CDBG contract with Commerce referenced above. The Local Government will provide such assistance and guidance to the Subrecipient as may be required to accomplish the objectives and conditions set forth in this Agreement. B. Subrecipient Responsibilities sx1 The Subrecipient will complete in a satisfactory and proper manner as determined by the Local Government the O tasks as described in the attached Scope of Work and Budget to accomplish the objectives of the Project. The Subrecipient will periodically meet with the Local Government to review the status of these tasks. TIME OF PERFORMANCE The effective date of this Agreement will be the date the parties sign and complete execution of this agreement and will be in effect for the time period during which the Subrecipient remains in control of CDBG funds or other CDBG assets. The end date for performance of their obligations under this agreement shall be June 30, 2023. AGREEMENT REPRESENTATIVES Each party to this Agreement shall have a representative. Each party may change its representative upon providing written notice to the other party. The parties' representatives are as follows: A. Subrecipient: Name of Representative: Cherish Cronmiller Title: Executive Director Mailing Address: 823 Commerce loop City, State and Zip Code: Port Townsend, WA 98368 Telephone Number: (360) 385-2571 Fax: (360) 385-5185 E-mail Address: ccronmiller@olycap.org B. Local Government : Name of Representative: Mark McCauley Title: County Administrator Mailing Address: PO Box 1220 City, State and Zip Code: Port Townsend, WA 98368 Telephone Number: (360) 385-9100 Fax Number: (360) 385-9382 E-mail Address: MMcCauley@co.jefferson.wa.us 4. BUDGET The total grant award is $110,000. The Local Government will retain $3,500 for grant administration and will pass through to the Subrecipient no more than $106,500 in CDBG funds of the total for eligible incurred costs and expenses for the Project. The Subrecipient shall follow the budget approved by Commerce and the Local Government and attached to this Agreement (Attachment A). The Local Government may require a more detailed budget breakdown, and the Subrecipient shall provide such supplementary budget information in a timely fashion in the form and content prescribed by the Local Government. Indirect Cost Rate if the Subrecipient chooses to charge Indirect under this grant, the Subrecipient shall provide their indirect cost rate that has been negotiated between their entity and the Federal Government. If no such rate exists, a de minimis indirect cost rate of 10% of modified total direct costs (MTDC) will be used. "Modified Total Direct Costs (MTDC)" shall mean all direct salaries and wages, applicable fringe benefits, materials and supplies, services, travel, and up to the first $25,000 of each subaward (regardless of the period of performance of the subawards under the award). MTDC excludes equipment, capital expenditures, and rental costs. Any amendments to this Agreement's Budget must first be determined by the Local Government as consistent with its CDBG contract with Commerce and then approved in writing by the Local Government and the Subrecipient. 5. PAYMENT The Local Government shall reimburse the Subrecipient in accordance with the payment procedures outlined in the CDBG Management Handbook, Financial Management Section for all allowable expenses agreed upon by the parties to complete the Scope of Service. Reimbursement under this Agreement will be based on billings, supported by appropriate documentation of costs actually incurred. It is expressly understood that claims for reimbursement will not be submitted in excess of actual, immediate cash requirements necessary to carry out the purposes of the agreement. Funds available under this Agreement will be utilized to supplement rather than supplant funds otherwise available. It is understood that this Agreement is funded in whole or in part with CDBG funds through the Washington State CDBG Program as administered by Commerce and is subject to those regulations and restrictions normally associated with federally -funded programs and any other requirements that the State may prescribe. The Local Government may, at its option, withhold reimbursement for any month for which required reports and/or invoices have not been received, or are not accurate and/or complete, or for contractual non-compliance issues. OVERPAYMENTS OR ERRONEOUS PAYMENTS TO SUBRECIPIENT If overpayments or erroneous payments have been made to Subrecipient under this Agreement, the Local Government will provide notice to Subrecipient and Subrecipient shall refund the full amount of the overpayment within thirty (30) calendar days of the notice. If Subrecipient fails to make timely refund, the Local Government may charge Subrecipient one percent (1%) per month on the amount due, until paid in full. PERFORMANCE MONITORING The Local Government will monitor the performance of the Subrecipient by tracking project progress, reviewing payment requests for applicable costs, managing the timely pass -through of CDBG funds, overseeing compliance with CDBG requirements, and ensuring recordkeeping and audit requirements are met. Substandard performance as determined by the Local Government will constitute noncompliance with this Agreement. If action to correct such substandard performance is not taken by the Subrecipient within a reasonable period of time after being notified by the Local Government, contract suspension or termination procedures will be initiated. 8. SPECIAL CONDITIONS In addition to the requirements and obligations imposed upon the Subrecipient by Section 9F below, the parties agree the following requirements and obligations with respect to insurance are made part of this Agreement and apply to the Subrecipient and where applicable, the Local Government: The Subrecipient shall obtain and keep in force during the terms of the Agreement, policies of insurance as follows: Commercial Automobile Liability Insurance providing bodily injury and property damage liability coverage for all owned and non -owned vehicles assigned to or used in the performance of the work for a combined single limit of not less than $500,000 each occurrence with the Local Government named as an additional insured in connection with the Subrecipient's performance of the contract. General Commercial Liability Insurance in an amount not less than a single limit of one million dollars ($1,000,000) per occurrence and an aggregate of not less than two (2) times the occurrence amount ($2,000,000 minimum) for bodily injury, including death and property damage, unless greater amount is specified in the contract specifications. The insurance coverage shall contain no limitation on the scope of the protection provided and include the following minimum coverage: a. Broad Form Property Damage, with no employee exclusion; b. Personal Injury Liability, including extended bodily injury; c. Broad Form Contractual/Commercial Liability — including completed operations; d. Premises — Operations Liability (M&C); e. Independent Contractors and Subcontractors; f. Blanket Contractual Liability Such insurance coverage shall be evidenced by one of the following methods: * Certificate of Insurance * Self-insurance through an irrevocable Letter of Credit from a qualified financial institution. Certificates of coverage as required by this section shall be delivered to the Local Government within fifteen (15) days of execution of this agreement. The certificates will, at a minimum, list limits of liability and coverage. The certificate will provide that the underlying insurance contract will not be cancelled or allowed to expire except on thirty (30) days prior written notice to the Local Government. It shall be the responsibility of Subrecipient to insure that any and all persons engaged in the performance of any work or service required of Subrecipient under this Agreement, shall comply with the same insurance requirements that Subrecipient is required to meet. The Subrecipient shall include all subcontractors as insured under its insurance policies or shall furnish separate certificates and endorsements for each subcontractor. All insurance provisions for subcontractors shall be subject to all of the requirements stated herein. Failure of the Subrecipient to take out and/or maintain any required insurance shall not relieve the Subrecipient from any liability under the Agreement, nor shall the insurance requirements be construed to conflict with or otherwise limit the obligations concerning indemnification. Failure on the part of Subrecipient to maintain the insurance as required shall constitute a material breach of contract upon which the Local Government may, after giving five working days' notice to Subrecipient to correct the breach, immediately terminate this Agreement or, at its discretion, procure or renew such insurance and pay any and all premiums in connection therewith, with any sums so expended to be repaid to the Local Government on demand, or at the sole discretion of the Local Government, offset against funds due Subrecipient from the Local Government. It is agreed by the parties.that insurers shall have no right of recovery or subrogation against the Local Government (including its employees and other agents and agencies), it being the intention of the parties that the insurance policies so affected shall protect both parties and be primary coverage for any and all losses covered by the above described insurance. It is further agreed by the parties that insurance companies issuing the policy or policies shall have no recourse against the Local Government (including its employees and other agents and agencies) for payment of any premiums or for assessments under any form of policy. It is further agreed by the parties that any and all deductibles in the above described insurance policies shall be assumed by and be at the sole risk of the Subrecipient. It is agreed by the parties that judgements for which the Local Government may be liable, in excess of insured amounts provided herein, or any portion thereof, may be withheld from payment due, or to become due, to the Subrecipient until such time as the Subrecipient shall furnish additional security covering such judgement as may be determined by the Local Government. The Local Government reserves the right to request additional insurance on an individual basis for extra hazardous contracts and specific service agreements. Any coverage for third party liability claims provided to the Local Government by a "Risk Pool" created pursuant to Ch. 48.62 RCW shall be non-contributory with respect to any policy of insurance the Subrecipient must provide to comply with this Agreement. If the proof of insurance or certificate indicating the Local Government is an "additional insured" to a policy obtained by the Subrecipient refers to an endorsement (by number or name) but does not provide the full text of that endorsement, then it shall be the obligation of the Subrecipient to obtain the full text of that endorsement and forward that full text to the Local Government. The Local Government may, upon the Subrecipient's failure to comply with all provisions of this contract relating to insurance, withhold payment or compensation that would otherwise be due to the Subrecipient. This remedy is not exclusive; and the Local Government may take such other action as is available to them under other provisions of this Agreement, or otherwise in law. All cost for insurance shall be considered incidental to and included in the unit contract prices and no additional payment will be made. 9. GENERAL CONDITIONS A. Compliance with Laws Regulations and Policies Governing the Funds Provided under this Agreement The Subrecipient agrees to comply with: The requirements of Title 24 of the Code of Federal regulations, 570 (HUD regulations concerning CDBG); and All other applicable Federal, State and Local laws, regulations, and policies, governing the funds provided under this Agreement. B. CDBG National Objective The Subrecipient certifies the activities carried out under this Agreement meet a CDBG Program National Objective defined in 24 CFR 570.208. C. Independent Contractor Nothing contained in this Agreement is intended to, or will be construed in any manner, as creating or establishing the relationship of employer/employee between the parties. The Subrecipient will at all times remain an "independent contractor" with respect to the services to be performed under this Agreement. Any and all employees of Subrecipient, or other persons engaged in the performance of any work or service required of Subrecipient under this Agreement, shall be considered employees of Subrecipient only, and any claims that may arise on behalf of or against said employees shall be the sole obligation and responsibility of Subrecipient. The Local Government will be exempt from payment of all Unemployment Compensation, FICA, retirement, life and/or medical insurance and Workers' Compensation Insurance, as the Subrecipient is an independent contractor. D. Indemnity and Hold Harmless Subrecipient shall indemnify and hold the Local Government, and its officers, officials, employees, agents and volunteers (and their marital communities) harmless from and shall process and defend at its own expense, including all costs, attorney fees and expenses relating thereto, all claims, demands, or suits at law or equity arising in whole or in part, directly or indirectly, from Subrecipient's negligence or breach of any of its obligations under this Agreement; provided that nothing herein shall require a Subrecipient to indemnify the Local Government and its officers, officials, employees, agents and volunteers (and their marital communities) against and hold them harmless from claims, demands or suits based solely upon the conduct of the Local Government, its officers, officials, employees, agents and volunteers (and their marital communities), and provided further that if the claims or suits are caused by or result from the concurrent negligence of: 1) Subrecipient's agents or employees; and, 2) The Local Government, its officers, officials, employees, agents and volunteers (and their marital communities), this indemnity provision with respect to: (a) claims or suits based upon such negligence, or (b) the costs to the Local Government of defending such claims and suits, etc., shall be valid and enforceable only to the extent of Subrecipient's negligence or the negligence of Subrecipient's agents or employees. 3) Subrecipient specifically assumes potential liability for actions brought against the Local Government by Subrecipient's employees, including all other persons engaged in the performance of any work or service required of Subrecipient under this Agreement and, solely for the purpose of this indemnification and defense, Subrecipient specifically waives any immunity under the state industrial insurance law, Title 51 RCW. Subrecipient recognizes that this waiver was specifically entered into pursuant to provisions of RCW 4.24.115 and was subject of mutual negotiation. 4) The provisions of this section shall survive the expiration or termination of this Agreement. Workers' Compensation Subrecipient will participate in the Worker's Compensation and Employer's Liability Insurance Program as may be required by the State of Washington. Insurance and Bonding The Subrecipient will carry sufficient insurance coverage to protect contract assets from loss due to theft, fraud and/or undue physical damage, and as a minimum will purchase a blanket fidelity bond covering all employees in an amount equal to cash advances from the Local Government. G. Funding Source Recognition The Subrecipient will insure recognition of the roles of Commerce, the WA State CDBG program, and the Local Government in providing services through this Agreement. All activities, facilities and items utilized pursuant to this Agreement will be prominently labeled as to funding source. In addition, the Subrecipient will include a reference to the support provided herein in all publications made possible with funds made available under this Agreement. H. Amendments The Local Government or Subrecipient may amend this Agreement at any time provided that such amendments make specific reference to this Agreement, and are executed in writing, signed by a duly authorized representative of each organization, and approved by the Local Government's governing body. Such amendments will not invalidate this Agreement, nor relieve or release the Local Government or Subrecipient from its obligations under this Agreement. I. Disputes It is understood and agreed that this Agreement is entered into in the State of Washington. This Agreement shall be governed by and construed in accordance with the laws of the United States, the State of Washington and the County of Jefferson, as if applied to transactions entered into and to be performed wholly within Jefferson County, Washington between Jefferson County residents. No party shall argue or assert that any state law other than Washington law applies to the governance or construction of this Agreement. J. Counterpart and Facsimile Signatures This Agreement may be executed in one or more counterparts, each of which shall be deemed an original, and all of which counterparts together shall constitute the same instrument which may be sufficiently evidenced by one counterpart. Execution of this Agreement at different times and places by the parties shall not affect the validity of this Agreement, so long as all the parties execute a counterpart of this Agreement. The parties agree that facsimile and electronic signatures shall have the same force and effect as original signatures. K. No Waiver No consent by either party to, or waiver of, a breach by either party, whether express or implied, shall constitute a consent to, waiver of, or excuse of any other, different, or subsequent breach by either party. No term or provision of this Agreement will be considered waived by either parry, and no breach excused by either party, unless such waiver or consent is in writing signed on behalf of the party against whom the waiver is asserted. Failure of a party to declare any breach or default immediately upon the occurrence thereof, or delay in taking any action in connection with, shall not waive such breach or default. L. Successors and Assigns This Agreement shall be binding upon and inure to the benefit of the parties' successors in interest, heirs and assigns. M. No Third Party Beneficiaries The parties do not intend, and nothing in this Agreement shall be construed to mean, that any provision in this Agreement is for the benefit of any person or entity who is not a party. N. Public Records Act Compliance Notwithstanding any provisions of this Agreement to the contrary, to the extent any record, including any electronic audio paper or other media is required to be kept or indexed as a public record in accordance with the Washington Public Records Act Chapter 42.56 RCW (as may be amended), Subrecipient agrees to maintain all records constituting public records and to produce or assist the Local Government in producing such records within the time frames and parameters set forth in state law. Subrecipient also agrees that upon receipt of any written public record request Subrecipient shall within two business days, notify the Local Government by providing a copy of the request per the notice provisions of this Agreement. O. Suspension or Termination In accordance with 2 CFR 200.338-9, the Local Government may suspend or terminate this Agreement if the Subrecipient materially fails to comply with any terms of this Agreement, which include (but are not limited to) the following: 1. Failure to comply with any of the rules, regulations or provisions referred to herein, or such statues, regulations, executive orders, and HUD guidelines, policies or directives as may become applicable at any time; 2. Failure, for any reason, of the Subrecipient to fulfill in a timely and proper manner its obligations under this Agreement. 3. Ineffective of improper use of funds provided under this Agreement; or 4. Submission by the Subrecipient to the Local Government of reports that are incorrect or incomplete in any material respect. In accordance with 2 CFR 200.339, this Agreement may also be terminated by either the Local Government or the Subrecipient, in whole or in part, by setting forth the reasons for such termination, the effective date, and, in the case of partial termination, the portion to be terminated. However, if in the case of a partial termination, the Local Government determines that the remaining portion of the award will not accomplish the purpose for which the award was made, the Local Government may terminate the award in its entirety. 10. ADMINISTRATIVE REQUIREMENTS A. Financial Management 1. Accounting Standards The Subrecipient agrees to comply with 2 CFR 200 and agrees to adhere to the accounting principles and procedures required therein, utilize adequate internal controls, and maintain necessary source documentation for all costs incurred. 2. Cost Principles The Subrecipient will administer its program in conformance with 2 CFR 200. These principles will be applied for all costs incurred whether charged on a direct or indirect basis. 3. Duplication of Costs The Subrecipient certifies that work to be performed under this Agreement does not duplicate any work to be charged against any other contract, subcontract or other source. B. Documentation and Record Keeping 1. Records to Be Maintained The Subrecipient will maintain all records required by the Federal regulations specified in 24 CFR 570.506 that are pertinent to the activities to be funded under this Agreement and those records described in the CDBG Management Handbook. Such records will include but not be limited to: a. Records providing a full description of each activity undertaken; b. Records demonstrating that each activity undertaken meets one of the National Objectives of the CDBG program; c. Records required to determine the eligibility of activities; d. Records required to document the acquisition, improvement, use or disposition of real property acquired or improved with CDBG assistance; e. Records documenting compliance with the civil rights components of the CDBG program; f. Financial records as required by 24 CFR 570.502, and 2 CFR 200.333; g. Labor standards records required to document compliance with the Davis Bacon Act, the provisions of the Contract Work Hours and Safety Standards Act, and all other applicable Federal, State and Local laws and regulations applicable to CDBG-funded construction projects; and h. Other records necessary to document compliance with Subpart K of 24 CFR 570. Access to Records and Retention The grantee, the Washington State Department of Commerce, and other authorized representatives of the state and federal governments shall have access to any books, documents, papers and records of the Subrecipient that are directly pertinent to this Agreement for the purposes of making audit, examination, excerpts and transcriptions. All such records and all other records pertinent to this Agreement and work undertaken under this Agreement will be retained by the Subrecipient for a period of six years after final audit of the Local Government's CDBG project, unless a longer period is required to resolve audit findings or litigation. In such cases, the Local Government will request a longer period of record retention. 3. Audits and Inspections All Subrecipient records with respect to any matters covered by this Agreement will be made available to the Local Government, Commerce, and duly authorized officials of the state and federal government, at any time during normal business hours, as often as deemed necessary, to audit, examine, and make excerpts or transcripts of all relevant data. Any deficiencies noted in audit reports must be fully cleared by the Subrecipient within 30 days after receipt by the Subrecipient. Failure of the Subrecipient to comply with the above audit requirements will constitute a violation of this Agreement and may result in the withholding of future payments. The Subrecipient that expends $750,000 or more in a fiscal year in federal funds from all sources hereby agrees to have an annual agency audit conducted in accordance with current Local Government policy concerning Subrecipient audits and 2 CRF 200.501. The Catalog of Federal Domestic Assistance (CFDA) number is 14.228. C. Reporting 1. Program Income The Subrecipient will report annually all program income (as defined at 24 CFR 570.500(a)) generated by activities carried out with CDBG funds made available under this Agreement. The use of program income by the Subrecipient will comply with the requirements set forth at 24 CFR 570.504. 2. Periodic Reports The Subrecipient, at such times and in such forms as the Local Government may require, will furnish the Local Government such periodic reports as it may request pertaining to the work or services undertaken pursuant to this Agreement, the costs and obligations incurred or to be incurred in connection therewith, and any other matters covered by this Agreement. D. Use and Reversion of Assets The use and disposition of real property and equipment under this Agreement will be in compliance with the requirements of 2 CFR 200.311 and 313, 24 CFR 570.502, 570.503, 570.504, as applicable, which include but are not limited to the following: 1. The Subrecipient will transfer to the Local Government any CDBG funds on hand and any accounts receivable attributable to the use of funds under this Agreement at the time of expiration, cancellation, or termination. 2. Real property under the Subrecipient's control that was acquired or improved, in whole or in part, with funds under this Agreement in excess of $25,000 will be used to meet one of the CDBG National Objectives pursuant to 24 CFR 570.208 until ten (10) years after the contract between Commerce and the Local Government is closed. If the Subrecipient fails to use CDBG-assisted real property in a manner that meets a CDBG National Objective for this 10-year period of time, the Subrecipient will pay the Local Government an amount equal to the current fair market value of the property less any portion of the value attributable to expenditures of non-CDBG funds for acquisition of, or improvement to, the property after the CDBG program's approval. Such payment will constitute program income to the Local Government. The Subrecipient may retain real property acquired or improved under this Agreement after the expiration of the ten-year period. 3. In cases in which equipment acquired, in whole or in part, with funds under this Agreement is sold, the proceeds will be program income. Equipment not needed by the Subrecipient for activities under this Agreement will be (a) transferred to the Local Government for CDBG-eligible activities as approved by the CDBG program or (b) retained after compensating the Local Government. 11. PERSONNEL AND PARTICIPANT CONDITIONS A. Civil Rights Title VI of the Civil Rights Act of 1964: Under Title VI of the Civil Rights Act of 1964, no person will, on the grounds of race, color, creed, religion, sex or national origin, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activity receiving federal financial assistance. Section 109 of the Housing and Community Development Act of 1974: No person in the United States will on the grounds of race, color, creed, religion, sex or national origin be excluded from participation in, be denied benefits of, or be subjected to discrimination under any program or activity funded in whole or in part with funds made available under this title. Age Discrimination Act of 1975, as Amended No person will be excluded from participation, denied program benefits, or subjected to discrimination on the basis of age under any program or activity receiving federal funding assistance. (42 U.S.C. 610 et. seq.) Section 504 of the Rehabilitation Act of 1973, as Amended No otherwise qualified individual will, solely by reason or his or her disability, be excluded from participation (including employment), denied program benefits, or subjected to discrimination under any program or activity receiving Federal funds. (29 U.S.C. 794) Public Law 101-336, Americans with Disabilities Act of 1990 Subject to the provisions of this title, no qualified individual with a disability will, by reason of such disability, be excluded from participation in or be denied the benefits of the services, programs, or activities of a public entity, or be subjected to discrimination by any such entity. B. Section 3 of the Housing and Community Development Act of 1968 Compliance in the Provision of Training, Employment, and Business Opportunities: l . The work to be performed under this agreement is on a project assisted under a program providing direct federal financial assistance from HUD and is subject to the requirements of Section 3 of the Housing and Urban Development Act of 1968, as amended, 12 U.S.C. 1701u. Section 3 requires that to the greatest extent feasible opportunities for training and employment be given lower -income residents of the project area; and contracts for work in connection with the project be awarded to business concerns which are located in, or owned in substantial part, by persons residing in the area of the project. 2. The parties to this contract will comply with the provisions of said Section 3 and the regulations set forth in 24 CFR 135, and all applicable rules and orders of HUD and Commerce issued thereunder prior to the execution of this contract. The parties to this contract certify and agree that they are under no contractual or other disability that would prevent them from complying with these provisions. 3. The Subrecipient will send to each labor organization or representative of workers with which he has a collective bargaining agreement or other contract or understanding, if any, a notice advising the said labor organization or workers' representative of his commitments under this Section 3 clause and will post copies of the notice in conspicuous places available to employees and applicants for employment or training. 4. The Subrecipient will include this Section 3 clause in every subcontract for work in connection with the project and will, at the direction of the applicant, or recipient of federal financial assistance, take appropriate action pursuant to the subcontract upon a finding that the subcontractor is in violation of regulations issued by the Secretary of HUD, 24 CFR 135. The Subrecipient will not subcontract with any subcontractor where it has notice or knowledge that the latter has been found in violation of regulations under 24 CFR 135 and will not let any subcontract, unless the subcontractor has first provided it with a preliminary statement of ability to comply with the requirements of these regulations. 5. Compliance with the provisions of Section 3, the regulations set forth in 24 CFR 135, and all applicable rules and orders of HUD and Commerce issued hereunder prior to the execution of the contract, will be a condition of the federal financial assistance provided to the project, binding upon the applicant or recipient for such assistance, its successors, and assigns. Failure to fulfill these requirements will subject the applicant, or recipient, its consultants and subcontractors, its successors and assigned to those sanctions specified by the grant or loan agreement or contract through which federal assistance is provided, and to such sanctions as are specified by 24 CFR 135. C. Conduct 1. Assignability No portion of this Agreement may be assigned or subcontracted to any other individual, firm, or entity without the express and prior written approval of the Local Government. If the Local Government agrees in writing that all or a portion of this Agreement may be subcontracted to a third -party, then any contract or agreement between Subrecipient and a third -party Subrecipient must contain all provisions of this Agreement and the third -party subcontractor must agree to be bound by all terms and obligations found in this Agreement. Notice of any such assignment or transfer will be furnished promptly to the Local Government and Commerce. 2. Conflict of Interest No member of the Local Government's governing body and no other public official of such locality, who exercises any functions or responsibilities in connection with the planning or carrying out of the project, will have any personal financial interest, direct or indirect, in this Agreement; and the Subrecipient will take appropriate steps to assure compliance. The Subrecipient agrees to abide by the provisions of 2 CFR 200.318 and 24 CFR 570.611, which includes maintaining a written code or standards of conduct that will govern the performance of its officers, employees or agents engaged in the award and administration of contracts supported by Federal funds. The Subrecipient covenants that its employees have no interest and will not acquire interest, direct or indirect, in the study area or any parcels therein or any other interest which would conflict in any manner or degree with the performance of services hereunder. The Subrecipient further covenants that in the performance of this Agreement, no person having such interest will be employed. 3. Certification Regarding Debarment Suspension Ineligibility and Voluntary Exclusion -Subcontracts 10 a. Subrecipient certifies, by signing this contract that neither it nor its principals is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any Washington State or Federal department or agency. b. Subrecipient agrees to include the above requirement in any and all subcontracts into which it enters, and also agrees that it will not employ debarred individuals. c. Subrecipient must immediately notify the Local Government if, during the term of this Agreement, Subrecipient becomes debarred. The Local Government may immediately terminate this Agreement by providing Subrecipient written notice, if Subrecipient becomes debarred during the term of this Agreement. d. Subrecipient further agrees by signing this contract that it will not knowingly enter into any subcontract with a person who is debarred, suspended, declared ineligible, or voluntarily excluded from participation in this covered transaction. D. Copyright If this Agreement results in any copyrightable material or inventions, the Local Government and/or Commerce reserves the right to royalty -free, non-exclusive and irrevocable license to reproduce, publish or otherwise use and to authorize others to use, the work or materials for governmental purposes. E. Religious Activities The Subrecipient agrees that funds provided under this Agreement will not be utilized for inherently religious activities prohibited by 24 CFR 570.2006), such as worship, religious instruction, or proselytization. 12. SEVERABILITY If any provision of this Agreement is held invalid, the remainder of this Agreement will not be affected thereby and all other parts of this Agreement will nevertheless be in full force and effect. 13. PERFORMANCE WAIVER The Local Government's failure to act with respect to a breach by the Subrecipient does not waive its right to act with respect to subsequent or similar breaches. The failure of the Local Government to exercise or enforce any right or provision will not constitute a waiver of such right or provision. 14. ENTIRE AGREEMENT This Agreement constitutes the entire agreement between the Local Government and the Subrecipient for the use of funds received under this Agreement and it supersedes all prior communications and proposals, whether electronic, oral, or written between the Local Government and the Subrecipient with respect to this Agreement. Attachment A: Completed application that includes Project Description and Budget 11 IN WITNESS WHEREOF, the Local Government and the Subreciplent have executed this Agreement as of the date and year last written below. 9y: by: Title: Heidi Eisenhour. Chair Title: Cherish Cronnrilkf Executive Director Date: � ZZ,Z Date: 9 8 Approved As To Form: Aug. 29, 2022 for Philip C Hunsucker, Chief Civil Deputy Prosecuting Attorney Date 12 ACTOR& CERTIFICATE OF LIABILITY INSURANCE O617012022 THIS CERTIFICATE W WWW AS A MATTER OF S/FORMATION ONLY AND CONFERS NO RIOMT! UPON T11E CERTmAI1< HOLDER• TIOS CERTIFICATE ODES NOT AFFOMATNELY OR NEGATWELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED SY THE POLICIM /FLOW. THIS CERTIFICATE OF 019URANCE GOES NOT CONSTITUTE A CONTRACT LETIVEEN THE l"UMO M1ltJltE1111(f1. ANITWOWZEO REFRESENTATIVE Olt PROOUCER. AND THE CERTFICATE HOLOER. MVO*TAAM If Ow owakals k@Wwr is on AdDITIONAL MR~, RED, the poOgliww) Slat haw A00t110NAL NlitIREO MoWalo ti or be wndonsed. N SUOROGATION 0 WAIVED, ailmod to Ow famm w W condidom of tlN polity, cortwin po"A nlsy ro,uire an ondorsoww+t. A stolonm t on thlw SaWloats do" ww/ CO"Mr e4ft Is OW es111Ae01111 1a1Mr in NSU Of Such MldorLNMWO14 FacoucaR Aaron AvAg er(s�j 4"4727 The Partners Group Lid 11223 69 6th St. �^ guita 110 sNLwININ Alaowawtw covelAwt IIAIC s Sdsovue NIA 96004 i rlsuwaSA. "Wi daw" M+dom W1 irm CO 1tXY58 f---- QYn1PIC COROn-* A[wat PrOW— i wt&=a C 1123 Commerce Loop Pool Townsend WA 96366 wr/c+vwecw v,c�r�w.rwrc rvvrrrrerw. - TH N tS TO CERTIFY THAT THE POL AMS OF VOURAMCE LJSTE0 BELOW HAVE SEEN I N"W TO THE NSiJIt ftAh1E0 ABOVE FOR THE POLICY PERM 1ta71CATE0 NO?WITINTANOINP ANY RlQulltilm&#T TDW OR CONOr ON OF ANY COWT$WT OR OTHER OOWWO w" R9W9CT tO:MSCH TwS CERTIFICATE MAY SE Ifl "OR 61Ar PERTAN. THE W4VJRANCE AFFORDED SY THE POLICIES OESCRNIEO "9AEM 1S SUBJECT TO ALL THE TERMS EXCLUSION/ A/O CONOITKINS OF SUCH POL1ClS. LAWTS SHOWN MAY HAVE SEEN REOUMO SY ONO CLA618. -- -- _-- Tm OF NIKO AC11 i n0utr wLrtrww Imp5m LwatS eswtrMa- ONNIAM LJASKAY CL40004441OE R OCCLA } W.000 �.--} — _r A PMPk2419364 OM112022 06J01l2S23 ~P6Ra0NK.AoawLAwY s 1.000.000 r�rs�ar. AwaSwa:a s 2.WOAM ?`•' .c o a k w LwaT APrLlww �eA -- -- -A-- L_.j Z IN � ►n000CTa.C4LFAPAGG T- 1 2A00A00 _ t --- --- -- Aar AUTO i so"" gLaw yvesRael � l s A > PHPK2419384 ( 06I01r2022 uWJ1/20Z3 a wOee.Y evAJA� ow amwbw IPORM r j A1JT0SOfar AUIY _---' uwNwwuw L w OCrA P I � IACH 0 t s SAGO,= A I t &CM Late _ ,L ,r y,.,a PH1J8616596 - 06a1 rzoz2 ; O6IDt n023 ,wnAtsr�ert _ — SA00.000 _ _ - a - WA stop Gap ASS wwwKOYwwI LIA/Rrr+ ►rw - 1.000.000 A Alry OrmaRm vlraPla.tawFlerluettrE>e<arrtve I Wo becLUOlrn A 1 A PF4PK2419394 06a1 J2On ( 06001/2023 -_ �om (wasda y0wr� _— E_�SkPLOr@ES '.� - -- no Owe q yw, ewta�t w0FIIILArtOl19 _- _VZr I 1000,0.0 lalew �..E. L �Pr.ICf —Ea}Ciam �--- 1,100000 A Proleosoal PHPK2A'9364 06101=2 106/01r2023 Aggr"M S2.000.000 i i OwwGRlr110rr Oi 008K N" / LocaymM I rw/X*Ltw IACmo W. Amme"a AMrwIR atlReY4, W" ti saw" IF re 711 Taylor St Pori Tovrneend WA. SuA&V Loran 5748.030 Specai Form, RaplecertRnt Cost Jm'wwn County Is inckded as an add0ornl issued wwkw the General-Iarttifity as W w it &* may appear as respects W the operatmm pwt~ by or on behaN of e» named insured, when requeed by wrMar agreernerd SHOULD ARV OF TIE ANOW 0"CIS0110 POLICIES lW CANCEL D SE FORE "fMRATWN DATE THMOF, NaTIG'! WILL SE 0ll AVW N Jetrerson CourWy ACCORDANCe 14TTH THt FOUCY IROMMOws. PO BOX 1220 AIrTN0012lO ASFrsewwNrArlvw Pon Townsend WA 96368 011Ni6.201s ACORO COR/ORATION. AN rtghb Mwarved. ACORD 25 (201d1031 The ACORO nwms and logo are registered marks of ^CORD Community Development Block Grant arstnt A- ►iiAIW Do" Grant Year 2022 General Information y Props" Name 20" Cosa rent k 50009 s Jurleckbon Jefferson County Unique Entity Identifier 6 (UEI) FGN7DOWA7H7 UEI / SAM.gov Expiration date 01106/2023 Tout Grant Amount $ 110,000 Me" Address 1620 Joge nim St Street Address City Pat Townsend State WA Zp code gnu Signature Authority for Grant Agreement First Name Mark Lam Name McCauley Toe County A&*rWtrata Email h*AcCmwleyQco.j@ftmon.wa.us Contact Information Contact First Name Contact Last Name Tolle Email Mail Address City state Zip code Judy Shepherd (360) 368-9231 Finance Manager jterd�o.kA�ersan. wa. u s 1820 Jefferson Si Port Townsend WA 96368 22-62210-007 Eva 0" 22.82210-007 Funding Total CDSG Grant Amount (don Pays n1 $110,000 County General Admin (53,500 max.) 5 3,500 Services Amount (Eqw b pram roar mow prxa rand Ibr A 9W) i 106,500 Program Incomes Local Public Funds Other State Funds Other Federal Funds Private Funds Tow Additions! Funding involved In delive" Service Activfts = 0 Total Funndi►p including CDOG $ 110,000 Benericiaries Number of Persons 1000 Number of Households tld0 Number LMI Persons 1000 Numbetr LMI Households ti50 Oubrscipiernts And Consultants 22-62210-007 Ou. IMM" Community Development Block Grant PROGRAM AaWff*S MW LOW - AM WOOMATE - WCOM O-W 9MM Grant Year TOM Jefferson County P m Activities must be detailed enough for Convywce to understand what direct services wO be SOCOMPOWOW with CM A= and how the scat O" meet the COW definition of an ofigOW pubfic service DW PfOMOS 2 &red bwwM to p6roOpsOy kw and "Werste4ricome persons. 04M 0#080 COMP he Senior Nu~ Program consists of both Congregate and HW*4)a#vwsd Nu~ Servkm to help Owasso the OSR Hoffwowfw*W A"Wave (not & ^0 %L4^e i.,WftAA...%I. .,k,% #.^* ^-N . AM, �.A 9 - 140 101W sutwww" 3 - FamOy size & vmm records ~ "M LMI AO Aetwtor 5 100 N 22-62210-007 Community Development Block Grant 0&"oWVh1m mW Title VI Certff"icsbm Grant Year 2022 LAWS AND REGUlATICINS GOVERNING TITLE VI CERTIFICATION Title VI of the Gvil Rights Act of 1964, which states: "No person in the United Sties shalt, on the grounds of race, color, or national Orion, be excluded from participation in, be denied benefits of, or be subjected to discrimination under any program or activity receiving federal financial assistants." Section 1.4(bj(2XI) of the regulations of the Department of Housing and Urban Development issued pursuam to True VI, which require: "A recipient, in determining the types of housing, accommodations, fadkies, services, financial aid, or other benefits which will be provided under any such program or activity, or the class of persons to whom, or the situations in which, such housing, accommodations, fKMties, services, financial aid, or other benefits will be provided under any such program or activity, or the class of persons to be afforded an opportunity to partkipste in any such program or activity, may not, directly or through contractual or otter arrangements, utilize criteria methods of administratiom which have the effect of subjecting persons to discrimination because of their race, color, national Orion, or have the effect of defeating or substantially impairing accomplishment of the oble -tives of the program or activity as respect to persom of a particular race, color, or national origin." 1. Ethnicity of the service area (see the toi sve Karns au�aeMra). Provide the numerk count of those residents In the service orto who ore of Hfapanic or Lotlno origin. �s Hispanic or Latino origin 2. Race - Provide et numefic count by race. White MBlack or African American seriican Indian / Alaska Native Asian persons Native Hawaiian and Other Pacific Islander Sorne Other Race Two or nave TOTAL POPULATION Hispanic/ Latino percentage 2 2 o 3.60% Mirw ft Outreach 3. MINORITY POPULATIONS reported in the service area demographics above are: Scattered throughout the community. [� Scattered throughout the community, with concentrations in the areas listed in the following question. U Concentrated in the areas listed in the following question. 4. Description of areas of population concentrations: input "N/A" if no area concentration issues. S. 22-62210-007 1 The following opportunities were provided to Tile VI protected groups to participate in and comment on the design of activities to be undertaken as part of this project (check all that apply): m Public hearing to review community development and housing needs Community meeting(s) Q Community survey Q Apply to be on a wait list for direct assistance Q Other: 6. Will all residents of the service area have the opportunity to benefit from this CDSG project? If the answer is NO, provide the Title VI protected group(%) or minority populations residing in the area that will not benefit from the CDOG project. m yes, all residents of the service area will benefit Q If not - please explain below: benefits low to moderate income persons or households The above populations that will not benefit from this COGG project: = Will receive similar services provided though existing programs. = Do not r xeive similar services provided through existing programs. explain: ® N/A - AN residents of the service area will have the opportunity to benefit S. For those protected groups that will not benefit from this CDOG project nor will receive similar services, provide a plan that identifies a timetable for providing such services In the future OR describe the reason no services are planned. Enter "N/A" if no explanation is required. 9. The following steps will be taken to ensure CON benefits are offered to all residents and Title VI protected groups within the community: (check aN that apply) [ ] Protected groups will be informed of the opportunity to apply for the direct assistance program funded by CM Q Protected groups will be informed of the availability of programs to be located in a CDOG funded facility © A community meeting will be held to inform all residents of benefits resulting from this CDSG project REQUIRED: A final public hearing to receive comment on this CON project is required and will be conducted (if applicable) with outreach and accommodation for non-English speaking residents. O Other: 1---`— The applicant is certifying compliance with Title VI of the Civil Rights Act of 1964 by assessing and reporting on the ethnkity/racial composition of its residents and minority outreach above. Nap s s Ti W IMOA rWa„ay, cane! MnrMniW*W owo 5ww1we Fark .,...,.�., Occauiey 3KjmV will lock all form entne9 ATTADWW &*I) MEPA Determination of Exemption & Determination of CateWicsi Exclusion (not subject to Section SO-S) Dtwo"k tim of ACOVI ies per U cr* sti'U01 &,W "'Alij Wal GovernnwM Names IEFFEASON COUWY Contract Nu~!22b22W-W Address: IS20 MFFf AWN ST, For ToWNSENo, wA 9sms Project Description and location Fundbtt Sowce WA State CM other Fvndirtg Sources tl The a /SNP WIS the chwe "MW#Wy below, a" ON" at 24 CM fi f" of tf>r mo. 1. Envkortrttental &WOW stv ties, rssowa rdenti�i+car/on, erne devRbpaeM of flans end scratt{riss ❑ 2, Mtforrtratlon and fIr►artciai services ❑ ;. Adalrnil Xkv# and martagemo tt MOW** A lv0k WvWA s that will not have a phyW.* Impact or reW t In any Ohy� dMVft rdadkV but not 'arw*d to stir W CQACWMd with: ® • Erttpb~ • Reuestion needs lowly conwvaGAn • Crime Prevemors • Drug Abu" • WeNwe • ChNd care • EduC~ Cytow • "dam • Co"nsetrti Cl S. a"PectiOM and 14*6 g of properties for Innards or defects ❑ 6. PwdWM of insurance ❑ 7. PWdMe of tools ❑ f. Enpirteering of design costs ❑ 9. Technical assistance and traw*v 1t). Tenfpwary or ppnranerft irttproverettrtts ghat d0 AM after emkoWTHN l Conditions &W are limited to activd*s to protect, repair Of arrant the of I— of 40409vas ,X imminent tttreMs to public safety, ►nclud►nt those resulting Harr f deteaWation. ❑ �al It PSymertt of p *WV i and interest On kw.s made a obligations SuWar• 4sed by HW y "M ftWVfty f0f bete the ch&*" cetepery► Ate/ blow, OW is Nate/ at 24 CM IM M As a CateppekAy Wood" acovkv an subjut to seeslon "Is. [+] 1 fen" —bed rental 09siAIWA 2. Supportive Services (including out not kr**d to; • Muth rare Mutrrtionai sere k" • Nov" services Short tern+ payments for rent/mortgage/utifity C"4 • Permanent ho~g pla"MRM • A"wance in Smiting acreas to government bentfets/servtcss • DAIV Cart? Opwatint Costs: cl • Ma*lerance • t/t*tW$ • Supprres • S"Wity • Furnblvinp • Stiff tfsow t and rocew tent • 0%wation Equiprrtr!rst 4 Econank Development Activities ❑ • Equipment purchase • ►rrterlst "AKdy • Inventory financing • Operating casts • Other ftprnses not associated with construction or e.panvin ao oov T t Lbt AVM vd3S Aapun 1dwft3 AIIt)l jo w:) si 13aloAd ata 19 paUIW)AOP W4 Dut (M:P# :)TZ'ft• Aat{tett'7 'V4d3S) PV pp"Nnb_,d (r1Wawu0H4W3 #WA #41 ►0 44w ood h1A uow 1- b IMOAd "C17 pao®dOAd v41 W#43 S&jllAal OPW?Aj poi h"Mw m WAM 9'fS 1)td 1043 K PUOA&4 A OWJ 1rua"",t AW AAh41An► MWO. ' PaWt) M yA Atw AN-41 t i4L 'j3&WAd sW1 AO) PWIM a) SOU c( ($C)UN) OPW%j 1M ase," )OP j%OWPft V "O#MvA= vfix Al" r WU WV ov a41 'aAopAx11 "aKK uvWqWM w se®Ae:o)nosst AwAAeq fe:�� ou YAt YJ�St1. 1Ti/ s�uwsM•y Aa�Ax9 Nti4e� a~114kA1 �� ���� � 9'F4 �.��aS ,ow f"Am" Aftim1 Ksmov It io"Pof as+3aN sau"no om om 16MWWW AWAit O 00Alj*6Wd 004) jo asn"AatPis - }0 uBrl ~APW t w 4uffW tW asrw '0001 )tat ArtRPW t W POW-101 s•rtA"oAd AO4 wtA'OAd not punbN Su4t wwd sums se Az adoAd ewp bf fiod of q4m Aew AOWA"o pt ar A4 1AodAw 4e 1e41 WOU*W $ 4t p1ie 6usa n stot14Rt wor) 40)"eq Irlski Od aft► i0 A 44" A0 AiiAAq am4MOsoAd a O1 ",Wu o ty,jM 9 Ad tlpn{#W Attu 4s!4Ay 0 1"" '% Ued 111.1 VZ 4M AOUO3 41//t,ou w" 4fdAkw tpm l0'vepomq Oul i,AA4"op. AM&'.$04 wpt pta+ w AN*" AO uowodsA i ,"'njs wwor Aa w s) YOn1e1WKAio Lod" >> '(Zdv) "AOZ'WWOWJd +pto,eev/auoZ tmiowd 'YA PRWVAt It sr Sr,Q WILO a y 4 0pOlOW AO (ZA aWZ NW13 pN+PIV k*14!w aW LNO* A9 AIOZ u01lY 14 Aef11i ON 7 91C A livW OOVZ Mao ACM" 1AOdA+t WOWj palaAlkssp11Y1 ue u[tp1AA P&Wjl 1 s>vIoAd as0" A10dt 10v MOP wwrft., -f "W" R/A po*"Jo 11vwW+rm iW"J 03 pM CJ fit t�� IPWp t AACWW t Ao teal Ooc►',t AO sAOdjw pW a to saa$ o04'C ai4s+M pvinal mioAd ^0" Amy bm wo vor1 m*i --1 oc-oft of pip",o OM %JA y LA1wdoAd:�!li9t# ut )O ?114 AO *-4CWAAd MW AOJ r)W,#M%N AO Att KM 'Mt"#%g OF04 #APAW 1NWoAd OW U" (.*Mj"Addo 10 VAO) lANOl MOZ IgWNA WOPM PW iIM!?i #VM AND Asp voejw 'f LWP+f AW& tou S"p PV MW 'aAojom4j Y trtd" '011 1Ar4 W Kt W40)4 OWE oeA*b400,AW-*" y4t AipvIm #XWO st Nrmctal OAW 01 M4q!io too ax s1Aop►gwo)d M it W41 t SS NO fZ 4NpuM 'Aa"M*W PV UoWM)d ARIWV PMJ AO 4" *X*99Qur("ON") 9"05 uoroof OV UOPMOJJ ~NO (!'" Vol to ""Poww ! fm7 am I"*"" L I I, vOWJ'A A&PUA Wr1Mbi, WO H slwpvly Kwrwu *w P mo ,o woornwAw vA our glob ltu,*ro $w uo ma"P) WW*wUO4%* An psionpuW A1iWa s4*uo*a) *too sot rJ j+ '&S Fxd Aapun pv*om Ot honooaAd tua(0Ad t o1(aaltltA" Ao 1rnAr~ lurMvo kh"toe ItWOWOlddns 00 ►R'AOXWV L prd++►! r +^e4 t uo0 }tom syts�A!I�r As41d our 'stl�xtde g1Mu0f 's1�Aswswauos urat Ad) slsoy sA+terts�uAtUoty • hm>uruaj tis(oJd • eiS6 jotW,#s" Ays110 put AadoobW • u tuttlMjo WW • ow ><"wo*Aw-sAd iu41t04 stgepjoiiv 9 stos W AsJsusn w �tAr>aMssA stwr37r �4'10 Ao 4uAt0p AMA t1iAi1L1) s,aAngstuO4 d1 ayum"t tU#Wttd uAAop pur slss» iuKon i�t!pr�>ut 'uavisnrtsuoy rsOw+ sltun 9UgpM♦t ro fLWKj%# )o dr44rFUM*;OUAoy tceest 01 sa►1!MtIv S VON ftl taruv ATTAOMOff "M WPA p The project does not have a probable adverse "pm on au enmdronm m (WAC 197.11.9701 end an &%*omwmm ststenwK fs not required. OocomenUOn supportirt� the 0lt�nRtination o� Norrsty�ttkanu is corKsined 1n ttts ErwMOMnpnt� Review Record. ►row4w Nsnw (Poo')"* s mowd Title; HNANCE MANAGER ak�'e% .ter. �. s Ostt: s/i/2022 CMsf AMNnietratlw ONkW (prWW Ms�it Mdswsr Ti1Ms COUNTY TOR Commissioners Office Consent Agenda JEFFERSON COUNTY BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST TO: Board of County Commissioners FROM: Adiel McKnight, Executive Assistant DATE: September 6, 2022 SUBJECT: AGREEMENT re: Commerce Community Development Block Grant (CDBG) Public Services, Sub -recipient Agreement; Amount of $110,000; Jefferson County Administrator; Olympic Community Action Programs The Washington State Department of Commerce made $110,000 in annual CDBG funding available to Jefferson County. Jefferson County has historically entered into a sub -recipient agreement with OlyCAP for these CDBG grant funds. The attached sub -recipient agreement with OIyCAP makes these funds available for use from July 1, 2022 through June 30, 2023. This request is budget neutral. Approve the attached sub -recipient agreement with OlyCAP. • 7 Mark McCaule County Administrator Date CONTRACT REVIEW FORM clear Form (INnWUC77ONS ARE ON THE NEXT PAGE) CONTRACT WITH: Olympic community Action Programs Contract No: 22-62210-007 Contract For: Dept. of Commerce - CDBG Grant Term: 07/01/2022-W30/2023 COUNTY DEPARTMENT: AUDITOR Contact Person: Judy shepherd Contact Phone: 3W3e5-8231 Contact email: isheph*RQw.lellenon.we.ue AMOUNT: $106,500 PROCESS: Exempt from Bid Process Revenue: Cooperative Purchase Expenditure: Competitive Sealed Bid Matching Funds Required: Small Works Roster Sources(s) of Matching Funds Vendor List Bid Fund # RFP or RFQ Munis Org/Obj 123M720410000 Other: APPROVAL STEPS: STEP 1: DEPARTMENT CERTIFIES COMPLIANCE WITH JCC 3 SS.9W AND CHAPTER 42.23 RCW. CERTIFIED: 0 N/A: a 'ti �. jl' , ?;A 8/29/2022 !3rignature Date STEP 2: DEPARTMENT CERTIFIES THE PERSON PROPOSED FOR CONTRACTING WITH THE COUNTY (CONTRACTOR) HAS NOT BEEN DEBARRED BY ANY FEDERAL, STATE, OR LOCAL AGENCY. CERTIFIED: E N/A: ignature 8/29/2022 Date STEP 3: RISK MANAGEMENT REVIEW (will be added electronically through Laserfiche): Electronically approved by Risk Management on 8/29/2022. T 4: PROSECUTING ATTORNEY REVIEW (will be added electronically through Laserficbe): Electronically approved as to form by PAO on 8/29/2022. State Community Block Grant standard form language-- cannot be modified STEP S: DEPARTMENT MAKES REVISIONS & RESUBMITS TO RISK MANAGEMENT AND PROSECUTING ATTORNEY(IF REQUIRED). STEP 6: CONTRACTOR SIGNS T 7: SUBMIT TO BOCC FOR APPROVAL 11 llll °0 ............. G Final Audit Report 2023-07-24 Created: 2023-07-24 By: Anna Hannon (ahannon@olycap.org) Status: Signed Transaction ID: CBJCHBCAABAAHm2ltwcARxBy_62UkymUvMtAMKhnikmC "AGREEMENT; Amendment No. 1 re_ CDBG from JC Auditor's Office; OIyCAP" History Document created by Anna Hannon (ahannon@olycap.org) 2023-07-24 - 6:28:29 PM GMT Document emailed to Cherish Cronmiller (ccronmiller@olycap.org) for signature 2023-07-24 - 6:30:47 PM GMT Email viewed by Cherish Cronmiller (ccronmiller@olycap.org) 2023-07-24 - 9:03:46 PM GMT Document e-signed by Cherish Cronmiller (ccronmiller@olycap.org) Signature Date: 2023-07-24 - 9:03:56 PM GMT - Time Source: server )rtAgreement completed. 2023-07-24 - 9:03:56 PM GMT � Pmwered by Adobe ,, Acrobat Sign