HomeMy WebLinkAbout072623M DRAFT Budget CommitteeJULY 26, 2023 -- JEFFERSON COUNTY BUDGET COMMITTEE -- DRAFT MINUTES Attendees: Amanda Hamilton Andy Pernsteiner Anji Scalf Apple Martine Brandon Mack Brenda Huntingford Brent Butler Brian Gleason Bridget Gregg
Carolyn Gallaway Cathy Taylor
Chelsea Provonost Chris Goy David Fortino Heidi Eisenhour Greg Brotherton James Kennedy Jeff Chapman Jenn Mitchell Joe Nole Josh Peters Judy Shepherd
Kari Binns Kate Dean Lauralee Keisel Leanne Dotson Lori Bailey Lysa Phillis Mark McCauley Matt Tyler Mindy Walker Monte Reinders Philip Hunsucker
Renee Talley Sarah Melancon Sasha Coker Sasha Coffey Shannon Burns Sophie Nordstrom Stacie Prada Thomas Goodworth Veronica Shaw Willie Bence
Order of Business Call meeting to order at 8:34 by Judy Shepherd Public Comment period
Tom Thiersch – question re: effect of .3% sales tax the city is proposing via a Transportation Benefit District
Request for additional agenda items Fund Balance comparison for 2021, 22, 23 - Judy ARPA - Mark
Collective Bargaining - Mark June 28, 2023 Minutes approved – moved by Heidi, Seconded by Heidi Reports
- Expenditure Reports - Brenda et al General fund target is 58.33% or less – at 48.96% (with Payroll through June and July expenditures) Other funds target is also 58.33% - at 33.79%
- Revenue Reports - Stacie et al
• General Fund at $15,370,026 – 62.8% of the annual budget. The second sheet shows general fund revenue charts showing 2015-2023 detail and percentage of actual full year collections.
• Other Funds at $20,050,378 – 35.7% of annual budget. ARPA and CARES funding affected these balances. Funds are grouped at the top by fund type, and YTD percentages are provided. The graph on the second page shows the full year and YTD
percentage lines
• General Fund Cash Balance - $10,937,285 at end of month which includes $4,045,829 for the 15% of expenditure reserve. The reserve went up $139,097 with second quarter appropriations of $927,318 for the general reserve expenditures.
• General Sales Tax Receipts - $393,711 General and Optional Sales Tax and $112,649 for Special Purpose this month. $220K projected over for the year. Discussion of Sales Tax being vulnerable to economic downturn and conservative budgeting being a good thing. For ’23 = 3.8% over budget, 6.2% over ‘22 YTD.
• Sales Tax by Sector: Positive percentages are increases over last year to date, negative are decreases. Color shading is white for zero, green for positive and red for negative.
Sales Tax Revenue by Sector Unincorp Jefferson County
City of Port Townsend
All Sales YTD 6% 8%
RETAIL YTD 0% 5%
CONSTRUCTION YTD 13% 26%
ACCOMMODATION & FOOD SERVICES YTD 45% 25%
• REET Receipts - Fund 302 - $204,885 for the month which is 17% over budget for the month and 5% more than what it was this month last year. Year to Date it’s 5% under budget and 25% less than last year. We had six sales over $1 million in unincorporated Jefferson County with one at $13.6M in Brinnon. Current projection is $92,601 under
budget, and it’s a smaller shortfall than earlier in the year.
• Hotel/Motel Lodging Tax – Fund 125 - $63,605 for the month. This is 49% over budget
for the month and 85 % over budget YTD. This is 43% more than 2022 YTD. Year-end projection is $550k over budget, but we’ll see how it goes as we get further in the year. Resolution 19-49 lays recommended minimum funds balances.
• DNR Timber Trust 1 – Total amount $2.495YTD. More than full year for last couple of years. Additional items:
- Fund Balance comparison snapshot – General Fund for 2021($9.08M), 22 ($9.11M), 23 ($9.08M), funds marking well YOY, discrepancies have clear explanations. Total fund balance pretty stable around $52-53M over 2021, 22, 23. Discussion of potential for variation in specific funds balances and purpose of this comparison. – Judy et al
- Collective Bargaining – Ratified UFCW agreement with 4% in 23, 3% in 24, 2% in 25, 3% in 26 = 12% added to previous 9% = 21%. Adjusting to remove bottom 3 steps. Significant change in pay structure targeting retention and recruitment. Working with Sheriff’s admin now, PW Teamsters next, then Public Works. Much appreciation for the work that went into these negotiations. – Mark et al
- ARPA – Second Tranche of ARPA $1.692M wraps $12.4M in COVID relief funds received. – Mark et al
Reminder - Next Meeting – 08/30/2023, 8:30 AM Adjourned 9:52 am, moved by Mark McCauley, seconded by Greg Brotherton