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HomeMy WebLinkAbout052423M f' %`L Cityof Port : 6 Townsend �.si IN'% MINUTES HOUSING FUND BOARD Regular Meeting — Wednesday, May 24, 2023 at 2:30 p.m. Commissioners' Chambers, Jefferson County Courthouse 1820 Jefferson Street, Port Townsend, WA 98368 (Hybrid) CALL TO ORDER: Jefferson County Commissioner Greg Brotherton called the Joint Jefferson County/City of Port Townsend Housing Fund Board(HFB) to order. The following HFB members participated in the meeting: City of Port Townsend Councilmember/Vice Chair Amy Howard, Councilmember Aislinn Palmer, Members Peggy Webster, Julia Cochrane and Viki Sonntag. Also in attendance was City of Port Townsend Manager John Mauro. PUBLIC COMMENT PERIOD: Chair Brotherton opened the floor for public comments, and one comment was received. APPROVAL OF MEETING MINUTES: Member Cochrane moved to approve the April 26, 2023 Regular Meeting Minutes as presented. Member Palmer seconded the motion. The motion carried. DISCUSSION re: COMMITTEES: HFB members discussed procedures, goals and objectives and membership of committees. The topic will be discussed again at a future meeting. DISCUSSION re: Committee Updates: • Community Conversation Committee: No update • Coordinated Entry Advisory Board(CEAB): Member Webster provided an update on composition of the board and their priorities. When she commented on the CEAB governance document, Clerk Gallaway noted that the CEAB, when formed, was to be like a subcommittee of the HFB, and not subject to the OPMA. She voiced concerns that it sounds like the CEAB may be subject to the OPMA rules. Member Webster stated that she will forward the governance document to Clerk Gallaway for review. • Funding Opportunities Committee: Chair Brotherton noted that Jefferson County has a new Grants Administrator that may be able to assist with funding opportunities. City of Port Townsend staff member Emma Bolin also participated in discussion. • Data and Needs Assessment Committee: Member Webster provided an update. HFB members discussed potentially disbanding the committee. After discussion, Chair Brotherton proposed a motion to change the Chair of the Data and Needs Assessment Committee,to address their goals and objectives. Member Palmer moved to nominate Member Sonntag be the Chair for the Data and Needs Assessment Committee. Member Cochrane seconded the motion. The motion carried. Clerk Gallaway noted that as proposed, there would be a quorum of members on this Committee. Chair Brotherton explained that the HFB members would need to remove Member Webster from the Committee and add Member Webster. Vice Chair Howard moved to remove Member Webster from the Committee and put Member Cochran on the committee. Member Palmer seconded the motion. The motion carried. 1 Housing Fund Board—Regular Meeting Minutes of May 24, 2023 DISCUSSION re: OlyCAP Shelter Closure: Chair Brotherton stated that he talked to OlyCAP Housing Director Kathy Morgan and she indicated they would need $60,000 to keep the shelter open. Member Cochrane suggested reaching out to the public to request funds, and Chair Brotherton stated that the County does not solicit funds from the public. Group discussion ensued on how best to handle this request. HFB members discussed holding a potential special meeting or ad hoc group to address this. Chair Brotherton and Member Palmer will meet to discuss options. A tentative Housing Fund Board Special Meeting was set for June 14, 2023 from 1:00 p.m. to 3:00 p.m. PUBLIC COMMENT: Chair Brotherton opened the floor for public comments to address motions previously made in the meeting. No comments were received. As there was a question as to the exact nature of the motions, Chair Brotherton requested new motions be made regarding the Data and Needs Assessment Committee. Member Palmer moved to appoint Member Sonntag to be the Chair of the Data and Needs Assessment Committee. Member Cochrane seconded the motion. The motion carried. Member Howard moved to replace Member Webster with Member Cochrane on the Data and Needs Assessment Committee, to avoid quorum issues. Member Palmer seconded the motion. The motion carried. FUTURE AGENDA ITEMS: HFB members discussed having the following items on future agendas: • Housing RFP Survey: low response rate, will continue with new RFPs in the future i. Staffing; looking at possibility of using housing funds for staffing ii. RFP; earlier release • Aligning RFP process • Definitions; potentially using Commerce definitions • REET; update • County/City alignment in Comp Plans and Code • Washington Department of Commerce; presentation planned for fall 2023 • Committee Procedures; updated draft • Committee Goals and Objectives • Staffing • Voucher usage report; Peninsula Housing Authority • Funds 148 and 149; uses PUBLIC COMMENT PERIOD: Chair Brotherton called for public comments, and one comment was received. NOTICE OF ADJOURNMENT: Chair Brotherton adjourned the meeting at 4:19 p.m. until the next regular meeting or special meeting as properly noticed. Respectfully submitted by: 0?/147.t /// -772o/2_3 Carolyn Glllaway, Clerk of th- oard Date 2