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/ °° RISK MANAGEMENT M
V
COMMITTEE
ri _.. _ Tuesday, May 2, 2023 — 10:30 a.m.
SPECIAL MEETING MINUTES
MEMBERS: Mark McCauley, County Administrator/Risk Manager
Sarah Melancon, Human Resources Director/Risk Coordinator
Stacie Prada, Treasurer
Apple Martine, Public Health Director
Willie Bence,Emergency Management Director/Safety Officer
LEGAL COUNSEL: Philip Hunsucker, Chief Civil Deputy Prosecuting Attorney
SECRETARY: Adiel McKnight, Executive Assistant/Claims Coordinator
CALL TO ORDER: Risk Management Committee (RMC)members participated in the meeting remotely.
Chair Melancon called the meeting to order at 10:32 a.m. In attendance were Members McCauley, Martine,
Bence and Prada. Also in attendance: Legal Counsel Hunsucker.
PUBLIC COMMENT PERIOD: Chair Melancon called for public comments, and none were received.
APPROVAL OF MINUTES: Member Martine moved to approve the Regular Meeting Minutes of
March 7, 2023 as presented. Member McCauley seconded the motion which carried by a unanimous vote.
Member Prada moved to approve the Special Meeting Minutes of April 4, 2023 as presented. Member
Bench seconded the motion. Member Martine abstained from voting. The motion carried.
Chair Melancon called for public comments, and none were received.
NEW BUSINESS re: DISCUSSION re: Claim; #C-06-23; Bryan Hayes; Motorbike accident riding over
an unturned monument survey cover causing accident with injury; In an amount to be determined; Filed
April 12, 2023. Legal Counsel Hunsucker addressed the committee advising that this claim will be handled
in Executive Session as potential litigation. Member McCauley moved to remove this claim from agenda.
Member Prada seconded the motion which carried by a unanimous vote.
EXECUTIVE SESSION: An Executive Session was scheduled from 10:40 a.m. to 10:50 a.m. Chair
Melancon announced that the Executive Session will be held from 10:40 a.m. to 10:50 a.m. regarding
Potential Litigation under exemption RCW 42.30.110(1)(i) as outlined in the Open Public Meetings Act.
Staff present: Risk Manager, Chief Civil Deputy Prosecuting Attorney, Public Health Director, Safety
Officer, Treasurer, Risk Coordinator, and Claims Coordinator. Chair Melancon resumed the regular meeting
at 10:50 a.m. There was no proposed action and therefore no public comment on this topic.
Risk Management Committee - May 2, 2023
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EXECUTIVE SESSION: An Executive Session was scheduled from 10:50 to 11:00 a.m. Chair Melancon
announced that the Executive Session will be held from 10:50 a.m. to 11:00 a.m. regarding Actual Litigation
under exemption RCW 42.30.110(1)(i) as outlined in the Open Public Meetings Act. Staff present: Risk
Manager, Chief Civil Deputy Prosecuting Attorney, Public Health Director, Safety Officer, Treasurer, Risk
Coordinator, and Claims Coordinator. Chair Melancon resumed the regular meeting at 11:01 a.m. and
announced the Committee will be extending the Executive Session from 11:01 a.m. to 11:06 a.m. Chair
Melancon resumed the regular meeting at 11:06 a.m. There was no proposed action and therefore no public
comment on this topic.
OLD BUSINESS: Not discussed
NEW BUSINESS Continued re: Claim; #C-07-23; Community Association Underwriters; Property
damage due to sewer backup; In the amount of$43,430.44; Filed April 20, 2023. Member Bence explained
that this claim was forwarded to the City of Port Townsend as the County does not have a sewer system.
Member Prada moved to remove claim from the agenda. Member Bence seconded the motion which carried
by a unanimous vote.
FUTURE AGENDA ITEMS: not discussed.
CLOSING COMMENTS: not discussed.
NOTICE OF ADJOURNMENT: Chair Melancon adjourned the meeting at 11:10 a.m. until the next
regular meeting or special meeting as properly noticed.
Res ectfully sub 'tted:
•/ • ,P-3
Adie ight, Claims Co inator