HomeMy WebLinkAboutAgreement re Collective Bargaining UFCW Consent Agenda
Commissioners Office
JEFFERSON COUNTY
BOARD OF COUNTY COMMISSIONERS
AGENDA REQUEST
TO: Board of County Commissioners
FROM: Mark McCauley, County Administrator
Sarah Melancon, Human Resources Director
DATE: August 14, 2023
SUBJECT: AGREEMENT and SUBSCRIPTION AGREEMENT re: Collective
Bargaining Agreement and Subscription Agreement for Trust Participation for
Jefferson County Employees; Augut 1, 2023 through December 31, 2026; UFCW
3000 and Sound Health and Wellness Trust
STATEMENT OF ISSUE:
The UFCW contract covering Jefferson County Employees was re-opened in 2023 and a new Agreement was
ratified extending from August 1, 2023 through December 31, 2026. In addition to the Collective Bargaining
Agreement, a subscription agreement is included for employees to participate in the Sound Health and
Wellness Trust in order to receive health care benefits.
ANALYSIS:
As a result of negotiations with the UFCW Union, the attached agreement was ratified by employees
represented by UFCW on July 12, 2023.
FISCAL IMPACT:
- 4%general wage adjustment effective August 1,2023.
- 3%general wage adjustment effective January 1, 2024. Step Adjustment: Steps 3, 4, and 5 are dropped;
all employees in those steps are placed in Step 6; Steps in wage table change will be renumber from 6
through 12 to 1 through 7; and, increments between steps adjusted from 2.5%to 3.0%.
- 2%general wage adjustment for 2025.
- 3%general wage adjustment for 2026; and add anew Step 8.
- Effective January 1, 2024, all employees move from Sick and Vacation to Personal Time Off(PTO).
- One additional PTO day is provided each year effective January 1, 2024.
Longevity pay: Employees shall receive the following annual longevity pay for completing the
following years of service:
• 30 years of employment$2,600
• 35 years of employment $3,000
• 40 years of employment$3,400
• 45 years of employment$3,800
Ability to provide merit pay of one step based on two years of service, skills, ability, written
evaluation, recommendation by supervisor and department head approval.
Page 1 of 2
Consent Agenda
Commissioners Office
RECOMMENDATION:
Approve and sign the Collective Bargaining Agreement and the Subscription Agreement.
REVIEWED BY:
3 L3
Mark McCauley, C u Administrator Date
Page 2 of 2
CONTRACT REVIEW FORM Clear Form
(INSTRUCTIONS ARE ON THE NEXT PAGE)
CONTRACT WITH: UFCW 3000 _ Contract No: UFCW3000
Contract For: Collective Barganing Agreement and Subscription Agreement Term: Aug 1, 2023 - Dec 31, 2026
COUNTY DEPARTMENT: HR
Contact Person: Sarah Melancon
Contact Phone: 133
Contact email: SEMelancon@co.jefferson.wa.us
AMOUNT: various Amounts PROCESS: Exempt from Bid Process
Revenue: Cooperative Purchase
Expenditure: Competitive Sealed Bid
Matching Funds Required: Small Works Roster
Sources(s)of Matching Funds Vendor List Bid
Fund # RFP or RFQ
Munis Org/Obj Other:
APPROVAL STEPS:
STEP 1: DEPARTMENT CERTIFIES MPL C IT?CC3-5_*-�AND CHAPTER 42.23 RCW.
CERTIFIED: 2■ N/A:� � ,, ,ure Date
STEP 2: DEPARTMENT CERTIFIES T PERSON OR CONTRACTING WITH THE
COUNTY (CONTRACTOR) HAS NOT EEN ARRED BY ANY FEDERAL, STATE, OR LOCAL
AGENCY.
CERTIFIED: a N/A: `� 0 ,� �
Signature Date
STEP 3: RISK MANAGEMENT REVIEW(wil4l be added elect ically through Laserfiche):
Electronically approved by Risk Management on 8/2/2023.
STEP 4. PROSECUTING ATTORNEY REVIEW(will be added electronically through Laserfiche):
Electronically approved as to form by PAO on 8/2/2023.
Negotiated agreement with bargaining unit.
STEP 5: DEPARTMENT MAKES REVISIONS & RESUBMITS TO RISK MANAGEMENT AND
PROSECUTING ATTORNEY(IF REQUIRED).
STEP 6: CONTRACTOR SIGNS
STEP 7: SUBMIT TO BOCC FOR APPROVAL
1
AGREEMENT
by and between
JEFFERSON COUNTY WASHINGTON
and
UFCW LOCAL 3000
Date of Adoption through December 31, 2026
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Table of Contents
ARTICLE1 -PREAMBLE...................................................................................................... I
ARTICLE2 -DEFINITIONS .................................................................................................. I
EMPLOYEE:................................................................................................................ 1
REGULAREMPLOYEE:............................................................................................ 1
TRIALEMPLOYEE: ................................................................................................... I
TEMPORARY, CASUAL LABOR, OR CLERK HIRE EMPLOYEE:...................... I
INTERNSHIPS............................................................................................................. I
CONTRACT SERVICE PROVIDERS:....................................................................... 2
ARTICLE3 -RECOGNITION................................................................................................2
NEW OR CHANGED POSITIONS.............................................................................2
ARTICLE 4- UNION MEMBERSHIP AND REPRESENTATION......................................2
BARGAINING UNIT INFORMATION:.....................................................................3
JOBDESCRIPTIONS:.................................................................................................3
ARTICLE 5 - EMPLOYEE RIGHTS, EQUAL OPPORTUNITY..........................................4
EMPLOYEERIGHTS:.................................................................................................4
EQUALOPPORTUNITY:...........................................................................................4
ARTICLE 6-MANAGEMENT RIGHTS...............................................................................4
ARTICLE 7 - HEALTH AND WELFARE..............................................................................4
ARTICLE8—LEAVE..............................................................................................................6
LEAVE-PERSONNEL POLICY RECOGNITION:..................................................6
SICKLEAVE:.............................................................................................................. 7
BEREAVEMENTLEAVE:.......................................................................................... 8
ANNUAL LEAVE(VACATION):.............................................................................. 8
STANDBY ON HOLIDAYS:.................................................................................... 10
LEAVE DUE TO INCLEMENT WEATHER:.......................................................... 10
CONTINUING EDUCATION (Not Related to the Employee's Current Job
Description): ............................................................................................................... 10
CIVILLEAVE:........................................................................................................... 11
MILITARYLEAVE:.................................................................................................. 11
MATERNITY/PARENTING LEAVE:...................................................................... 11
OTHERLEAVE:........................................................................................................ 11
FMLALEAVE:.......................................................................................................... 11
ARTICLE 9-GENERAL POLICIES.................................................................................... 12
TRIAL PERIOD
JOBPOSTING: .......................................................................................................... 12
CHANGED POSITION TRIAL PERIOD: ................................................................ 12
JOBINFORMATION: ............................................................................................... 13
EMPLOYEE PRIVACY:............................................................................................ 13
"WHISTLE BLOWER" PROTECTION AND PROCEDURE: ................................ 14
EMPLOYEE USE OF PERSONAL AUTO............................................................... 14
TEMPORARY SUPERVISORY ASSIGNMENT..................................................... 15
EMPLOYEE REVIEW SYSTEM.............................................................................. 15
NOTICE OF TERMINATION:.................................................................................. 15
NOTICE OF RESIGNATION:................................................................................... 15
LABOR/MANAGEMENT COMMITTEE................................................................ 15
JOBSHARING........................................................................................................... 15
Table of Content
Page i
ARTICLE 10 - DISCIPLINE AND DISCHARGE................................................................ 16
PRE-DISCIPLINARY HEARING:............................................................................ 16
ARTICLE 1 I - GRIEVANCE AND ARBITRATION PROCEDURES ............................... 16
GRIEVANCEDEFINED:.......................................................................................... 16
STEP 1: EMPLOYEE AND IMMEDIATE SUPERVISOR:.................................... 17
STEP 2: EMPLOYEE AND DEPARTMENT HEAD:.............................................. 17
STEP 3: EMPLOYEE AND LABOR RELATIONS ADMINISTRATOR:............. 17
OPTIONAL MEDIATION STEP............................................................................... 17
STEP 4: ARBITRATION:......................................................................................... 17
ELECTION OF REMEDIES:..................................................................................... 18
ARTICLE12 - SENIORITY.................................................................................................. 18
SENIORITY DEFINED:............................................................................................ 19
REDUCTIONIN FORCE.......................................................................................... 19
ARTICLE 13 - WAGES AND CLASSIFICATION...............................................0............0. 19
REASONABLE SYSTEM TO ASSESS CHANGES IN DUTIES ....................0......20
POSITION EVALUATIONS..................................................................................... 21
CAREERLADDER....................................................................................................21
MANDATORY/DEVELOPMENTAL TRAINING.,.......o........................................ 21
CALLBACKPAY:.............................................oo......................................................21
STANDBY/BEEPER PAY:,.......................................................................................22
WORKWEEK/OVERTIME....................................................................................22
PAYROLLCHANGES.........................................................................................0....22
ARTICLE 14 - SCOPE OF AGREEMENT........................................................................... 23
PASTPRACTICES:.,.......0........................................ .......................................0........23
UNILATERAL INCREASES: ...........................................................o.......................23
EFFECTOF INVALIDITY:................0...........................................................o..........23
SUBCONTRACTING:.............................................................o.................................23
DURATION:.........................................................0.....................................................23
APPENDIX—A Carrer Ladders................................................................................0............ 26
APPENDIX — B Classifications............................................................................................27
APPENDIX— C WAGE TABLE 2023 ...............................................................................29
Table of Content
Page i i
AGREEMENT
by and between
JEFFERSON COUNTY
and
UFC W LOCAL 3000
Date of Adoption 2023 through December 31, 2026
ARTICLE 1-PREAMBLE
1.1 Purpose. The purpose of this Agreement is to set forth in writing those terms and
conditions agreed upon between the parties hereto. It is agreed that the fundamental
purpose of Public Employment is to provide the highest level of services to the citizens of
Jefferson County and this principle shall be the overarching guidance in all matters of
administering this agreement.
1.2 Scope. Any and all contractual agreements, written or verbal, previously entered into by
the parties hereto as relating to items covered herein are in all things mutually canceled and
superseded by this Agreement.
ARTICLE 2-DEFINITIONS
EMPLOYEE.
2.1 For the purpose of this Agreement, employee(s) shall refer to any and al I members of the
bargaining unit identified in Article 3 of this Agreement.
REGULAR POSITION:
2.2 A position which has been budgeted as a regular part of a department or becomes
authorized by the County Administrator as an additional position. Positions need not be
filled, however, the intentional use of non-unit employees or contractors to supplant unit
employees is prohibited.
REGULAR EMPLOYEE.
2.3 An employee who is in the trial period or who successfully completes a trial period of six
(6)months or more, if extended, in a regular position.
TRIAL EMPLOYEE:
2.4 Employees who are employed pursuant to Section 9.1.
TEMPORARY, CASUAL LABOR, OR CLERK HIRE EMPLOYEE:
2.5 An employee whose employment meets short-term needs, is seasonal in nature, or is
scheduled for less than eight hundred (800) hours per calendar year. Fringe benefits shall
not be available to temporary employees and they shall not be bargaining unit members.
These employees may also be known as "Clerk Hire" employees.
INTERNSHIPS
2.6 An Intern is an employee who is enrolled or is a recently graduated student, whose
employment is related to their continuation of education in their field of study or
Jefferson County&UFCW LOCAL 3000
Date of Adoption-December 31,2026 CBA
Page 1
profession. Such employment is to be seasonal, or project based and is scheduled for
twelve hundred fifty (1,250) hours or less. Interns shall not be unit employees and shall
not benefit from the terms of this agreement. Interns shall not supplant regular Bargaining
Unit employees but may supplement the work unit where they intern.
CONTRACT SERVICE PROVIDERS.
2.7 Persons who provide services to the County pursuant to a personal services contract shall
be part of the bargaining unit if hired to work in the classifications enumerated in Appendix
B and shall receive the benefit of this Agreement except where the personal services
contract provides for other mutually agreeable conditions. Termination of a personal
services contract by the supplier or the County shall not be subject to the grievance
procedure of this Agreement.
ARTICLE 3-RECOGNITION
3.1 Jefferson County (the County or Employer) hereby recognizes United Food and
Commercial Workers Local 3000 (UFC W or Union)as the exclusive representative of all
County employees employed in the classifications enumerated in Appendix A attached
hereto; excluding all other employees, temporary employees, elected officials, officials
appointed for a fixed term, County prosecutors, supervisors, and confidential employees.
NEW OR CHANCED POSITIONS
3.2 New or Changed Positions: Within the bargaining unit departments, should new positions
be created, or existing positions be substantially modified the UNION will be notified of
the pending action. It is mutually agreed that if bargaining unit status or rate of pay cannot
be agreed upon the issue may be referred to the grievance procedure.
ARTICLE 4-UNION MEMBERSHIP AND REPRESENTATION
4.1 Employees who consent in writing to become members of the Union or to pay agency
fees to the Union during the term of this Agreement shall comply with the language of
their Agreements with the Union. Employees who sign wage deduction authorization
Agreements with the Union may revoke their authorizations as specified in their
Agreements. Union membership applications and payroll deduction forms will be
distributed to each employee during orientation. The Union will indemnify, and hold the
Employer harmless from all claims, demands, suits or other forms of liability that shall
arise against the Employer as a result of the provisions of this Article.
4.2 Dues and Initiation Fees
Upon Presentation of an individually signed authorization the County agrees to deduct
from the paycheck of each employee the monthly dues and initiation fees required of
members of the Union during the life of this Agreement. The amounts deducted will be
transmitted to the Union by check payable to its order on or before the tenth (1 Oth)of each
following month. The County agrees to continue its practice of electronically transmitting
a dues roster to the Union at the same time it transmits the check, provided such
transmission is reasonable and available. Upon issuance and transmittal of the check to
the Union, the County's responsibility shall cease with respect to deductions covered
thereby. The Union and each employee authorizing the assignment of his or her wages for
Jefferson County&UFCW LOCAL 3000
Date of adoption through December 31,2026 CBA
Page 2
the payment of the Union dues and initiation fees hereby undertakes to indemnify and hold
the County harmless from all claims, demands, suits, or other forms of liability that may
arise against the County for and on account of any such deduction made from the wages of
an employee pursuant to the terms of this section.
4.3 Political Action Voluntary Check-Off
Upon presentation of an individually signed authorization, the Employer shall deduct the
sum specified from the pay of each member of the Union who voluntarily executes a
political action contribution authorization form. The amount deducted and a roster of each
employee authorizing assignment of wages will be transmitted to the Union. The Union
and each employee authorizing assignment of wages for payment of the voluntary political
action contributions hereby undertakes to indemnify and hold harmless from all claims,
demands, suits and other liability that may arise against the Employer for or on account of
any deduction made from the wages of such employee.
BARGAINING UNIT INFORMATION:
4.4 The County shall provide a list of bargaining unit employees as well as information
regarding hours worked and wages paid on a monthly basis. The Employer shall include
and notate newly hired or terminated employees. Upon the signing of this Agreement the
Employer shall supply to the Union a list of all employees covered by this agreement.
Thereafter, the Employer will provide this list on a monthly basis. The list shall include
the name, address, Social Security Number, department, FTE status, date of hire, grade,
step, and wage rate.
UNION REPRESENTATIVES:
4.5 The Union's duly authorized representatives shall have access to the County's premises
where employees covered by this Agreement are working for the purpose of investigating
working conditions and grievances; provided, however, the Union representatives first
notify the Department Head or a designee. Such visits shall not interfere with or disturb
the employees in the performance of work, shall not interfere with citizen business, and
shall be limited to areas which do not violate County security and/or confidential County
files.
4.6 The members shall have the right to elect unit representatives from among members of the
bargaining unit. The unit representatives shall not be recognized by the County until the
Union has given the Representative and the County (Human Resource Director) written
notice of the selection. Unless otherwise agreed to by the County, the investigation of
grievances and other Union business shall be conducted only during nonworking time.
4.7 The County shall furnish bulletin board space for the use of the Union upon request. All
materials posted must be dated, signed by a designated union representative, and provided
to the County Commissioners Office prior to the posting.
JOB DESCRIPTIONS.
4.8 The County shall provide the Union with the current job descriptions for each classification
covered by this Agreement when requested and will provide any subsequent revisions
thereof.
Jefferson County&UFCW LOCAL 3000
Date of Adoption-December 31,2026 CBA
Page 3
ARTICLE 5-EMPLOYEE RIGHTS,EQUAL OPPORTUNITY
EMPLOYEE RIGHTS.
5.1 Employees'rights shall include, but not be limited to,the right to:
a. self-organization, to form,join and assist employee organizations, and to bargain
collectively through representatives of their own choosing;
b. clear, fair standards, regulations, and policies uniformly applied to all employees
covered under this Agreement including those stipulated by this Agreement;
C. participate in opportunities for career development relevant to their position with
the Employer through such avenues as orientation, training, meetings, and
continuing education at the discretion of their respective Department Heads and
subject to budgetary limits within the department.
d. participate in mandated training as determined by County policy or program.
e. timely evaluations from their Supervisor as prescribed by County Policy. Failure
to provide such evaluations shall be a violation of this Agreement and subject to
the grievance procedure. `Timely' is defined as not more than two weeks after nor
more than four weeks before the interval prescribed in County Policy. Evaluations
occur at three (3), six (6) and twelve (12) months after employment and annually
on the employment anniversary date thereafter.
EQUAL OPPORTUNITY.
5.2 The County and the Union agree that except as permitted by law there should be no
discrimination against any employee or applicant for employment because of a protective
class status as provided by law, or union membership unless any one of the foregoing
factors constitutes a bona fide occupational qualification.
5.2.1 Any claim,complaint or charge that 5.2 has been violated shall be filed pursuant to
the grievance procedure or the appropriate administrative agency and/or court of
law. Section 11.7 shall apply to violations of Section 5.2.
ARTICLE 6-MANAGEMENT RIGHTS
6.1 The Union recognizes the rights of the County to operate and manage the County including
all Common Law Employer Rights provided that such rights, which are vested solely and
exclusively in the County, shall not be exercised so as to violate any of the specific
provisions of this Agreement.
ARTICLE 7-HEALTH AND WELFARE
Purpose The Union and County have agreed to participate in the Sound Health and Wellness
Trust for each employee in the Bargaining Unit. Participation by employees is required to
foster the principles of insurance and to comply with Trust requirements of all employees
as covered employees. The Parties agree that the objective is to obtain quality Health and
Jefferson County&UFCW LOCAL 3000
Date of adoption through December 31,2026 CBA
Page 4
Wellness benefits for the entire Collective Bargaining Unit as a whole. Beginning with the
1st Labor Agreement all employees have been covered by and participate in this
collectively bargained benefit. As required by the Trust the Parties have included this
Article 7 in the Labor Contract setting out the benefit as a condition of employment for all
employees within the Bargaining Unit.
7.1 Acceptance of Trust Agreement. The Employer and the Union agree to be bound by the
terms of the Trust Agreement which created the Sound Health and Wellness Trust(Trust),
as initially executed on June 18, 1977, by all subsequent revisions or amendments thereto,
and by all policies and other conditions of participation and eligibility, which may be
established from time to time by the Trust's Rules and Regulations, the Summary Plan
Description, and other pertinent procedures, practices,and Trustee actions. The Employer
and the Union agree to be bound by the Health and Welfare Labor Agreement, effective
May 2, 2010, by and between Allied Employers, Inc., and U.F.CW. Union Locals Nos.
3000 and 367 U.F.CW. International(AFL-CIO), and Teamsters Union Local No. 38, and
by all amendments thereto. The Employer agrees to accept the Employer Trustees as their
designated Trustees of the Board of Trustees, and their duly appointed successors, as its
representatives for the purposes of managing the Trust and to abide by the rules of the Plan.
7.2 Employer Contributions. The Employer agrees to pay on a compensable hours basis
(maximum of one hundred seventy-three (173) hours per calendar month per Employee)
into the Trust on account of each member of the bargaining unit the Employer contribution
rate in the amount determined from time to time by the Trust's Board of Trustees.
7.3 Accounting Period. The Employer and Union agree that the Board of Trustees of the Sound
Health and Wellness Trust has the authority to establish and enforce a method of reporting
contributions on an accounting period basis rather than a calendar month basis and in such
case and if the employer reports on other than a calendar month basis, the one hundred
seventy-three (173) hour maximum shall be appropriately adjusted as established by the
Trustees provided that in no event shall the Employer's total obligation be different than
what it would have been on a calendar month basis. Furthermore, the Employer agrees
that the total contributions due for each month shall be remitted in a lump sum not later
than twenty(20)days after the end of the accounting period.
7.4 Benefit Program Details. The Employer and the Union agree that the details of the benefit
programs including a description of the exact benefits to be provided and the rules under
which Employees and their dependents shall be eligible for such benefits shall be
determined by the Trustees of the Sound Health and Wellness Trust in accordance with the
terms and provisions of the Trust Agreement establishing the Trust Fund and as
subsequently amended.
7.5 The Employer and Union have agreed to provide coverage under the Sound Health &
Wellness Trust. The contribution shall be established pursuant to the Trust Agreement and
set forth in section 7.6 below.
7.6 The Employer shall pay the Trust established cost of Section 7 medical benefits in
accordance with Section 7.6 on the basis of 85% paid by the Employer and 15% paid by
each employee for their coverage. Any retroactive adjustment in favor of an employee
shall be based only on the actual total cost of coverage provided during the period requiring
Jefferson County&UFCW LOCAL 3000
Date of Adoption-December 31,2026 CBA
Page 5
retroactive adjustment. This section shall only apply such that all County employees
covered by the UFC W Welfare Trust are treated equally. The Trust requires all Bargaining
Unit members be included in contribution payments to the Trust by the Employer,
accordingly employee deductions shall be"wage reductions"remitted by payroll deduction
and prior to any tax calculations for purposes of the 15%provision of this and other sections
of this Agreement.
7.6.1 Effective on the Date of Adoption by the County ("Effective Date")hours,the Employer
will contribute to the Sound Health and Wellness Trust on behalf of all employees in the
bargaining unit as follows:
7.6.2 Starting March 1,2023,every six months through March 2025,the consultants will project
Plan expenses and income and report these amounts to the Trustees. Based on those
projections, the Trustees will set the employer contribution rate (with a minimum rate of
$4.86 and up to a maximum rate of$5.25)that is anticipated to result in an excess reserve
of $52 million by April 30, 2025. Adjustments will only be made in the employer
contribution rate if the consultants determine$0.05/hour or more is needed to hit the target
reserve.
7.6.3 In March 2025, the consultants will determine the actual current hourly cost of the plan
based on (1)the most recent 12 months of incurred plan expenses adjusted to reflect trend
to the 12-month period ending April 30, 2025, (2)the most recent 12 months of employee
contributions,(3)the most recent 12 months of hours,and(4)expected investment income.
The contribution rate will be set based on this hourly cost analysis and shall become
effective with April 2025 hours, provided that the hourly rate shall not exceed $5.35 and
not be less than$4.86.The$0.05 per hour threshold in the previous paragraph §§7.6.2 does
not apply to this rate setting. The Trust shall advise the County of such contributions and
the County shall pay in monthly amounts for each eligible employee.
7.6.4 The buy-up rate to provide "no waiting PPO coverage", if applicable, will be paid by the
employer and considered separate from the above contributions but included in the monthly
rate set by the Trust and supplied to the County.
7.6.5 As of 12/31/2023 11:59 pm the total contribution obligation to the Trust shall return to
being paid 85% by the Employer and 15% by all Employees as provided for in Article 7
above. The Employee's share shall be an agreed wage reduction effectuated via payroll
deduction.
ARTICLE 8—LEAVE
LEAVE-PERSONNEL POLICY RECOGNITION:
8.1 All employees are entitled to sick leave, bereavement leave, annual leave, civil leave,
military leave, leave of absence,and maternity leave as defined by and provided within the
Jefferson County Personnel Policy. Additionally, any leave provisions specifically
identified herein and as set forth below shall be in addition to, or if in conflict with, shall
supersede said leave provisions of the Personnel Policy.
Jefferson County&UFCW LOCAL 3000
Date of adoption through December 31,2026 CBA
Page 6
SICK LEAVE:
8.2 Sick leave is earned by regular and trial employees at the rate of 0.0462 hours per straight-
time compensable hour for each month of completed service. An employee may not
accumulate more than 1,920 hours of sick leave. To receive sick leave, an employee must
either be sick or disabled or have a scheduled health care appointment. Upon request by
the Department Head,an employee must be able to furnish proof,including documentation
from the attending health care provider. Falsification or misuse of sick leave may be
considered cause for discipline.
8.2.1 For purposes of sick leave use,a domestic partner is defined as a person living with
the employee as if in a marriage relationship and is considered a member of an
employee's household if they reside in the same home, and have reciprocal and
natural and/or moral duties to and do provide support for one another. The term
does not include persons sharing the same general house when the living style is
primarily that of a dormitory or commune. See also Section 5.2 and RCW
49.12.270.
8.2.2 Sick leave is appropriate for illness or disability caused or contributed to; by
pregnancy, miscarriage, abortion, childbirth, adoption, and recovery therefrom.
Accrued sick leave is appropriate to care for a family member with a health
condition that requires treatment and/or supervision. (RCW 49.12) Accrued sick
leave, not leave of absence, must be used for illness, injury,or disability.
8.2.3 The County will make the following payment for sick leave accumulated after
August 22, 1978:
A. Upon an employee's death, the employee's estate shall be paid twenty-five
percent(25%)of such accumulated sick leave.
B. Upon disability or retirement, the employees shall be paid twenty-five
(25%)of such accumulated sick leave.
C. If employment is terminated other than by death, disability, or retirement.
no portion of such accumulated sick leave shall be paid.
8.2.4 Sick leave benefits shall apply only to bona fide cases or sickness, injury and
accidents. An employee who is collecting Worker's Compensation time loss
benefits shall not receive sick leave benefits as provided herein, provided,
however, if such Workers Compensation time loss benefit is less than the amount
that the sick leave benefits would provide for such period, such employee may
receive sick benefits in addition to the Workers Compensation time loss benefits
they would otherwise receive as provided herein.
8.2.5 Employees may transfer to vacation accrual, the sixth (6th) consecutive day of
newly accrued but unused sick leave since the last use or transfer. Employees may
exercise this option twice during any calendar year as measured on a rolling six(6)
month basis from the last use or conversion. Sick leave shall be accounted for on
LIFO(Last In First Out) basis.
8.2.6 It is agreed that this Section 8.2 shall be administered per the County Policy and as
required by RCW 49.46.020 and WAC 296.128.
Jefferson County&UFCW LOCAL 3000
Date of Adoption-December 31,2026 CBA
Page
8.2.7 Effective January 1, 2024 Sections 8.2 and all subsections shall be void and all
employees shall have PTO benefits as contained in Appendix D.
BEREAVEMENT LEAVE:
8.3 Up to three (3) days of paid leave shall be granted an employee who has a death in the
immediate family. An additional two (2)days of paid leave shall be granted if travel over
500 miles or more one way is necessary. Any such leave must be requested by the
employee and approved by the Department Head. Up to an additional five (5) days of
accrued leave(PTO,sick,vacation,as applicable,comp time)may be used for bereavement
leave upon request by the employee and approval by the Department Head. A request for
the use of more than five (5) additional days of accrued leave for Bereavement Leave
requires request by the employee and approval by the Department Head and County
Administrator. A day of leave under this Article shall be defined as an employee's regular
shift,there will be no pro-rata application.
8.3.1 As used in this Section 8.3, "immediate family" shall be defined in the County
Personnel Manual as provided in Chapter 1, Section 2.0 Terms and Definitions
under"Family Member." (see below)
FAMILY MEMBER:
Spouse, parent, child(including adult child), siblings, in-law parent, in-law sibling,
in-law child,grandchild,grandparent,domestic partner or anyone who is financially
dependent upon a public official or employee.
8.3.2 In the event of the death of a close relative, not defined as `immediate family', an
affected employee may use a day of earned sick leave to attend the funeral or grieve.
ANNUAL LEAVE(VACATION):
8.4 Regular employees shall be granted annual leave as follows:
A. Annual leave shall accrue during the first six (6) months of employment.
Accrued leave may be used during the trial period with request by the
Employee and approval by the Supervisor and Department Head.
B. 0.0423 hours shall accrue for each straight-time compensable hour of
employment commencing with the first month of employment and
continuing through the thirty-sixth month of employment. (88 hours
maximum per year, 1 st through 3rd year).
C. 0.0538 hours per straight-time compensable hour commencing with the
thirty-seventh month of employment and continuing through the sixtieth
month of employment(112 hours maximum per year, 4th and 5th year).
D. 0.0654 hours per straight-time compensable hour commencing with the
sixty-first month of employment and continuing through the one hundred
twentieth month of employment(136 hours maximum per year,6th through
10th year).
E. 0.0731 hours per straight-time compensable hour commencing with the one
hundred twenty-first month of employment and continuing through the one
Jefferson County&UFCW LOCAL 3000
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hundred eightieth month of employment (152 hours maximum per year,
1 lth through 15th year).
F. 0.0885 hours per straight-time compensable hour commencing with the one
hundred eighty-first month of employment and for each month of
employment thereafter(184 hours maximum per year, 16 years or more).
G Effective January 1, 2022, in addition to B, C, D, E and F above, one
additional day (8 hours or less based on FTE) shall be available to
employees each calendar year.
8.4.1 Employees are to request their vacation time at the first of the year(within the first
quarter as established by the elected Official or Department Head),to be assured of
a desired date for vacation and if too many request the same time, vacation time
will be established by the employees with seniority. Vacation schedules are to be
filed only in the office of the Supervisor.
8.4.2 Vacation time to be worked out between the Supervisor and employee. Vacation
may be taken at any time during the year with the welfare of the job being the
determining factor. Employees may split their vacation into as many parts as is
mutually agreed upon between employee and the Department Head.
8.4.3 A maximum of ten (10) days accumulated vacation may be carried over from the
previous year. Accumulated vacation time in excess of ten (10) days shall
automatically be lost to the employee on January 1 of each year. If unable to take
leave because of Employer required workload, up to an additional seven (7) days
may be carried over into the next calendar year and amounts in excess of seventeen
(17)days will be paid. The inability of the Employer to allow the employee to take
vacation leave shall be documented by the Department Head at the time of such
denial and be forwarded to the payroll department.
8.4.4 Employees who transfer from one department to another shall retain their original
most recent hire date for purposes of annual leave and sick leave eligibility.
8.4.5 Once an employee's leave/vacation time has been approved the Supervisor or
Department Head is responsible to see that that employee's duties are covered while
they are out of the office. It is not the responsibility of the employee going on
leave/vacation to arrange for coverage of their duties.
8.4.6 Effective January 1, 2024, Sections 8.4 and all subsections shall be void and all
employees shall have PTO benefits as contained in Appendix D.
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HOLIDAYS-LEAVE:
8.5 The following are holidays with pay for employees:
New Year's Day January 1
Martin Luther King Jr.'s Day 3rd Monday in January
President's Day 3rd Monday in February
Memorial Day Last Monday in May
Juneteenth June 19th
Independence Day July 4th
Labor Day 1 st Monday in September
Veteran's Day November 1 Ith
Thanksgiving Day 4th Thursday in November
Day after Thanksgiving 4th Friday in November
Christmas Day December 25th
One(1) Floating Holiday
If a holiday falls on Sunday, it shall be observed the following Monday. If it falls on a
Saturday, it shall be observed on the previous Friday.An employee will not receive holiday
pay if the employee is absent on his last scheduled work day prior to the holiday or on his
or her first scheduled work day following the holiday when that absence is unexcused.
Employees on leave of absence without pay shall not receive holiday pay.
In the event the Jefferson County BOCC should adopt any additional paid or unpaid State
or Federal recognized Holidays, same shall be applicable to Bargaining Unit employees.
STANDBY ON HOLIDAYS:
8.5.1 Employees on standby on a holiday recognized by this Agreement shall be paid
holiday pay for that holiday on which the standby occurred, or by mutual consent,
a compensatory day off with regular pay may be scheduled within a thirty(30)day
period.
8.5.2 The County agrees that on December 24th offices may be closed to the public
(except as may otherwise be required by law) and if the County Commissioners
close offices to the public each office must remain staffed at a minimum level which
is determined by the Department Head. When the Department Head is assured that
the minimum staffing level can be achieved, employees not required to meet
minimum staffing MAY leave for the day at Noon using available comp-time,paid
or unpaid leave or may continue to work as is mutually agreeable with their
supervisor.
LEAVE DUE TO INCLEMENT WEATHER:
8.6 Should an employee be absent for scheduled work because of severe inclement weather,
the employee shall be entitled to use, comp time, annual leave and/or leave without pay.
Upon the employee's request, the Department Head may grant leave without pay even
though the employee may have accrued annual leave available.
CONTINUING EDUCATION(Not Related to the Employee's Current Job Description):
8.7 The County agrees to allow, at its discretion and budgetary limitations, leave or time with
pay for up to four (4) days for Educational/Professional (Academic) purposes, providing
such leave/time shall be subject to scheduling and budgetary limitations of the Employer;
approval by the Employer of the subject matter to be studied and,certification of attendance
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and/or completion of the course. Educational leave/time may only be requested upon
completion of at least six(6)months of continuous service. Educational time shall be paid
at straight-time when taken during regular worktime that has been scheduled as education
time off. Educational time taken on scheduled time off shall not be included as time
worked for purposes of calculating overtime or included for the accrual of benefits. If the
County or the State requires an employee to attend an Educational or Training program,
the costs of the program will be paid for by the Employer and the time spent by the
employee at the program shall be paid as hours worked.
CIVIL LEAVE:
8.8 Any necessary leave shall be granted to any regular employee to serve as a member of a
jury or to take an examination for County job-related State certifications. The employee
who is granted such leave and receives compensation for the performance of such civil
duties involved shall be paid by the County for the time he or she is absent only in the
amount of the excess of his or her regular salary over the compensation received.
MILITARY LEAVE:
8.9 Any employee who is a member of the Washington National Guard or the United States
Army,Navy,Air Force,Coast Guard,or Marine Corps Reserve shall be entitled to military
leave with pay for a period not to exceed fifteen(15)days during any calendar year in order
that the employee may take part in required active training duty. Such military leave shall
be granted pursuant to the provisions of RCW 38.40.
8.9.1 Any employee who enters upon active duty service or training in the Washington
National Guard, United States Armed Forces, or the United States Public Health
Service may seek a leave of absence for a period not to exceed the Active Duty
Service,or Training, and upon return shall be entitled to re-employment,providing
the individual complies with the provisions of RCW 73.16.
MATERNITY/PARENTING LEAVE:
8.10 Sick leave, annual leave, and/or leave of absence may be used for childbirth, child
adoption, the new placement of a foster child, and recovery therefrom for a period not to
exceed six (6) weeks or as otherwise provided by law. Employees may request any other
available leave option available to a well employee as provided in this Agreement or
County Policy.
OTHER LEAVE:
8.11 Leave not otherwise provided for in this Agreement will be available as provided in the
County Personnel Policy.
New 8.11.1 County employees who are active Union Stewards shall, absent work
requirements,be granted personal time off for the attendance of three days of Union
sponsored training, provided that the County will receive 30 working days' notice
and the absence will not create staffing shortages or disruptions to operations.
FMLA LEAVE:
8.12 Employees off work on FMLA may`hold back' two weeks(ten(10)paid days)of vacation
(PTO)in order to not completely deplete their vacation bank,however the 10 days may not
be used in excess of 5 consecutive days without Department Head approval.
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8.13 Washington State Paid Family Medical Leave (RCW 50A.04) premiums shall be paid by
the Employer and employee as permitted by the Statute with employees paying the Family
Leave portion and 45%of the Medical portion.
ARTICLE 9-GENERAL POLICIES
TRIAL PERIOD:
9.1 All employees with the County subject to this bargaining agreement shall be employed on
a trial basis during the first six(6)months of employment. If the employee's performance
does not meet the standards established by the Department Head during the trial period, or
if it is otherwise deemed advisable to terminate the trial employee's employment,they shall
be terminated without any recourse. An extended trial period of up to six(6)months may
be granted at the discretion of the Department Head with Agreement by the employee by
memorializing the extension in writing and providing a copy to the employee, the Union
and the employee's personnel file. This extension can be granted only once per employee.
A trial employee shall have no right to appeal his or her termination. Persons who have
worked pursuant to a personal service contract and who become an employee shall have
the period worked pursuant to the personal service contract credited toward the completion
of the trial period. Upon termination of an employee in the trial period the employee shall
be entitled to the provisions of Section 9.11.
JOB POSTING:
9.2 When a full-time or regular part-time job opening or vacancy occurs, notice of such job
shall be posted via e-mail and in each department for at least ninety-six(96)hours,
excluding Saturdays, Sundays, and Holidays, prior to, or concurrent with, outside
advertising, unless circumstances require immediate replacement. The job opening shall
be filled on a seniority basis, providing that the applicants'skills, competence and
abilities are substantially equal. The Employer shall be the sole judge of an individual's
qualifications, but such judgment shall be reasonably and fairly made. Persons who have
worked pursuant to a personal services contract of six(6)months or more and who are
converted to employee status in the same job classification held as under personal
services agreement through the hiring process shall not be subject to a trial period.
Employees applying for a position of equal or lower wage grade shall be paid at the wage
grade of the position for which they applied.
CHANGED POSITION TRIAL PERIOD:
9.3. An employee who fills a job opening or vacancy as provided in 9.2 may transfer back, or
be transferred back, to their original position within the first 90 days after filling the
position. This provision may be extended by mutual Agreement for an additional 90 days.
9.3.1 Use of Accrued Vacation During Changed Position Trial Period:
For employees who moved from one position to another within the UFCW
bargaining unit,the requirements of Chapter 6,Section 2.2,of the Jefferson County
Personnel Manual are hereby waived. The moved employee will, however, be
expected to request vacation that will fall within this period in the manner
prescribed by this Agreement with as much notice to the Departmental Director as
possible.
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JOB INFORMATION:
9.4 It is the Employer's responsibility to provide each employee, particularly upon hire, with
written information relevant to the job that employee performs. This information should
include:
1. The job description for the position the employee fills or will fill;
2. Brochures and explanation of benefits as provided by appropriate agencies to the
Employer with respect to insurance(medical,dental,vision, life insurance, etc.),
retirement, and any other similar information relevant to the position;
3. A copy of the current Personnel Policy, County Drug Policy, and other relevant,
adopted policies;
4. A dues withdrawal authorization form for new hires(provided to the Payroll
Department by the Union), as authorized in subsection 4.2 and 4.3.
9.4.1 The Employer will distribute copies of this labor Agreement to new employees
provided the Union will supply the agreements to the County.
9.5 Should any employee inadvertently be paid an amount the employee is not entitled to, the
County shall deduct amounts from future pay in the same amount as additional amounts
were paid and for the same time period, or longer at the discretion of the employer. It is
the intent of the parties that this provision shall not cause an unreasonable burden to an
employee.
EMPLOYEE PRIVACY:
9.6 The County recognizes our employees'rights to privacy. In achieving this goal,the County
and the Union agree to these basic principles:
9.6.1 This section 9.5 shall not preclude Union access to employee files for purposes of
administering this Agreement or alleged to be needed in grievance processing or in
negotiations.
9.6.2 The collection of employee information will be limited to that needed by the County
for business and legal purposes.
9.6.3 The confidentiality of all personal information in the County records will be
protected to the extent and as prescribed in RCW 42.56 (The Open Public Records
Act).
9.6.4 All County employees involved in record-keeping will be required to adhere to
these policies and practices. Violations of this policy may result in disciplinary
action as provided for in this Agreement.
9.6.5 Internal access to employee records will be limited to those employees having an
authorized, business-related, "need-to-know" as a part of their essential duties as
described in their official job description. Access may also be given to third parties,
including other government agencies, pursuant to court order or subpoena.
9.6.6 The County will refuse to release specific personal or wage information to any
sources without the employee's written approval unless legally required to do so
and then only after a County Official or the County Prosecutor has authorized the
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release. Public disclosure requests are to be directed to the Department Head or the
Public Records Officer.
9.6.7 Employees are permitted to see the personal information maintained about them in
their County personnel file. They may correct inaccurate factual information or
submit written comments in disagreement with any material contained in this
record.
"WHISTLE BLOWER"PROTECTION AND PROCEDURE:
9.7 The County and the Union agree that any bargaining unit member having information
regarding the wrongdoing of any person shall not be discriminated against for 'Blowing
The Whistle"on such wrongdoing provided the below-described procedures are followed.
9.7.1 For purposes of this Section 9.6 employees may seek representation through the
Union. The Union will follow these procedures.
9.7.2 Employees suspecting wrongdoing on the part of any person shall report such
conduct to their Department Head. If the suspected conduct is of the Department
Head then the report will be made to the County Administrator. If the County
Administrator is suspected then the report will be made to the Chair of the County
Commissioners. If a County Commissioner is suspected of wrongdoing the report
will be made to the County Prosecutor.
9.7.3 In order to maintain the integrity of any investigations into the suspected conduct
no reports are to be made to any party except as provided in 9.6.1. Failure to protect
the integrity of a future investigation will result in discipline for failure to follow
proper procedures as outlined herein.
9.7.4 Employees who follow the above procedure shall suffer no discrimination or
reprisals for reporting suspected conduct regardless of the results of any subsequent
investigation. Any discrimination or reprisal suffered by an employee for reports
made pursuant to this Section 9.6 shall be subject to the grievance procedures of
this Agreement.
EMPLOYEE USE OF PERSONAL AUTO
9.8 Employees using their own car at the request of management on County business shall be
compensated at the standard IRS rate. The employee must show proof of insurance
coverage upon request.
9.8.1 The County agrees to initiate a program not later than January 1, 2009, to
reimburse employees required to use their personal vehicle in County business a
part or all of additional cost for their personal vehicle insurance coverage due to
their notification to their insurance company that they use their personal vehicle
for"business"purposes.
9.8.2 The County shall notify and consult with the Union as to the procedures that will
be employed to identify what employees will be eligible for this reimbursement
and how the amount of the reimbursement will be established. Which employees
will be eligible for reimbursement and the amount of the reimbursement shall not
be subject to the grievance procedure.
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TEMPORARY SUPERVISORY ASSIGNMENT
9.9 Employees designated by management to perform the work of a Supervisor for two (2)
weeks or more shall receive compensation at the appropriate grade.
9.10 The work week for County employees during the designated assignment shall continue
according to Section 13.10.
EMPLOYEE REVIEW SYSTEM
9.11 The County may continue its employee review system or adopt a different system provided
the Employer will maintain an evaluation system which provides for employee evaluations
on a trial, special and annual basis. Such evaluation should be provided within two (2)
weeks of the employee's annual anniversary of their prior evaluation. No evaluation results
shall be entered into an employee's personnel file unless the employee has read it and has
had an opportunity to sign the evaluation and comment upon it. Termination evaluations
may be entered without the employee's signature if circumstances prevent a mutual
discussion.
NOTICE OF TERMINATION:
9.12 Full-time, Trial and part-time employees shall be entitled to the Employer's endeavor to
provide 30 days, but no less than two (2) weeks', notice of termination, or the equivalent
of two (2) work weeks' pay in lieu thereof, plus any accrued vacation, except that the
Employer shall not be required to comply with the provisions of this Section in case of
discharge for just cause.
NOTICE OF RESIGNATION:
9.12.1 Full-time and part-time employees shall make a good faith effort to give twenty-
one (21) days' notice of resignation, but in no event less than fourteen (14) days
written notice of resignation.
LABOR/MANAGEMENT COMMITTEE
9.13 The Employer and the Union agree that during the life of this Agreement there shall be a
Labor/Management Committee consisting of individuals from each party (not to exceed
five(5) from each)to be designated, in writing, by each party to the other. On a case-by-
case basis, the parties may agree to additional representatives. Meetings will be held as
determined by the Committee, on an as needed or requested basis, at mutually agreeable
times and places so as to apprise the other of problems, concerns, suggestions,etc., related
to the operation, the work force and services offered, all to promote better understanding
with the other. A written agenda shall be established by the Human Resources Manager
based upon items submitted not less than three (3) days in advance of the meeting. Such
meetings shall not be for the purpose of initiating or continuing collective bargaining nor
in any way to modify, add to, or subtract from this Agreement and such meetings shall be
exclusive of the grievance and arbitration procedures in the Agreement,as grievances shall
not be considered proper subjects at such meetings.
JOB SHARING
9.14 There is an Agreement that two employees may share one budgeted full time position the
arrangement will be known as job sharing. Except as the parties may otherwise agree in
the future, the provisions of this Agreement apply to job sharing. The Employer may
designate vacant positions as a job shared position or by Agreement with the Union and a
current employee, the position may be designated as a job shared position. In the event
one of the employees of a job-sharing team changes employment status under this
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Agreement and such a change impacts on the County's ability to fulfill its mission for the
position,job sharing may be eliminated from the position with the remaining employee
from the team given preference to fill the required schedule of the position. Article 4 of
this Agreement shall apply to all job-sharing positions. All benefits shall be paid on a pro
rata basis among employees'job sharing(i.e.: two employees each work half time to fill a
full time job, each would receive half the vacation, holiday, sick leave, etc. benefits
provided under this Agreement) and in no case shall the total compensation (including
benefits)for the shared position exceed the compensation for the same position if filled by
one employee.
ARTICLE 10-DISCIPLINE AND DISCHARGE
10.1 Discipline and Discharge- Discipline and discharge shall be for just cause.
10.1.1 In cases of suspension or discharge,Just Cause maybe established by the Employer
if the Employer demonstrates the employee has violated County Policy or, in the case of
performance related deficiency,after failure to comply with a Final Progressive Discipline
notice issued in an effort at remediating the deficiency. The County can set policies
regarding the competency and qualifications of staff persons. The County continues to
adhere to the concept of progressive discipline as is appropriate to the employee issue at
hand. Progressive discipline,when appropriate, includes, but does not require, using a 1 st
level verbal warning,a written warning and a warning stating that should further discipline
occur it will include, suspension or termination. The foregoing shall be the only test the
Employer is required to meet by a preponderance of the evidence to establish just cause.
10.2 Employees shall be afforded the right to have a shop steward or other Union representative
present whenever it is reasonably foreseen that discipline to the questioned employee may
result from the interview and a steward or Union representative is reasonably available.
PRE-DISCIPLINARY HEARING:
10.3 Regular employees shall be afforded a Pre-disciplinary Hearing conducted by the
Department Director prior to any discipline resulting in a suspension or discharge being
taken against them. Employees subject to such hearing will be provided a letter (copy to
the Union) describing the charges against them at least two (2) working days before the
time set for the hearing. The purpose of the hearing is to permit the employee an
opportunity to explain or mitigate any charges against them. Union Representatives may
attend and advise an employee but will not testify for the employee. A written decision by
the Department Director will be sent to the employee with a copy to the Union.
Disciplinary actions not subject to a Pre-disciplinary Hearing if relied upon in issuing a
suspension or discharge shall be subject to review at the time of the suspension or discharge
Pre-discipline Hearing.
ARTICLE 11-GRIEVANCE AND ARBITRATION PROCEDURES
GRIEVANCE DEFINED:
11.1 A grievance is defined as any alleged breach by the County of any express term of this
Agreement. If any such grievance arises, it shall be submitted to the following procedure.
In order to be subject to the following procedure, any grievance must be submitted at the
first applicable step within thirty(30)working days from when the employee or the Union
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was aware or reasonably should have been aware, that a grievance exists. All other
grievances are deemed waived by the aggrieved party. The time limits set forth in the
following steps may be extended only be mutual written consent of the parties hereto.
Working days are days the County offices are open for regular public business.
STEP l: EMPLOYEE AND IMMEDIATE SUPERVISOR:
11.2 It is the desire of the parties to this Agreement that grievances be resolved informally
wherever possible and at the first level of supervision. If an employee has a grievance,the
employee shall first discuss it with his or her immediate Supervisor within ten(10)working
days.
STEP 2: EMPLOYEE AND DEPARTMENT HEAD:
11.3 If the matter cannot be resolved informally, and it is the employee's desire to proceed
further,or if the Union has a grievance,the employee or the Union Representative or Union
Steward shall reduce the grievance to writing and submit it to the appropriate Department
Head within thirty(30)working days of the decision in Step 1. The written grievance shall
contain a description of the alleged problem, the date it occurred, the provision(s) in the
Agreement allegedly violated, and the corrective action the grievant is requesting. A
conference between the employee, a unit or union representative if requested by the
employee, and the Department Head shall then be held at a mutually agreeable time. The
Department Head will endeavor to resolve the grievance and shall respond in writing within
ten(10)working days of the meeting with the grievant.
11.4 No settlement achieved in Step 1 or Step 2 shall constitute a precedent for any future issue
unless the Union and the Labor Relations Administrator shall agree to such settlement as
binding on the parties in future disputes.
STEP 3: EMPLOYEE AND LABOR RELATIONS ADMINISTRATOR:
11.5 If the employee or Union is not satisfied with the reply in Step 2 the employee or Union
within fifteen (15) working days of the reply may refer the grievance, in writing in the
form provided for in Step 2, to the Labor Relations Administrator. A conference between
the employee, a Union representative, if requested by the employee, and the Labor
Relations Administrator, or a designee, shall be held at a mutually agreeable time. The
Labor Relations Administrator, or a designee, will endeavor to resolve the grievance and
shall respond in writing within thirty(30)working days of the meeting with the grievant.
OPTIONAL MEDIATION STEP
The Parties may agree to use the mediation process in an attempt to resolve the grievance
prior to Arbitration. Both parties must agree to mediation and neither party may require
that any grievance be sent to mediation. If mediation is agreed the Parties shall jointly
request a PERC Mediator be assigned.
STEP 4: ARBITRATION:
11.6 If the grievance is not settled on the basis of the foregoing procedures, the Union may
submit the issue in writing to Arbitration within fifteen(15)working days after the decision
of the Administrator in Step 3. After notification that the dispute is submitted for
Arbitration, the County and Union shall attempt to agree on an Arbitrator. If the County
and Union fail to agree on an Arbitrator, the Union shall promptly request a list of eleven
(11) Arbitrators from the Federal Mediation and Conciliation Service (FMCS). Any fee
charged by the FMCS shall be split by the parties. The parties shall thereupon alternate in
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striking a name from the panel until one name remains. The person whose name remains
shall be the Arbitrator.
11.6.1 The Arbitrator's decision shall be final and binding on all parties, subject to the
terms and conditions in Sections 11.6.2 through Section 11.6.4:
11.6.2 The Arbitrator shall have no authority to add to, subtract from,or otherwise change
or modify the provisions of this Agreement,but shall be authorized only to interpret
existing provisions of this Agreement as they may apply to the specific facts of the
issue in dispute. If the Arbitrator finds the County was not limited by this
Agreement from taking the action grieved,he or she shall have no authority to limit
the County's action and shall not substitute his or her judgment for the County's so
long as that judgment was reasonably exercised. Further, the decision of the
arbitrator shall be final and binding upon the parties to the grievance provided the
decision does not involve action by the Employer which is beyond the Employer's
jurisdiction, or would be a violation of public policy.
11.6.3 Arbitrators are restricted: Except in matters of employee discipline, in assessing
just cause, the grieving party shall have the burden of proving by a preponderance
of the evidence that the County breeched the Agreement.
11.6.4 In the event the Arbitrator shall sustain the grievance he/she shall not rule upon an
award until the parties shall have 45 days to negotiate a settlement. If no settlement
is achieved the Arbitrator shall decide whether an additional remedy hearing is
needed or the Arbitrator will take written argument from each party and shall
subsequently issue a decision upon a remedy.
11.6.5 Each party shall bear one-half (1/2) of the fee of the Arbitrator and any other
expense jointly incurred by mutual consent incident to the arbitration hearing. All
other expenses shall be borne by the party incurring them. Neither party shall be
responsible for the expense of witnesses called by the other party.
ELECTION OF REMEDIES.,
11.7 Grievances once filed pursuant to this Article l 1 shall constitute an election of remedies
by the aggrieved party. Once the election has been made to pursue the Agreement's
grievance procedure, the right to an alternative method of obtaining redress is absolutely
waived by the filing party and as partial consideration for this Agreement the grievant(s)
agree(s)they will seek no other relief other than as provided for in this Agreement. If an
action is filed in any forum other than this grievance procedure,this procedure shall not be
available for resolution of the dispute. In no event will the County be required to respond
to more than one(1)action for any one(1)claim or grievance regardless of its nature.
ARTICLE 12-SENIORITY
12.1 Where such factors as qualifications, competence and efficiency are considered equal,
seniority shall be the controlling consideration in determining transfers, shift changes,
layoffs and recall from layoffs, job vacancies and promotions to positions within the
bargaining unit, and vacation scheduling. The County shall be the sole judge of the
qualifications, competence and efficiency of its employees provided such judgment shall
be reasonably and fairly exercised.
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SENIORITY DEFINED:
12.1.1 Seniority shall mean the most recent continuous length of service with the County.
12.2 Seniority shall terminate upon discharge, resignation, retirement, twelve (12) consecutive
months of layoff, or more than six(6) months other leave of absence.
REDUCTION IN FORCE
12.3 The Union and the Employer recognize the importance of filling each position with the
most qualified and capable individual available. When a reduction in force (RIF) is
necessary, qualifications, as defined herein shall be the controlling consideration for each
position within the department where the reduction is required. In the event that two
employees within the department fulfill the qualifications for the position,the person to be
retained shall be determined by seniority. The parties agree seniority shall be applied
within career ladders or previously held positions consistent with Section 12.1
12.3.1 Prior to implementing a RIF the Employer shall solicit volunteers.
12.3.2 If there are insufficient volunteers, RIF shall be in the following order:
A. Temporary employee.
B. Employees serving their Trial Period.
C. Contract employees.
D. Regular employees.
12.4 Recall from layoff shall be in accordance with the same principles of Section 12.3.
12.4.1 An employee who has been laid off will be allowed to apply for any UFC W position
during the"in house"posting period whether or not they have a written request for
reconsideration on file with the HRM.
12.4.2 An employee that has been laid off and has a written request for re-consideration
on file with the HRM will be considered for rehire as provided Chapter 10,
Section 10.1 of the Personnel Administration Manual.
ARTICLE 13-WAGES AND CLASSIFICATION
13.1 The wage rates and classifications for members of the bargaining unit and any departmental
provisions are contained in Appendix B and C attached hereto and are a part of this
Agreement by this reference. Employees will be paid rates in Appendix C if they are on
the payroll on the date of ratification. Wage tables attached may be adjusted by the Auditor
to account for rounding which shall not exceed 2¢ on any wage rate. There is no dynamic
status quo regarding wages and steps beyond the term of this Agreement.
13.1.2 Effective August 1, 2023 the 2023 wage table shall be increased by 4% .
13.1.3 Effective the first pay period in 2024 steps 3,4 and 5 will be dropped, steps will be
re-numbered beginning from Step 1 through Step 7.
13.1.3.1 For purposes of the restructuring of the wage table all employees in
Steps 3,4,and 5 shall be placed in New Step 1 and shall have a new
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anniversary date of January 1 for future steps. Employees in steps
6 through 12 will be placed in the New Step having the same wage
rate as the employee currently earns.
13.1.3.2 Step increments will change from 2.5%to 3%between steps.
13.1.3.3 Upon completion of sections 13.1.3.1, and 13.1.3.2 there shall be a
general wage increase of 3%to all wages in the table.
13.1.4 Effective on January 1, 2025 the wage table shall be increased by 2%.
13.1.5 Effective on January 1, 2026 the wage table shall be increased by 3%. The new
wage scale shall have an added Step 8 on January 1, 2026.
13.1.6 Longevity Pay—Employee upon completion of the following years of employment,
the Employer shall pay,as an annual longevity bonus,the amounts which follow to eligible
Employees at the pay period which follows their anniversary date or month of employment.
Employees once eligible for longevity shall be paid the lump sum amount the month
following their anniversary month and should they terminate prior to their anniversary date
a lump sum of the remaining earned but unpaid longevity payment shall be included in the
employee's final paycheck.
(1) Five years employment...................$600.00
(2) Ten years employment.................$1,000.00
(3) Fifteen years employment............$1,400.00
(4) Twenty years employment...........$1,800.00
(5) Twenty-five years employment....$2,200.00
13.1.6.1 The below Longevity schedule is effective as of January 1, 2024 and shall be
added to the above table and any employee receiving a better benefit shall retain same until
the below will provide a better benefit.
(6) Thirty years employment ............$2,600.00
(7) Thirty-five years employment ......$3,000.00
(8) Forty Years employment ............$3,400.00
(9) Forty-five years employment ......$3,800.00
13.1.6.2 The above amounts in Section 13.1.6 are based on FTE and shall be prorated based
on FTE.
REASONABLE SYSTEM TO ASSESS CHANGES IN DUTIES
13.2 The Employer shall establish a reasonable system to assess the changes in the requirements
of the positions occupied at the time of signing this Agreement. An assessment of an
occupied position shall be made not more than once during the life of the Agreement.
Positions that become vacant, are newly created or, that have not been filled may be
assessed by the Employer prior to posting the position as required by Section 9.2 of the
Agreement. The resulting title and pay grade will be clearly presented on the posting. If
the assessment results in a new title and pay grade it shall be consistent with the other
grades and their relative duties.
Jefferson County&UFCW LOCAL 3000
Date of adoption through December 31,2026 CBA
Page 20
13.3 The Employer shall create the necessary positions within each department to accomplish
the mission of the Employer. The need for a position shall be made by the Employer.
Positions that have been created may be eliminated or remain unfilled if they become
vacant for any reason. The duties of a given position shall be determined by the Employer,
provided such determination shall be made fairly. The Union may grieve the foregoing
actions of the Employer for failure to follow a reasonable system of assessment and may
compel a re-evaluation if bias against an individual is found to have occurred.
POSITION EVALUATIONS
13.4 Positions may be evaluated or reevaluated for proper pay grade no sooner than six (6)
months after a grade is assigned to a position and then only upon a substantial showing of
change in position duties and responsibilities.
13.4.1 Position evaluations will be performed on a systematic basis using consistent
criteria for grade assignment.
13.4.2 An employee who believes their position evaluation request has been unduly
delayed may request that their Union Representative intercede.
13.4.3 Employees who move from a lower pay grade to a higher pay grade for any reason
shall be placed on the pay schedule of the appropriate appendix so that they will be
in the lowest step of the new pay grade which produces an increase in pay of at
least three (3%) percent above the wage amount of that employees' current grade
and step.
CAREER LADDER
13.5 Employees hired in to an entry level position where the position description provides for
progression to a more senior level shall be continued up the career ladder for the position
absent just cause for withholding the advancement or the failure of the employee to meet
the full requirements established for the career ladder advancement as provided in the job
description. Movement to positions not within a career ladder shall be by application and
promotion. Career Ladder positions are set out in Appendix A to this Agreement.
MANDATORY/DEVELOPMENTAL TRAINING
13.6 Employees must accomplish Mandatory/Developmental Training (prorated
Developmental Training for part-time employees) each anniversary year before an
employee can advance to the next Step when in Steps 1 through 5.
13.6.1 A training plan will be established during each anniversary employee evaluation by
the employee's Supervisor. If the Supervisor fails to meet their obligation under
this section,the employee shall not be'denied advancement to the next step.
13.6.2 Required training will be considered work time and the cost of training programs
will be paid by the Employer.
CALLBACK PAY:
13.7 Any employee called back to work after completion of the employee's regularly scheduled
work day shall be compensated at the rate of one and one-half(1-1/2)times the regular rate
of pay. Callback pay shall be paid in addition to any standby pay. When called back, the
employee shall receive time and one-half(1-1/2) for a minimum of three (3) hours. Not
Jefferson County&UFCW LOCAL 3000
Date of Adoption-December 31,2026 CBA
Page 21
more than eight (8) hours of callback pay may be claimed in any twenty four (24) hour
period. Employees called back to work shall only be required to perform work within the
scope of their normal duties while the employee is in the facility. The minimum callback
hours shall not apply when an employee who is not on standby status reports for work in
conformance with assigned scheduling.
STANDBY/BEEPER PAY.
13.8 Employees placed on off-premises standby(beepers)by management shall be
compensated at the rate of$35.00 for each full 24 hour period which may be prorated on
an hourly basis. This provision shall not apply to employees who are regularly scheduled
for standby as part of the weekly work schedule. This provision shall apply in all other
cases.
BILINGUAL PAY:
13.9 The County agrees to initiate a program not later than January 1,2009,providing additional
compensation for employees required by their positions to use a second language in the
course of their responsibilities. Employees certified to provide bilingual services shall
receive an additional pay premium of$25 per month.
The County shall notify and consult with the Union as to the designation of the eligible
positions, the minimum level of fluency required and the testing procedures to be
employed. Position designation and fluency determinations shall not be subject to the
grievance procedure.
WORK WEEK/OVERTIME
13.10 It is the intent of the parties to continue the workweek which employees have been
scheduled since 1994 provided, however, the workweek may be changed by the County
upon advanced notice to affected employees when such change results from budgetary
constraints or increased work flow. The County will endeavor to provide 30 days' notice,
but shall be required to provide at least two week's notice. All work over 40 hours shall
be at time and one half or, by mutual Agreement, one hour and a half (1-1/2) of
compensatory time.
PAYROLL CHANGES
13.11 Notwithstanding any other provision of this agreement, there shall be no reclassifications
performed within three (3) months of the expiration of this agreement nor during any
negotiation period.
13.12 Whenever this agreement requires a wage increase, such wage increase shall be effective
the first day of the month in which the adjustment occurs.
13.13 When management assigns an employee to work at a higher classification for two (2)
weeks or more,that employee shall receive pay at the higher classification for that period.
13.14 During the 2021-2023 contract period and as part of the County's MUNIS enterprise-wide
software project, the Payroll System will be replaced. During that process, issues may be
identified that impact the administration of this labor contract. The Union agrees to
effectuate such changes as is needed when such change does not conflict with the overall
Jefferson County&UFCW LOCAL 3000
Date of adoption through December 31,2026 CBA
Page 22
agreement and the Union reserves the right to demand bargaining regarding the impact of
any change meeting the requirements of RCW 41.56 required bargaining
ARTICLE 14-SCOPE OF AGREEMENT
14.1 The parties acknowledge that during the negotiations that resulted in this Agreement,each
party has had the unlimited right and opportunity to make demands and proposals with
respect to any subject or matter not removed by law from the area of collective bargaining
and that the results and exercise of that right and opportunity are completely set forth in
this Agreement. Therefore, the County and the Union, for the life of this Agreement,each
voluntarily and unqualifiedly waive the right, and each agrees that the other shall not be
obligated, to bargain collectively with respect to any subject or matter referred to or
covered in this Agreement, or discussed during the negotiations which resulted in this
Agreement. The parties further agree, however, that this Agreement may be amended by
the mutual consent of the parties in writing at any time during its term.
PAST PRACTICES:
14.2 Any and all agreements, written and verbal, previously entered into by the parties hereto
are in all things mutually canceled and superseded by this Agreement. Furthermore,unless
specifically provided herein to the contrary, past practices shall not be binding on the
County. The County shall give the Union notice and an opportunity for bargaining prior
to modifying any benefit having any direct economic value to employees covered by this
Agreement; except where provisions of this Agreement provide otherwise. If bargaining
reaches impasse, the issue(s)may be referred to the grievance procedure.
UNILATERAL INCREASES:
14.3 This Agreement provides for contractual minimums and shall not preclude the County from
paying wages and/or benefits in excess of those provided within this agreement.
EFFECT OF INVALIDITY:
14.4 This Agreement shall be subject to all future and present applicable Federal and State laws.
Should any provision(s) become unlawful by virtue of the declaration of any court of
competent jurisdiction, such action shall not invalidate the entire Agreement. Any
provision(s)of this Agreement not declared invalid shall remain in full force and effect for
the life of the Agreement. If any provision is held invalid, the parties hereto shall bargain
for the purpose of arriving at a mutually satisfactory replacement for such provision(s) or
the issue may be referred to the grievance procedure.
SUBCONTRACTING:
14.5 In the event a portion of the bargaining unit work is to be subcontracted or transferred,the
County will advise the Union and enter into bargaining as required by law.
DURATION:
14.6 This Agreement shall be in effect from date of adoption by the County unless stated
otherwise and remain in full force and effect through December 31 2026.
14.6.1 This agreement may be opened by either party for the further negotiation of wages
and/or longevity by giving 60 days' notice prior to December 31 of any covered year.
Jefferson County&UFCW LOCAL 3000
Date of Adoption-December 31,2026 CBA
Page 23
14.6.2 Either party may request to open the contract earlier than 60 days prior to December 31,
2026.
In witness whereof, the parties have signed this Collective Bargaining Agreement as ratified on
the day of 2023.
Local 3000 United Food& Jefferson County Commissioners
Commercial Workers Jefferson County, Washington
International Union
Faye Guenther, President Greg Brotherton,
Chair of the Board
Date: Date:
Approved as to Form only:
(�. C.
August 2,2023
Philip C Hunsucker, Date
Chief Civil Deputy Prosecuting
Attorney
Jefferson County&UFCW LOCAL 3000
Date of adoption through December 31,2026 CBA
Page 24
- -- - - -- - - -- - - - -- - -- -- --- - -- - -- - --- -- - - --
UFCW Local 3000 County Administrator
Bargaining Representative Jefferson County, Washington
Daniel Cobb, Mark McCauley,
Collective Bargaining Representative County Administrator
Date: Date:
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -- - - --
UFCW LOCAL 3000— Employee Negotiating Committee:
Jefferson County&UFCW LOCAL 3000
Date of Adoption-December 31,2026 CBA
Page 25
APPENDIX—A CAREER LADDERS
CAREER LADDER POSITIONS
Positions Department
Account Clerk I to Account Clerk 11 Various Department
Administrative Clerk I to Administrative Clerk 11 Various Departments
Adult Probation Clerk I to Adult Probation Clerk II District Court
Appraiser Trainee to Residential Appraiser to Senior Residential Appraiser Assessor
Assessor Technician I to Assessor Technician II to Assessor Technician III Assessor
Assistant Planner to Associate Planner Community Development
Building Inspector I to Building Inspector II Community Development
Community Development Technician I to Community Development
Technician II and Community Development Technician III(see*Appendix Community Development
B)
District Court Clerk I to District Court Clerk II District Court
Environmental Health Specialist I to Environmental Specialist II and public Health
Environmental Specialist III(see*Appendix B)
Environmental Specialist I to Environmental Specialist II PH Water Quality
Juvenile Court Service Clerk I to Juvenile Court Services Clerk II Juvenile Services
Juvenile Probation Counselor I to Juvenile Probation Counselor II Juvenile Services
Legal Technician to Legal Assistant Prosecuting Attorney
Planning Clerk I to Planning Clerk 1I Community Development
Plans Examiner I to Plans Examiner II Community Development
Permit Tech I to Permit Tech II and Permit Tech III(see*Appendix B) Public Health
Probation Counselor I to Probation Counselor II District Court
Public Health Nurse I to Public Health Nurse II Public Health
Epidemiologist I to Epidemiologist II Public Health
Superior Court Clerk I to Superior Court Clerk II Superior Court Clerk
Superior Court Clerk I/Courthouse Facilitator to Superior Court Clerk Superior Court Clerk
II/Courthouse Facilitator
Letter of Understanding 2023 Negotiations
The County and the Union shall commit to making a review of the classifications to Appendix A
Career Ladders and Appendix B Classifications including, but not limited to: Administrative
Assistant I, Administrative Assistant II, Nurse Practitioner I and Nurse Practitioner II. This
discussion shall commence no later than three months after ratification through labor management
committee. The County shall provide the Union an update about their decision no later than six
months following the labor management committee meeting.
Jefferson County&UFCW LOCAL 3000
Date of adoption through December 31,2026 CBA
Page 26
APPENDIX- B CLASSIFICATIONS
EMPLOYEE TITLES AND CLASSIFICATIONS
ALL DEPARTMENTS Grade
ALL DEPARTMENTS Grade
Account Clerk I 21 HEALTH& HUMAN SERVICES
Account Clerk II 24 Support Services
Administrative Assistant 24 Clinic Support/Med.Records Clk 26
Administrative Clk(Sr.or II)* 22 Financial Operations Coordinator 27
Administrative Clk 20 Financial Support Specialist 25
Secretary/Receptionist 17 Medical Records/Data Specialist 24
Insurance Billing Clerk 24
ASSESSOR Medical Records Clerk 24
Commercial Appraiser 32 Public Health Assistant 25
Senior Residential Appraiser 31 Receptionist 18
Residential Appraiser 28 Women/Infant/Child Prgm Clk 24
Appraiser Trainee 25 Web&Digital Comm.Specialist 28
Appraiser Assistant 25
Assessor Technician III* 29 Community Health
Assessor Technician II 27 Nurse Practitioner 42
Assessor Technician I 25 Public Health Nurse III* 37
Cartographer 22 Public Health Assessment&
Program Coordinator 35
AUDITOR Public Health Nurse 11 35
Elections Coordinator 32 Public Health Nurse 1 33
Voter Registration Coordinator 28 Community Health Analyst 31
Fiscal Specialist Coordinator 28 Community Health Educator 32
Audit Specialist 25 Community Health Nurse 29
Recording&Licensing Specialist 24 Epidemiologist I 33
Elections Specialist 23 Epidemiologist II 35
Elections Technician 21 Nutritionist 34
COOPERA TI VE EXTENSION Environmental Health
Program Asst.I 20 Natural Resources Program Coord. 35
Program Asst.II 23 Env.Health Specialist III* 35
Water Programs Coord. 29 Env.Health Specialist It 32
Noxious Weed Control Coord. 32 Environmental Health Educator 31
Env.Health Specialist.I 30
DISTRICT COURT Env.Health Technician 25
Judicial Support Specialist II 25 Permit Tech III* 27
Judicial Support Specialist 1 23 Permit Tech II 25
Probation: Permit Tech 1 23
Probation Counselor II 33
Probation Counselor I 31 Human Services
Probation Assistant 26 Substance Abuse Cord 30
Adult Probation Clerk 11 25 Prevention Specialist 30
Adult Probation Clerk 1 23 Development Disability Cord 31
FACILITIES MAINTENANCE Water Quality
Facilities Custodial Supervisor 30 Environmental Specialist II 34
Lead Custodian 25 Environmental Specialist I 31
Custodian 22
Custodian Aide 18
Jefferson County&UFCW LOCAL 3000
Date of Adoption-December 31,2026 CBA
Page 27
DEPARTMENTS Grade DEPARTMENTS Grade
JUVENILE SERVICES RECREATION
Dependency&Civil Prog.Mgr. 34 Assistant Recreation Manager 30
Probation Counselor II 33 Recreation Assistant Director 27
Probation Counselor I 31 Lead Recreation Supervisor 27
GAL Coordinator 31 Recreation Aide Supervisor 17
Community Services Coordinator 26
Probation Assistant 26 SUPERIOR COURT
Fiscal&Business Operations Court Administrator Lead 29
Coordinator 28 Deputy Court Administrator 25
Family Court Program Assistant 26 SC Clerk II/Courthouse Facilitator 27
Juv.Court Services II 25 Juvenile Court Coordinator 26
Juv.Court Services I 23 Superior Court Clerk II 25
Superior Court Clk I/Courthse Fac.24
COMMUNITY DEVELOPMENT Superior Court Clerk I 23
Development Review
Associate Planner 33 TREASURER
Assistant Planner 30 Investment Specialist/Accountant 29
Office Coordinator 28 Revenue/Foreclosure Clerk 27
Planning Technician 23 Tax Account Specialist 24
PERMIT CENTER
Building Services Employees Assigned Lead Assignments
Senior Building Inspector 35 Except as otherwise provided herein employees when
Code Compliance Coordinator 31 assigned by a Supervisor to act as a LEAD employee
Building Inspector II 33 will be paid at their current step TWO(2)pay grades
Building Inspector I 30 above their regular grade. No employee will be
Plans Examiner II 33 considered to be a lead other than during such time as
Plans Examiner 1 30 specifically assigned by their Supervisor.Positions
Community Development Tec III* 27 listed above with"lead"in the title are not subject to
Community Development Tech II 25 this section since the grade assigned to the position
Community Development Tech I 23 already reflects the lead duties.
Planning * subject to being authorized in the budget and shall
Senior Planner 35 not also be a lead
Associate Planner 33
Assistant Planner 30 Merit Increase: Supervisors and Department Heads
Planning Technician 23 shall have the ability to award an employee, who has
Planning Clerk II 23 a minimum of two years of service in their current
Planning Clerk I 21 position a one-time wage increase of one(1)additional
step increase based on skills, ability, and a written
PROSECUTING ATTORNEY evaluation. Employees will be eligible to receive one
Crime Vic/Witness Coordinator 32 (1)additional step bump per classification.Employees
Paralegal 29 will be eligible for an additional one-time step bump
Support Enforcement Officer 27 if they move to a higher classification and requalify at
Sr.Legal Assistant 27 the higher classification. If an employee receives an
Legal Assistant 25 additional step based on merit that date shall be the
Legal Technician 23 employee's step anniversary date for all subsequent
Crime Victim Advocate 25 twelve-month anniversary step adjustments. The
employer will provide a copy of the written notice to
the employee of their step award. The awarding of a
merit increase in the Section is discretionary with the
County and shall not be subject to any grievance.
Jefferson County&UFCW LOCAL 3000
Date of adoption through December 31,2026 CBA
Page 28
APPENDIX- C WAGE AFTER ADOPTION
EFFECTIVE Date of Adoption through December 31,2026
No employee shall be paid less than the applicable minimum wage during any year of this Agreement.
WAGE TABLE AUGUST 1,2023
Increase
Aug 1, 12 mths 12 mths 12 mths 12 mths 12 mths 12 mths 12 mths 12 mths 12 mths 12 mths
2023
4% 3 4 5 6 7 8 9 10 11 12
2.50% 2.50% 2.50% 2.50% 2.50% 2.50% 2.50% 2.50% 2.50%
17 16.80 17.22 17.65 18.09 18.54 19.01 19.48 19.97 20.47 20.98
18 17.42 17.86 18.31 18.76 19.23 19.71 20.21 20.71 21.23 21.76
19 18.10 18.55 19.02 19.49 19.98 20.48 20.99 21.52 22.05 22.60
20 18.77 19.25 19.73 20.22 20.73 21.24 21.77 22.32 22.88 23.45
21 19.47 19.96 20.46 20.97 21.49 22.03 22.58 23.15 23.73 24.32
22 20.23 20.74 21.26 21.79 22.33 22.89 23.46 24.05 24.65 25.27
23 20.98 21.51 22.04 22.59 23.16 23.74 24.33 24.94 25.56 26.20
24 21.76 22.31 22.86 23.43 24.02 24.62 25.24 25.87 26.51 27.18
25 22.60 23.17 23.75 24.34 24.95 25.57 26.21 26.87 27.54 28.23
26 23.44 24.03 24.63 25.25 25.88 26.53 27.19 27.87 28.57 29.28
27 24.29 24.91 25.53 26.17 26.82 27.49 28.18 28.88 29.61 30.35
28 25.25 25.89 26.53 27.20 27.88 28.57 29.29 30.02 30.77 31.54
29 26.17 26.83 27.50 28.18 28.89 29.61 30.35 31.11 31.89 32.68
30 27.14 27.83 28.52 29.24 29.97 30.72 31.48 32.27 33.08 33.90
31 28.16 28.87 29.59 30.33 31.09 31.87 32.67 33.48 34.32 35.18
32 29.19 29.93 30.68 31.44 32.23 33.03 33.86 34.71 35.57 36.46
33 30.28 31.05 31.82 32.62 33.43 34.27 35.13 36.00 36.90 37.83
34 31.46 32.25 33.06 33.88 34.73 35.60 36.49 37.40 38.34 39.29
35 32.61 33.43 34.27 35.13 36.01 36.91 37.83 38.77 39.74 40.74
36 33.83 34.68 35.55 36.44 37.35 38.28 39.24 40.22 41.23 42.26
37 35.11 35.99 36.89 37.82 38.76 39.73 40.72 41.74 42.78 43.85
38 36.39 37.30 38.24 39.19 40.17 41.18 42.21 43.26 44.34 45.45
39 37.79 38.74 39.71 40.70 41.72 42.76 43.83 44.93 46.05 47.20
40 39.21 40.19 41.20 42.23 43.28 44.37 45.47 46.61 47.78 48.97
41 40.67 41.70 42.74 43.81 44.90 46.02 47.17 48.35 49.56 50.80
42 42.21 43.27 44.36 45.46 46.60 47.77 48.96 50.18 51.44 52.72
43 43.80 44.90 46.03 47.18 48.36 49.57 50.81 52.08 53.38 54.71
44 45.45 46.59 47.75 48.95 50.17 51.43 52.71 54.03 55.38 56.76
45 47.15 48.34 49.55 50.78 52.05 53.35 54.69 56.06 57.46 58.89
Jefferson County&UFCW LOCAL 3000
Date of Adoption-December 31,2026 CBA
Page 29
2024 eliminate Steps 3,4,5 and move
WAGE TABLE 2024 right to Step 6
Renumber steps 1 through 7
Increase to 3.0% between steps
Increase
from 12 mths 12 mths 12 mths 12 mths 12 mths 12 mths 12 mths
prior
year
3% 1 2 3 4 5 6 7
3.00% 3.00% 3.00% 3.00% 3.00% 3.00%
17 18.73 19.29 19.87 20.46 21.08 21.71 22.36
18 19.42 20.00 20.60 21.22 21.86 22.51 23.19
19 20.17 20.78 21.40 22.05 22.71 23.39 24.09
20 20.93 21.56 22.20 22.87 23.55 24.26 24.99
21 21.71 22.36 23.03 23.72 24.43 25.16 25.92
22 22.55 23.23 23.92 24.64 25.38 26.14 26.93
23 23.39 24.09 24.81 25.55 26.32 27.11 27.92
24 24.26 24.98 25.73 26.50 27.30 28.12 28.96
25 25.19 25.95 26.73 27.53 28.36 29.21 30.08
26 26.13 26.92 27.72 28.56 29.41 30.29 31.20
27 27.08 27.90 28.73 29.59 30.48 31.40 32.34
28 28.15 28.99 29.86 30.76 31.68 32.63 33.61
29 29.17 30.05 30.95 31.87 32.83 33.82 34.83
30 30.26 31.17 32.10 33.07 34.06 35.08 36.13
31 31.40 32.34 33.31 34.31 35.34 36.40 37.49
32 32.54 33.52 34.53 35.56 36.63 37.73 38.86
33 33.76 34.77 35.82 36.89 38.00 39.14 40.31
34 35.07 36.12 37.21 38.32 39.47 40.66 41.88
35 36.36 37.45 38.57 39.73 40.92 42.15 43.41
36 37.71 38.84 40.01 41.21 42.45 43.72 45.03
37 39.14 40.31 41.52 42.77 44.05 45.37 46.73
38 40.57 41.78 43.04 44.33 45.66 47.03 48.44
39 42.13 43.39 44.70 46.04 47.42 48.84 50.30
40 43.71 45.02 46.37 47.76 49.19 50.67 52.19
41 45.34 46.70 48.10 49.54 51.03 52.56 54.14
42 47.06 48.47 49.92 51.42 52.96 54.55 56.19
43 48.83 50.29 51.80 53.36 54.96 56.61 58.30
44 50.66 52.18 53.75 55.36 57.02 58.73 60.49
45 52.56 54.14 1 55.76 1 57.44 j 59.16 1 60.93 62.76
Jefferson County&UFCW LOCAL 3000
Date of adoption through December 31,2026 CBA
Page 30
WAGE TABLE 2025
Increase 12 12 12
from mths mths mths 12 mths 12 mths 12 mths 12 mths
prior year
2% 1 2 3 4 5 6 7
3.00% 3.00% 1 3.00% 3.00% 3.00% 3.00%
17 19.10 19.67 20.26 20.87 21.50 22.14 22.81
18 19.81 20.40 21.02 21.65 22.30 22.96 23.65
19 20.58 21.20 21.83 22.49 23.16 23.86 24.57
20 21.35 21.99 22.65 23.33 24.03 24.75 25.49
21 22.14 22.80 23.49 24.19 24.92 25.66 26.43
22 23.00 23.69 24.40 25.13 25.89 26.67 27.46
23 23.85 24.57 25.31 26.06 26.85 27.65 28.48
24 24.74 25.48 26.25 27.03 27.84 28.68 29.54
25 25.70 26.47 27.26 28.08 28.92 29.79 30.68
26 26.66 27.46 28.28 29.13 30.00 30.90 31.83
27 27.63 28.45 29.31 30.19 31.09 32.02 32.99
28 28.71 29.57 30.46 31.38 32.32 33.29 34.28
29 29.75 30.65 31.57 32.51 33.49 34.49 35.53
30 30.87 31.79 32.74 33.73 34.74 35.78 36.85
31 32.02 32.98 33.97 34.99 36.04 37.12 38.24
32 33.19 34.19 35.22 36.27 37.36 38.48 39.63
33 34.44 35.47 36.53 37.63 38.76 39.92 41.12
34 35.77 36.84 37.95 39.09 40.26 41.47 42.71
35 37.08 38.20 39.34 40.52 41.74 42.99 44.28
36 38.47 39.62 40.81 42.03 43.30 44.59 45.93
37 39.92 41.12 42.35 43.62 44.93 46.28 47.67
38 41.38 42.62 43.90 45.21 46.57 47.97 49.40
39 42.97 44.26 45.59 46.96 48.37 49.82 51.31
40 44.58 45.92 47.30 48.71 50.18 51.68 53.23
41 46.25 47.64 49.06 50.54 52.05 53.61 55.22
42 48.00 49.44 50.92 52.45 54.02 55.64 57.31
43 49.81 51.30 52.84 54.42 56.06 57.74 59.47
44 51.67 53.22 54.82 56.47 58.16 59.90 61.70
45 53.61 55.22 56.88 58.58 60.34 62.15 64.02
Jefferson County&UFCW LOCAL 3000
Date of Adoption-December 31,2026 CBA
Page 31
WAGE TABLE 2026 2026 Add new step 8
Increase
from 12 12 12 12 12 12 12 12
prior mths mths mths mths mths mths mths mths
year
3% 1 2 3 4 5 6 7 NEW 8
3.00% 3.00% 3.00% 3.00% 3.00% 3.00% 3.00%
17 19.67 20.26 20.87 21.50 22.14 22.81 23.49 24.19
18 20.40 21.02 21.65 22.30 22.96 23.65 24.36 25.09
19 21.20 21.83 22.49 23.16 23.86 24.57 25.31 26.07
20 21.99 22.65 23.33 24.03 24.75 25.49 26.25 27.04
21 22.80 23.49 24.19 24.92 25.66 26.43 27.23 28.04
22 23.69 24.40 25.13 25.89 26.67 27.46 28.29 29.14
23 24.57 25.31 26.06 26.85 27.65 28.48 29.34 30.22
24 25.48 26.25 27.03 27.84 28.68 29.54 30.43 31.34
25 26.47 27.26 28.08 28.92 29.79 30.68 31.60 32.55
26 27.46 28.28 29.13 30.00 30.90 31.83 32.78 33.77
27 28.45 29.31 30.19 31.09 32.02 32.99 33.97 34.99
28 29.57 30.46 31.38 32.32 33.29 34.28 35.31 36.37
29 30.65 31.57 32.51 33.49 34.49 35.53 36.59 37.69
30 31.79 32.74 33.73 34.74 35.78 36.85 37.96 39.10
31 32.98 33.97 34.99 36.04 37.12 38.24 39.38 40.57
32 34.19 35.22 36.27 37.36 38.48 39.63 40.82 42.05
33 35.47 36.53 37.63 38.76 39.92 41.12 42.35 43.62
34 36.84 37.95 39.09 40.26 41.47 42.71 43.99 45.31
35 38.20 39.34 40.52 41.74 42.99 44.28 45.61 46.98
36 39.62 40.81 42.03 43.30 44.59 45.93 47.31 48.73
37 41.12 42.35 43.62 44.93 46.28 47.67 49.10 50.57
38 42.62 43.90 45.21 46.57 47.97 49.40 50.89 52.41
39 44.26 45.59 46.96 48.37 49.82 51.31 52.85 54.44
40 45.92 47.30 48.71 50.18 51.68 53.23 54.83 56.47
41 47.64 49.06 50.54 52.05 53.61 55.22 56.88 58.58
42 49.44 50.92 52.45 54.02 55.64 57.31 59.03 60.80
43 1 51.30 1 52.84 1 54.42 56.06 57.74 59.47 61.25 63.09
44 53.22 1 54.82 56.47 58.16 59.90 61.70 63.55 65.46
45 55.22 56.88 58.58 60.34 62.15 64.02 65.94 67.92
Letter of Understanding 2023
Notwithstanding the new provisions of Article 7 there shall be no change required by the County
in the administration of Article 7. At the request of the County, the Union and the County shall
request a meeting with the Trust no later than thirty days after the County makes the request to
discuss Health and Welfare benefit administration and agree to the method by which the County
will make contributions to the Trust.
Jefferson County&UFCW LOCAL 3000
Date of adoption through December 31,2026 CBA
Page 32
APPENDIX—D PERSONAL TIME OFF(PTO)AFTER ADOPTION
Effective January 1, 2024, Section 8.2 Sick Leave and Section 8.4 Annual Vacation shall be void
and all employees shall have Personal Time Off(PTO). PTO shall be implemented as outlined
below:
Section 1 —Personal Time Off(PTO)
The personal leave benefit system is an alternative leave accrual system for employees to use for
vacation, illness or injury, and personal business. It combines the standard paid leave accrual
system(i.e.vacation, sick leave and floating holidays)into one flexible,personal time-off system.
Employees will be eligible to earn and use PTO as described in this policy.
Section 2 —Purpose
The PTO system is established to provide greater flexibility to employees in managing their time
off benefits and to allow greater accumulation of paid time off.
Section 3 —Affected Parties
All regular full time and part time County employees under this Agreement shall be enrolled in
this personal time off benefit(PTO) system.
Section 4 —Accrual
The amount of PTO an employee receives each year increases with the length of their employment
as shown in the following schedule:
* PTO Yearly Maximum hours earned per
Completed Accrual straight time hour of PTO Bank
Months of Maximum employment. (PTO is Maximum
Employment Hours/(days) earned hourly and posted Hours/(days)
monthly.)
0 thru 36 168/ 21 0.0808 280/ 35
37 thru 60 192/ 24 0.0923 320/ 40
61 thru 120 216/ 27 0.1038 360/ 45
121 thru 180 240/ 30 0.1154 400/ 50
181 thru 240 264/ 33 0.1269 440/ 55
241 thru 300 264/ 33 0.1269 480/ 60
301+ 264/(33) 0.1269 520/(65)
* Calculated based on a standard scheduled work week of 40 hours, maximum 2,080
hours yearly.
Employees working less than full time will accrue PTO on a prorated basis based on hours worked.
All employees shall receive one floater PTO day of 8 hours each January 1 It
of the calendar year.
The floater PTO day must be used during the calendar year and cannot be carried over to the next
year. For an employee working less than full time, amount of floater PTO will be based on FTE.
Jefferson County&UFCW LOCAL 3000
Date of Adoption-December 31,2026 CBA
Page 33
Section 5—Procedures
5.1 - PTO Use and Minimum Increment
PTO shall be used for all authorized leave provisions pursuant to the Collective
Bargaining Agreement(CBA).
5.2 - PTO Use During an Employee's Trial Period
Accrued leave may be used during the trial period with request by the Employee
and approval by the Supervisor and Department Head.
5.3 -PTO Usage Request
Employees are to request their PTO time off at the first of the year(within the first
quarter as established by the elected Official or Department Head), to be assured
of a desired date for time off. PTO requests will be approved on a first come first
served basis and if too many employees request PTO for the same time, PTO will
be established using seniority as the determining factor. PTO schedules are to be
filed only in the office of the Supervisor.
5.4 PTO time is to be worked out between the Supervisor and the employee. PTO may
be taken at any time during the year with the welfare of the job being the determining
factor.Employees may split their PTO into as many parts as is mutually agreed upon
between employee and the Department Head.
5.5 Employees who transfer from one department to another shall retain their original
hire date for purposes of annual PTO eligibility.
5.6 Once an employee's leave/PTO has been approved the Supervisor or Department
Head is responsible to see that employee's duties are covered while they are out of
the office. It is not the responsibility of the employee going on leave/vacation to
arrange for coverage of their duties.
5.7 PTO Banking and Cash Out
The employee may bank and carry forward any accrued PTO up to the Maximum
PTO Bank (see the schedule in the table in Section 4). Upon separation of
employment for any reason, the employee will be cashed out for unused PTO not
to exceed the PTO maximum pursuant to the table in Section 4, except that in the
event an employee's accrued PTO balance exceeds the Maximum PTO Bank due
to extenuating circumstances, an employee may submit to their Department
Director a written request to be cashed out for the excess PTO, with a statement
documenting the extenuating circumstances. If all or a portion of the request is
recommended for approval by the Director, the request and the Director's written
recommendation will then be submitted to the County Administrator for possible
approval. In no event shall the PTO cash out exceed the sum of the PTO Bank
Maximum plus the PTO Yearly Accrual Maximum, both as listed in the table in
Section 4. Scheduled time off approved by the Department Head prior to
submission of the required notice of resignation or retirement per Article 9.12.1
will be honored.
Jefferson County&UFCW LOCAL 3000
Date of adoption through December 31,2026 CBA
Page 34
5.8 - PTO Bank
Accrued PTO shall be credited to the employee's PTO bank up to the maximum
allowed. Unless the employee has requested in writing and received approval to
carry over excess accrued PTO pursuant to Section 5.7, any accrued PTO which
exceeds this authorized bank limit will be credited to the employee's Catastrophic
Sick Leave Bank. When the employee uses accrued PTO and brings the available
amount below the maximum cap pursuant to the table in Section 4, accrual to the
PTO bank will begin again.
5.9- PTO Carry Over
An employee may submit a written request to their Departmental Director for
approval to carry over five(5)days of PTO in excess of the authorized bank limit,
due to circumstances beyond their control or when planning a significant vacation
and/or event. Employee requests to carry over more than five (5) days of PTO in
excess of the authorized bank limit, must be approved by the employee's
Departmental Director and submitted in writing to the County Administrator for
approval. The request must be submitted in writing as early as possible to the
projected vacation date and any approved carry over of PTO must be used within
the first six months of the following calendar year or within the timeframe as
determined by the County Administrator. Any approved carry over of PTO which
is not used within the authorized timeframe shall be credited to the employee's
Catastrophic Sick Leave Bank .
5.10- Catastrophic Sick Leave Bank
An employee's Catastrophic Sick Leave Bank shall only be accessible to the
employee accruing the bank, and access shall only be allowed when all other paid
leave, compensatory time or other Employer provided financial benefits are
exhausted.
1. Maximum Accrual -The maximum accrual in the catastrophic sick leave
bank is 960 hours(120 days.)
2. County Sick Leave Bank- Days accrued in the catastrophic sick leave
bank may be donated to the County sick leave bank per Resolution 79-94.
3. Separation from Employment: Upon separation from employment any
accrual left in the employee's catastrophic sick leave bank is forfeited.
5.11- PTO Cash Out
PTO is paid at the employee's base pay rate(computed as an hourly rate)at the time
of use or cash out,consistent with Section 5.7-PTO Banking and Cash Out,above.
5.12 - PTO Use During Illness or Injury or Workplace Injury
The use of PTO due to illness, injury or workplace injury shall follow the sick leave
provisions of the CBA.
5.13 - Conversion from Standard Paid Leave Accrual System to PTO
When an employee converts to the PTO System their paid leave balances will be
handled as follows:
1. Unused Sick Leave: Any sick leave an employee accrued under the
standard sick leave system before enrolling in the PTO system will be
Jefferson County&UFCW LOCAL 3000
Date of Adoption-December 31,2026 CBA
Page 35
banked in a separate account for the employee's benefit and may be used
per the CBA. Employees who retire, or if separation is a direct result of
the employee's disability or death, shall be cashed out accumulated sick
leave at the rate of one(1)hour of pay at their regular rate of pay for each
four(4)hours of sick leave to a maximum 1,920 hours at the time of
separation. There is no cash out if an employee resigns or leaves
employment with the County. The employee will use the S/L designation
on their time sheet if the time is to be taken from their sick leave bank.
2. Unused Vacation Leave: Any vacation leave an employee accrued under
the standard system will be converted to PTO when the employee enters
the PTO system.
5.14- PTO for Current Employees
Once an employee enters the PTO system the employee will not be authorized to
return to the standard paid leave accrual/use system unless the PTO system is no
longer offered.
5.15 PTO for New Employees
The PTO system shall be applied to all new employees hired.
Section 6—Responsibilities
Employees under the PTO System will be responsible for managing the use of their PTO accrual
to ensure that they have paid leave time available for all appropriate time off uses. Employees will
need to be mindful of their PTO balance to assure that they have a balance available to cover
traditional sick leave uses including their own illness/injury, medical or dental care, as well as the
same uses for their dependents and certain family members (see Section 8.3.1 of the CBA for
eligible family members.)
Section 7—Provisions of Chapter 6,Section 5.0 and 6.5 Apply
All of the provisions of the currently adopted Chapter 6, Section 5.0 and Section 6.5 or any future
version of these sections that is adopted by the County regarding the use of accrued sick leave and
Family Medical Leave, shall apply to the use of PTO when it is used for illness, injury or medical
reasons.
7.1 - PTO Designated as Family Medical Leave(FMLA):
Employees and their Supervisors must identify and report in a timely manner the
nature of the use of any PTO hours to be designated as FMLA for a qualified illness,
injury, maternity leave, or other qualified use.
7.2 -Time Sheets:
The designation of 202 will be used for time to be used from a PTO Bank and the
designation of 242 will be used for time that is eligible to be Family Medical Leave
(FMLA)on County time sheets.
Section 8—Catastrophic Sick Leave Bank Balances
When an employee's accrued PTO hours reach the maximum allowed, further accrual will be
credited to the employee's Catastrophic Sick Leave Bank at the end of each year, unless carry over
has been granted pursuant to Section 5.7. The Payroll Services Manager in the Auditor's Office
will be responsible for oversight of the accrual, use, and tracking all individual employee
Catastrophic Sick Leave Bank balances.
Jefferson County&UFCW LOCAL 3000
Date of adoption through December 31,2026 CBA
Page 36
Section 9—If additional guidance is needed for Appendix D Personal Time Off(PTO)the
Jefferson County Personnel Administration Manual may be referenced. Nothing herein shall
prevent an employee from addressing disputes of interpretation of Appendix D through the
grievance procedure.
Jefferson County&UFCW LOCAL 3000
Date of Adoption-December 31,2026 CBA
Page 37