HomeMy WebLinkAbout022423AS PIF Draft Minutes
Public Infrastructure Fund (PIF) Board
SPECIAL MEETING MINUTES
Friday, February 24, 2023 9:30 a.m.
This is a Hybrid meeting: Virtual and In-Person Attendance at
1820 Jefferson Street, Port Townsend, WA 98368
PIF MEMBERS: * indicates present at meeting
Heidi Eisenhour – Jefferson County Commissioner*
David Faber – City of Port Townsend Mayor
John Mauro – City of Port Townsend Manager (Alternate)
Pete Hanke – Port of Port Townsend Commissioner
Eron Berg – Port of Port Townsend Manager (Alternate)*
Dan Toepper – Public Utility District No. 1 Commissioner*
Kevin Streett – Public Utility District No. 1 Manager (Alternate)*
Joe Johnson – Citizen District #1*
Scott Rogers – Citizen District #2*
(Vacant) – Citizen District #3
Cindy Brooks – Economic Development Council (EDC) – Team Jefferson Director*
Ben Bauermeister – EDC Team Jefferson Member (Alternate)*
Also Present: County Administrator Mark McCauley, Acting City of Port Townsend
Manager Steve King, and Jefferson County Public Works Director Monte Reinders
WELCOME AND INTRODUCTION: Chair Eisenhour called the meeting to
order.
PUBLIC COMMENT PERIOD: No comments received.
APPOINTMENT AND APPROVAL OF CHAIR FOR 2023: County Administrator Mark McCauley
stated he nominates Commissioner Heidi Eisenhour to continue serving as Chair of the PIF Board
for 2023. Member Toepper seconded the motion. The motion carried by a majority of PIF Board
members. Member Toepper asked about the process for filling the vacant member position in
District #3. Chair Eisenhour stated an interested individual may send a statement of interest to
County Administrator Mark McCauley. She noted the applicant needs to reside in the district
they will be representing.
APPROVAL OF THE MEETING MINUTES OF June 16, 2021: Members discussed questions that
arose from items that were outlined in the minutes such as the Fort Worden Public
Development Authority (PDA) forgivable loan, and the Port Hadlock Sewer fund. County
Administrator Mark McCauley provided a brief update on those two items. Member Toepper
moved to approve the June 16, 2021 Minutes as presented. Member Berg seconded the motion.
The motion carried.
PROJECT STATUS REPORTS: PIF members listened to updates on the Sims Gateway Project and
the Quilcene Complete Streets Project. Both projects may need a contract extension and
potential additional funding. As this was a Special Meeting of the PIF Board, and no action was
listed on the agenda, the PIF members will hold another meeting in approximately six months to
discuss and potentially approve contract extensions for both projects, and possibly additional
funding amounts.
DISCUSSION re: ECONOMIC DEVELOPMENT COUNCIL (EDC) Team Jefferson: EDC Executive
Director Cindy Brooks was present to provide a full report of EDC Team Jefferson activities. She
also reviewed that their contract with the County expires on June 30, 2023. She requested that
the PIF Board approve a recommendation to support EDC for an additional 18 months, as
allowable per the current contract. After discussion, Member Berg suggested that the PIF
members review the financial update first, before taking-action on EDC’s request.
DISCUSSION re: Financial Update and RFP Consideration for Next Round of Funding: County
Administrator Mark McCauley provided a financial update regarding PIF funding available. There
is approximately $360,000 available for Request for Proposals (RFP)s. He added that this is
contingent on budget revenues received. After discussion, PIF members agreed to hold a
meeting later in the year to discuss the financial update and potential RFPs at that time.
CONTINUED DISCUSSION re: ECONOMIC DEVELOPMENT COUNCIL (EDC) Team Jefferson:
Member Berg moved to extend EDC’s contract amount to $100,000. Member Toepper seconded
the motion. County Administrator Mark McCauley clarified that this would be quite a bit more
than the $25,750 budgeted for 2023. He also noted that PIF can choose to extend the contract
for 18 months, through the end of 2024. Member Berg stated that EDC is doing a good job and
PIF funding can provide EDC with consistency over time. County Administrator McCauley asked if
Member Berg’s motion intends to increase funding in 2023 to $100,000, and then inflate by 3%
for 2024? Member Berg stated that the intent of his motion is to provide EDC with $100,000 in
2023 and $100,000 in 2024. Member Toepper stated he would not be seconding the motion, as
he has not spoken to his Board. Chair Eisenhour seconded the motion, and further discussion
ensued.
County Administrator McCauley stated that the 5-Way Agreement between EDC, Jefferson
County, Jefferson County PUD No. 1, City of Port Townsend and Port of Port Townsend is
currently being revised and under that agreement, the contract will be increased by around
$10,000 for each entity. He explained the County’s portion of NOLA funding request for Clallam
and Jefferson EDC that the County will be supporting in the amount of $13,000. He added that
the County is in favor of supporting the EDC and seeing good efforts of the new leadership.
Member Brooks and Alternate Member Bauermeister reviewed EDC grants and other funding
sources with the PIF members.
Clerk Gallaway sought clarification on Member Berg’s motion. She outlined the motion on the
table as follows: There was a motion made by Member Berg to extend EDC’s PIF contract for 18
months, from July 1, 2023 to December 31, 2024 and increase the funding amount to $100,000
in 2023 and $100,000 in 2024. The motion was seconded by Chair Eisenhour. Chair Eisenhour
called for a vote on the motion as outlined by Clerk Gallaway. Members Berg, Rogers, Eisenhour,
and Johnson voted in favor of the motion. Members Brooks and Toepper abstained from voting.
The motion carried.
Chair Eisenhour called for public comments on the motion that was approved. Hearing no
comments, she stated the vote stands.
FUTURE AGENDA ITEMS: At an upcoming meeting, PIF members will discuss extension of the
Sims Gateway Project and the Quilcene Complete Streets Projects, and review funding for RFPs.
The next meeting will be in approximately six months.
CLOSING REMARKS: Chair Eisenhour thanked everyone for attending.
ADJOURNMENT: Chair Eisenhour adjourned the meeting at 11:25 a.m. until the next regular
meeting or special meeting as properly noticed.
Submitted by Clerk Carolyn Gallaway