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Home My WebLink AboutStaff Report SupplementDEPARTMENT OF COMMUNITY DEVELOPMENT 621 Sheridan Street, Port Townsend, WA 98368 Tel: 360.379.4450 | Fax: 360.379.4451 Web: www.co.jefferson.wa.us/communitydevelopment E-mail: dcd@co.jefferson.wa.us DATE: July 26, 2023 FROM: Brent A. Butler, Chief Strategy Officer TO: Interested Parties RE: Caswell-Brown Village Supplemental Staff Report ------------------------------------------------------------------------------------------------------------------------------ Jefferson County received five comments from agencies and/or county departments. Three of these five requests propose amendments to the draft conditions of approval or State Environmental Policy Act (SEPA) mitigations. These are incorporated as proposed amendments to the conditions. Comments resulting in no edits to the conditions originated from the following sources: 1. ERTS & SEPA Coordinator Joe Thomas, Southwest Region, Department of Ecology 2. Jefferson County Undersheriff Andy Pernsteiner Comments resulting in edits to the conditions were transmitted from the following departments. 3. Public Health Department Director Apple Martine (regarding condition # 6) 4. Public Works Department Development Review Engineer John Fleming (regarding condition # 10) 5. Public Health Department Environmental Health Specialist Randy Marx (regarding condition # 38) Consequently, the Department of Community Development recommends that the hearing examiner include the following changes to the existing conditions of approval proposed, as set forth below. (Words to be removed are identified by strikethroughs, and new language is underlined) Amendment Number 1 (SEPA) condition Number 6 Public Services: The applicant shall submit for review and approval to Jefferson County Department of Community Development five plans substantially similar to the requirements contained in Jefferson County Code Chapter 18.20.385, including: 1) Safety and Security Plan, 2) Operations Plan, DEPARTMENT OF COMMUNITY DEVELOPMENT 621 Sheridan Street, Port Townsend, WA 98368 Tel: 360.379.4450 | Fax: 360.379.4451 Web: www.co.jefferson.wa.us/communitydevelopment E-mail: dcd@co.jefferson.wa.us 3) Transportation Plan, 4) Perimeter Plan, and 5) Communication and Coordination Plan. Specifically, the applicant is required to complete these plans in consultation with the first responder agencies (Jefferson County Department of Public Health, City of Port Townsend Police Department, Jefferson County Sherriff’s Office, East Jefferson Fire Rescue) and shall submit them to the Department of Community Development one year after operation between April 15 and June 1, and every year thereafter within this timeframe so long as the shelter or 40-lot park remain operational. Based on the annual report, the Community Development Department may require amendments to the plan or conditional use permit to address these issues. Amendment Number 2 Recommended Condition Number 10 Stormwater quantity control, quality treatment, and erosion and sedimentation control shall be designed in accordance with the geotechnical recommendations, as set forth in Exhibit 7, and pursuant to Jefferson County Code 18.30.070 Stormwater management standards, and the Jefferson County Public Works Department Community Development Department shall issue final approval. The submittal documents shall be prepared by a civil engineer licensed in the State of Washington. The fees and submittal requirements shall be in accordance with Jefferson County Code in effect at the time of application or Building Permit if site development review is required. Payment of fees or approval of a fee waiver by the Board of County Commissioners shall be required prior to county review. Amendment Number 3 Recommended Condition Number 38 The Applicant’s permit is conditioned upon meeting the regulations outlined in the Large On-site Sewage System Regulations WAC 246-272B. Code, JCC Chapter 8.15, and occupancy shall not exceed for the Shelter: 50 beds / up to 75 persons or the approved septic permit capacity, whichever is less and for the 40-Space Park/ up to 75 persons or the septic capacity, whichever is less. Amendment Number 4 New Condition of approval - Recommended Condition Number 39 The Applicant’s occupancy shall not exceed for the Shelter: 50 beds / up to 75 persons and for the 40- Space Park accommodating Tiny Shelters, Recreational Vehicles etc. up to 75 persons or the approved Large On-site Sewage System, whichever is less Comments are attached to this supplemental staff report memorandum. DEPARTMENT OF COMMUNITY DEVELOPMENT 621 Sheridan Street, Port Townsend, WA 98368 Tel: 360.379.4450 | Fax: 360.379.4451 Web: www.co.jefferson.wa.us/communitydevelopment E-mail: dcd@co.jefferson.wa.us Comment # 1 From: ECY RE SWRO SEPA COORDINATOR <swrosepacoordinator@ECY.WA.GOV> Sent: Tuesday, August 22, 2023 1:19 PM To: Brent Butler <BButler@co.jefferson.wa.us> Cc: Rockett, Derek (ECY) <droc461@ecy.wa.gov>; Malte, Dean (ECY) <dmal461@ECY.WA.GOV> Subject: ECY SEPA 202303827 - OlyCAP Conditional Use Permit (CUP) for a 50-bed emergency shelter - Comments Importance: High Brett Butler, Chief Strategy Officer: Thank you for the opportunity to comment on the OlyCAP Conditional Use Permit (CUP) for a 50-bed emergency shelter Project (Lead Agency File No(s). ZON2022-00152). Ecology’s comments are attached. [ Statewide SEPA Register No. 202303827 ] Have a great day, Joe Thomas ERTS & SEPA Coordinator Southwest Region Cell: 360-628-6725 DEPARTMENT OF COMMUNITY DEVELOPMENT 621 Sheridan Street, Port Townsend, WA 98368 Tel: 360.379.4450 | Fax: 360.379.4451 Web: www.co.jefferson.wa.us/communitydevelopment E-mail: dcd@co.jefferson.wa.us DEPARTMENT OF COMMUNITY DEVELOPMENT 621 Sheridan Street, Port Townsend, WA 98368 Tel: 360.379.4450 | Fax: 360.379.4451 Web: www.co.jefferson.wa.us/communitydevelopment E-mail: dcd@co.jefferson.wa.us DEPARTMENT OF COMMUNITY DEVELOPMENT 621 Sheridan Street, Port Townsend, WA 98368 Tel: 360.379.4450 | Fax: 360.379.4451 Web: www.co.jefferson.wa.us/communitydevelopment E-mail: dcd@co.jefferson.wa.us Comment # 2 Hi Brent, I’ve reviewed the document and it looks good. As for the question about the calls to the shelter, I believe all those calls are for the shelter and not the Legion lounge area and this is a high number of calls for any given address. Looks like a lot of work to compile all this data. Nice work. Andy From: Brent Butler <BButler@co.jefferson.wa.us> Sent: Tuesday, August 22, 2023 2:52 PM To: Bret Black <bblack@ejfr.org>; Joe Nole <JNole@co.jefferson.wa.us>; tolson@cityofpt.us Cc: Brian Tracer <btracer@ejfr.org>; jthaxton@cityofpt.us; Andy Pernsteiner <APernsteiner@co.jefferson.wa.us> Subject: RE: Caswell-Brown Village - conditions of approval / Public Hearing August 29, 1pm Bret, My apologies, I accidentally provided the internal link. Here’s the public portal. https://test.co.jefferson.wa.us/WeblinkExternal/0/fol/4745293/Row1.aspx. Open Exhibit 1 – staff report, go to section VII staff recommendations, starting on page 27. Any questions or concerns, please let me know. Warm regards, -Brent From: Bret Black <bblack@ejfr.org> Sent: Tuesday, August 22, 2023 2:12 PM To: Brent Butler <BButler@co.jefferson.wa.us>; Joe Nole <JNole@co.jefferson.wa.us>; tolson@cityofpt.us Cc: Brian Tracer <btracer@ejfr.org>; jthaxton@cityofpt.us; Andy Pernsteiner <APernsteiner@co.jefferson.wa.us> Subject: RE: Caswell-Brown Village - conditions of approval / Public Hearing August 29, 1pm Brent, We can’t access Laserfiche. Please email as an attachment. The timeline is a little tight, but we will do our best. Bret Black - Fire Chief bblack@ejfr.org DEPARTMENT OF COMMUNITY DEVELOPMENT 621 Sheridan Street, Port Townsend, WA 98368 Tel: 360.379.4450 | Fax: 360.379.4451 Web: www.co.jefferson.wa.us/communitydevelopment E-mail: dcd@co.jefferson.wa.us From: Brent Butler <BButler@co.jefferson.wa.us> Sent: Tuesday, August 22, 2023 12:50 PM To: Bret Black <bblack@ejfr.org>; Joe Nole <jnole@co.jefferson.wa.us>; tolson@cityofpt.us Cc: Brian Tracer <btracer@ejfr.org>; jthaxton@cityofpt.us; Andy Pernsteiner <APernsteiner@co.jefferson.wa.us> Subject: Caswell-Brown Village - conditions of approval / Public Hearing August 29, 1pm Importance: High Good Afternoon Chief Black, Sherriff Nole, and Police Chief Olson: The Caswell-Brown staff report with attachments are linked to this public portal, 2023 Caswell-Brown Village (jefferson.wa.us). Based on the potential for an increased demand for public services, the SEPA Responsible Official approved SEPA mitigations, specifically conditions 6 and 7. If you view Exhibit 1 – staff report, you’ll see these in Section VII that’s labeled Staff Recommendation. The conditions are posted online there and your input is welcome and encouraged if only to say that it looks good. If you see a need for edits, please send your recommendations if possible by Thursday, Close of Business. The county’s submittal of a final supplemental staff report will be posted online this Friday in advance of next Tuesday’s hearing and could incorporate those edits if submitted by Thursday. Contextual questions - Are the reported calls (see Table 1 of the staff report) grouped together with the American Legion’s bar and event space or were these calls exclusively generated by the shelter? Would you characterize these numbers, as a high, medium or low call volume for one site? Thanks for your assistance. Warm regards, Brent DEPARTMENT OF COMMUNITY DEVELOPMENT 621 Sheridan Street, Port Townsend, WA 98368 Tel: 360.379.4450 | Fax: 360.379.4451 Web: www.co.jefferson.wa.us/communitydevelopment E-mail: dcd@co.jefferson.wa.us Brent A. Butler (he, him) Chief Strategy Officer, AICP Jefferson County Department of Community Development 621 Sheridan Street Port Townsend, WA 98368 Phone 360‐379‐4493 bbutler@co.jefferson.wa.us DEPARTMENT OF COMMUNITY DEVELOPMENT 621 Sheridan Street, Port Townsend, WA 98368 Tel: 360.379.4450 | Fax: 360.379.4451 Web: www.co.jefferson.wa.us/communitydevelopment E-mail: dcd@co.jefferson.wa.us Comment # 3 From: Apple Martine <AMartine@co.jefferson.wa.us> Sent: Friday, August 25, 2023 10:00 AM To: Brent Butler <BButler@co.jefferson.wa.us> Subject: RE: Caswell-Brown Village - conditions of approval Brent, I’ve reviewed the document. Per page 30-31 (SEPA) Condition Number 6, Jefferson County Public Health would not be defined as a first responder agency like those listed in this section of the document. I know we discussed some of the ways JCPH provides clinical and case management services via a menu of free and accessible programs that are available to, and utilized by, residents of Caswell-Brown Village, but our emergency response work centers public health emergencies (i.e., pandemics, natural disasters, etc.) and not first responder activities. It would be best to strike JCPH from the last sentence on page 30. If you’d like to discuss this further, I am available between 11-12 today. Best, Apple Appalachia Martine BSN, RN Gender Pronouns: She/Her/Hers Director Jefferson County Public Health 615 Sheridan Street Port Townsend, WA 98368 Telephone: 360-385-9400 x443 AMartine@co.jefferson.wa.us | jeffersoncountypublichealth.org Always Working for a Safer and Healthier Jefferson County Confidentiality Statement: This email message including any attachments, is for the sole purpose of the intended recipient(s) and may contain confidential & privileged information. Any unauthorized, use, review, disclosure or distribution is prohibited. If you are not the intended recipient, please contact the sender by e-mail & destroy all copies of the original message. All e-mail sent by this e-mail address has been sent by the Jefferson County e-mail system and is therefore subject to Public Records Act, a State law found at RCW 42:56. Under the Public Records Law, the County must release this e-mail & it's contents to any person who asks to obtain a copy (or for inspection) of this e-mail unless it is also exempt from disclosure under State Law RCW 42.56. DEPARTMENT OF COMMUNITY DEVELOPMENT 621 Sheridan Street, Port Townsend, WA 98368 Tel: 360.379.4450 | Fax: 360.379.4451 Web: www.co.jefferson.wa.us/communitydevelopment E-mail: dcd@co.jefferson.wa.us From: Brent Butler <BButler@co.jefferson.wa.us> Sent: Tuesday, August 22, 2023 9:46 AM To: Greg Ballard <GBallard@co.jefferson.wa.us> Subject: Caswell-Brown Village - conditions of approval Dear Team EPH: The Caswell-Brown staff report with attachments are linked to this public portal, 2023 Caswell-Brown Village (jefferson.wa.us). If you view Exhibit 1 – staff report, you’ll see that Section VII is labeled Staff Recommendation. This includes the proposed conditions of approval. If you or anyone in your team wishes changes, please reach out to EPH’s assigned team member, Randy Marx, so he may add those requested edits to ENERGOV by close of business on Thursday. On Friday, August 225, 2023, DCD will publish a supplemental staff report addressing any comments or requested changed before the hearing. A bill is being prepared to be transmitted to the applicant this week. Warm regards, Brent Brent A. Butler (he, him) Chief Strategy Officer, AICP Jefferson County Department of Community Development 621 Sheridan Street Port Townsend, WA 98368 Phone 360‐379‐4493 bbutler@co.jefferson.wa.us DEPARTMENT OF COMMUNITY DEVELOPMENT 621 Sheridan Street, Port Townsend, WA 98368 Tel: 360.379.4450 | Fax: 360.379.4451 Web: www.co.jefferson.wa.us/communitydevelopment E-mail: dcd@co.jefferson.wa.us Comment # 4 Dear Brent: Please see attached page 29 of 32 for specific PW recommended change to the draft document. John From: Brent Butler <BButler@co.jefferson.wa.us> Sent: Tuesday, August 22, 2023 10:39 AM To: John Fleming <JFleming@co.jefferson.wa.us>; Eric Kuzma <EKuzma@co.jefferson.wa.us> Subject: Caswell-Brown Village - conditions of approval Dear John and Eric: Please look over the posted conditions of approval, numbers 3, and 8 – 11 and please let me know if they meet your expectations by COB Thursday, as I will update any conditions in the final report due the next day. Given that the applicant may not have been aware of public works and building requirements before starting grading and clearing in the past, it’s my hope that these are clearly formulated to avoid a repeat. To see them, go to the public portal, 2023 Caswell-Brown Village (jefferson.wa.us) and Exhibit 1 – staff report. There you’ll see that Section VII is labeled Staff Recommendation. This includes all of the proposed conditions of approval. Warm regards, Brent Brent A. Butler (he, him) Chief Strategy Officer, AICP Jefferson County Department of Community Development 621 Sheridan Street Port Townsend, WA 98368 Phone 360‐379‐4493 bbutler@co.jefferson.wa.us DEPARTMENT OF COMMUNITY DEVELOPMENT 621 Sheridan Street, Port Townsend, WA 98368 Tel: 360.379.4450 | Fax: 360.379.4451 Web: www.co.jefferson.wa.us/communitydevelopment E-mail: dcd@co.jefferson.wa.us DEPARTMENT OF COMMUNITY DEVELOPMENT 621 Sheridan Street, Port Townsend, WA 98368 Tel: 360.379.4450 | Fax: 360.379.4451 Web: www.co.jefferson.wa.us/communitydevelopment E-mail: dcd@co.jefferson.wa.us Comment # 5 Really health would not limit the occupants. The size of the septic system would limit the occupants, so, if they wanted 200 occupants they would need a septic system to support it. This is something a Large on-site septic system permitted by the state could easily handle. This language should be removed from the health section. Sorry for the reversal. Randy Marx Environmental Health Specialist Jefferson County Environmental Public Health 617 Sheridan St. Port Townsend, WA. 98368 360 385 9402 Landline only RMARX@CO.JEFFERSON.WA.US http://www.co.jefferson.wa.us/650/Septic-Systems Always Working For a Safer & Healthier Jefferson County CONFIDENTIALITY NOTICE: This e-mail message, including any attachments, is for the sole use of the intended recipient(s) and may contain confidential and privileged information. Any unauthorized review, use, disclosure, or distribution is prohibited. If you are not the intended recipient, please contact the sender by reply e-mail and destroy all copies of the original message. PUBLIC RECORDS ACT NOTICE: All e-mail sent to this address has been received by the Jefferson County e-mail system and is therefore subject to the Public Records Act, a state law found at RCW 42.56. Under the Public Records law the County must release this e-mail and its contents to any person who asks to obtain a copy (or for inspection) of this e-mail unless it is exempt from disclosure under state law, including RCW 42.56 From: Brent Butler <BButler@co.jefferson.wa.us> Sent: Thursday, August 24, 2023 4:20 PM To: Randy Marx <RMarx@co.jefferson.wa.us> Subject: RE: Caswell-Brown Village - conditions of approval Randy, One last question: if I chose to keep the last section, the option would be to include both and relabel one as condition number 39? Is that okay? -Brent From: Randy Marx <RMarx@co.jefferson.wa.us> Sent: Thursday, August 24, 2023 11:59 AM To: Brent Butler <BButler@co.jefferson.wa.us> Subject: RE: Caswell-Brown Village - conditions of approval Recommended Condition Number 38 The Applicant’s permit is conditioned upon meeting the regulations outlined in the Large On-site Sewage Systems Regulations WAC 246-272B. Brent if you want to keep this next section I have no issue. Occupancy shall not exceed for the Shelter: 50 beds / up to 75 persons or the approved septic permit capacity, whichever is less and for the 40-Space RV/Tiny Home Park/ up to 75 persons or the septic capacity, whichever is less. Randy Marx Environmental Health Specialist Jefferson County Environmental Public Health 617 Sheridan St. Port Townsend, WA. 98368 360 385 9402 Landline only RMARX@CO.JEFFERSON.WA.US http://www.co.jefferson.wa.us/650/Septic-Systems DEPARTMENT OF COMMUNITY DEVELOPMENT 621 Sheridan Street, Port Townsend, WA 98368 Tel: 360.379.4450 | Fax: 360.379.4451 Web: www.co.jefferson.wa.us/communitydevelopment E-mail: dcd@co.jefferson.wa.us Always Working For a Safer & Healthier Jefferson County CONFIDENTIALITY NOTICE: This e-mail message, including any attachments, is for the sole use of the intended recipient(s) and may contain confidential and privileged information. Any unauthorized review, use, disclosure, or distribution is prohibited. If you are not the intended recipient, please contact the sender by reply e-mail and destroy all copies of the original message. PUBLIC RECORDS ACT NOTICE: All e-mail sent to this address has been received by the Jefferson County e-mail system and is therefore subject to the Public Records Act, a state law found at RCW 42.56. Under the Public Records law the County must release this e-mail and its contents to any person who asks to obtain a copy (or for inspection) of this e-mail unless it is exempt from disclosure under state law, including RCW 42.56 From: Brent Butler <BButler@co.jefferson.wa.us> Sent: Tuesday, August 22, 2023 9:46 AM To: Greg Ballard <GBallard@co.jefferson.wa.us> Subject: Caswell-Brown Village - conditions of approval Dear Team EPH: The Caswell-Brown staff report with attachments are linked to this public portal, 2023 Caswell-Brown Village (jefferson.wa.us). If you view Exhibit 1 – staff report, you’ll see that Section VII is labeled Staff Recommendation. This includes the proposed conditions of approval. If you or anyone in your team wishes changes, please reach out to EPH’s assigned team member, Randy Marx, so he may add those requested edits to ENERGOV by close of business on Thursday. On Friday, August 225, 2023, DCD will publish a supplemental staff report addressing any comments or requested changed before the hearing. A bill is being prepared to be transmitted to the applicant this week. Warm regards, Brent Brent A. Butler (he, him) Chief Strategy Officer, AICP Jefferson County Department of Community Development 621 Sheridan Street Port Townsend, WA 98368 Phone 360‐379‐4493 bbutler@co.jefferson.wa.us