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MINUTES
Regular Meeting — August 7, 2023, 9:00 a.m.
Jefferson County Courthouse— Commissioners' Chambers
1820 Jefferson Street, Port Townsend, WA (Hybrid)
CALL TO ORDER: Chair Greg Brotherton, Commissioner Kate Dean and
Commissioner Heidi Eisenhour participated in the meeting. Chair Brotherton called the meeting to order
at the appointed time. He announced that on Friday, August 4, 2023, all County email stopped working,
and is still not operational. He added that as a result, no emailed public comments were received over
the weekend.
PUBLIC COMMENT PERIOD: Chair Brotherton called for public comments, and
three comments were received. The Commissioners addressed the comments.
APPROVAL AND ADOPTION OF THE CONSENT AGENDA: A public comment
voiced concerns over Consent Agenda Item No. 6 and 11. After discussion, Commissioner Dean moved
to remove the Agreement re: EnerGov (Consent Agenda Item No. 6)and for the Letter regarding
increased truck weight limits, that instead of signing on to the letter, the Commissioners will be signing
onto a digital letter. Commissioner Eisenhour seconded the motion which carried by a unanimous vote.
1. RESOLUTION NO. 31-23 re: Adopting a Low-Income Minimum Fee Discount Pilot Program
for the Department of Public Works, Solid Waste Division
2. RESOLUTION NO.32-23 re: Correcting the Official County Road Log, Fremont Avenue,
#301709
3. RESOLUTION NO.33-23 re: Construct a Road and Stormwater Improvements on a Portion of
Public Right of Way Known as Charles Street
4. AGREEMENT and SUBSCRIPTION AGREEMENT re: Collective Bargaining Agreement
and Subscription Agreement for Trust Participation for Jefferson County Employees; August 1,
2023 through December 31, 2026; UFCW 3000 and Sound Health Wellness Trust
5. AGREEMENT re: Department of Community Development(Castle Hill) HVAC Replacement;
In the Amount of$22,604.01; Central Services; Mayda Mechanical
6. AGREEMENT re: EnergGov Project Management Consulting; In the Amount of$90,000,
Central Services; Hansell Tierney, Inc. (deleted and approved later in the meeting)
7. AGREEMENT re: Project Prospectus for Naylors Creek at West Valley Road and Gibbs Lake
Road Culvert Replacements; Public Works, Washington State Department of Transportation
8. AGREEMENT, Amendment No. 1 re: Community Navigator; In the Amount of$34,200;
Public Health; Olympic Peninsula YMCA—Jefferson County Branch
9. AGREEMENT,Amendment No. 1 re: Affordable and Supportive Housing— 1590 Funds;
No change in amount; County Administrator, OlyCAP
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Commissioners Meeting Minutes of August 7, 2023
10. MOTION to RESCIND AGREEMENT: Interlocal Agreement for Harm Reduction Program;
Public Health; Clallam Health and Human Services
11. LETTER re: Opposing Two Congressional Bills Proposing Substantially Increased Weight and
Length Limits for Trucks—(Attached letter removed, BOCC agreed to sign-on to online letter)
12. ADVISORY BOARD APPOINTMENT re: Lodging Tax Advisory Committee (LTAC);
Unexpired Term Expire July 23, 2024; Tara McCauley, Jefferson County Historical Society
13. ADVISORY BOARD REAPPOINTMENTS (2) re: Lodging Tax Advisory Committee
(LTAC); 1) Three Year Term to Expire August 15, 2026; Diana Smeland, The Resort at Port
Ludlow and 2) Amy Neil, Kalaloch Lodge
14. ADVISORY BOARD REAPPOINTMENT re: Jefferson County Intellectual Developmental
Disabilities Advisory Board (IDDAB); Three (3) Year Term to Expire June 22, 2026; Member,
Cherish Cronmiller
15. APPROVAL of MINUTES: Special Meeting Minutes of July 19, 2023 (Community Outreach),
16. Payment of Jefferson County Vouchers/Warrants Dated July 24, 2023 Totaling $597,676.31
17. Payment of Jefferson County Payroll Warrants Dated August 4, 2023 Totally $2,165,815.05
PROCLAMATION re: Proclaiming August 6-12,2023 as National Farmers Market
Week: All three Commissioners read aloud the proclamation. Commissioner Dean moved to approve
the Proclamation. Commissioner Eisenhour seconded the motion which carried by a unanimous vote.
Jefferson County Farmers Market Executive Director Amanda Milholland provided an update on the
local Farmers Markets and thanked the Commissioners for the proclamation. She also thanked Lodging
Tax funds for assisting them in their goals.
COMMISSIONERS' BRIEFING SESSION: Deputy County Administrator Chris Goy
was present to explain the email outage issue. Commissioner Eisenhour reviewed recent meetings she
attended.
PUBLIC HEALTH and EMERGENCY MANAGEMENT UPDATE: Emergency
Management Director Willie Bence provided information on the wildfires in Jefferson County and
explained the alert notification system. Public Health Officer Dr. Allison Berry provided an update on
COVID-19, RSV, influenza, avian flu viruses and the opioid crisis.
COMMISSIONERS' BRIEFING SESSION - Continued: Chair Brotherton and
Commissioner Dean reviewed recent meetings they attended and discussed miscellaneous topics.
The meeting recessed at 10:40 a.m. and reconvened at 10:45 a.m. with all three
commissioners present.
DISCUSSION re: Dabob Bay Natural Area Boundary Expansion Proposal:
Commissioner Eisenhour provided the introduction to the proposed Dabob Bay Natural Area Boundary
Expansion. Northwest Watershed Institute Director Peter Bahls was present to give a presentation. He
and Commissioner Eisenhour answered questions posed by the Board.
After discussion, Commissioner Eisenhour moved to approve sending a letter to the Washington State
Department of Natural Resources (DNR) in support of the Dabob Bay Natural Area Expansion.
Commissioner Dean seconded the motion which carried by a unanimous vote.
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Commissioners Meeting Minutes of August 7, 2023
CONTINUED DISCUSSION re: AGREEMENT re: EnergGov Project
Management Consulting; In the Amount of$90,000, Central Services; Hansell Tierney,Inc.
(Consent Agenda Item No.6): Deputy County Administrator Chris Goy outlined the amendment
change that reflects the hourly rate for the consultants. Commissioner Dean moved to approve the
professional services agreement with Hansell Tierney, Inc. Commissioner Eisenhour seconded the
motion. Chair Brotherton called for public comments, and none received. He called for a vote on the
motion. The motion carried by a unanimous vote.
COMMISSIONERS' BRIEFING SESSION-Continued: Deputy County
Administrator Chris Goy discussed recent meetings he attended.
DISCUSSION re: Olympic Housing Trust(OHT) re: Letter of Support: Due to
afternoon session time constraints, the Letter of Support was addressed during the morning session.
Commissioner Dean stated that she is in support of the letter, but since she is on the Olympic Housing
Trust Board, she will recuse herself from voting. After review of the letter, Commissioner Eisenhour
moved to send a letter of support for OHT for their application for grant dollars for the Dundee Hill
Project. Chair Brotherton seconded the motion. Commissioner Dean asked to modify the letter to just
have the Chair sign. Chair Brotherton and Commissioner Eisenhour approved the friendly amendment.
Chair Brotherton called for a vote on the motion. Chair Brotherton and Commissioner Eisenhour were in
favor of the motion and Commissioner Dean abstained from the motion. The motion carried.
COMMISSIONERS' BRIEFING SESSION- Continued: The Commissioners and
Deputy County Administrator continued discussion of past meetings, upcoming meetings, appointment
of Climate Action Committee members, and other miscellaneous items.
The meeting was recessed at 12:02 p.m. and reconvened at 1:30 p.m. with all three
Commissioners present.
INTRODUCTION re: Washington State University (WSU)Jefferson County
Extension Executive Director Dr. Amit Sharma: WSU Extension Assistant Director Michael Gaffney
introduced Dr. Amit Sharma who explained what community means to him, and that he is looking
forward to serving the County in his new role. He stated that residents in Jefferson County have
provided him with a warm and welcome greeting. WSU Extension Assistant Director Gaffney provided
an update on WSU programs and activities. The Commissioners welcomed the new WSU Director. Past
WSU Director Cliff Moore was also present.
DISCUSSION re: Jefferson County Preference for Department of Natural
Resources (DNR) Acquisition of Forestlands with Legislative Funds: Commissioner Eisenhour
reviewed the request from DNR with the Board. After discussion, she stated she will follow up with
DNR Trust Land Transfer Coordinator Bob Winslow regarding the County's current preferences on the
East Jefferson County parcels, inquire about funding, and ask how trust designations are applied on new
replacement lands.
COMMISSIONERS' BRIEFING SESSION-Continued: Deputy County
Administrator Chris Goy provided an update on the County email situation, stating that email should be
functioning by 12:00 p.m. August 8, 2023. He noted that in the meantime, if the public has a public
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Commissioners Meeting Minutes of August 7, 2023
records request, they can continue to use the online portal. The Commissioners requested that the
Communications Specialist work on a press release on this issue.
The Commissioners requested Department of Community Development Director Josh Peters to join the
meeting to have a pre-discussion on the Shoreline Grant. They noted that this agenda item will be
discussed again later at 4:15 p.m.
The meeting was recessed at 2:37 p.m. and reconvened at 2:45 p.m. with all three
Commissioners present.
DISCUSSION re: Use of Opioid Settlements: Chair Brotherton provided introduction
to the opioid settlement discussion. Public Health Director Apple Martine provided a presentation on the
subject. Public Health staff, Public Health Officer Dr. Berry, Discovery Behavioral Health and Salish
BH-ASO staff were also present to provide information to the Commissioners.
After discussion, Chair Brotherton called for public comments, and two comments were received.
Commissioner Eisenhour moved to dedicate the "Distributor" settlement of$896,804.78 over sixteen
years to the funding of the independent Behavioral Health Consortium (BHC), with fiscal oversight by
our local Community Mental Health Center, Discovery Behavioral Health, and to pass the funds from
the"Pharmacy" settlement of$883,635.37 over fourteen years into Fund 131 to directly distribute
through the County's Behavioral Health Advisory Committee Request for Proposals (RFP)process.
Commissioner Dean seconded the motion and then asked to amend motion to add that these settlements
will be as of today's date, and future settlements to be determined. Commissioner Eisenhour agreed to
the friendly amendment. Public Health Director stated the motion did not expressly state that Jefferson
County will be the one designating the distributor settlement, as of today's date, less overhead costs to
the Opioid Abatement Council (OAC). Commissioner Eisenhour and Commissioner Dean agreed to the
friendly amendment. Clerk Gallaway noted that Zoom was not recording, and therefore she could not go
back and listen to the aforementioned motion and friendly amendments. She turned the recording on and
Commissioner Eisenhour restated her motion.
Commissioner Eisenhour moved that Jefferson County dedicate the "Distributor" settlement of
$896,804.78 over sixteen years to the funding of the independent Behavioral Health Consortium (BHC),
with fiscal oversight by our local Community Mental Health Center, Discovery Behavioral Health, and
to pass the funds from the "Pharmacy" settlement of$883,635.37 over fourteen years into Fund 131 to
directly distribute through the County's Behavioral Health Advisory Committee Request for Proposals
(RFP)process, as of August 7, 2023, minus the administrative overhead to OAC. Commissioner Dean
seconded the motion which carried by a unanimous vote.
EXECUTIVE SESSION: An Executive Session was scheduled from 3:45 p.m. to
4:15 p.m. Chair Brotherton announced that the Executive Session will be held from 3:52 p.m. to
4:15 p.m. regarding Attorney-Client Privilege, Actual Litigation under exemption RCW 42.30.110(1)(i)
as outline
d in the Open Public Meeting
s gs Act. Staff present: Deputy County Administrator and Chief
Civil Deputy Prosecuting Attorney. The Board concluded the Executive Session and resumed the regular
meeting at 4:15 p.m.
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Commissioners Meeting Minutes of August 7, 2023
Commissioner Dean moved to approve Jefferson County's participation in a lawsuit contemplated by
the Washington State Association of Counties against the Washington Department of Social and Health
Services related to its failure to provide a competency evaluation and restoration services, consistent
with the law. Commissioner Eisenhour seconded the motion.
Chair Brotherton opened the floor to allow for public comments on the motion. Hearing no comments,
he called for a vote on the motion. The motion carried by a unanimous vote.
ADDITIONAL DISCUSSION ITEMS: The Commissioners and County Administrator
reviewed the following:
• Shoreline Planning Competitive Grant—Department of Community Development Chief
Strategic Officer Brent Butler was present to discuss the grant application. After discussion,
Chair Brotherton called for public comments, and two comments were received. Due to no
known Brinnon support for the grant, the Commissioners agreed to not look into applying for the
grant at the moment.
NOTICE OF ADJOURNMENT: Chair Brotherton adjourned the meeting at 4:40 p.m.
until the next regular meeting or special meeting as properly noticed.
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