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Home My WebLink About2023-09-06 PC - 01_AgendaVacant – District 1 LD Richert – District 2 Richard Hull, Chair – District 3 Kevin Coker – District 1 Matt Sircely, Vice Chair – District 2 Chris Llewellyn – District 3 Cynthia Koan – District 1 Vacant – District 2 Michael Nilssen – District 3 1 AGENDA JEFFERSON COUNTY PLANNING COMMISSION Regular Meeting – September 6, 2023 Tri Area Community Center, 10 West Valley Road, Chimacum, Washington 98325 This will be a hybrid meeting with telephone or on-line options. The public is invited to attend in-person, with a limit of up to 50 percent of the venue' s capacity pursuant to Resolution 24-22. You can join this meeting remotely by using the following methods: Zoom Meeting: Meeting ID: 886 7104 7253 Passcode: 894561 https://us02web.zoom.us/j/88671047253?pwd=OU8vTWZGWTVRRGNRVEQ1c2k0WDVadz09 This option will allow you to join the meeting live. You will need to enter an email address. If you wish to provide public comment, click on the hand icon at the bottom of the screen to “raise your hand.” The public comment period is managed by the Chair. Audio-only: For one tap mobile copy and paste: +12532158782,,88671047253#,,,,*894561# Please sign on 5 to 10 minutes before the official start of the meeting to check sound and video quality. This video will be closed-captioned enabled. 5:30PM Chair Welcome and Overview Presentation 1. Call to Order/Roll Call 2. Approval of Agenda 3. Approval of Minutes a. August 2, 2023 4. Planning Commission Updates (10 minutes) 5. DCD Staff and Director Updates (5 minutes) a. Community Development is advertising two open PC positions: District 1 and District 2. The BoCC will handle the applications and an interview process will be conducted with Community Development and the district’s commissioner. Appointments will be made in a regular session by vote of the Board. b. Stipend request for August 2nd sent to Finance. Please let us know if there are any issues with the stipend. The level of oversight needed by me got to be too much, so the finance people are taking it over. Please keep your own records as there will not likely be reporting as done in the past. Note: There were no PC meetings in July. c. PC Retreat Date? Josh is conferring with BoCC re: potential dates toward end of year or January. We would like to hold the retreat after new PC members are appointed. DCD will send a survey to the Planning Commission regarding scope of future project work, input Vacant – District 1 LD Richert – District 2 Richard Hull, Chair – District 3 Kevin Coker – District 1 Matt Sircely, Vice Chair – District 2 Chris Llewellyn – District 3 Cynthia Koan – District 1 Vacant – District 2 Michael Nilssen – District 3 2 on the retreat format, e.g. number of days, attendance by individual Commissioners and/or plan a Joint BoCC/Planning Commission workshop as additionally done last year? d. Proposed Schedule for Upcoming PC Meetings: i. September 20 – CPA 2023 staff report and proposal presentations ii. October 4 – SMP Public Hearing iii. October 18 – PC deliberation & recommendations on SMP iv. October 25? Hold for possible special meeting for SPM recommendation? v. November 1 -- CPA 2023 Public Hearing vi. November 8? Hold for possible special meeting for PC deliberation & recommendations on 2023 Comprehensive Plan amendments? vii. November 15 – PC deliberation & recommendations on CPA 2023 PUBLIC COMMENT 6. Public comments from attendees about any topic that is not on the agenda. Public comments on agenda items can be given during the agenda item’s section. When the Chair recognizes you to speak, please begin by stating your name and address. Please be aware that the public comment period is three minutes. CONSENT AGENDA 7. Transmitted Information – General Information Items to Receive and Read. Suggested process: Chair asks “Do we have consent to accept the transmitted information?” 07a-Stock Plans_Staff Report_5September2023 07b-Final Staff Report_Caswell-Brown Please refer to SMP Information Update: Jefferson County SMP periodic review webpage: https://www.co.jefferson.wa.us/1481/Shoreline-Master-Program-Periodic-Review REGULAR BUSINESS 8. Election of Officers PC Bylaws, Section 4 – Officers. Officers of the Planning Commission shall be chair and vice chair. Candidates for chair and vice chair shall be nominated from the floor annually at the first regular meeting in September from among its active members. Nominations require no “second.” The election Bylaws of the Jefferson County Washington Planning Commission adopted 10/5/2022 Page | 3 shall take place at the next scheduled meeting unless two-thirds (2/3) of active members vote at the nominating meeting to hold the election at the same meeting. Nominations from the floor can also take place at the second/election meeting (if held). 9. Appointments to Vacant Sub-Committee Seats (file 09_Subcommittes 2022) Issue: Arlene’s departure leaves a vacant chair position in the Outreach Sub-Committee and a vacant seat in the Stock Plans Sub-Committee. To assist Community Development, and with the Vacant – District 1 LD Richert – District 2 Richard Hull, Chair – District 3 Kevin Coker – District 1 Matt Sircely, Vice Chair – District 2 Chris Llewellyn – District 3 Cynthia Koan – District 1 Vacant – District 2 Michael Nilssen – District 3 3 functionality of the sub-committee, let us fill these vacant seats with one of the following processes from Roberts Rules of Order: a. Nominations from the floor and appointment by the Chair b. Nominations by the Chair and present the question: “shall these persons constitute the Sub- committee?”, with any member able to make a motion to strike one or more names, but not insert new ones. c. Appointment by the Chair See PC Bylaws, Section 8—Meetings and Workshops. When appropriate and necessary, the chair shall establish committees and appoint members to them. If made up of less than a quorum of the Planning Commission, committees are not governed by the OPMA and therefore such committee meetings do not require public notice or an audio record. 10. Comprehensive Plan Annual Amendment Proposal Review PC review and additional input on proposals for consideration in staff report. a. Site-specific Amendment Proposals i. Miles Sand & Gravel MRL Overlay, Case ZON2021-00013 (file 10c) ii. Gifford-Yep RR20 to RR5 Rezone, Case ZON2023-00004 (file 10d) iii. Midori Farm RR20 to AL20 Rezone, Case ZON2023-00006 (file 10e) b. PC Housing Amendments Proposal c. UDC Omnibus Amendments 11. Preliminary Planning Commission Budget (file 11_2024 Budget 8-31-2023) a. Review of planned expenditures and short discussion, if needed b. Finalize PC recommendations, if any, to BoCC on September 20. PC Bylaws Section 12 - BUDGET: A preliminary budget for the Planning Commission shall be prepared by the DCD. An itemized estimate of expenditures for the ensuing calendar year shall be included in the preliminary budget. The preliminary budget shall be reviewed by members at the earliest possible time so the members may express any shortcomings in the budget and make a recommendation directly to the Board of County Commissioners to address the Planning Commission's needs. The budget shall become final in December without further review by the Planning Commission, unless there is a substantial change. The budget and any amendments thereof shall be prepared in accordance with requirements established by the Jefferson County Auditor.