HomeMy WebLinkAboutO3A By-Laws OLYMPIC AREA AGENCY ON AGING
ADVISORY COUNCIL BY-LAWS
ARTICLE I : PURPOSE
The Advisory Council shall advise and make recommendations
to the Olympic Area Agency on Aging (03A) staff and Council
of Governments in the following areas:
1 . Identify needs of the elderly and persons with
disabilities on a priority basis within the four-
county project area;
2 . Review the comprehensive area-wide plan and
recommend priorities and changes in the plan;
3 . Recommend how funds should be allocated according
to priorities and counties;
4. Develop viable goals and objectives for the 03A;
5 . Review program applications and recommend to 03A
which programs and service providers should be
contracted, and
6 . Provide other technical assistance as needed,
including operations conducted under the plan.
ARTICLE II : MEMBERSHIP
Section 1 . Number of Representatives. The Council shall
consist of up to eighteen ( 18) members . There will be four
(4) resident representatives each from Clallam, Jefferson,
Grays Harbor, and Pacific counties, one ( 1 ) representative
from a major ethnic/racial minority group within the four-
county area, and one ( 1 ) member who shall be a locally
elected official appointed by the Council of Governments.
The representative from the major ethnic/racial minority
group and/or the locally elected official may be one of the
county resident representatives or the
seventeenth/eighteenth member. Counties may appoint an
alternate to stand in for one of the resident
representatives.
Section 2 . Ad Hoc Participants. The Council may invite
persons with special interest or expertise to participate in
its deliberations but these participants will not be
eligible to vote on proposals or other business of the
Council .
Section 3 . Character of Representation. The Council shall
be comprised of persons who, in the judgment of the board of
Revised May 1991
county commissioners are supportive of and advocates for
programs and/or concerns affecting the senior population and
persons with disabilities of the service area. A majority
of the members shall be at least 60 years off age and
considered as consumers as opposed to providers of services.
Included will be older persons in greatest economic or
social need.
Section 4. Appointment and Terms of Office. Appointment
shall be made by the Board of Commissioners of the
respective counties. The terms of service of each
representative member of the Council shall be specified as
three-year appointments by the board of county commissioners
who shall retain full authority to replace or return such
representative for successive terms . New members shall take
office at the next regular council meeting following formal
appointment.
ARTICLE III : OFFICERS
Section 1 . Officers . The officers of the Council shall be
a chairperson, vice-chairperson, recording secretary, and
other officers the Council may deem either permanently or
temporarily necessary.
Section 2 . Election of Officers. Officers shall be elected
to a one-year term of office by the Council annually at its
first meeting of the calendar year, and take responsibility
the following month. No officer may serve more than three
(3) consecutive terms of office. Officers serving in 1991
shall be eligible for three additional one-year terms of
office.
ARTICLE IV: CONFLICT OF INTEREST
Section 1 . No member of the Council shall vote on a
proposal or resolution if that member has a conflict of
interest. A conflict of interest shall be defined as being
employed by or serving as a policy board member of an agency
or organization submitting a proposal, progress report,
etc. , for consideration by the Council and/or O3A.
Section 2 . Challenges for conflict of interest. Any member
is qualified on motion, if seconded, to challenge the
authority of any other member to vote on any issue. A
majority vote will determine qualification to vote based on
provisions of Article IV, Section 1 .
ARTICLE VI : AMENDMENTS
Section 1 . These by-laws may be amended by a majority vote
of the Council members at any regular or special meeting of
the Council, provided that Article V requirements have been
Revised May 1991
met, that such meeting notification has been accompanied by
written proposed amendments or changes, and that all such
amendments and/or changes are subsequently ratified by the
Council of Governments.
Revised May 1991