The URL can be used to link to this page

Home My WebLink AboutRevenueandCashHandlingRefresherClassRevenue and Cash Handling Policies & Procedures Jefferson County Treasurer’s Office 1 “Why” = Goal Audit review - No findings Minimize Risk - No Losses Timely Deposits – Use of Money Accountability / Responsibility AWARENESS 2 Custodial Responsibility & Liability Use caution - public funds are in our trust Comply with policies Know and follow procedures You may be held personally liable until deposited with Treasurer Use receipts 3 Cash receiving Duties Use individual drawers Count and look at bills Double check deposits of fifty (50) bills Complete each transaction before proceeding to next Periodically check currency to separate large amounts Acceptance loose coin if rolled 4 Receipting All revenue must be receipted immediately Secure in lockable drawer/container No cash back from checks Voids should be documented 5 Acceptance of Checks Check amounts must agree Signature required No post dated checks Amount owing and check must agree Dated less than 180 days Foreign checks must state “payable in US Funds” 6 Acceptance of Checks cont’d No two-party checks Proper identification before accepting No employee checks cashed Employees should not process their own business or that of a relative Endorse the check 7 Reporting Losses Report suspected or actual losses Immediately notify supervisor Department Head must report loss over $50.00 to County Auditor County Auditor will report to State Auditor and County Prosecutor Do not attempt to correct loss Do not destroy pertinent records 8 Counterfeit Money Use lights or pens If you suspect the bill is counterfeit Do not return the money Delay the passer Call 911 or civil deputies Note description/name etc Handle bill as little as possible Notify department head or Treasurer’s office Do not accept as payment 9 Safeguarding Funds in an Emergency Lock funds in safe, drawer, vault before evacuation Do not take with you Protect people before material goods 10 Robbery Assume there is a weapon Be accommodating Keep them talking Do as they ask Be as observant as possible remember their appearance/voice Safeguard evidence left by robber Call 911 as soon as it is safe Follow procedures in policy after robbery 11 12 Presented by: ______________________________ On this day: ________________________________ Certificate of Completion Is presented to REVENUE AND CASH HANDLING REFRESHER TRAINING 12