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Home My WebLink AboutPW Change Order 2 Seton Phase 1 Hadlock Sewer Department of Public Works O Consent Agenda Page 1 of 1 Jefferson County Board of Commissioners Agenda Request To: Board of Commissioners Mark McCauley, County Administrator From: Monte Reinders, P.E., Public Works Director/County Engineers/e Agenda Date: September 1 t, 2023 // Subject: Change Order No. 2, Phase 1 - Site Prep., Earthwork and Service Utilities for the Port Hadlock Sewer, Project No. 405-2114-0, Commerce Project No. 22-96515-026 Statement of Issue: Change Order No. 2 with Seton Construction of Port Townsend, Washington. Analysis/Strategic Goals/Pro's Et Con's: This change order includes removal of unsuitable material from the infiltration pond bottom. The original bid included Unsuitable Foundation Excavation including Haul. However, the original bid item was for a small quantity (100 CY). Th county directed the contractor to remove unsuitable "pond bottom" material, i.e. if not free draining the material needed to be removed. Some of the unsuitable "pond bottom" material was able to be used to construct the berm (embankment). However, the unsuitable "pond bottom" material which needed to be hauled off site total 2,030 cubic yard and 1,268.03 tons of concrete. The unsuitable "pond bottom" material removed from the site was not included in the original plans or specification, therefore was extra work. Fiscal Impact/Cost Benefit Analysis: The amount for Change Order No. 2 is $134,009.17. The contract amount will increase from $1,316,518.35 to $1,450,527.51 . NOTE, the cost included 9.1% sales tax. The project is funded at 100% by the Department of Commerce. Recommendation: Public Works recommends that the Board authorize Change Order No. 2 with Seton Construction, and return two originals to Public Works for further processing. Department Contact: Samantha Harper, P.E., Project Manager, 385-9175. Reviewed • 7///2) Mark McCauley, County Admi istrator Date JEFFERSON COUNTY sheet 1 of 2 DEPARTMENT OF PUBLIC WORKS Change 2 Dale: 8/29/2023 CHANGE ORDER Order No. Ordered by County Engineer under terms of FX Section 1- 04. 4 of the Standard Specifications Contract No. Change proposed by Contractor To: Seton Construction Endorsed by: SETON CONSTRUCTION, INC. 4640 S. Discovery Rd. Con(r for Firm Name Port Townsend, WA 98368 4fs'� .d 9/1 /2023 Signature or Date PRESIDENT Project Title Phase 1 - Site Prep., Title Consent given by Surety: (when required) Earthwork, and Service By: Utilities for the PH Sewer Attorney -in -fact Dote You are ordered to perform the following described work upon receipt of an approved copy of this change order: This change order is to compensate the Contractor for the unsuitable materials found within the infiltration area (pond) bottom. The unsuitable materials which were removed included non -free draining materials and or concrete. The authorization for the change order proposal was through a field directive given to the Contractor on Monday (8/7). At first, when the unsuitable material was removed it was divided into two categories what could be re -used for embankment (berm) material (not included in this change order) and unsuitable material (i.e, hauled off -site). The field directive the County gave to the Contractor was to excavate until a free draining sand layer was reached. As the unsuitable material was being sorted and or removed additional unsuitable was discovered which included a layer of concrete. Bid Item No. 6 for unsuitable (grading) will be delete and the force account amount will be added to the contract amount. WSDOT Standard Specification Section 2-03.3(14)E allows the use of paying unsuitable per Section 1-04.4 (force account). Per the approved construction schedule, the estimated duration for the pond embankment/excavation and clay core task was 12 working days with a completion date of August 3, 2023. Due to the work described above, the All work materials and measurement to be in accordance with the provisions of the standard specifications and special provisions for the type of construction involved. ORIGINAL CURRENT ESTIMATED ESTIMATED CONTRACT CONTRACT NET CHANGE CONTRACT TOTAL AMOUNT (incl. 9.1% sales tax) AMOUNT (incl. 9.1% sales tax) THIS ORDER (incl. 9.1% sales tax) AFTER CHANGE (incl. 9.1% sales taxi $ 1,243,245.78 $ 1,316,518.35 $134,009.17 $ 1,450,527.51 ORIGINAL CURRENT CONTRACTTIME NEW CONTRACT CONTRACT TIME CONTRACTTIME CHANGE(Add/Del) TIME 100 100 12 112 APPROttALRECOMMENDED APPROVALRECO i4ENCIED A 1 Prof CthRpnagprV Date County Engineer Date APPROVAL RECOMMENDED APPROVED Engineering Svf vicls Manager Date Chair, Jefferson County Commissioners Date JEFFERSON COUNTY Contract No 405-2114-0 Sheet 2 of 2 DEPARTMENT OF PUBLIC WORKS Change Date: 8 29 202: CHANGE ORDER ESTIMATE Order No. 2 ESTIMATED ESTIMATED ITEM DESCRIPTION UNIT UNIT QUANTITY AMOUNT NO. MEASURE PRICE CHANGE CHANGE NEW ITEMS CO 2 FA - Pond Unsuitable Incl. Haul CY $31.00 2,030 $62,930.00 CO 2 FA - Pond Unsuitable Concrete Incl. Haul TON $50.00 1,268 $63,401.50 New Item Total $126,331.50 EXISTING ITEMS DELETED QUANTITIES 6 Unsuitable Foundation Excavation Incl. Haul ($3,500.00) CY $35 100 Existing Items Deleted Quantities Total ($3,500.00) EXISTING ITEMS ADDED QUANTITIES $0.00 Existing Items Added Quantities $0.00 ESTIMATED NET CHANGE SUBTOTAL: $122,831.50 9.1% Sales Tax $11,177.67 ESTIMATED NET CHANGE TOTAL: $134,009.17 COP No. 2 • 4640 South Discovery Road ~ L Port Townsend, WA 96366 Received (360)-385-0213 Office Main Number 8/29/2023 SAH Summary of Additional Work Time & Materials (Project Number 2305 Project Name Port Hadlock WWTP Site Prep Phase 1 Client / General Contractor Jeff County Public Works Date of the Work 8/7 - 8/22 Item Number 1 Item Name Pond Unsuitable Dig Out Ind Haul & Disposal Description of Work Performed Excavate, haull off & dispose pond unsuitable materials (Does not include any dig out that is being re -used onsite, that will be seperately priced item. Does not include any import sand to replace removed materials, that will be priced as seperate change order) Total Quantity = 2030 CY's Time Worked Record Labor Name of Workers Occupation Hours Worked Reg, Rate O.T. Rate D.T. Rate Amount Rep OT DT .Jay Gould Operator Foreman/Leadman 56 6 5 0 $ 90.06 $ 116.84 $ 143.63 $ 5,802.82 Tyler Hamilton Operator 34 7 0 $ 87.76 $ 113,57 $ 139.38 $ 3,77&83 Tyler Hamilton (Laborer 9 3 0 $ 66.68 $ 87,97 $ 109.26 $ 864.03 Tyler Stefnik Operator 4 0 0 $ 87.76 $ 113.57 $ 139.38 $ 351.04 Tyler Stefnik Laborer 3 0 $ 66.68 $ 87.97 $ 109.26 $ 200.04 (Forrest Hamilton Truck Driver 7 0 0 $ B1.61 $ 104.81 $ 12800 $ 571.27 IRobbin McAdow Truck Driver 575 0 0 $ 81.61 $ 104.81 $ 12800 $ 4,692.58 $ $ - $ $ Labor Subtotal 5 16,260.61 Markup @ 29% $ 4.715,58 Labor Total $ 20.976.19 Equipment Equipment # / Type/Size Hours Worked Reg. Rate SB Rate Amount Reg- Standby Oat 317 Excavator 62.5 0 $ 152.95 $ - $ 9,559.38 F11 Mack 4200 Gallon Water Truck 13 0 $ 35.00 $ $ 455.00 R15 Sakai Roller/Compactor 15 0 $ 60,00 $ - $ 900.00 T52 Volvo A30D OffRoad Truck 25 0 $ 130.00 $ - $ 3.250.00 T34 Mack Dump Truck 7 0 $ 105,00 $ $ 735-00 T50 Mack Dump Truck 57.5 0 $ 105.00 $ $ 6,037.50 P78 1 Ton 3500 Truck 62.5 0 $ 20.00 $ $ 1,250.00 $ Equipment Subtotal 5 22.186.88 Markup @ 21 % $ 4.659 24 Equipment Total $ 26.846-12 Material s Description Supplier Invoice Unit Price Amount Quantity Unit Tipping Fee Shold Dirt Disposal 2030 CY $ 600 $ 12,180.00 $ $ Materials Subtotal $ 12,100,00 Markup @ 21 % $ 2,557.80 Materials Total $ 14,737.80 Subcontractor Work Description of Work Subcontractor Invoice Unit Price Amount Quantity Unit $ $ Notes: Subcontractor Subtotal $ Markup @ 10%-12% ($ Based per W $ Subcontractor Total $ TOTAL 62.560.11 Seton's Representative Date COP No. 2 +c■t. Exr:t�irtra t■s. ■l�i� 4640 South Discovery Road Received( Port Townsend, WA 98368 8/29/2023 SAH (360)-385-0213 Office Main Number Summary of Additional Work Time & Materials iProject Number 2305 Project Name Port Hadlock WWTP Site Prep Phase 1 Client / General Contractor Jeff County Public Works Date of the Work 8/7 - 8/22 Item Number 1 Item Name Pond Unsuitable Concrete Incl Haul & Disposal Description of Work Performed Excavate, haull off & dispose concrete materials discovered in pond. (Import sand from borrow site to replace removed concretre to be priced separately) Total Quantity = 1268.03 Tons Concrete Disposed Time Worked Record Labor Name of Workers Occupation :Hours Worked Reg- Rate O.T. Rate D.T. Rate Amount Reg, OT DT .Jay Gould Operator Foreman/Leadman 39 10.5 0 $ 90,06 $ 116.84 $ 143.63 $ 4,739.16 Robbin McAdow Truck Driver 35.75 0 0 $ 81,61 $ 104.81 $ 128.00 $ 2,917.56 $ $ $ - $ - Labor ZIU0101al ZJ r,bttli. IL Markup @ 29% $ 2,220.45 Labor Total q 9_A77.17 Equipment Equipment # / Type/Size Hours Worked Reg. Rate SB Rate Amount Reg. Standbx Cat 317 Excavator 49.5 0 $ 152.95 $ $ 7,571.03 T50 Mack Dump Truck 35.75 0 $ 105.00 $ $ 3,75375 IP78 1 Ton Truck 49.5 0 $ 20.00 $ $ 990.00 $ $ $ tquipmentlwotoial S 1L,314.(8 Markup @ 21 % $ 2,586.10 FouinmAot Total R 14 Ann AA Materials Description Supplier Invoice Unit Price Amount Quantity Unit Tipping Fee Shod Conc Disposal 1268-03 Ton $ 25.00 $ 31,700.75 $ $ $ Materials Subtotal 1 31, ruki, f3 Markup @ 21 % $ 6,657.16 Matarialc Tntal R qA .'3S7 Q1 Subcontractor Work Description of Work Subcontractor Invoice Unit Price Amount Quantity Unit $ - $ Subcontractor Subtotal 5 Markup @ 10%-12% ($ Based per W( $ Subcontractor Total $ SHEET TOTAL $ 63.135.96 Notes: Client's Representative Date Seton's Representative Date