HomeMy WebLinkAboutPW Change Order 1 Seton Phase 1 Hadlock Sewer Department of Public Works
O Consent Agenda
Page 1 of 1
Jefferson County
Board of Commissioners
Agenda Request
To: Board of Commissioners
Mark McCauley, County Administrator
From: Monte Reinders, P.E., Public Works Director/County Engineer
Agenda Date: Septemberll, 2023
Subject: Change Order No. 1, Phase 1 - Site Prep., Earthwork and Service
Utilities for the Port Hadlock Sewer, Project No. 405-2114-0,
Commerce Project No. 22-96515-026
Statement of Issue: Change Order No. 1 with Seton Construction of Port Townsend,
Washington.
Analysis/Strategic Goals/Pro's Et Con's: This change order includes the material only
cost for 4-inch and 2-inch conduit and fiber vaults. These were originally to be
supplied by the P.U.D. #1 at County cost; however, it is now required that the
customer supply these materials which Seton Construction can do.
Fiscal Impact/Cost Benefit Analysis: The amount for Change Order No. 1 is
$73,272.57. The contract amount will increase from $1,243,245.78 to $1,316,518.35.
The project is funded at 100% by the Department of Commerce.
Recommendation: Public Works recommends that the Board authorize Change Order
No. 1 with Seton Construction, and return two originals to Public Works for further
processing.
Department Contact: Samantha Harper, P.E., Project Manager, 385-9175.
1
Reviewed
Aly'n
'9 7. -2?
Mark Mc , unty Admin r for Date
JEFFERSON COUNTY
Sheet 1 of 2
DEPARTMENT OF PUBLIC WORKS
Change
1
Date: 8/25/2023
CHANGE ORDER
Order No.
Ordered by County Engineer under terms of
❑X Section 1 - 04. 4 of the Standard Specifications
Contract No.
Change proposed by Contractor
To:
Seton Construction
4640 S. Discovery Rd.
Endorsed by: Seton Construction, Inc.
Port Townsend, WA 98368
tor Firm Name
8 29,23
T
Signature Date
President
Project Title Phase 1 - Site Prep.,
Title
Consent given by Surety: (when required)
Earthwork, and Service
By:
Utilities for the PH Sewer
Attorney -in -fact Date
You are ordered to perform the following described work upon receipt of an approved copy of this change order:
Provide conduit and vaults per Seton's negotiated proposal to Owner Change Request (OCR) No. 2 (attached). Unit
prices arefor materials only as the installation is within the original price.
All work materials and measurement to be in accordance with the provisions of the standard specifications and
special provisions for the type of construction involved.
ORIGINAL
CURRENT
ESTIMATED
ESTIMATED
CONTRACT
CONTRACT
NET CHANGE
CONTRACT TOTAL
AMOUNT (incl. 9.1% sales tax)
AMOUNT (incl. 9.1% sales tax)
THIS ORDER (incl. 9.1% sales tax)
AFTER CHANGE (incl. 9.1% sales tax)
$ 1,243,245.78
$ 1,243,245.78
$73,272.57
$ 1,316,519.35
ORIGINAL
CURRENT
CONTRACTTIME
NEW CONTRACT
CONTRACTTIME
CONTRACTTIME
CHANGE(Add/Del)
TIME
100
100
N/A
N/A
APPROVAL RECOMMENDED APPROV LREC MENDED
El
Project Manager Date County Engineer Date
APPROVALRECOM NCIE❑ APPROVED
F
Engineering Ser ces Manager Date Chair, Jefferson County Commissioners Date
OWNER CHANGE REQUEST NO. 2
Owner Change Request
Project: Phase 1 Site Preparation, Earthwork and Service Utilities Date: July 14, 2023
Commerce Grant No.: 22-96515-026
Jefferson County PW Project No.:405-2114-0
TO: Chad Smith, Seton Construction General Manager
In connection with your Contract with Jefferson County please furnish your proposal for performing the changes outlined
below and/or detailed on the attachments referred to:
Description of Changes:
Owner Change Request No. 2 request a unit price for supplying electric (4-inch) Schedule 40 conduit, fiber (2-inch) Schedule
40 conduit and fiber vaults materials.
The labor was included under Bid Item 59, Joint Utility Trench (Power and Communication) for the conduit installation and
Bid Item 60, Utility Vault for the utility vaults. NOTE: The power vaults (PM-1 and V2) will still be supplied by the PUD,
as stated in the Bid Documents, has they have been paid through the County's WWTP electrical quote for service.
New Bid
Item No.
Planned
Quantity
Unit
Item Description
64
6,490
LF
4-inch PVC Schedule 40 Conduit material only)
65
2 233
LF
2-inch PVC Schedule 40 Conduit material only)
66
2
EA
Fiber Vault material only)
The linear footage for the conduits will include the material cost of the sweeps, pipe glue, locate tape, tracer wire and pull
string. The amount of conduit sweeps required for each conduit size will be calculated by the contractor.
The fiber vault will be a Pencell, part #PM243636PCH00021 or approved equal, attached is a Pencell cut sheet.
Reference Plan Sheets: E-100 and E-101
UsI1ON:. 11 signed b, Samantha Harper, P E.
Samantha Harper, P.E. FLOO �USWO &,CN-p4MX hil mmawa.ue, O=Jette son Counly
Pu6fip Wuka, CN.'Sam@rtlhd Warpor, P.E."
BY: Cam: 20LM?. 14 105a.05 07Y14'
(Project Manager for Jefferson County)
oi'i""'6"'y ""'. "I".`
°N:•mmaNmsQree Y Herson.wa.us,
Monte Reinders ,,,,.,N.... y °°_ °°W°�
REVIEWED BY: °ale 2023 071411:42 Sa e7'0Y
(< 2.5k, Eng. Services Mgr., > 2.5k County Engineer)
PROPOSAL (/b? ( (3 , I
DATE: 7/14/2023
DATE: 7/14/2023
TO: Jefferson County
We propose to perform all changes described in the above request based upon the following unit costs (may attach sheet):
See attached OCR No. 2 Cost Proposal
The foregoing amount covers all direct and indirect costs related to these changes and to the effect of the changes on the
remainder of the project. All other provisions remain in full force and effect.
We request the completion date be extended 0 * working days because of this work.
*Supplier quoting 14-16 week lead time for Pencell fiber vault delivery from date of order, No Liquidated Damages shall be associated with delivery
and installation of fiber vaults
BY: glad S
(for (Contractor))
Seton Construction, Inc.
DATE:8/14/2023
Owner Change Request
Page 2
ACCEPTANCE OF PROPOSAL AND APPROVAL TO PROCEED WITH CHANGES
A future CHANGE ORDER M THE CONTRACT will be prepared fog- ereci atop by the Contractor and Jefferson County.
TO:
You are hereby directed to
BY:
REVIEWED BY:
(< 2.5k, Eng.
(Contractor)
the changes described above.
Mgr., > 2.5k County Engineer)
'M ) --� DATE: 0 �3
DATE: 8 2- zS
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