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Home My WebLink About2023 09 06 Planning Commission Minutes621 Sheridan St. P: 360-379-4450 Port Townsend, WA, 98368 PCommissionDesk@co.jefferson.wa.us Public Comment: When the Chair recognizes you to speak, please begin by stating your name and address. Please be aware that the public comment period is three minutes. 1 MEETING MINUTES JEFFERSON COUNTY PLANNING COMMISSION Regular Meeting – September 6, 2023 Tri Area Community Center, 10 West Valley Road, Chimacum, Washington 98325 5:36PM Welcome Chair and Overview Presentation 1. Call to Order/Roll Call District 1 District 2 District 3 Vacant Sircely  Hull  Coker  Vacant Nilssen  Koan  Richert  Llewelyn  Two Vacancies; 7 of 7 Commissioners Present; Quorum=5; Majority Vote for Tonight’s Business=4 2. Approval of Agenda 3. Approval of Minutes Motions Motion # Motion 1st 2nd Yay Nay Abstain 1 Motion to Approve minutes Coker Nilssen 7 0 0 2 Motion to Approve consent agenda Koan Sircely 7 0 0 PUBLIC COMMENT 4. Three minutes per speaker: 6:04 pm, no public comments. One public attendant. PLANNING COMMISSION / DCD STAFF UPDATES 5. Planning Commission Updates: Kevin Coker: • Public concern and desperation of current project timelines at DCD. • Getting information from DCD on permit status is difficult. • Current state of DCD and permit backlog is troublesome. Michael Nilssen: • Recently spoke with a local builder who was extremely upset over current permitting timelines. Chris Llewelyn: • Has a neighbor waiting two years for a permit for a shed/garage. • Believes rampant BWOP is happening as a result of permit backlog at DCD. L.D. Richert: • Concerned with timeline of SDR/LLOR at DCD. • Submitted plans in June and still waiting on permit for house replacement, unacceptable. Cynthia Koan: 621 Sheridan St. P: 360-379-4450 Port Townsend, WA, 98368 PCommissionDesk@co.jefferson.wa.us Public Comment: When the Chair recognizes you to speak, please begin by stating your name and address. Please be aware that the public comment period is three minutes. 2 • Agrees with Commissioner’s previous statements. Frustrated with DCD. • Would like more information from DCD on proposed solutions. • Discussed Lorna Smith’s resignation, will there be any further discussion? Matt Sircely: • “Great job to DCD staff, thank you!” • Comprehensive Plan amendments are on schedule. Miscellaneous: • Commissioner questions about agenda packet access before meetings. • LaserFiche issues were discussed. • While the agenda is also posted on the County webpage, the Commissioners would like to receive the agenda packet attached to an email prior to the upcoming meeting. 6. DCD Staff and Director Updates: Joel Peterson: • Vacant (2) Planning Commission seats. • Defining a quorum from bylaws. • Outreach committees and establishing members/chairs. • Stipend request update. • Planning Commission retreat. Desire to have BoCC present. Proposed dates. • Proposed schedule of the Planning Commission for remainder of year. CONSENT AGENDA 7. General Information Item to Read and Receive: • 07a-Stock Plans Staff Report_5September2023 • 07b-Final Staff Report Caswell-Brown • Please refer to SMP Information Update: Jefferson County SMP periodic review webpage: https://www.co.jefferson.wa.us/1481/Shoreline-Master-Program-Periodic-Review REGULAR BUSINESS 8. Election of officers: • PC Bylaws, Section 4 – Officers. Officers of the Planning Commission shall be chair and vice chair. Candidates for chair and vice chair shall be nominated from the floor annually at the first regular meeting in September from among its active members. Nominations require no “second.” The election Bylaws of the Jefferson County Washington Planning Commission adopted 10/5/2022 Page | 3 shall take place at the next scheduled meeting unless two-thirds (2/3) of active members vote at the nominating meeting to hold the election at the same meeting. Nominations from the floor can also take place at the second/election meeting (if held). • Kevin Coker nominated Hull and Sircely as candidates for Chair and Vice-Chair (re- election). • Commission voted unanimously (7-0) to conduct election at same meeting as nominations. 621 Sheridan St. P: 360-379-4450 Port Townsend, WA, 98368 PCommissionDesk@co.jefferson.wa.us Public Comment: When the Chair recognizes you to speak, please begin by stating your name and address. Please be aware that the public comment period is three minutes. 3 • Commission voted unanimously (7-0) to re-elect Richard Hull as Chairman and Matt Sircely as Vice-Chairman of the Planning Commission. 9. Appointments to Vacant Sub-Committee Seats: • PC Bylaws, Section 8 - Meetings and Workshops. When appropriate and necessary, the chair shall establish committees and appoint members to them. If made up of less than a quorum of the Planning Commission, committees are not governed by the OPMA and therefore such committee meetings do not require public notice or an audio record. • Issue: Arlene’s departure leaves a vacant chair position in the Outreach Sub-Committee and a vacant seat in the Stock Plans Sub-Committee. To assist Community Development, and with the functionality of the sub-committee, let us fill these vacant seats with one of the following processes from Roberts Rules of Order: a) Nominations from the floor and appointment by the Chair. b) Nominations by the Chair and present the question: “shall these persons constitute the Sub-committee?”, with any member able to make a motion to strike one or more names, but not insert new ones. c) Appointment by the Chair. • Planning Commission Sub-Committee appointments nominated from the floor and appointed by the Chair: a) Housing: Matt Sircely-Chair b) Stock Plans: Kevin Coker-Chair c) Outreach: Michael Nilssen-Chair 10. Comprehensive Plan Annual Amendment Proposal Review: • Joel’s Power Point presentation. • PC review and additional input on proposals for consideration in staff report. a) Site-specific Amendment Proposals i. Miles Sand & Gravel MRL Overlay, Case ZON2021-00013 (file 10c) ii. Gifford-Yep RR20 to RR5 Rezone, Case ZON2023-00004 (file 10d) iii. Midori Farm RR20 to AL20 Rezone, Case ZON2023-00006 (file 10e) ∗ Chris Llewelyn: Stream intrusion on Midori Farm, lots of developer pressure on our county, food security is important, prioritize the protection of farmland, local farms employ many people b) PC Housing Amendments Proposal i. PRRD ii. Condominiums iii. Boarding House Concept / Clustered Housing ∗ Cynthia Koan: Is there any difference if it is under one roof or eight? ∗ Standards of maximum square footage and septic design regulations. ∗ Intersection between PRRD, congregate living, and boarding houses. c) UDC Omnibus Amendments 621 Sheridan St. P: 360-379-4450 Port Townsend, WA, 98368 PCommissionDesk@co.jefferson.wa.us Public Comment: When the Chair recognizes you to speak, please begin by stating your name and address. Please be aware that the public comment period is three minutes. 4 11. Preliminary Planning Commission Budget • PC Bylaws Section 12 - BUDGET: A preliminary budget for the Planning Commission shall be prepared by the DCD. An itemized estimate of expenditures for the ensuing calendar year shall be included in the preliminary budget. The preliminary budget shall be reviewed by members at the earliest possible time so the members may express any shortcomings in the budget and make a recommendation directly to the Board of County Commissioners to address the Planning Commission's needs. The budget shall become final in December without further review by the Planning Commission, unless there is a substantial change. The budget and any amendments thereof shall be prepared in accordance with requirements established by the Jefferson County Auditor. • Review and discussion of planned expenditures: a) Cynthia Koan: Reluctant to reduce budget given PC workload and ambitions, concerned that staff time is not accurately reported, desires to have more staff time allocated to the PC, fears the difficulty of reclaiming a budget after a period of budget reduction, use it or lose it. b) PC recommendations on the PC budget to the BoCC will be placed on the agenda for the September 20, 2023 PC meeting. 7:20 PM ADJOURNMENT The next Planning Commission meeting is scheduled for September 20, 2023, at 5:30. To attend virtually please use the following link or dial in using your phone by calling: +1 (646) 749-3122; Access Code: 883-126-605. Link is https://us02web.zoom.us/j/88671047253?pwd=OU8vTWZGWTVRRGNRVEQ1c2k0WDVadz09 and the passcode is 894561 To learn if in-person attendance is possible, please view the next meeting agenda. These meeting minutes were approved this ____________ day of_____, 2023. ____________________________ Richard Hull, Chair George Terry, Secretary