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HomeMy WebLinkAboutRecovery Cafe Dove House 615 Sheridan Street Port Townsend, WA 98368 �eehson www.JeffersonCountyPublicHealth.org Public He� Consent Agenda JEFFERSON COUNTY BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST TO: Board of County Commissioners Mark McCauley, County Administrator FROM: Apple Martine, Director DATE: 'Se Pter'j e r ZS1 2� SUBJECT: Agenda Item — Amendment 4 to Professional Services Agreement, Dove House; September 1, 2020 through October 31, 2023; $180,000. STATEMENT OF ISSUE: Jefferson County Public Health, (JCPH) requests Board approval of Amendment 4 to Professional Services Agreement with Dove House, to provide a No-Cost Extension (NCE) to meet the RCORP-Implementation Grant #GA1RH39564 requirements to provide a recovery environment and services to individuals with substance use disorders and/or mental health issues; September 1, 2020 through October 31, 2023. $180,000.00; Amendment 4 will extend the period of service through October 31, 2023. ANALYSIS/STRATEGIC GOALS/PRO'S and CONS: This agreement between JCPH and Dove House is to meet the Health Resources Services Administration (HRSA) Award GAlRH32956 — Rural Communities Opioid Response Program-Implementation (RCORP-I) grant requirements to provide an environment conducive to recovery, provide recovery peer support, and oversee the development of a peer network. The services supported through this agreement are designed to meet the RCORP-I grant's goal to reduce recidivism, mental health issues, and substance use disorders for Jefferson County residents involved with the Recovery Cafe model. FISCAL IMPACT/COST BENEFIT ANALYSIS: This agreement, including Amendment 4, is funded by HRSA award GAlRH39564 (RCORP-I), awarded to JCPH for CHIP, who applied for the grant on behalf of the Jefferson County Behavioral Health Consortium (BHC). There is no fiscal impact. Community Health Environmental Public Health Developmental Disabilities 360-385-9444 360-385-9400 (f) 360-379-4487 360-385-9401 (f) Always working for a safer and healthier community sA-20-209-A4 RECOMMENDATION: JCPH management requests approval of Amendment 4 to the Professional Services Agreement with Dove House; September 1, 2020 through October 31, 2023; to extend the period of service through October 31, 2023. REVIE BY- Mark Mc auley, County Administrator Date Community Health Environmental Public Health Developmental Disabilities 360-385-9444 360-385-9400 (f) 360-379-4487 360-385-9401 (f) Always working for a safer and healthier community CONTRACT REVIEW FORM Clear Form (INSTRUCTIONS ARE ON THE NEXT PAGE) CONTRACT WITH: Dove House Contract No: SA-20-209-A4 Contract For: Recovery Caf6 Term: 9/1/2020 - 10/31/2023 COUNTY DEPARTMENT: Public Health Contact Person: Apple Martine Contact Phone: x 443 Contact email: amartine&o.jefferson.wa.us AMOUNT: $180,000 PROCESS: Exempt from Bid Process Revenue: Cooperative Purchase Expenditure: Competitive Sealed Bid Matching Funds Required: Small Works Roster Sources(s)of Matching Funds Vendor List Bid Fund# 131 RFP or RFQ Munis Org/Obj 13156400 Other: APPROVAL STEPS: STEP 1: DEPARTMENT CERTIFIES COMP IA E WI I 3.55.080 AND CHAPTER 42.23 RCW. CERTIFIED: ®■ N/A:® � Sept. 11,2023 Signature Date STEP 2: DEPARTMENT CERTIFIES THE PERSON PROPOSED FOR CONTRACTING WITH THE COUNTY (CONTRACTOR) HAS NOT BEEN DEBARRED BY ANY FEDERAL, STATE, OR LOCAL AGENCY. CERTIFIED: Fol N/A: El ", _ /,!��Zlo!�e Sept. 11,2023 Signature Date STEP 3: RISK MANAGEMENT REVIEW(will be added electronically through Laserfiche): Electronically approved by Risk Management on 9/12/2023. STEP 4: PROSECUTING ATTORNEY REVIEW(will be added electronically through Laserfiche): Electronically approved as to form by PAO on 9/12/2023. PAO Approved as to form 9/12/2023 STEP 5: DEPARTMENT MAKES REVISIONS & RESUBMITS TO RISK MANAGEMENT AND PROSECUTING ATTORNEY(IF REQUIRED). STEP 6: CONTRACTOR SIGNS STEP 7: SUBMIT TO BOCC FOR APPROVAL 1 AMENDMENT #4 TO PROFESSIONAL SERVICES AGREEMENT Between Jefferson County And Dove House For the Recovery Cafe Dated: September 1, 2020 through August 31,2023 WHEREAS, Dove House, for the Recovery Cafe (Contractor) and Jefferson County (County) entered into an agreement on September 1, 2020 for Professional Services, to perform the following Project: Provide a Recovery Support Environment through August 31, 2023; and WHEREAS,the parties desire to amend the terms of that agreement; IT IS AGREED BETWEEN BOTH PARTIES AS NAMED HEREIN AS FOLLOWS: 1. The term of the above-referenced agreement will be extended until October 31, 2023. 2. No additional funding is required beyond those funds previously set aside for this purpose. 3. All other terms and conditions of the agreement will remain the same. (SIGNATURES FOLLOW ON THE NEXT PAGE) Amendment 4 to Professional Services Agreement,Dove House For the Recovery Cafd Page 1 of SA-20-209-A4 SIGNATURE PAGE JEFFERSON COUNTY WASHINGTON DOVE HOUSE Board of County Commissioners Jefferson County, Washington By: By: Greg Brotherton, Chair Date Signatur SEAL: Name: Beulah Kingsolver Title: Executive Director Date: ATTEST: Carolyn llaway, Date Clerk of the Board Approved as to form only: ��-�`-+ +�• ��'�+ � 09/12/2023 Philip C. Hunsucker, Date Chief Civil Deputy Prosecuting Attorney Amendment 4 to Professional Services Agreement,Dove House For the Recovery Cafd Page 2 of 2 AMENDMENT#3 TO PROFESSIONAL SERVICES AGREEMENT Between Jefferson County And Dove House For the Recovery Cafe Dated: September 1, 2020 through August 31, 2023 The Purpose of this Amendment is to fund an additional $25,000 for a contact total of $180,000,to this Professional Services Agreement. The agreement is hereby amended as follows: • Section 4.a. Payment is amended, in relevant part,to increase the County of Jefferson's financial contribution by$25,000, for a total contract amount of$180,000,for the term of performance beginning September 1, 2020 and ending August 31, 2023. All other terms and conditions of the agreement remain in effect and the agreement and this Amendment represents the sum total of the mutual agreement by and between Health Facilities Planning& Development and Jefferson County Public Health. Dated this /6 day of f 2fq � 2023. SIGNATURES FOLLOW ON THE NEXT PAGE SA-20-209-A3 JEFFERSON COUNTY DOVE HOUSE for RECOVERY CAFE BOARD OF COMMISSIONERS Con ra Representative(p4ase print) alrolthmon,Chair (Signature Heidi Eisenhour,Member �Xc�� ,°✓� .. L�6 Approved Telephonically Title Kate Dean,Member Date F�CR;.0"" i+a' 1 �}lhifi ;rQU'; ca ATTEST: } J 0 ti Carolyn Gaioway,Clerk of the Board....,,,„ APPROVED AS TO FORM ONLY: , s March 22,2023 Philip C.Hunsucker Date Chief Civil Deputy Prosecuting Attorney AMENDMENT#2 TO PROFESSIONAL SERVICES AGREEMENT Between Jefferson County And Dove House Forthe Dated: September 1, 2020 through August 31, 2023 The Purpose of this Amendment is to fund an additional $50,000 for a contact total of $155,000,to this Professional Services Agreement. The agreement is hereby amended as follows: • Section 4.a. Payment is amended, in relevant part, to increase the County of Jefferson's financial contribution by$50,000, for a total contract amount of$155,000,for the term of performance beginning September 1, 2020 and ending August 31, 2023. All other terms and conditions of the agreement remain in effect and the agreement and this Amendment represents the sum total of the mutual agreement by and between Health Facilities Planning & Development and Jefferson County Public Health. I� Dated this day of )�'` (��r 12022. SIGNATURES FOLLOW ON THE NEXT PAGE SA-20-209-A2 JEFFERSON COUNTY DOVE HOUSE for RECOVERY CAFt BOARD OF COMMISSIONERS Contractor Represent-ative (Please print) Heidi Eisenhour, Chair (Signature) Kate Dean, ember Zoe ��4 �^orj r� Title dreg r4herton, Member Date APPROVED AS TO FORM ONLY: June 27, 2022 Philip C.Hunsucker, Date Chief Civil deputy Prosecuting Attorney ATTEST: Carolyn Galla%Vay,Clerk of the Boar AMENDMENT#1 TO PROFESSIONAL SERVICES AGREEMENT Between Jefferson County And Dove House For the Recovery Cafe Dated: September 1,2021 through August 31,2023 The Purpose of this Amendment is to redistribute unspent funds of$11,772.10 in year 2020 of this Professional Services Agreement to the year 2023. The agreement is hereby amended as follows: • Section 4.a. Payment is amended, in relevant part,to move unspent funds of$11,772.10 in year 2020 to year 2023,for a total of$32,188.77 to be invoiced in year 2023. All other terms and conditions of the agreement remain in effect and the agreement and this Amendment represents the sum total of the mutual agreement by and between Health Facilities Planning & Development and Jefferson County Public Health. Dated this ay of � , 2021. SIGNATURES FOLLOW ON THE NEXT PAGE SA-20-209-Al JEFFERSON COUNTY DOVE HOUSE for RECOVERY CAFt BOARD OF COMMISSIONERS "'2 k-I,.,I r, LJ Contractor Representative aeose print) Ka a ean,Chair Signature) Heidi Eis nhour De Title reg Brotherton, Member Date APPROVED AS TO FORM ONLY: August 10,2021 Philip C.Hunsucker Chief Civil Deputy Prosecuting Attorney ATTEST: 11 )_ � Carolyn 6 away,Clerk of the and PROFESSIONAL SERVICES AGREEMENT FOR Between Jefferson County And Dove House For the Recovery Cafe THIS PROFESIONAL SERVICES AGREEMENT("this Agreement") is entered into between the County of Jefferson, a municipal corporation("the County"), and Dove House("the Contractor"), in consideration of the mutual benefits,terms, and conditions specified below. 1. Project Designation. The Contractor is retained by the County to perform the following Project: To meet the RCORP-Implementation Grant's requirements to provide an environment conducive to recovery, provide recovery peer support, and oversee the development of a peer network. 2. Scope of Services. Contractor agrees to perform the services identified on Exhibit"A" attached hereto including the provision of all labor. 3. Time for Performance. This Agreement shall commence on September 1, 2020 and continue through August 31, 2023. Work performed consistent with this Agreement during its term, put prior to the adoption of this Agreement, is hereby ratified. The Contractor shall perform all services pursuant to this Agreement as outlined on Exhibit "A". Time is of the essence in the performance of this Agreement. 4. Payment. The Contractor shall be paid by the County for completed work and for services rendered under this Agreement as follows: a. Payment for the work provided by Contractor shall be made as provided on Exhibit"B"attached hereto,provided that the total amount of payment to Contractor shall not exceed$105,000 (14,583.33 in 2020, $35,000 in 2021, $35,000 in 2022, and $20,416.67 in 2023)without express written modification of the Agreement signed by the County. b. Invoices must be submitted by the 15'h of the month for the previous month's expenses. Such invoices will be checked by the County, and upon approval thereof, payment will be made to the Contractor in the amount approved. Failure to submit timely invoices and reports pursuant to Exhibit B of the Agreement may result in a denial of reimbursement. Invoices not submitted within 60 days may be denied. C. Final payment of any balance due the Contractor of the total contract price earned will be made promptly upon its ascertainment and verification by the County after the completion of the work and submittal of reports under this Agreement and its acceptance by the County. d. Consultant shall provide invoices and necessary backup documentation for all services including timesheets and statements (specifying the services provided). Professional Services Agreement, JCPH, Page I of 16 Any indirect charges require the submittal of an indirect cost methodology and rate using 2 C.F.R. Part 255 and 2 C.F.R. Part 230. e. The Contractor's records and accounts pertaining to this Agreement are to be kept available for inspection by representatives of the County and state for a period of six(6)years after final payments. Copies shall be made available upon request. 5. Ownership and Use of Documents. All non-confidential or de-identified documents, drawings, specifications, and other materials produced by the Contractor in connection with the services rendered under this Agreement shall be the property of the County whether the project for which they are made is executed or not. The Contractor shall be permitted to retain copies, including reproducible copies, of drawings and specifications for information,reference and use in connection with Contractor's endeavors. Contractor shall not be held liable for reuse of documents or modifications thereof, including electronic data,by County or its representatives for any purpose other than the intent of this Agreement. 6. Compliance with laws. Contractor shall, in performing the services contemplated by this Agreement, faithfully observe and comply with all federal, state, and local laws, ordinances and regulations, applicable to the services to be rendered under this Agreement. 7. Audit. An audit will be submitted to the County upon request. Upon request, Contractor will submit the most recent financial audit within 30 days. a. Upon request the County shall have the option of performing an onsite review of all records, statements, and documentation. b. If the County finds indications of potential non-compliance during the monitoring process,the County shall notify Contractor within ten(10) days. County and Contractor shall meet to discuss areas of contention in an attempt to resolve issues. C. Audit will provide statements consistent with the guidelines of Reporting for Other Non-Profit Organizations AICPA SOP 78-10, and is performed in accordance with generally accepted auditing standards and with Federal Standards for Audit of Governmental Organizations, Programs, Activities and Functions, and meeting all requirements of 2 C.F.R. Part 200, as applicable. 8. Indemnification. Contractor shall indemnify and hold harmless the County, its past or present employees, officers, agents, elected or appointed officials or volunteers (and their marital communities), from and against all claims, losses or liability, or any portion thereof, including reasonable attorney's fees and costs, arising from injury or death to persons, including injuries, sickness, disease or death to Contractor's own employees, or damage to property occasioned by a negligent act, omission or failure of the Contractor. Contractor shall be liable only to the extent of Contractor's proportional negligence. The Contractor specifically assumes potential liability for actions brought against the County by Contractor's employees, including all other persons engaged in the performance of any Professional Services Agreement, JCPH, Page 2 of 16 work or service required of the Contractor under this Agreement and, solely for the purpose of this indemnification and defense,the Contractor specifically waives any immunity under the state industrial insurance law, Title 51 R.C.W. The Contractor recognizes that this waiver was specifically entered into pursuant to provisions of R.C.W. 4.24.115 and was subject of mutual negotiation. 9. Insurance. Prior to commencing work,the Contractor shall obtain at its own cost and expense the following insurance coverage specified below and shall keep such coverage in force during the terms of the Agreement. a. Commercial Automobile Liability Insurance providing bodily injury and property damage liability coverage for all owned and non-owned vehicles assigned to or used in the performance of the work for a combined single limit of not less than $500,000 each occurrence with the County named as an additional insured in connection with the Contractor's performance of this Agreement. This insurance shall indicate on the certificate of insurance the following coverage: (a) Owned automobiles; (b) Hired automobiles; and, (3)Non-owned automobiles. b. Commercial General Liability Insurance in an amount not less than a single limit of one million dollars ($1,000,000)per occurrence and an aggregate of not less than two (2)times the occurrence amount($2,000,000.00 minimum) for bodily injury, including death and property damage, unless a greater amount is specified in the contract specifications. The insurance coverage shall contain no limitations on the scope of the protection provided and include the following minimum coverage: i. Broad Form Property Damage, with no employee exclusion; ii. Personal Injury Liability, including extended bodily injury; iii. Broad Form Contractual/Commercial Liability—including coverage for products and completed operations; iv. Premises—Operations Liability(M&C); v. Independent Contractors and subcontractors; vi. Blanket Contractual Liability. c. Professional Liability Insurance. The Contractor shall maintain professional liability insurance against legal liability arising out of activity related to the performance of this Agreement, on a form acceptable to Jefferson County Risk Management in the amounts of not less than$1,000,000 Each Claim and $2,000,000 Aggregate. The professional liability insurance policy should be on an"occurrence" form. If the professional liability policy is"claims made,"then an extended reporting periods coverage (tail coverage) shall be purchased for three(3)years after the end of this Agreement, at the Contractor's sole expense. The Contractor agrees the Contractor's insurance obligation to provide Professional Services Agreement, JCPH, Page 3 of 16 professional liability insurance shall survive the completion or termination of this Agreement for a minimum period of three (3)years. d. The County shall be named as an"additional named insured"under all insurance policies required by this Agreement, except Professional Liability Insurance when not allowed by the insurer. e. Such insurance coverage shall be evidenced by one of the following methods: (a) Certificate of Insurance; or, (b) Self-insurance through an irrevocable Letter of Credit from a qualified financial institution. f. The Contractor shall furnish the County with properly executed certificates of insurance that, at a minimum, shall include: (a) The limits of overage; (b)The project name to which it applies; (c) The certificate holder as Jefferson County, Washington and its elected officials, officers, and employees with the address of Jefferson County Public Health 615 Sheridan Street, Port Townsend, WA 98368, and, (d)A statement that the insurance policy shall not be canceled or allowed to expire except on thirty(30)days prior written notice to the County. If the proof of insurance or certificate indicating the County is an"additional insured"to a policy obtained by the Contractor refers to an endorsement(by number or name) but does not provide the full text of that endorsement,then it shall be the obligation of the Contractor to obtain the full text of that endorsement and forward that full text to the County. Certificates of coverage as required by this section shall be delivered to the County within fifteen(15) days of execution of this Agreement. g. Failure of the Contractor to take out or maintain any required insurance shall not relieve the Contractor from any liability under this Agreement, nor shall the insurance requirements be construed to conflict with or otherwise limit the obligations concerning indemnification of the County. h. The Contractor's insurers shall have no right of recovery or subrogation against the County(including its employees and other agents and agencies), it being the intention of the parties that the insurance policies, with the exception of Professional Liability Insurance, so affected shall protect both parties and be primary coverage for all losses covered by the above described insurance. i. Insurance companies issuing the policy or policies shall have no recourse against the County(including its employees and other agents and agencies) for payment of any premiums or for assessments under any form of policy. j. All deductibles in the above described insurance policies shall be assumed by and be at the sole risk of the Contractor. k. Any deductibles or self-insured retention shall be declared to and approved by the County prior to the approval of this Agreement by the County. At the option of the County,the insurer shall reduce or eliminate deductibles or self-insured Professional Services Agreement, JCPH, Page 4 of 16 retention, or the Contractor shall procure a bond guaranteeing payment of losses and related investigations, claim administration and defense expenses. 1. Insurance companies issuing the Contractor's insurance policy or policies shall have no recourse against the County(including its employees and other agents and agencies) for payment of any premiums or for assessments under any form of insurance policy. in. Any judgments for which the County may be liable, in excess of insured amounts required by this Agreement, or any portion thereof,may be withheld from payment due, or to become due, to the Contractor until the Contractor shall furnish additional security covering such judgment as may be determined by the County. n. Any coverage for third party liability claims provided to the County by a"Risk Pool"created pursuant to Ch. 48.62 RCW shall be non-contributory with respect to any policy of insurance the Contractor must provide in order to comply with this Agreement. o. The County may, upon the Contractor's failure to comply with all provisions of this Agreement relating to insurance,withhold payment or compensation that would otherwise be due to the Contractor. p. The Contractor's liability insurance provisions shall be primary and noncontributory with respect to any insurance or self-insurance programs covering the County, its elected and appointed officers, officials, employees, and agents. q. Any failure to comply with reporting provisions of the insurance policies shall not affect coverage provided to the County, its officers, officials, employees, or agents. r. The Contractor's insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer's liability. s. The Contractor shall include all subcontractors as insured under its insurance policies or shall furnish separate certificates and endorsements for each subcontractor. All insurance provisions for subcontractors shall be subject to all the requirements stated herein. t. The insurance limits mandated for any insurance coverage required by this Agreement are not intended to be an indication of exposure nor are they limitations on indemnification. u. The Contractor shall maintain all required insurance policies in force from the time services commence until services are completed. Certificates, insurance policies, and endorsements expiring before completion of services shall be Professional Services Agreement, JCPH, Page 5 of 16 promptly replaced. All the insurance policies required by this Agreement shall provide that thirty(30)days prior to cancellation, suspension,reduction or material change in the policy,notice of same shall be given to the Jefferson County Public Health Contracts Manager by registered mail,return receipt requested. v. The Contractor shall place insurance with insurers licensed to do business in the State of Washington and having A.M. Best Company ratings of no less than A-, with the exception that excess and umbrella coverage used to meet the requirements for limits of liability or gaps in coverage need not be placed with insurers or re-insurers licensed in the State of Washington. w. The County reserves the right to request additional insurance on an individual basis for extra hazardous contracts and specific service agreements. 10. Worker's Compensation(Industrial Insurance). a. If and only if the Contractor employs any person(s) in the status of employee or employees separate from or in addition to any equity owners, sole proprietor, partners, owners or shareholders of the Contractor,the Contractor shall maintain workers' compensation insurance at its own expense, as required by Title 51 RCW,for the term of this Agreement and shall provide evidence of coverage to Jefferson County Public Health,upon request. b. Worker's compensation insurance covering all employees with limits meeting all applicable state and federal laws. This coverage shall include Employer's Liability with limits meeting all applicable state and federal laws. c. This coverage shall extend to any subcontractor that does not have their own worker's compensation and employer's liability insurance. d. The Contractor expressly waives by mutual negotiation all immunity and limitations on liability, with respect to the County, under any industrial insurance act, disability benefit act, or other employee benefit act of any jurisdiction which would otherwise be applicable in the case of such claim. e. If the County incurs any costs to enforce the provisions of this subsection, all cost and fees shall be recoverable from the Contractor. 11. Independent Contractor. The Contractor and the County agree that the Contractor is an independent contractor with respect to the services provided pursuant to this Agreement. The Contractor specifically has the right to direct and control Contractor's own activities, and the activities of its subcontractors, employees, agents, and representatives, in providing the agreed services in accordance with the specifications set out in this Agreement. Nothing in this Agreement shall be considered to create the relationship of employer and employee between the parties. Neither Contractor nor any employee of Contractor shall be entitled to any benefits accorded County employees by virtue of the services provided under this Agreement, including,but not limited to: retirement, Professional Services Agreement, JCPH, Page 6 of 16 vacation pay; holiday pay; sick leave pay;medical, dental, or other insurance benefits; fringe benefits; or any other rights or privileges afforded to Jefferson County employees. The County shall not be responsible for withholding or otherwise deducting federal income tax or social security or for contributing to the state industrial insurance program, otherwise assuming the duties of an employer with respect to Contractor, or any employee of Contractor. 12. Subcontracting Requirements. a. The Contractor is responsible for meeting all terms and conditions of this Agreement including standards of service, quality of materials and workmanship, costs, and schedules. Failure of a subcontractor to perform is no defense to a breach of this Agreement. The Contractor assumes responsibility for and all liability for the actions and quality of services performed by any subcontractor. b. Every subcontractor must agree in writing to follow every term of this Agreement. The Contractor must provide every subcontractor's written agreement to follow every term of this Agreement before the subcontractor can perform any services under this Agreement. The Public Health Director or their designee must approve any proposed subcontractors in writing. c. Any dispute arising between the Contractor and any subcontractors or between subcontractors must be resolved without involvement of any kind on the part of the County and without detrimental impact on the Contractor's performance required by this Agreement. 13. Covenant Aizainst Contingent Fees. The Contractor warrants that he has not employed or retained any company or person, other than a bona fide employee working solely for the Contractor,to solicit or secure this Agreement, and that he has not paid or agreed to pay any company or person, other than a bona fide employee working solely for the Contractor, any fee, commission,percentage,brokerage fee, gifts, or any other consideration contingent upon or resulting from the award or making of this Agreement. For breach or violation of this warranty, the County shall have the right to annul this Agreement without liability or, in its discretion to deduct from the contract price or consideration, or otherwise recover,the full amount of such fee, commission,percentage, brokerage fee, gift, or contingent fee. 14. Discrimination Prohibited. The Contractor, with regard to the work performed by it under this Agreement, will not discriminate on the grounds of race, color,national origin, religion, creed, age, gender, sexual orientation,material status, sex, or the presence of any physical or sensory handicap in the selection and retention of employees or procurement of materials or supplies. 15.No Assignment. The Contractor shall not sublet or assign any of the services covered by this Agreement without the express written consent of the County. Assignment does not include printing or other customary reimbursable expenses that may be provided in an agreement. Professional Services Agreement, JCPH, Page 7 of 16 16.Non-Waiver. Waiver by the County of any provision of this Agreement or any time limitation provided for in this Agreement shall not constitute a waiver of any other provision. 17. Termination. a. The County reserves the right to terminate this Agreement at any time by giving ten(10) days written notice to the Contractor. b. In the event of the death of a member,partner, or officer of the Contractor, or any of its supervisory personnel assigned to the project,the surviving members of the Contractor hereby agree to complete the work under the terms of this Agreement, if requested to do so by the County. This section shall not be a bar to renegotiations of this Agreement between surviving members of the Contractor and the County, if the County so chooses. c. The County reserves the right to terminate this contract in whole or in part,with 10 days' notice, in the event that expected or actual funding from any funding source is withdrawn, reduced, or limited in any way after the effective date of this agreement. In the event of termination under this clause, the County shall be liable for only payment for services rendered prior to the effective date of termination. 18.Notices. All notices or other communications which any party desires or is required to give shall be given in writing and shall be deemed to have been given if hand-delivered, sent by facsimile, email, or mailed by depositing in the United States mail,prepaid to the party at the address listed below or such other address as a party may designate in writing from time to time. Notices to the County shall be sent to the following address: Jefferson County Public Health Department 615 Sheridan Street Port Townsend, WA 98368 Notices to Contractor shall be sent to the following address: Dove House Attn: Beulah Kingsolver, Executive Director& Brian Richardson, Program Manager 1045 I O h Street Port Townsend, WA 98368 19. Integrated Agreement. This Agreement together with attachments or addenda represents the entire and integrated Agreement between the County and the Contractor and supersedes all prior negotiations, representations, or agreements written or oral. No representation or promise not expressly contained in this Agreement has been made. This Agreement supersedes all prior or simultaneous representations, discussions, negotiations, and agreements, whether written or oral, by the County within the scope of Professional Services Agreement, JCPH, Page 8 of 16 this Agreement. The Contractor ratifies and adopts all statements,representations, warranties, covenants, and agreements contained in its proposal, and the supporting material submitted by the Contractor, accepts this Agreement and agrees to all of the terms and conditions of this Agreement. 20. Modification of this Agreement. This Agreement may be amended only by written instrument signed by both County and Contractor. 21. Disputes. The parties agree to use their best efforts to prevent and resolve disputes before they escalate into claims or legal actions. Any disputed issue not resolved pursuant to the terms of this Agreement shall be submitted in writing within 10 days to the County Risk Manager, whose decision in the matter shall be final,but shall be subject to judicial review. If either party deem it necessary to institute legal action or proceeding to enforce any right or obligation under this Agreement, each party in such action shall bear the cost of its own attorney's fees and court costs. Any legal action shall be initiated in the Superior Court of the State of Washington for Jefferson County. The parties agree that all questions shall be resolved by application of Washington law and that the parties have the right of appeal from such decisions of the Superior Court in accordance with the laws of the State of Washington. The Contractor hereby consents to the personal jurisdiction of the Superior Court of the State of Washington for Jefferson County. 22. Section Headings. The headings of the sections of this Agreement are for convenience of reference only and are not intended to restrict, affect, or be of any weight in the interpretation or construction of the provisions of the sections or this Agreement. 23. Limits of AU Waiver of Default. No consent by either party to, or waiver of, a breach by either party, whether express or implied, shall constitute a consent to,waiver of, or excuse of any other, different,or subsequent breach by either party. 24.No Oral Waiver. No term or provision of this Agreement will be considered waived by either party, and no breach excused by either party,unless such waiver or consent is in writing signed on behalf of the party against whom the waiver is asserted. Failure of a party to declare any breach or default immediately upon the occurrence thereof, or delay in taking any action in connection with, shall not waive such breach or default. 25. Severability. Provided it does not result in a material change in the terms of this Agreement, if any provision of this Agreement or the application of this Agreement to any person or circumstance shall be invalid, illegal,or unenforceable to any extent,the remainder of this Agreement and the application this Agreement shall not be affected and shall be enforceable to the fullest extent permitted by law. 26. Binding on Successors, Heirs and Assigns. This Agreement shall be binding upon and inure to the benefit of the parties' successors in interest,heirs, and assigns. 27. No Assignment, The Contractor shall not sell, assign, or transfer any of rights obtained by this Agreement without the express written consent of the County. Professional Services Agreement, JCPH, Page 9 of 16 28.No Third-party Beneficiaries. The parties do not intend, and nothing in this Agreement shall be construed to mean,that any provision in this Agreement is for the benefit of any person or entity who is not a party. 29. Signature in Counterparts. The parties agree that separate copies of this Agreement may be signed by each of the parties and this Agreement shall have the same force and effect as if all the parties had signed the original. 30. Facsimile and Electronic Signatures. The parties agree that facsimile and electronic signatures shall have the same force and effect as original signatures. 31. Arms-Lenath Negotiations. The parties agree that this Agreement has been negotiated at arms-length,with the assistance and advice of competent, independent legal counsel. 32. Public Records Act. Notwithstanding the provisions of this Agreement to the contrary,to the extent any record, including any electronic, audio,paper or other media, is required to be kept or indexed as a public record in accordance with the'Washington Public Records Act, Chapter 42.56 RCW, as may hereafter be amended,the Contractor agrees to maintain all records constituting public records and to produce or assist the County in producing such records, within the time frames and parameters set forth in state law. The Contractor further agrees that upon receipt of any written public record request, Contractor shall,within two business days,notify the County by providing a copy of the request per the notice provisions of this Agreement. 33. Confidentiality. With respect to all information relating to County that is confidential and clearly so designated, as required by the Health Insurance Portability and Accountability Act(HIPAA)and any other applicable privacy laws,the Contractor agrees to keep such information confidential. The Contractor shall not disclose,transfer, or sell any such information to any party, except as provided by law or, in the case of personal information,with the prior written consent of the person to whom the personal information pertains. The Contractor shall maintain the confidentiality of all personal information and other information gained by reason of this Agreement, and shall return or certify the destruction of such information if requested in writing by Jefferson County. This Agreement, once executed, will be a"public record" subject to production to a third party if same is requested pursuant to• the Washington Public Records Act, Chapter 42.56 RCW, as may hereafter be amended. 34. Criminal History/Background Check. Each of the Contractor's employees, the employees of any of the Contractor's approved subcontractor, or volunteers used by the Contractor shall submit to a Washington State Patrol fingerprint identity and criminal history check before they are authorized to perform services for the Project. The County agrees to bear all reasonable costs incurred in the performance of this fingerprint identity and criminal history check. Contractors who may or will have regular access or limited access to any juveniles shall also: a. Require that each of the Contractor's employees, the employees of any of the Contractor's approved subcontractor, or volunteers used by the Contractor Professional Services Agreement, JCPH, Page 10 of 16 undergo not less often than once every three(3)years another Jefferson County approved criminal history and background check; b. Ensure all employees, subcontractors, or volunteers are knowledgeable about the requirements of RCW 13.40.570 and of the new crimes included in RCW 9A.44, Sexual Offense; C. Sign the Contractor Requirements for Responding to Situation of Sexual Misconduct Form, and shall submit to Jefferson County with signed Agreement. DATED this oZ day of ,20 . (SIGNATURES FOLLOW ON THE NEXT PAGE) Professional Services Agreement, JCPH, Page 11 of 16 SIGNATURE PAGE JEFFERS N COUNTY B COMMISSIONERS Name of Contractor Greg Brothert hair zz' (7r Representative (Please print) David Sullivan,Member (Signature) Kate Dean,Member / Title Date ATTEST: By: (1 6-74z c Carolyn Gallaway Date 1/12-12-,2-c, Deputy Clerk of the Board Approved as to form only: Philip C.Hunsucker ate Chief Civil Deputy Prosecuting Attorney Professional Services Agreement, JCPH, Page 12 of 16 EXHIBIT A Scope of Work Recovery Cafe Program RESPONSIBILITIES: The County, as administrator of the HRSA RCORP-Implementation Grant, and Dove House agree that Dove House will provide services to individuals as described in this Contract, including EXHIBIT A: Scope of Work,and EXHIBIT B: Fee Schedule attached hereto and incorporated herein. Dove House, as a contracted provider, agrees to the following: I. Scope of Work: The work that will need to be done with this project includes: 1. Increase capacity of staff to provide direct recovery support services: o Hire Recovery Advocate position. Tasks to do so include: Put together job description, promote position, interview candidates, hire, conduct new hire orientation and onboarding training 2. Initiate direct recovery support service provision. Services include: o One-on-one direct services (either in-person or remotely via phone call or Zoom) such as Recovery Action Planning, recovery support check-ins, referrals; o Facilitate peer group support called Recovery Circles (either in- person or remotely via Zoom) 3. Track Recovery Cafe Member participation and recovery outcomes for quarterly reporting and biannual PIMS reporting to HRSA. Member participation will be tracked by staff. Member outcome data will be collected via quarterly Surveys completed by Members (see V). 4. Identify and train peer support network candidates. Training and supervision may include: o Annual 30-hour CCAR Recovery Coach Academy o Monthly ongoing volunteer trainings o Monthly supervision of Recovery Circle Peer—Facilitators by Program Manager; o Monthly supervision of School for Recovery class Peer- Facilitators by Program Manager II. A quarterly report of services and will be recorded on a form created or approved by HRSA. Exhibit A—Cont'd III. Quarterly electronic reports will be sent via PIMS to HRSA. IV. Upon request, additional reports of activities and services provided, to the JCPH Contract Representative. V. Provide the following reports on client utilization, referrals, outcomes, and required reporting using PIMS. Contractor Progress Report will consist of the following data: 1. Outputs: o Number of Community Volunteers o Number of Community Volunteer hours o Number of active Members (defined as someone who commits to attending a weekly Recovery Circle (and being sober while in attendance) o Number of New Member enrollments in a given time frame o Number of disenrollments in a given time frame (disenrollment occurs at Members' request, or three consecutive absences, whether excused or unexcused. Members can be re-enrolled by discussion with staff member/attendance at New Member Introduction session) o Number of&type of"services". This can include tele-support(broken down by contact method: phone calls,text, email),referrals to community services(broken down by type: substance use,mental health, domestic violence, etc.) o Number of meals served 2. Outcomes: o Each quarter, our Members will complete a self-report regarding the Recovery Cafe's role in their recovery,the impact of Cafe programming, and help (or lack thereof)the Recovery Cafe provided in re-building and transforming their lives. We will track the following data: o Housing Status and the role Recovery Cafe played in their housing status o Drug and Alcohol Recovery information such as: • Desire to be in recovery • Recovery Cafe's role in maintaining desire for recovery • Level of current substance use • The role Recovery Cafe played to prevent relapse o Physical and Mental Health Recovery information such as: • Self-report on overall physical health • Emergency Room usage in past 30 days\ • Recovery Cafe's role in improving physical or mental health • Access to mental or physical healthcare o Social Connectedness information such as: • Self-report on the amount of hope in the Members' life • Recovery CaWs role in attaining that level of hope • Self-report on ability to respond to difficult situations • Recovery CaWs role in the ability to respond to difficult situations • Self-report on how connected the Member feels to the Recovery Cafe Professional Services Agreement, JCPH, Page 14 of 16 Exhibit A—Cont'd community and the community at large • Recovery Cafe's role in becoming connected to peer support networks Professional Services Agreement, JCPH, Page 15 of 16 1 Exhibit B Fee Schedule 2020-2023 12 Month Budget Employee 40.5 FTE Recovery Advocate 17/hr @ 22hrs/wk $19,448 Wages - *Provides direct recovery support services Recovery Advocate Benefits $10,978 SUBTOTAL $30,426 Indirect/Bookkeeper $4,574 (No more than 10%) $35,000 TOTALCOST 36 Month Budget Employee 0.5 FTE Recovery Advocate 17/hr @ 22hrs/wk $58,344 Wages - *Provides direct recovery support services Recovery Advocate Benefits $32,934 SUBTOTAL $91,278 Indirect/Bookkeeper 13,722 (No more than 10%) TOTALCOST $105,000 Not to exceed $105,000 in completion of services for the duration of this contract without express written amendment signed by both parties.