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Home My WebLink About082823M k kip'''. 9`S�tl NG�O MINUTES Regular Meeting — August 28, 20.23, 9:00 a.m. Jefferson County Courthouse—Commissioners' Chambers 1820 Jefferson Street, Port Townsend, WA (Hybrid) CALL TO ORDER: Chair Greg Brotherton, Commissioner Kate Dean and Commissioner Heidi Eisenhour participated in the meeting. Chair Brotherton called the meeting to order at the appointed time. PUBLIC COMMENT PERIOD: Chair Brotherton called for public comments, and no comments were received. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Dean moved to approve the Consent Agenda as presented. Commissioner Eisenhour seconded the motion which carried by a unanimous vote. 1. AUTHORIZATION for Request for Proposals re: Public Infrastructure Fund Recommendation for Public Infrastructure Funds; In an Amount Not to Exceed $800,189 2. AUTHORIZATION for Request for Proposals re: Housing Fund Board Recommendation for Affordable Housing and Homeless Housing Funds; $220,000 for Homeless Housing; and $965,000 for Affordable Housing 3. AGREEMENT re: Community Planning Services; In the Amount of$100,000; Department of Community Development; Atwell LLC 4. AGREEMENT,Amendment No. 1 re: Vehicle/Vessel Licensing;No Dollar Amount, Change of Auditor's Name Only; Auditor's Office; Washington State Department of Licensing 5. AGREEMENT,Amendment No. 1 re: Public Infrastructure Funding for the Sims Way and Boatyard Expansion; Time Extension Only; County Administrator; Port of Port Townsend, Jefferson County PUD No. 1, and the City of Port Townsend 6. AGREEMENT,Amendment No. 1 re: Quilcene Complete Streets; Time Extension Only; County Administrator; Jefferson County Public Works 7. AGREEMENT,Amendment No. 2 re: Rural Arterial Program(RAP) Project; Center Road 2R Overlay MP 10.34 to MP 14.58 Project No. 18020960, County Road Administration Board (CRAB) Project No. 1622-01; Public Works; CRAB 8. EXERCISE of OPTION,Extension No. 2 re: Contract for Hearing Examiner Services; In the Amount of$25,000, Extended Through December 31, 2024; County Administrator; Gary N. McLean, Jefferson County Hearing Examiner 9. APPROVAL of MINUTES: Regular Meeting Minutes of July 24, 2023, and August 7, 2023, and Special Meeting Minutes of July 21, 2023 (Coordination), July 28, 2023 (Solid Waste Facility Task Force), and August 11, 2023 (Drainage District). 1 Commissioners Meeting Minutes of August 28, 2023 10. ADVISORY BOARD APPOINTMENT re: Jefferson County Board of Health; Unexpired Three-Year Term; Expiring on August 31, 2025; Consumer of Public Health Representative, Grey Schad 11. ADVISORY BOARD RESIGNATION re: Jefferson County Planning Commission; District No. 2 Representative, Lorna Smith 12. ADVISORY BOARD RESIGNATION re: Jefferson County Marine Resources Committee (MRC); District No. 1 Representative, Solenne Walker 13. Payment of Jefferson County Vouchers/Warrants Dated August 21, 2023 Totaling $1,419,012.95 COMMISSIONERS' BRIEFING SESSION: Commissioner Eisenhour and Commissioner Dean discussed recent meetings they attended, and miscellaneous topics. PROCLAMATION re: September 2023 Olympic Peninsula Eat Local First Month: After all three Commissioners read aloud the proclamation, Commissioner Dean moved to approve the proclamation. Commissioner Eisenhour seconded the motion which carried by a unanimous vote. PROCLAMATION re: Overdose Awareness Day: After all three Commissioners read aloud the proclamation, Commissioner Dean moved to approve the proclamation. Commissioner Eisenhour seconded the motion which carried by a unanimous vote. Commissioner Eisenhour noted that she worked with Public Health Director Apple Martine and Community Health Educator Anya Callahan to refine the proclamation last week. They spoke of the importance of carrying Naloxone in the event someone is experience an overdose. PRESENTATION re: Local Wildfire Awareness as Dry Conditions Persist and Community Wildfire Protection Plan Community Survey: East Jefferson Fire Rescue Chief Bret Black was present and provided a presentation and answered questions posed by the Board. He thanked Jefferson County Sheriff's Office for their drone assistance during a recent wildfire. The meeting was recessed at 10:38 a.m. and reconvened at 10:49 a.m. with all three Commissioners present. COMMISSIONERS' BRIEFING SESSION- Continued: Chair Brotherton discussed recent meetings he attended, and miscellaneous topics. BRIEFING re: Humane Society Budget and Operations: Jefferson County Humane Society Executive Director Tammy Hanks was present and reviewed shelter statistics from 2017-2022. She requested a new building or remodel of the existing facility to accommodate dogs more efficiently. She noted that the restrictions of RCW 18.92.260 regarding low-income households, makes it harder to help the middle class in Jefferson County that do not qualify as low-income. She answered questions posed by the Board. After discussion, Chair Brotherton opened the floor to allow for public comments. Ten individuals, which included Humane Society staff and volunteers, provided comments. 2 Commissioners Meeting Minutes of August 28, 2023 The meeting was recessed at 11:59 a.m. and reconvened at 1:30 p.m. with all three Commissioners present. EXECUTIVE SESSION: An Executive Session was scheduled from 1:30 p.m. to 2:00 p.m. Chair Brotherton announced that the Executive Session will be held from 1:31 p.m. to 2:00 p.m. regarding Attorney-Client Privilege, Potential Litigation under exemption RCW 42.30.110(1)(i) as outlined in the Open Public Meetings Act. Staff present: County Administrator and Chief Civil Deputy Prosecuting Attorney. The Board resumed the regular meeting at 2:01 p.m. Chair Brotherton announced that the Board will be extending the Executive Session from 2:01 p.m. to 2:06 p.m. The Board resumed the regular meeting at 2:06 p.m. Chair Brotherton announced that the Board will be extending the Executive Session from 2:08 p.m. to 2:13 p.m. The Board concluded the Executive Session and resumed the regular meeting at 2:14 p.m. There was no proposed action, and therefore no public comment taken on this topic. DISCUSSION re: Solid Waste Fee Schedule Implementation: Public Works Director and Solid Waste Manager Al Cairns were present to discuss the new fees at the Solid Waste Facility. County Administrator Mark McCauley shared the Paradigm Implementation Schedule with the Board. Public Works staff spoke to the issues surrounding implementation of the new fees, but noted they plan to have them in effect on October 3, 2023. Solid Waste Manager Cairns discussed recycling education. WORKSHOP re: Trust Land Transfer Project Applications: Commissioner Eisenhour noted that there are four proposed parcels to be included in the Trust Land Transfer. The parcels in consideration would be managed for combined uses for timber harvest, open space and passive recreation. Chickadee Forestry owner Malloree Weinheimer and ecologist Catherine Copass reviewed the benefits of each of the proposed parcels. Assessor Jeff Chapman was present and stated that he is in favor of the proposed projects, as long as the existing recreational uses can continue. The Commissioners agreed in moving forward with the four proposed parcels. EXECUTIVE SESSION: An Executive Session was scheduled from 2:30 p.m. to 3:00 p.m. Chair Brotherton announced that the Executive Session will be held from 3:25 p.m. to 4:05 p.m. to Review the Performance of a Public Employee. No discussion of Salaries, Wages, and Other Conditions of Employment to be Generally Applied within the County; and,No Final Action on the Hiring, Setting the Salary of an Individual Employee or Class of Employees, or Discharging or Disciplining an Employee; Exemption as Outlined in the Open Public Meetings Act, RCW 42.30.110(1)(g). Staff present: Human Resources Director and County Administrator. The Board concluded the Executive Session and resumed the regular meeting at 4:05 p.m. There was no proposed action, and therefore no public comment taken on this topic. ADDITIONAL DISCUSSION ITEMS: The Commissioners and County Administrator reviewed the following: • County Administrator—review of recent meetings, miscellaneous items, upcoming meetings • Calendar Coordination • Boards and Committees Vacancies 3 Commissioners Meeting Minutes of August 28, 2023 ADDITIONAL BUSINESS: Letter of Support re: Habitat for Humanity Critical Repair Program: Chair Brotherton reviewed a draft letter of support that Habitat for Humanity requested regarding a Washington State Department of Commerce critical home repair grant. After review of the letter, Commissioner Dean moved to approve signing the letter as the Board. Commissioner Eisenhour seconded the motion. Chair Brotherton called for public comments on the motion. Hearing no comments, he called for a vote on the motion. The motion carried by a unanimous vote. NOTICE OF ADJOURNMENT: Chair Brotherton adjourned the meeting at 4:30 p.m. until the next regular meeting or special meeting as properly noticed. r.•` fFERSO 4,4. JEFFERS COUNTY s cT, •+ ;ecoM""�ss;••.co�': BOARD O MMISSIONERS SEAL: _E0 °m•.:z '‘ Greg rot erton, Chair �\1 0t gSHING \C-- ATTEST: Ka A.! Dean, ember 9,1 6r-..il ,,,./1- arol allaway,yn y, ) ei i i Eisenhour, Member Clerk of the Board 4