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HomeMy WebLinkAbout40 23 STATE OF WASHINGTON Jefferson County ORDER: THIRD QUARTER 2023 } BUDGET APPROPRIATIONS/ } EXTENSIONS FOR VARIOUS } RESOLUTION NO. 40 23 COUNTY DEPARTMENTS } WHEREAS,the Jefferson County Board of Commissioners did on the 18th day of September, 2023 declare that a need existed for the listed expenses which are funded by additional sources which were not anticipated at the time of preparing said budgets; and such sources include unanticipated received from fees, or grants from the State and Federal government, or proceeds from the sale of bonds, or budgeted but unexpended monies from the prior budget year; and WHEREAS, the Jefferson County Board of Commissioners did on the 18th day of September, 2023, set a o hearing on said need for the 2nd day of October, 2023, at the hour of 10:15 a.m. in the County Commissioners' Chamber, Courthouse, Port Townsend, Washington; and WHEREAS, Jefferson County has published notice of this hearing as provided in RCW 36.40.100 on September 19 and 26, 2023, in the official newspaper of Jefferson County; and, WHEREAS,this being the time and place set forth for said hearing and no objection or objection interposed. NOW, THEREFORE,IT IS HEREBY ORDERED, by the Board of County Commissioners,that due to there being sufficient monies available in the other listed funds,that the County Auditor is hereby directed to extend the budget of the following funds by the amounts listed and per the attached requests. APPROVED this 2nd day of October, 2023. (7 ........N co'A JEFFER ON COUNTY SEAL: 0 oy. B RD COMMISSIONERS • finiSZIA co ATTEST: Tr& '•.,� ' re r herton, Chair O,c•••. .....••:�O of ,h'ASHING," Approved Telephonically 7. ate Dean, Member L��{ (�1 `.c� "' Carolyn Gallaway, CMC1 Clerk of the Board e i isenhour,ZVlember RFcFivFr) SEP 0 5 202 Reset Request for Budget Appropriation/Extension and Amendment iIlIIit SON(UIiNI1 Department/Fund Name: Prosecuting Attorney IN K`BudgetYear: 2023 Quarter: 3rd Revenue: A revenue source(i.e.grant, new fee)has been received which was not approved in the annual budget. Therefore,I request an appropriation and budget extension in the amount reflected below: One-time On-going Fund* Org B Revenue Obj# Description Current Budget Appropriation Appropriation Amended Budget $0.00 _ $0.00 $0.00 $0.00 TOTAL REVENUE:_ $0.00 $0.00 $0.00 $0.00 FROM: If the revenue source is being transferred from another county fund,identify the information for the fund providing the revenue. Fund N Org* Expenditure Obj It Description $0.00 Expenditure:After a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses for this year. Therefore,I request an appropriation and budget extension in the amount reflected below: OTHER FUNDS(Non General Fund): Is there enough Fund Balance to cover this additional expenditure? Yes EINo One-time On-going Fund If Org II Expenditure Obi* Description Current Budget Approprlatior! Appropriation Amended Budget 001 PA51495 640000 Karpel Case MGT Software $0,00 $75,200.00 $75.200.00 $0.00 $0.00 $0.00 $0.00 $0.00 TOTAL EXPENDITURE: $0.00 $75,200.00 $0.00 $75,200.00 TO: If the expenditure is providing a revenue source to another county fund,Identify the receiving fund information. Fund* , Org/ Revenue Obj p Description $0.00 Reason for budget appropriation: The Jefferson County PAO has never had case management software.When police reports were entirely done in paper this was manageable.However,we now receive longer,more detailed reports with multi-media.Managing and tracking how we receive and disseminate this information has become an arduous task that can no longer be competently done using old methods.The PAO has modified laserflche to assist in this process,but it is a clumsy and imperfect solution.20 of 39 WA Counties use Karpel,which can be applied to PRA and ITAs. Submitted by(Elected Official/Department Head): / Date: Pricing Proposal Itemized and Total Cost The following tables show the itemized and total cost for your solution. Software Products/Licensing Qty. Price Total PROSECUTORbyKarpel 13 $2,250 $29,25C External Agency Portal 1 $10,000 $10,00C Total Software $39,250 Installation Services Qty. Price Total PROSECUTORbyKarpel Installation and Configuration 1 51,000 $1,000 Data Preload 1 $2,500 $2,500 Client Support Tool,Scanning Tool and System Compatibility Check (per computer) 13 $50 $650 Total Installation Services $4,150 Professional Services Qty. Price Total Project Management No Additional Cost Pre-Implementation Services(hours,remote) 8 $150 $1,200 Data Conversion:Microsoft Access 1 $10,000 $10,000 Mock Go-Live and System Administrator Training(30 days prior to go-live,hours,remote) 4 $150 5600 Document Template Setup,Training and Conversion of Up To 100 Document(max of 50 Civil)Templates 1 $2,500 $2,500 Total Professional Services 614,300 Training Services Qty. Price Total Onsite Go-Live Training(days) 5 $2,400 z resources $12,000 Total Training Services $12,000 Customization Services Qty. Price Total Interface:OPTIONAL 0 Sc) Total Customization Services $0 Estimated Travel Expenses $5,500 Total One-Time Costs $75,200 PROSECUTOR h>'CARVE L. Page 15 of 19 R E C WED Reset Request for Budget Appropriation/Extension and Amendment Department/Fund Name: JCSO Allfi 2 fl 1071 Budget Year: 2023 Quarter: 3 Revenue: A revenue source(i.e.grant,new fee)has been received which was not approved in the annual budget. Therefore,I request an appropriation and budget extension in the amount reflected below: JEFFERSONi :'.OUNTY onimona *long Fun 1 Olg;>t. , iLOVenue`obNt Description. GQMM15SIQIWASLitiget 'AppioPLIStest ApPrtijAAS on 'Ame i igeti 001.180 SH33401 334085 CJTC OFFICER WELLNESS GRANT $0.00 $35,000.00 $35,000.00 001.180 SH33401 334084 WSP NCHIP GRANT $0.00 $8,130.00 $8,130.00 001.180 SH33406 334042 WASPC RSO GRANT $65,777.00 $30,750.00 $96,527.00 $0.00 TOTAL REVENUE: $65,777.00 $73,880.00 $0.00 $139,657.00 FROM: If the revenue source is being transferred from another county fund,identify the information for the fund providing the revenue. Funds Orge \Ettpi nditureObj#`: Description $0.00 Expenditure:After a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses for this year. Therefore, I request an appropriation and budget extension in the amount reflected below: OTHER FUNDS(Non General Fund):Is there enough Fund Balance to cover this additional expenditure? Des ONo One-thine On-going Fund N Org I Expenditure Obi II Description Current Budget Approprhttion Appropriation Amended-Budget, 001.180 SH52122 410155 FRT NAVIGATOR July through December 2023 $54,497.00 $12,500.00 $66,997.00 001.180 SH52122 410193 WELLNESS PROGRAMS $0.00 $35,000.00 $35,000.00 001.180 SH52310 310075 OPERATING LAW ENFORCEMENT $3,912.00 $8,130.00 $12,042.00 $0.00 $0.00 $0.00 TOTAL EXPENDITURE: $58,409.00 $55,630.00 $0.00 $114,039.00 TO: If the expenditure is providing a revenue source to another county fund,identify the receiving fund information. Reedit Oral itean a Obj g Description - SH33401 $0.00 Reason for budget appropriation: New CJTC Officer Wellness Program grant;WSP National Criminal History Improvement Program Grant;WASPC RSO Address Verification Program grant Submitted by(Elected Official/Department Head): r Date: 08/24/2023 Or RECEIVED Request for Budget Appropriation/Extension and Amendment AUG2f3 Department/Fund Name: SUPERIOR COURT/240 II t I t t;s�.,N t:v Budget Year: 2023 QuartertI�nttits� CRX Revenue: A revenue source(i.e.grant,new fee)has been received which was not approved in the annual budget. Therefore,I request an appropriation and budget extension in the amount reflected below: One-time On-going Fund# Org I Revenue Obj# Description Current Budget Appropriation Appropriation Amended Budget $0.00 $0.00 $0.00 $0.00 TOTAL REVENUE: $0.00 $0.00 $0.00 $0.00 FROM: If the revenue source is being transferred from another county fund,identify the information for the fund providing the revenue. Fund# Org Of Expenditure Obj B Description $0.00 • Expenditure:After a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses for this year. Therefore,I request an appropriation and budget extension in the amount reflected below: OTHER FUNDS(Non General Fund):Is there enough Fund Balance to cover this additional expenditure? Yes EiNo One-time On-going Fund# Org# Expenditure Obj I Description Current Budget Appropriation Appropriation Amended Budget 001 SC51221 6� 98A060 UPDATE FOR SUPERIOR COURT JAYS $0.00 $54,222.00 $54,222.00 $0.00 $0.00 $0.00 $0.00 . $0.00 TOTAL EXPENDITURE: $0.00 $64,222.00 $0.00 $54,222.00 TO: If the expenditure is providing a revenue source to another county fund,identify the receiving fund information. Fund# Org# Revenue Obj# Description $0.00 Reason for budget appropriation: Beginning December 31,2023 the JAVS platform will be obsolete,with maintenance no longer provided to that system.Additionally,ongoing issues with the courtroom cameras necessitates an upgrade in equipment to replace cameras that are at least 15 years old. Submitted by(Elected Official/Department Head): /��- Date: 8 L PROPOSAL JUST-3578 Rrctvon: WA Jefferson County Superior Court Suite 8 and Camera Upgrade WA Jefferson County Superior Court 1820 Jefferson St Modified 4121,23.i Port Townsend.WA 98368 Quote Val for ,. OPP.51)945 101 la ,f� YI , . g" . r 'li . Shelly Knopf t -,.,„:7 1 Justice AV Solutions, Inc 1 iI 1 P4 t1 Ilk..vr.In,t1 i,tl pm! t ) vnv I,� .rt . SCOPE OF WORK JAVS proposal to upgrade existing recording system in WA Jefferson County Superior Courtroom SID-01149 This proposal includes: -New Centro AO Audio mixer -New Centro HDA Video Switcher -Suite 8 Software including Scheduler and Publisher installed on OFE PC •New primary and secondary SD recorder 8's -3 New HD Cameras for Judge,Right Law Table,and Left Law Table -Integration of existing Presentation equipment and monitors -HDMI Laptop inputs at Right and Left Law Tables -New 18RU Equipment Rack that will be installed in the same location as current rack Optional upgrades include: -New Amplifier and Feedback suppressor for the PA -Vaddio Soft Conferencing replacing existing Polycom Group 500 codec Existing equipment to be reused include: -7 Microphones(Judge,Witness,Right Law,Left Law,Bench Conference,Witness Approach,Podium) -Existing PA Speakers -Assisted Listening -All Presentation Equipment and Displays -Polycom Group 500 codec(if not upgrading to Vaddio) Main Components for HD Switching&Signal Routing 1 JAVS JAV-CENTRO-HDA 64 700,00 JAVS HD Video Switcher-6 Inputs&3 Discrete Outputs w/Evidence Presentation 1 JAVS JAV-CENTRO-AO 53.300 00 JAVS Audio Only-HD Ready Centro 1 Blackmaglc Design CONVMSDIOA4K S369.00 Mini Converter-HD-SDI Distribution Amplifier 1 x 8 1 Netgear,Inc GS116LP-100NAS S293 00 Netgear 16-Port 76W PoE/PoE+Gigabit Ethernet Unmanaged Switch 1 AtiasIEDTSD-RMK S100.00 ISO Series Rack Mount Kit 1 AtlastED TSD-DCPD S73.99 DC power distribution for TSD device 1 MCM 28-19387 S25.00 AC/DC Power Supply,1 Output,60 W.12 VDC.5 A Supports up to ten(10)cameras 1 JAVS JAV-LABOR-HD-MC S7,400 00 tabor for HD Main Component Installation Equipment: $8,860.99 Labor. $7,400.00 Main Components for HD Switching&Signal Routing Total S 16.260.99 - i High Definition Recorder/s I JAVS JAV-RECB-SD-M S3 500 00 JAVS All-In-One Recorder 8 Base Model with MultiChannel Audio -4:3 Aspect Ratio(320x240,480x360,640x480) -16:9 Aspect Ratio(640x360) 1 JAVS JAV-RECB-SD-S S3,200.00 JAVS All-In-One Recorder 8 Base Model with Stereo Audio -4:3 Aspect Ratio(320x240,480x360,640x480) -16:9 Aspect Ratio(640x360) 1 JAVS JAV-DRMK 570.00 Rack Mount Kit for(2)Two JAVS Recorders 1 JAVS JAV-LABOR-REC $185.00 Labor for Recorder Installation Equipment: S6,770.00 Labor: S185.00 High Definition Recorder/5 Total $6,955.00 1 G0 % IaSm % n to K ^ SA Sin2m ) s2 ® mkt4lk o 1/1, { B t § ( B 0 § ƒ X k 1 p ° G & � / § i E ( § > ` t / 0 - % ( § \ E k % 2 0 E k § A § LA 9 J 2 [ OA 61 $ § 7 ) k » Pit I f $ = § § o f f / } _ , \ $ _ / / \ ; & 8 ( ` » | | 0 7 ƒ 2 & } - f « ; \ 2 2 © } _a. £ - - _ & - 0 , A - ` S \ 2 _ . ` \ \ ƒ F. { uz k o \ ° eu _ 3' ! ex 0 3 A Q £ ' § 0 ; 3 L f ; f a _ ( § 1 ` i Z . I w. i to { I - Q , - . R ■ in § § 2 & k cry b . K ( ) § B e , •k 8 8 t $ ■ High Definition Cameras 3 Marshall Electronics CV344 S2 700 OD Compact HD Camera(3G/HO-SDI) 3 Marshall Electronics VS-MSS0-4 S72000 5-50mm Varifocal F1.6 CS Mount with Auto-Iris 3 Peerless-AV CMR410 S90.00 Camera mount 6 Windy City Wire HOL-BNC6-MCV $14.40 RG6 Compression BNC 450 Windy City Wire RG6HDP-BLK S508.50 Type RG 6/U Plenum,18 AWG Bare Copper Serial Digital(Black] 450 Windy City Wire 1802P-BLK $153.00 18 Gage Stranded Speaker Cable,Plenum Rated 3 JAVSJAV-LABOR-CAM S1,110.00 Labor for HD Camera Installation Equipment: S4,185.90 Labor. $1,110.00 High Definition Cameras Total S5,295.90 Existing Presentation and Monitor Integration 1 Decimator Design MD-HX S389 0^_ HDMI/SDI CROSS CONVERTER with Scaling and Frame Rate Conversion 1 Blackmagic Design CONVMCSAUD S244 89 Mini Converter-SDI to Audio DeEmbedder 1 JAVS JAV-MC-BD S200 00 Bi-Directional SDI/HDMI with Power Supply 1 Comprehensive Cable NFHDIBG-3PROBLK $1999 NanoFlex'Pro AV/IT Integrator Series'Certified 4K 18G High Speed HDMI Cable Jet Black 3ft 1 JAVS JAV-LABOR-PRES-W $37000 Labor for Presentation Installation Equipment: $853.88 Labor. $370.00 Existing Presentation and Monitor Integration Total $1,223.88 Laptop Connections @ Attorney Tables 4 JAVS JAV-MC-BD S800.00 Bi-Directional SDI/HDMI with Power Supply 4 Windy City Wire HOL-BNC6-MCV S9.60 RG6 Compression BNC 300 Windy City Wire RG6HOP-BLK S339.00 Type RG 6/U Plenum,18 AWG Bare Copper Serial Digital(Black] 4 Comprehensive Cable NFHD18G-3PROBLK $79.96 NanoFlex' Pro AV/IT Integrator Series"Certified 4K 1BG High Speed HDMI Cable Jet Black aft 2 JAVSJAV-LABOR-AP $1,110.00 Labor for Laptop Connection Installation Equipment: $1,228.56 Labor. $1,110.00 Laptop Connections @ Attorney Tables Total S2,338.56 USB A/V Bridge for Soft Conferencing from Client's PC-Optional 1 Vaddio 999-8215-000 $3,016 00 AV Bridge Conference System 1 Kramer Electronics VM-2H2 5455 00 4K HDMI 1:2 distribution amplifier with HDCP2.2 and HDMI2.0 support 1 ShowMeCables 47.300-012 598.50 USB to HDMI Adapter with Audio Converter 1 Comprehensive Cable NFHD18G-9PROBLK S29.99 NanoFlex'Pro AV/IT Integrator Series'Certified 4K 18G High Speed HDMI Cable let Black 9ft 1 Comprehensive USB2-AB-105T SS.49 USB 2.0 A Male To B Male Cable 10ft 1 Comprehensive Cable NFHD18G-3PROBLK •519.99 NanoFlex'Pro AV/IT Integrator Series"Certified 4K 18G High Speed HDMI Cable let Black aft 1 JAVS JAV-LABOR-VC $555.00 Labor for Video Conference Installation Equipment: $3,624.97 Labor. $555.00 USB A/V Bridge for Soft Conferencing from Client's PC-Optional Total $4,179.97 Equipment Rack&Wire Management 1 Para Systems,Inc ED1000RTXL2U 51,185 00 Minuteman Endeavor ED1000RTXL2U 1000VA Tower/Rack/Wall Mountable UPS 1 Middle Atlantic DTRK-1818 5785.00 DTRK series desktop rack,18 space 1 JAVS JAV-MISC S200.00 Misc.Hardware 2 Juice Goose JG9-IEFAV1-1 S190.00 7"Deep rack mounted chassis with an illuminated power switch 1 JAVS JAY-LABOR-CA $2,980 00 Labor for Cabinet Assembly&Testing 1 Middle Atlantic DT-VFD-18 S296 00 DTRK series vent front door,18 space 1 Middle Atlantic LL-DTRK 514 50 DTRK Series Lever Lock Adapter Kit 1 Middle Atlantic LL-VC21 S20.00 Lever Lock,Vertical Channel,21"H 3 Middle Atlantic UTR1 S177.00 Mounting Rackshelf,1 RU,10"D 1 Middle Atlantic VTF1 S27.00 Vent Panel,1 RU,Perforated,25%Open Area 1 Middle Atlantic VTFZ $34.00 Vent Panel,2 RU,Perforated,25%Open Area Equipment: $2,928.50 Labor. $2,960.00 Equipment Rack&Wire Management Total $5,888.50 Shipping 1 JAVS JAV-SHIP-SYS S3,500.00 Shipping for Full System with Equipment Cabinet Equipment: $3,500.00 Labor. S0.00 Shipping Total $3,500.00 Equipment Subtotal: S34,944.16 Labor Subtotal: $14,800.00 Project Subtotal: S49,744.16 PROJECT SUMMARY Equipment: S34,944.16 Labor: S 14,800.00 Sales Tax:. S4,476.97 Grand Total: 554i,2i 1.;3 Payment Terms Paymr.nt Schedule Amount Due Date nitual Payment Prior to Scheduling S13.555.28 final Payment Upon Completion"Payment Due 30 S40,665.85 Jays from Invoice Date" Client accepts this Quote inclusive of its Scope of Work,Pricing and Payment Terms.Contractor agrees to furnish :he equipment and materials listed and perform the work in an expedient,workmanlike and professional manner. rf(,a't" ..t_/�/�..Q✓fib to+'µ ‘/ / Let Client: Sophie Nordstrom Date Stte lAi K f 4/21/2023 Contractor: Justice AV Solutions,Inc Date 1 _ , It f C I-!\ I I SEP 0 6 ?0,/, Reset Request for Budget Appropriation/Extension and Amendment g II I I I k,„\t Ut-A11 Department/Fund Name: WSU Jefferson County Extension Budget Year: '2023issirQuarter: QTR 3 Revenue: A revenue source(i.e.grant, new fee)has been received which was not approved in the annual budget. Therefore,I request an appropriation and budget extension in the amount reflected below: '• . .. Revenue obi#, ' ^' _ '. 1+bp t , lit It 108 10836707 367000 Donation $0.00 $3,500.00 $0.00 $3,500.00 $0.00 $0.00 $0.00 TOTAL REVENUE: $0.00 $3,500.00 $0.00 $3,500.00 FROM: If the revenue source is being transferred from another county fund, identify the information for the fund providing the revenue. 1 'WO P ibIPenditt0701444 t tea. y Expenditure:After a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses for this year. Therefore,I request an appropriation and budget extension in the amount reflected below: OTHER FUNDS(Non General Fund): Is there enough Fund Balance to cover this additional expenditure? Des ONo •.Fund:*. .; OrlN , AtpenditaroQbll , �. ... ,:-Otr t „ �, . ••1 t 5 t� f � k 41'yY 108 10857122 310000 4-H Office-Operating Supplies $3,000.00 $3,500.00 $6,500.00 $0.00 $0.00 $0.00 $0.00 $0.00 • TOTAL EXPENDITURE: $3,000.00 $3,500.00 $0.00 $6,500.00 TO: If the expenditure is providing a revenue source to another county fund,identify the receiving fund information. A 1 t f -.-. s - m-vW. 3 J . . _ , -a =i. ^:�i-�^ _t..� _ _ _._ k �.. � �_r . _ -+:+:. r �tom:' e�� _ - - ._ P -*.;- $0.00 Reason for budget appropriation: 4-H PT Rock Club received grant from Public Health Mini Grant program for$3,500 after budget was established.Funds will be fully spent in 2023. 916z3 Submitted by(Elected Official/Department Head): Date: '‘rrfr I Itf(f 11•l[f) S E ' 0 6 Reset Request for Budget Appropriation/Extension and Amendment ,i kY),N 1 Department/Fund Name: WSU Jefferson County Extension Budget Year: 2023 Quarter: QTR 3 Revenue: A revenue source(i.e.grant,new fee)has been received which was not approved in the annual budget. Therefore, I request an appropriation and budget extension in the amount reflected below: Fund Iil r : . ,Org* Revenue Obj 1f Description CiiirentilVdttif ' 11Whitkiit $0.00 $0.00 $0.00 $0.00 TOTAL REVENUE: $0.00 $0.00 $0.00 $0.00 FROM: If the revenue source is being transferred from another county fund, identify the information for the fund providing the revenue. $0.00 Expenditure:After a thorough examination of my current budget it ap pears that the amount allocated is insufficient to pay necessary expenses for this year. Therefore,I request an appropriation and budget extension in the amount reflected below: OTHER FUNDS(Non General Fund): Is there enough Fund Balance to cover this additional expenditure? Yes EiNo . _ Description _C . ud�Ei1 .Ft,w�, Fundll. fi. `IrMd `''� 108 10855310 101000 WMRC2 -Salary&Wages $42,501.00 $26,000.00 $68,501.00 108 10855310 200000 PERSONNEL BENEFITS-OTGP $10,549.00 $6,825.00 $17,374.00 $0.00 $0.00 $0.00 $0.00 TOTAL EXPENDITURE: $53,050.00 $32,825.00 $0.00 $85,875.00 TO: If the expenditure is providing a revenue source to another county fund, identify the receiving fund information. ;" # .. ' R en. Jf ;, �- .. .. - C a .. » 1 .�. te • - $0.00 Reason for budget appropriation: Adjusting budget for spending of WMRC2 OTGP Grant Funding appropriated in QTR 1 -These funds were spent on hiring 3 MRC Interns(Raingarden,Crabber Outreace and MRC Assistant)along with administrative costs. Fully reimburseable by the WMRC2 OTGP Grant. At') Submitted by(Elected Official/Department Head): Date: cj �� Ili RECEIVI:T) SEP 0 6 2023 Reset Request for Budget Appropriation/Extension and Amendment IiHIKSO\(OI \1) Department/Fund Name: Public Health!Health and Human Services(Page 1 of 3) Budget Year: t 916misslOattLer: 3 Revenue: A revenue source(i.e.grant,new fee)has been received which was not approved in the annual budget. Therefore,I request an appropriation and budget extension in the amount reflected below: One-time `On-going -, Fund N Org Si Revenue Obj N Description Current Budget Appropriation ;Appropriation"Amended 8tid :: 127 12733193 331007 RCOR Implementation Grant $289,435.00 $159,400.00 $448,835.00 127 12733390 333912 PVEP CDC NACCHO $0.00 $111,500.00 $111,500.00 127 12733404 334016 Youth Tobacco $60,159.00 $58,075.00 $118,234.00 127 12734661 346369 DSHS State Funds $235.858.00 $62,253.00 $298,111.00 TOTAL REVENUE: $585,452.00 $391,228.00 $0.00 $976,680.00 FROM: If the revenue source is being transferred from another county fund, identify the information for the fund providing the revenue. Fund I Org N Expenditure Obj I Description - , $0.00 Expenditure:After a thorough examination of my current budget it appears that the amount allocated Is insufficient to pay necessary expenses for this year. Therefore,I request an appropriation and budget extension in the amount reflected below: OTHER FUNDS(Non General Fund):Is there enough Fund Balance to cover this additional expenditure? Yes ONo One-time On-going . Fund N Org* Expenditure Obj li , Description 'CerreitiBudgat� "Ap "i .. .Appropriation! ,.Aineii'ded)Blfd*et` 127 12756200 Misc Prof Services(ADMIN) $6,713.00 $243,000.00 $249,713.00 127 12756210 Misc Prof Services(CH) $1,000.00 $158,792.00 $159,792.00 ` 127 12756800 Staff&Client Refferals-Cascade $0.00 $21,049,00 $21,049.00 127 12756800 Tech Assists $0.00 $11,829.00 $11,829.00 127 12756800 Group Supported Employment-Cascade $0.00 $46,703.00 $46,703.00 127 12756800 Start Up $0.00 $27,700.00 $27,700.00 TOTAL EXPENDITURE: $7,713.00 $509,073.00 S 0 00 $516,786.00 TO: If the expenditure is providing a revenue source to another county fund,identify the receiving fund information. Fund N Org* Revenue Obj I Description i 12733193 $0.00 Reason for budget appropriation: The amendments are reflective of current program services and projections. PAGE 1 OF 3 Submitted by(Elected Official/Department Head): `���„A___ .14, ' Date: RECFIVFDD SEP 0 6 ?Cr; Reset Request for Budget Appropriation/Extension and Amendment II I I I xscm((,I R'I 1 (OMN1ISSIONI RS, Department/Fund Name: Public Health/Health and Human Services(Page 2 of 3) Budget Year: 2023 Quarter: 3 Revenue: A revenue source(i.e.grant,new fee)has been received which was not approved in the annual budget. Therefore, I request an appropriation and budget extension in the amount reflected below: One-time On-going Fund# Org# Revenue Obj# Description Current Budget Appropilation Appropriation Amended;Budgdt. 127 12734623 346310 EPH Client Fees $538,946.00 $41,700.00 $580,646.00 127 12734624 346320 Client Fees-CH $40,995.00 $7,224.00 $48,219.00 127 12734624 346321 Private Insurance-CH $33,536.00 $14,447.00 $47,983.00 127 12734624 346322 Medicaid Fees-CH $92,135.00 $37,045.00 $129,180.00 TOTAL REVENUE: $705,612.00 $100,416.00 $0.00_ $806,028.00 FROM: If the revenue source is being transferred from another county fund,identify the information for the fund providing the revenue. Fund# Org# Expenditure Obj# Description $0.00 Expenditure:After a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses for this year. Therefore,I request an appropriation and budget extension in the amount reflected below: OTHER FUNDS(Non General Fund):Is there enough Fund Balance to cover this additional expenditure? Des EINo Onetime , On-going Fund# Org# Expenditure Obj# Description. Current Budget Appropti tioh'.`Appropriation Amended,Budget; 127 12756200 310301 Operating Supplies(ADMIN) $22,820.00 $15,500.00 $38,320.00 127 12756210 310301 Operating Supplies(EPH) $27,250.00 $56,800.00 $84,050.00 127 12756220 310301 Operating Supplies(CH) $53,490.00 $4,900.00 $58,390.00 127 12756800 310301 Operating Supplies(DD) $350.00 $2,200.00 $2,550.00 $0.00 $0.00 TOTAL EXPENDITURE: $103,910.00 $79,400.00 $0.00 $183,310.00 TO: If the expenditure is providing a revenue source to another county fund,identify the receiving fund information. Fund# Org# Revenue Obj it Description 12734623 $0.00 Reason for budget appropriation: The amendments are reflective of current program services and projections. PAGE 2 OF 3 ......_22/ ...LSubmitted by(Elected Official/Department Head): Date: q I f.23 RF(FlV1fl SEP06 Reset Request for Budget Appropriation/Extension and Amendment it r rr us()\cot N n�u.usxrc�vra� Department/Fund Name: Public Health/Health and Human Services(Page 3 of 3) Budget Year: 2023 Quarter: 3 Revenue: A revenue source(i.e.grant,new fee)has been received which was not approved in the annual budget. Therefore,I request an appropriation and budget extension in the amount reflected below: One-time On-going Fund# Org# Revenue Obj# Description Current Budget -Appropriation Appropriation Amended Budget. 127 12733603 336015 FPHS(ADMIN) $428,000.00 $63,992.00 $491,992.00 127 12733605 336015 FPHS(EPH) $460,000.00 $161,490.00 $621,490.00 127 12733604 336015 FPH(CH) $495,000.00 $112,500.00 $607,500.00 127 12734661 346368 DSHS DDD Grant $213 956.00 57,386.00$ $271,342.00 TOTAL REVENUE: $ 1,596,956.00 $395,368.00 $0.00 $1,992,324.00 FROM: If the revenue source is being transferred from another county fund,identify the information for the fund providing the revenue. Fund# Org# Expenditure Obj# Description $o.00 Expenditure:After a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses for this year. Therefore,I request an appropriation and budget extension in the amount reflected below: OTHER FUNDS(Non General Fund):Is there enough Fund Balance to cover this additional expenditure? nYes ONo One%tlfne On-going Fund# Org# Expenditure Obj# Description Current Budgets °Approptjafion :Appropriation' :'Amended Budget 127 12756210 Engergov Software $0.00 $56,880.00 $56,880.00 127 12756220 Vehicles $0.00 $63,569.00 $63,569.00 $0.00 $0.00 $0.00 $0.00 TOTAL EXPENDITURE: $0.00 $120,449.00 $0.00 $120,449.00 TO: If the expenditure is providing a revenue source to another county fund,identify the receiving fund information. Fund# Org# Revenue Obj# Description 12733603 $0.00 Reason for budget appropriation: The amendments are reflective of current program services and projections. PAGE 3 OF 3 Submitted by(Elected Official/Department Head): /irAw,r .,, Date: 131 1 r<Ck crvFf7 SEP 0 6 2023 niiiu,,„,, ,,i ,i,, Reset Request for Budget Appropriation/Extension and Amendment < tro,\I mi,\,f p,, Department/Fund Name: 131/Chemical Dependency/Mental Health(Page 1 of 3) Budget Year: 2023 Quarter: 3 Revenue: A revenue source(i.e.grant,new fee)has been received which was not approved in the annual budget. Therefore,I request an appropriation and budget extension in the amount reflected below: .. ,. ..One-time ' On } Fund# O # RevenuerOb # Description Current Bu ' r >t. , - x r 4e i B j � App11.Jri�on ApPrci�iatlon" At�tdod� 131 13131314 313001 CHDEP/MENTL Health Service Tax $768,777.00 $40,307.00 $809,084.00 $0.00 0.00 $0.00 TOTAL REVENUE: $768,777.00 $40,307.00 $0.00 $809,084.00 FROM: If the revenue source is being transferred from another county fund, identify the information for the fund providing the revenue. Fund# Org# Expenditure Obj Si Description $0.00 Expenditure:After a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses for this year. Therefore,I request an appropriation and budget extension in the amount reflected below: OTHER FUNDS(Non General Fund):Is there enough Fund Balance to cover this additional expenditure? Yes EJNo Orgxpenditure Obj#, Description `. Currgt'it;Budgett 1:,Ap . rAApjolitiation � '�eud Fund# Si# , '' 131 13156400 410401 Jumping Mouse Brinnon Pilot Project $37,418.00 $4,327.00 $41,745.00 131 13156400 410403 MCS-Law Enforcement Navigator $55,000.00 -$55,000.00 $0.00 131 13156400 410405 Jumping Mouse Children Center $79,000.00 $48,063.00 $127,063.00 131 13156400 410406 Discovery Behavioral Healthcare-Housing $18,000.00 $1,400.00 $19,400.00 131 13156400 410407 Olycap-Housing $15,823.00 $8,827.00 $24,650.00 131 13156400 410408 Believe in Recovery Jail Services $32,000.00 $3,743.00 $35,743.00 TOTAL EXPENDITURE: $237,241.00 $11,360.00 $0.00 $246,601.00 TO: If the expenditure is providing a revenue source to another county fund,identify the receiving fund information. Fund# Ors* Revenue Obj it Description ., ",' k _'. .,.,, ' 7. e 13131314 - $0.00 Reason for budget appropriation: _ The amendments are reflective of current program services and projections. Page 1 of 3 Submitted by(Elected Official/Department Head): ''''. ge 4:).'' Date: q fc1'i. ., J Ri( I l\ I P SEP 06 Request for Budget Appropriation/Extension and Amendment , )\ Reset Department/Fund Name: 131/Chemical Dependency/Mental Health(Page 2 of 3) Budget Year: 2023 Quarter: 3 Revenue: A revenue source(i.e.grant, new fee)has been received which was not approved in the annual budget. Therefore,I request an appropriation and budget extension in the amount reflected below: One-time On-toi g Fund# Org# Revenue Obj# Description Current Budget:Appropriation'' : '`0'Api�`opl�atYon: Amended•BiL�giat $Om $0.00 $o.00 $o.00 TOTAL REVENUE: $0.00 $0.00 $0.00 $0.00 FROM: If the revenue source is being transferred from another county fund,identify the information for the fund providing the revenue. Fund# Org# Expenditure Obi# Descrlition $0.00 Expenditure:After a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses for this year. Therefore,I request an appropriation and budget extension in the amount reflected below: OTHER FUNDS(Non General Fund): Is there enough Fund Balance to cover this additional expenditure? Des ❑No , : :01101ii* .:'''-,7.01Hglirg. , ;-7. ' i.L.,4 # D ,. Fund# Ora# Expenditure OldDescription ' r Curreritfeudgeti rAppl:� i'tia61404370ojprtiltiOK!Amended* 131 13156400 410409 Dove House Recovery Cafe $45,000.00 $48,094.00 $93,094.00 131 13156400 410413 Discovery Behavioral Health-Wrap Around Svcs $55,000.00 -$55,000.00 $0.00 131 13156400 495212 OESD-MH Services $161,260.00 -$46,407.00 $114,853.00 131 13156400 410419 Gateway to Freedom BIR-Mobile Unit $43,472,00 $43,472.00 131 13156400 TBD Gateway to Freedom BIR-Fire Cares $50,000.00 $50,000,00 131 13156400 410420 Olympic Angels-Case Management $15,000.00 $15,000.00 TOTAL EXPENDITURE: $261,260.00 $55,159.00 $0.00 $316,419.00 TO: If the expenditure is providing a revenue source to another county fund,identify the receiving fund information. Fund# Org# Revenue Obi# Description- . , . ±tit ` $0.00 Reason for budget appropriation: The amendments are reflective of current program services and projections. Page 2 of 3 Submitted by(Elected Official/Department Head): "'�C� -�. , Date: G.. R PCf l\'l 1` S E P 0 6 Reset Request for Budget Appropriation/Extension and Amendment n11\nsS�(�\I r� Department/Fund Name: 131/Chemical Dependency/Mental Health(Page 3 of 3) Budget Year: 2023 Quarter: 3 Revenue: A revenue source(i.e.grant,new fee)has been received which was not approved in the annual budget. Therefore,I request an appropriation and budget extension in the amount reflected below: Current etr One-time Fund# Org# Revenue Ob # Description - <:�- * p .o- .., ..a- e 'ApPt'opriiitioli• Appropriation 'Amended 6u $0.00 $0.00 $0.00 $0.00 TOTAL REVENUE: $0.00 $0.00 $0.00 $0.00 FROM: If the revenue source is being transferred from another county fund,identify the information for the fund providing the revenue. Fund# Ora# 1Expenditure Obj# Description $o.00 Expenditure:After a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses for this year. Therefore,I request an appropriation and budget extension in the amount reflected below: OTHER FUNDS(Non General Fund): Is there enough Fund Balance to cover this additional expenditure? Yes EINo _ One=time .�F .On Going r r Fund I Org if Expenditure Obj# Description CurreneB dgetr k wpprop i>Ion,4 pprojpr(tAtfoti?i'Amendtd&Bddjet 131 13156400 TBD PT Police/MH Navigator $67,200.00 $67,200.00 131 13156400 495201 Nurse Family Partnership $64,000.00 $3,055.00 $67,055.00 131 13156400 597111 Transfer to Juvenile Services-Therapeutic Support $17,800.00 $4,448.00 $22,248.00 131 13156400 597110 Transfer to Juvenile Services-MH Contract $11,500.00 -$1,500.00 $10,000.00 $0.00 $0.00 TOTAL EXPENDITURE: $93,300.00 $73,203.00 $0.00 $166,503.00 TO: If the expenditure is providing a revenue source to another county fund,identify the receiving fund information. Fund# Org# Revenue Obj# Description • $o.00 Reason for budget appropriation: The amendments are reflective of current program services and projections. Page 3 of 3 Submitted by(Elected Official/Department Head): Date: If 6 /gal Regular Agenda JEFFERSON COUNTY BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST TO: Board of County Commissioners FROM: Judy Shepherd, Finance Manager DATE: October 2, 2023 SUBJECT: HEARING re: Proposed 2023 3rd Quarter Budget Appropriations/Extensions for Various County Departments;Scheduled for Monday, October 2, 2023 at 10:15am in the Commissioners Chambers STATEMENT OF ISSUE: Various County Departments have requested increases to their 2023 budget. Per RCW 36.40.140 the Board of County Commissioners must hold a public hearing regarding the proposed budget changes. ANALYSIS: These budget changes are intended to address unanticipated revenues and expenditures of the requesting departments. The Hearing Notice was published in the Port Townsend Leader on September 20 and 27, 2023. FISCAL IMPACT: See attached department fund requests. RECOMMENDATION: Hear public testimony and consider approval of a Resolution to adopt the 2023 3rd Quarter Supplemental Budget Appropriations on Monday, October 2, 2023 at 10:15am. REVIEWED BY: , 21- Z - Mark McCaul ounty Administrator Da