HomeMy WebLinkAboutLETTER of SUPPORT re: Washington Department of Commerce Comprehensive Plan Periodic Update Grant; DCD - 100223 o� CON�Issj Board of County Commissioners
4w c 6 4, 1820 Jefferson Street
0 L PO Box 1220
Port Townsend, WA 98368
Kate Dean,District 1 Heidi Eisenhour,District 2 Greg Brotherton'District 3`S�IING'S
October 2, 2023
Mr. Dave Anderson, AICP
Managing Director, Growth Management Services
Department of Commerce
1011 Plum Street SE
P.O. Box 42525
Olympia, WA 98504-2525
Subject: Letter of Support, 2025 Growth Management Act Periodic Update Grant
Dear Mr. Anderson,
Jefferson County acknowledges the Department of Commerce's June 27, 2023 letter informing the
County of$350,000 available, over the next two state fiscal years, as a Periodic Update Grant (PUG).
The County greatly appreciates the financial support provided by Department of Commerce through this
grant.
The Jefferson County Comprehensive Plan is an important planning and policy document and is an
often-used reference as a policy guide for the County's business. The periodic review is valuable for
maintaining the Comprehensive Plan's relevance to the County, as well as maintaining consistency with
the Growth Management Act. As shown in Jefferson County's grant application, the County will be
engaging many partners and constituents, updating required elements of the Comprehensive Plan, and
coordinating planning and growth policy review within our communities.
Jefferson County relies on this planning support and we look forward to developing a grant agreement
with you in the near future.
Greg o herton, Chair District 3
Jefferson County Board of County Commissioners
Phone (360) 385-9100 Fax (360) 385-9382 jeffbocc@co.jefferson.wa.us
JEFFERSON COUNTY
BOARD OF COUNTY COMMISSIONERS
AGENDA REQUEST
TO: Board of County Commissioners
Mark McCauley, County Administrator
FROM: Josh D. Peters, DCD Director
Joel Peterson, Lead Long Range Planner
DATE: October 2, 2023
SUBJECT: Letter of Support for Washington Department of Commerce Comprehensive
Plan Periodic Update Grant.
STATEMENT OF ISSUE:
On June 27, 2023, Washington Department of Commerce informed the Board of Commissioners that
Jefferson County is eligible for a Comprehensive Plan Periodic Update Grant (PUG) in the amount of
$350,000 to assist the county with planning costs associated with the Growth Management Act (GMA)-
required periodic review.
Application requirements for the PUG include the application form (proposed scope of work and budget)
and a signed Letter of Support from the County (documents attached).
BACKGROUND:
The GMA requires jurisdictions to periodically review and update their comprehensive plans. RCW
36.70A.130. The last periodic update of the Jefferson County Comprehensive Plan was completed in 2018.
Jefferson County's next periodic review is scheduled for completion by June 30, 2025. To that end,
Washington Department of Commerce is providing jurisdictions with Periodic Update Grants (PUG) based
on their population size.
$350,000 has been reserved for Jefferson County as a non-competitive grant to assist with the completion of
the periodic review. Funds of this grant are evenly split between two years: $175,000 for FY2024 and
$175,000 for FY2025.
ANALYSIS:
Commerce will execute a grant agreement with the County following the submittal of the application and
letter of support. These grant funds provide the only currently identified funds for the County's
Comprehensive Plan periodic review. The attached application includes a proposed scope of work and
budget for programming the grant funds. Community Development may seek additional funds for specific
planning topics that may need additional funding.
The FY2024 funds cover all eligible related GMA update costs retroactively from July 1, 2023 to June 30,
2024; and FY2025 from July 1, 2024 to June 30, 2025. The state legislature appropriates the grant funding
for individual state fiscal years, so funds cannot be carried over from FY2024 to FY2025.
Commerce allows amendments during the term of the grant agreement in order to re-allocate funds within a
specific fiscal year, and to revise the scope and budget as needed.
FISCAL IMPACT:
The non-competitive grant from Commerce will provide $350,000 to assist in completing the GMA-
mandated periodic review of the Jefferson County Comprehensive Plan.
RECOMMENDATION:
Sign the Letter of Support and return to Community Development for further processing.
REVIEW D BY:
Mark McCauley C,unty Administrator Date
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STATE OF WASHINGTON
DEPARTMENT OF COMMERCE
1011 Plum Street SE • PO Box 42525 • Olympia, Washington 98504-2525 • (360) 725-4000
www.commerce.wa.gov
June 27, 2023
The Honorable Greg Brotherton, Chair
Jefferson County
615 Sheridan Street
Port Townsend, Washington 98368
RE: 2025 Growth Management Act Periodic Update Grant
Dear Commissioner Brotherton:
Jefferson County is required by RCW 36.70A.130(5)(b)to review and, if needed, revise its
comprehensive plan and development regulations by June 30, 2025, to ensure they comply with
the Growth Management Act(GMA).
We are pleased to inform you that, based on your population size, that $350,000 has been
reserved for Jefferson County as a grant to assist in completing your update work. This funding
is reserved for the city as a non-competitive formula grant.
Please note: In addition to this formula award, we will provide more information in the
upcoming months regarding additional grant funding opportunities through Growth
Management Services,particularly to assistance with implementation of new housing and
climate change legislation under the GMA. We will be providing more announcements about
these additional grants very soon, as the agency finalizes its new 2-year budget for the new
2023-2025.
Due to the way funding is appropriated by the legislature, one-half of this currently available
GMA Update Grant funding award, or$175,000 is available to reimburse related review and
update project costs from July 1, 2023 to June 30, 2024. The second half of this total award, or
$175,000 will be available in your grant agreement for the period of July 1, 2024 to June 30,
2025.
Commerce will sign a grant agreement with you in the upcoming month. This letter confirms
that all related GMA update project costs incurred by your jurisdiction, beginning July 1, 2023,
will be eligible for reimbursement. Therefore, you will not need to delay work on the update
grant until the contract is signed.
In addition to this financial assistance, Growth Management Services will continue to provide
technical assistance for you during this periodic update process, until your scheduled update
deadline, and our professional senior planners are ready to assist you with any questions. Please
feel free to contact your assigned senior planner with any questions.
Your first grant deliverable for the periodic update grant will be the completion and submittal of
the periodic update checklist, which we provide for review for your comprehensive plan and
development regulation. You may find a copy of the checklist and instructions on our webpage
here: https://www.commerce.wa.gov/serving-communities/growth-management/periodic-
update/
In order to receive this funding, please complete and submit the GMA Update Grant Application
materials. These materials are located on the Growth Management Services grants webpage
located at https://www.commerce.wa.gov/serving-communities/growth-management/growth-
management-grants/
We request application materials please be returned no later than September 30,2023. As soon
we receive your submitted application, we will begin preparing your contract and negotiate your
final scopes of work.
If you have questions regarding this grant program or receiving technical assistance regarding
your update, please contact Matt Ojennus at (360) 725-4047, or
matthew.ojennus@commerce.wa.gov.
Sincerely,
Dave Andersen, AICP
Managing Director, Growth Management Services
cc: Patty Charnas, Director of Community Development
.1►. Washington State
of
N ►v Co Depmmerce
GMA UPDATE GRANT APPLICATION
This form is used to apply for a GMA Periodic Update Grant (PUG) from Commerce. Be sure
to answer each question clearly and with sufficient detail.
Information on how to address the questions can be found in the Application Instructions.
The following items should be submitted with your application:
1. This completed grant application form; and
2. A letter of support from either your city mayor, county executive or the chair of your
board of county commissioners, supporting the work to be done as funded by this grant.
Section 1 : Proposal Request
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Periodic Review of the Jefferson County Comprehensive Plan (JCCP) and related
Unified Development Code (UDC) updates per RCW 36.70A.130(5)(b). The project will
update the JCCP and UDC to conform with legislative changes to the Growth
Management Act since the completion of the last periodic review in 2018. Focus areas
will include additional analysis in the Housing Element, further development of the Port
Hadlock/lrondale Urban Growth Area with the onboarding of a wastewater facility,
consideration of Tribal interests and information as a new stand-alone element or
integrated within existing plan elements, and updates to functional plans such as the
Capital Facilities Plan. Countywide Planning Policies will be reviewed with City of Port
Townsend, the county's single incorporated city.
The County will continue to seek additional funding for specific JCCP and UDC work
that may require special evaluation. Potential grant funds from different sources will be
administered as appropriate for each funding source.
Grant Application for the 2022-23 Periodic Update Grant Page 1 of 10 rev.09/22
•
Section 2: Grantee Information
Applying Jurisdiction Jefferson County, Washington
joint AppllOa its(i#applica ble)
Grantee/Coiltrad Representative Jefferson County Community Development
,,,ttake Joel M. Peterson, AICP
to* Associate Planner
e ° n Community Development
� ,t �k,� • 621 Sheridan Street
;4i� Port Townsend
• � , ,; WA x , 98368
Telephone Number (360) 379-4457
Email jpeterson@co.jefferson.wa.us
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^��� Olive, Chelsea Pronovost
Title Administrative Services Manager
Department Department of Community Development
Mailing Addis 621 Sheridan Street
, , Pity Port Townsend
State WA 44 ' .,` 98368
Telephone Number (360) 379-4494
Email cpronovost@co.jefferson.wa.us
UBI Number 91-6001322
Statewide Vendor(SWV) Number
Contract Signature Authority Commissioner Greg Brotherton, Chair
(Signer's Name%T itle)
Email AddresS,(for DocuSign); gbrotherton@co.jefferson.wa.us
Consultant/Subcontractor Yes
2025s Grant Application for the 2023-25 Periodic Update Grant Page 2 of 10 rev.U6/23
Section 3: GMA Compliance Status/Background Information
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2025s Grant Application for the 2023-25 Periodic Update Grant Page 3 of 10 rev.06/23
Section 4: Scope of Work
4.1 SFY 2024* Scope of Work template
Reminder: The grant breakdown includes 50% of your total grant award, for SFY 2024 (July 1,
2023 —June 30, 2024), and 50% of the total award for SFY2025 (July 1, 2024-June 30, 2025).
Scope of Work and Budget Template:
Task/Work Item SFY 2024 SFY 2025 Deliverable
Funds Funds
Periodic Update work plan for $2,500 $0 Periodic update work
Commerce Grant plan
Anticipated completion date:
October 6, 2023
Periodic Update Checklist for $10,500 $0 Completed Periodic
Fully-Planning Counties Update Checklist
Anticipated Completion date:
December 31, 2023
Public participation plan $15,000 $0 Public participation plan
Anticipated completion date:
January 31, 2024
Planning Commission $10,000 $0 Community Vision 1
coordination and development of Statement for Update
Comprehensive Plan text,
including but not limited to Vision
Statement and Rural Character
Statement.
Anticipated completion date:
April 30, 2024
Convene Interagency $20,000 $0 Joint City-County
Coordination Population Resolution
Grant Application for the 2022-23 Periodic Update Grant Page 4 of 10 rev.09/22
Joint Growth Management
Steering Committee, including
but not limited to:
City-County Review of
Countywide Planning Policies
(CPP)
City-County Population Joint
Resolution
Anticipated Completion Date:
March 29, 2024
Critical Areas Ordinance Review $20,000 $0 Critical Areas Checklist
- Consistency check with
updated SMP
- Scoping needed amendments
- Review of Best Available
Science since March 2020 CAO
-Possible 2024 minor code
adjustments
Anticipated completion date:
May 31, 2024
Draft Critical Areas Ordinance $20,000 Draft Critical Areas
amendment including but not Ordinance
limited to: Notification email from
Anticipated completion date: Commerce that draft
ordinance was
April 30, 2025 submitted for 60-day
review
Adopted Critical Areas $10,000 Adopted Critical Areas
Ordinance amendment including Ordinance
but not limited to: Notification email from
Anticipated completion date: Commerce that adopted
June 28, 2025 ordinance was received
Jefferson County Housing Data $20,000 $0 Jefferson Co. Housing
Development Data summary report
Anticipated completion date:
May 31, 2024
Review of Jefferson County $17,000 $0 Jefferson Co. LAMIRD
LAMIRDs, including but not summary report
2025s Grant Application for the 2023-25 Periodic Update Grant Page 5 of 10 rev.06/23
limited to land use,
infrastructure, vacant lands.
Anticipated completion date:
June 30, 2024
FY2024 Comprehensive plan $20,000 $0 Comprehensive Plan
data development, analysis, data updates progress
writing, including but not limited reports
to population information, GIS
mapping, element updates,
airport overlay zone review,
capital facilities data updates.
Anticipated completion date:
June 30, 2024
FY2025 Comprehensive plan $30,000 Comprehensive Plan
data development, analysis, data updates and
writing, formatting, including but progress reports
not limited to GIS mapping,
element updates, capital
facilities data updates.
Anticipated completion date:
April 30, 2025
Tribal Outreach and Policy $10,000 $0 Tribal Policy Report
Development
Anticipated completion date:
June 30, 2024
Review and Update of Port $10,000 $20,000 UGA Development
Hadlock/lrondale Urban Growth Regulation update report
Area
-Commercial Mixed-Use Zone
-Density Tools
Anticipated completion date:
April 30, 2025
Review and Draft Update of $20,000 $0 Aggregate Resources
Jefferson County aggregate Update Report
mineral resources.
Anticipated completion date: Draft Mineral Resource
December 31, 2024 Land Overlay Map
2025s Grant Application for the 2023-25 Periodic Update Grant Page 6 of 10 rev.06/23
Transportation Analysis $30,000 Transportation, Traffic
-Level of Service Analysis and Study & Level of Service
Report Report
March 31, 2025
Adopted Comprehensive Plan $10,000 Adopted Comprehensive
amendment Plan
Anticipated completion date: Notification email from
June 28, 2025 Commerce that adopted
ordinance was received
Development Regulations $20,000 Development
analysis Regulations Checklist
Anticipated completion date:
March 31, 2025
Draft Development Regulations $20,000 Draft Development
Ordinance amendment including Regulations Ordinance
but not limited to: Notification email from
Anticipated completion date: Commerce that draft
April 30. 2025 ordinance was
submitted for 60-day
review
Adopted Development $10,000 Adopted Development
Regulations Ordinance Regulations Ordinance
amendment Notification email from
Anticipated completion date: Commerce that adopted
May 31, 2025 ordinance was received
Finding that the periodic update $5,000 Resolution Finding the
required by RCW 36.70A.130(b) periodic update required
is complete by RCW 36.70A.130(b)
Anticipated completion date: is complete
June 30, 2025 Notification email from
Commerce that adopted
ordinance was received
Total Budget $175,000 $175,000
Control Number $175,000 $175,000
(Total Grant Available)
2025s Grant Application for the 2023-25 Periodic Update Grant Page 7 of 10 rev.06/23
Section 5: Proposed Grant Budget / Funding Information
5.1 Funding/Expenses
This section will collect background information about the project's cost, other funding
sources, and the resources that would be committed by your jurisdiction toward the PUG.
Please complete the fields based on your best estimate.
Table 1 *SFY 2024 *SFY 2025
(7/1/2023 to 6/30/2025) (7/1/2023 to 6/30/2025)
Expenses
Salaries and Benefits $80,375 $81,986
Goods and Supplies $1,500 $1,500
Professional Services $91,625 $90,014
Other Goods and Services $1,500 $1,500
Total Expenses ** $175,000 $175,000
Table 2 *SFY 2024 *SFY 2025
(7/1/2023 to 6/30/2025) (7/1/2023 to 6/30/2025)
Update Grant Funding Sources
Commerce Update Grant Funds $175,000 $175,000
Other Funds (If any) $0 $0
Total Funds ** $175,000 $175,000
Grant Application for the 2022-23 Periodic Update Grant Page 8 of 10 rev.09/22
* The State Fiscal Years (SFY) for 2023-25 Biennium are Year 1 (July 1, 2023 to June 30,
2024) and Year2 (July 1, 2024 to June 30, 2025) for this 2-year grant. Grant funds may
reimburse work on the grant project beginning July 1. This current grant will only cover this
first fiscal year, due to a break in the state biennium. A second grant agreement will be
executed next year to provide the second half of funding, once authorized by the Legislature
for the 2023-25 Biennial Budget, beginning July 1, 2023.
** Estimated Expenses must match the Total Revenue, or estimated sources of funds, for each
fiscal year. For example, under the SFY 2024 column, the "Total Expenses"field in Table 1
must equal the "Total Funds"field in Table 2.
2025s Grant Application for the 2023-25 Periodic Update Grant Page 9 of 10 rev.06/23
Application Submittal:
Please submit this completed Application Form and a Letter of Support.
We request your materials be submitted electronically as an attachment to an e-mail to the
gmsgrants(a commerce.wa.gov
Email format:
• In the email subject line please identify the grant name and your jurisdiction:
Example: Update Grant Application -[Jurisdiction Name]
Format:
• Attachments to e-mail shall be in Microsoft Word format or PDF. Scanned copies of
letters are acceptable.
• We request a copy of the grant application form be submitted in MS Word format. (A
PDF copy may also be attached if you prefer.) Receiving a Word copy of the
application form with Scope of Work and Budget tables, allows us to more quickly
prepare your contract template.
If you have any questions, please contact your Commerce Regional Assistance Planner.
Additional information, including contact details, will be available in your update grant award
letter.
Grant Application for the 2022-23 Periodic Update Grant Page 10 of 10 rev.09/22