The URL can be used to link to this page

Home My WebLink About2023 10 04 Planning Commission Minutes621 Sheridan St. Port Townsend, WA, 98368 P: 360-379-4450 PCommissionDesk@co.jefferson.wa.us Public Comment: When the Chair recognizes you to speak, please begin by stating your name and address. Please be aware that the public comment period is three minutes. 1 MEETING MINUTES JEFFERSON COUNTY PLANNING COMMISSION Regular Meeting – October 4, 2023 Tri Area Community Center, 10 West Valley Road, Chimacum, Washington 98325 5:32PM Welcome Chair and Overview Presentation 1. Call to Order/Roll Call District 1 District 2 District 3 Vacant Sircely  Hull  Coker  Vacant Nilssen  Koan  Richert  Llewelyn  Two Vacancies; 7 of 7 Commissioners Present; Quorum=5; Majority Vote for Tonight’s Business=4 2. Approval of Agenda 3. Approval of Minutes a) September 6, 2023 Motions Motion # Motion 1st 2nd Yay Nay Abstain 1 Motion to Approve minutes Koan Coker 7 0 0 2 Motion to Approve consent agenda Hull Nilssen 7 0 0 PUBLIC COMMENT 1. Public comments from attendees about any topic that is not on the agenda. Public comments on agenda items can be given during the agenda item’s section. When the Chair recognizes you to speak, please begin by stating your name and address. Please be aware that the public comment period is three minutes. CONSENT AGENDA 2. Transmitted Information – General Information Items to Receive and Read. a. Meeting Notes regarding a community discussion about Shoreline Planning Competitive Grants, Brinnon Community Center b. September 29, 2023 Agenda, Jefferson County District 3 Planning Commission District #3 /Community Development, outreach regarding flood plain discussion, Friday, September 29, 2023 2pm-3:30pm– Virtual and In-Person Attendance at Laurel B. Johnson Community Center: 923 Hazel Point Road, Quilcene, WA 621 Sheridan St. Port Townsend, WA, 98368 P: 360-379-4450 PCommissionDesk@co.jefferson.wa.us Public Comment: When the Chair recognizes you to speak, please begin by stating your name and address. Please be aware that the public comment period is three minutes. 2 o Commissioner Koan expressed concern over lack of communication/notification of all Planning Commission meetings and engagements. c. October 6, 2023, 10:00-1:00, Agenda: Joint City/County Planning Commission Pre-Approved Stock Plan Subcommittee Meeting, virtual and in-person, Jefferson County Courthouse Commissioner’ Chambers. REGULAR BUSINESS 3. Presentation of Proposed Amendments to Shoreline Master Program Periodic Review (BERK). o Brief PowerPoint presentation of key issues by Lisa Grueter from BERK. Please refer to SMP Information Update: Jefferson County SMP periodic review webpage: https://www.co.jefferson.wa.us/1481/Shoreline-Master-Program-Periodic-Review 4. Public Hearing: Proposed Amendments per Shoreline Master Program Periodic Review o Public Comment Record: 18 comments, 234 pages, transmitted as PDF file o Comments below were made at this hearing. Commenters are listed here along with their affiliation and the time stamp location of their comment in the video recording of the hearing. This video recording can be reached through the Planning Commission page of the County webpage or through the following link: https://test.co.jefferson.wa.us/WeblinkExternal/Browse.aspx?id=4866434&dbid=0& repo=Jefferson 1) Neil Harrington – Jamestown S’Klallam Tribe – 19:22-22:46 2) Bernadette Olson – Hood Canal Environmental Council – 23:17-24:25 3) Gordon King – Port Townsend resident – 24:36-27:50 4) Marilyn Showalter – Shine resident – 28:05-31:47 5) Darlene Schanfald – Sequim resident – 32:12-34:36 6) Kim Thompson – Pacific Coast Shellfish Growers Association (PCSGA) – 35:16- 38:07 7) Sue Corbett – Shine resident – 38:20-40:00 8) Jan Wold – Jefferson County resident – 40:14-43:29 9) Steve Dittmar – Port Ludlow resident – 43:43-46:52 10) Anne Dutton – Port Ludlow resident – 47:10-48:50 5. Discuss SMP Deliberation Process o Commissioner Hull explained the deliberation process and expected next steps of the SMP periodic review. o Commission decided to extend public comment period until 11:59pm 10/4. 621 Sheridan St. Port Townsend, WA, 98368 P: 360-379-4450 PCommissionDesk@co.jefferson.wa.us Public Comment: When the Chair recognizes you to speak, please begin by stating your name and address. Please be aware that the public comment period is three minutes. 3 o GENERAL UPDATES 6. Planning Commission Updates (10 minutes) o Commissioner Nilssen update on district 3 outreach meeting i. Need more PC meetings in district 3 in the future ii. Increased DCD and PC presence in district 3 iii. Improved sharing of information and support for community involvement from DCD iv. David Wayne Johnson has a list of community leaders that could help share information with community members v. Submission of memorandum o Budget letter. Decision to submit letter to BoCC. Motion to approve letter put forth by Commissioner Hull and seconded by Commissioner Coker. 7-0 vote to approve letter. 7. DCD Staff and Director Updates (5 minutes) a. Director Updates i. DCD/BoCC budget presentation at 9:30am 10/9 ii. DCD staffing updates b. SDR Update i. 450 total SDRs ii. 300 completed SDRs iii. 40 SDRs in various stages of review iv. 110-130 SDRs in the queue v. Atwell Group, current planning consulting firm brought on to assist with SDR backlog. Current production rate of 10+ completed SDRs per week. c. Update on PC vacancies i. Interviews were conducted by Joel Peterson and Commissioner Dean for District 1, and Commissioner Eisenhour for District 2. ii. One candidate withdrew from the district 1 applicant pool, leaving one applicant for each district. iii. Due to scheduling issues, the BoCC will deliberate on Monday, October 16 and at that time may appoint the applicants to the district 1 and District 2 vacant seats. d. Update on PC Retreat Planning. Check calendars for Saturday, January 13, 2024 i. January 13 is no longer the proposed date for the planning retreat. The new proposed date is January 20 ii. Once the new planning Commissioners are appointed, DCD will begin polling the Commissioners for their availability on Saturday January 20th between 9:00am and 4:00pm. e. Laserfiche password: username & password is ‘public’. Step taken to avoid “bot” interference. f. Update on Proposed Schedule for Upcoming PC Meetings: i. October 18 – PC deliberation & recommendations on SMP ii. October 25? Hold for possible special meeting for SMP recommendation? 621 Sheridan St. Port Townsend, WA, 98368 P: 360-379-4450 PCommissionDesk@co.jefferson.wa.us Public Comment: When the Chair recognizes you to speak, please begin by stating your name and address. Please be aware that the public comment period is three minutes. 4 iii. November 1 -- CPA 2023 Public Hearing iv. November 8 -- special meeting for PC deliberation & recommendations on 2023 Comprehensive Plan amendments v. November 15? – PC deliberation & recommendations on CPA 2023 if necessary for deliberations 7:21 PM ADJOURNMENT The next Planning Commission meeting is scheduled for October 18th, 2023, at 5:30. To attend virtually please use the following link or dial in using your phone by calling: +1 (646) 749-3122; Access Code: 883-126-605. Link is https://us02web.zoom.us/j/88671047253?pwd=OU8vTWZGWTVRRGNRVEQ1c2k0WDVadz09 and the passcode is 894561 To learn if in-person attendance is possible, please view the next meeting agenda. These meeting minutes were approved this day of , 2023. Richard Hull, Chair George Terry, Secretary