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Home My WebLink AboutThe Production Alliance LTAC Consent Agenda Commissioners Office JEFFERSON COUNTY BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST TO: Board of County Commissioners FROM: Adiel McKnight,Executive Assistant DATE: C)Cfr i v 3.3 , 2023 SUBJECT: AGREEMENT re: 2024 Hotel Motel (Lodging Tax) Grant Funding; In the Amount of$55,000; The Production Alliance STATEMENT OF ISSUE: This agreement provides grant funding for 2024 to certain non-profit agencies for the promotion of tourism and ongoing preservation of Jefferson County's heritage. The Lodging Tax Advisory Committee met on September 19, 2023 and reviewed request for proposals. This funding has been budgeted from the Hotel Motel (Lodging Tax) Fund, and approved by the Board of County Commissioners on October 2, 2023. FISCAL IMPACT: The Production Alliance $55,000 RECOMMENDATION: Approve and sign the agreement. REVIEWED BY: Mark McCaule , unty Administrator Date: AGREEMENT FOR 2024 HOTEL-MOTEL FUNDING FOR TOURISM SERVICES THE PRODUCTION ALLIANCE—2024 SEASON OF EVENTS This Agreement is by and between JEFFERSON COUNTY(hereinafter known as "COUNTY" and THE PRODUCTION ALLIANCE—2024 SEASON OF EVENTS (hereinafter known as "TPA"). WHEREAS,The Production Alliance is a non-profit corporation of the State of Washington; and WHEREAS,the COUNTY desires to promote tourism in unincorporated Jefferson County, as authorized by Chapter 67.28 RCW and Jefferson County Code Chapter 3.25; and WHEREAS,the Jefferson County Lodging Tax Advisory Committee reviewed and recommended funding the lodging tax proposal by TPA to implement a strategy for the unincorporated area of Jefferson County to promote tourism activities; IN CONSIDERATION of the mutual covenants and agreements herein it is agreed by the parties as follows: SECTION 1: SERVICES TO BE PERFORMED TPA shall use its capabilities and utilize up to $55,000 of funding provided under this agreement to promote Jefferson County Events,restricted to any of the promotional expense items identified as "LTAC" in the itemized list of proposed tourism promotion services, a copy of which is incorporated herein as Exhibit A. • Website Development& Design • Videography&Photography • Marketing& Advertising • Graphic Design&Printing • Administration of Tourism Events • Event Equipment • Entertainment Displays SECTION 2: RESPONSIBILITIES OF THE PRODUCTION ALLIANCE: 1. On or before January 31; April 30;July 31; October 31, 2024; and January 31,2025, provide to the COUNTY: see Exhibit C, attached hereto and incorporated; • A quarterly report of the use, services,programs and activities of TPA for the prior quarter under this Agreement; • A quarterly financial statement detailing revenues,expenses and cash balances for the prior quarter; and for the final quarter report,the financial statement shall also include a detailed financial statement for all 2024. 2. On or before January 31, 2024 OR upon execution of this agreement,whichever is later, provide to the COUNTY: • A billing invoice requesting payment of Hotel-Motel Funding for the first half of the current year. Page: 1 of 13 The Production Alliance—2024 Season of Events 3. For a minimum of six (6) years, maintain documented proof of payments made, contracts executed, and other expenditures authorized under this Agreement. Upon reasonable notice, provide access to County or State representatives to audit those records. 4. Funding provided by this Agreement may only be expended on the services described in Section 1 of this Agreement. Any monies used for other services or purposes shall be refunded to Jefferson County Hotel/Motel Fund. Any monies under-expended of the total funding allocated under this Agreement shall be refunded to Jefferson County by January 31, 2024. 5. By February 28th of each year provide the following information on Exhibit B, attached hereto and incorporated by reference for the previous year. a. Each festival,event, or tourism facility owned and/or operated by TPA. b. The amount of lodging tax revenue allocated for expenditure(whether actually expended or not)by TPA on each festival, event or tourism facility. c. Estimated number of tourists served at each festival,event or tourism facility. ("Tourist" includes persons traveling more than 50 miles to the location of the event, festival or facility and overnight stays in the area). d. Estimated lodging stays. ("Lodging"refers to commercial lodging such as hotels, motels, resorts,bed and breakfasts,or commercial campgrounds). e. Measurements that demonstrate the impact of increased tourism attributable to the event, festival or facility. SECTION 3: RESPONSIBILITY OF JEFFERSON COUNTY 1. The COUNTY will provide TPA funding from Hotel-Motel Tax receipts to be used in support of their responsibilities as defined under this agreement. 2. Said funding is in the sum of$55,000 for 2024. Semiannual payments of$27,500 will be made, beginning with the first quarter of 2024. Payments are to be predicated on submittal of reports defined in Section 2. Payment will be made by the COUNTY upon receipt of an invoice on the next available billing cycle. SECTION 4: TERM This Agreement shall be for a term of one year,commencing on January 1, 2024 and ending on December 31, 2024, except for the reports referenced in Section 2, due January 31, 2025 and February 28,2025. Work performed during the term and pursuant to this Agreement,but prior to its complete execution, is hereby ratified. SECTION 5: ASSIGNMENT Either party to the agreement shall not assign this Agreement, except by signed amendment. SECTION 6: MODIFICATION This Agreement may be modified by mutual written agreement executed by both parties. Page: 2 of 13 The Production Alliance—2024 Season of Events SECTION 7: TERMINATION The Agreement may be terminated, in whole or in part, by the County upon thirty(30)days written notice in the event expected or actual revenue from the Hotel-Motel Tax is reduced or limited in any way, or for non-performance of duties under this Agreement, or for any reason. TPA may terminate this Agreement upon thirty(30) days written notice to the COUNTY. In the event of termination under this clause, the County shall be liable to pay only for services rendered prior to the effective date of termination. If termination covers a period for which payment has already been made, TPA shall refund to the COUNTY a pro-rated share of the payment based upon the balance of time remaining in the paid period, unless otherwise negotiated. SECTION 8: HOLD HARMLESS TPA shall indemnify and hold the COUNTY, and its officers, employees, agents and volunteers (and their marital communities) harmless from and shall process and defend at its own expense, including all costs, attorney fees and expenses relating thereto, all claims, demands,or suits at law or equity arising in whole or in part, directly or indirectly, from TPA's negligence or breach of an of its obligations under this Agreement; provided that nothing herein shall require TPA to indemnify the COUNTY against and hold harmless the COUNTY from claims, demands or suits based solely upon the conduct of the COUNTY, its officers, employees, agents and volunteers (and their marital communities), and; provided further that if the claims or suits are caused by or result from the concurrent negligence of: (a) TPA's agents or employees; and , (b)the COUNTY, its officers, employees agents and volunteers (and their marital communities), this indemnity provision with respect to claims or suits based upon such negligence, and or the costs to the COUNTY of defending such claims and suits,etc., shall be valid and enforceable only to the extent of TPA's negligence, or the negligence of TPA's agents or employees. TPA specifically assumes potential liability for actions brought against the COUNTY by TPA's employees,including all other persons engaged in the performance of any work or service required of TPA under this Agreement and, solely for the purpose of this indemnification and defense, TPA specifically waives any immunity under the state industrial insurance law, Title 51 RCW. TPA recognize that this waiver was specifically entered into pursuant to provisions of RCW 4.24.115 and was subject of mutual negotiation. SECTION 9: INSURANCE TPA shall obtain and keep in force during the term of the Agreement, or as otherwise required, the following insurance: A. Commercial General Liability Insurance. TPA shall maintain commercial general liability coverage on a form acceptable to Jefferson County Risk Management for bodily injury, personal injury, and property damage, with a limits of not less than in the amount of at least $1 million per occurrence, for bodily injury, including death, and property damage. B. Worker's Compensation (Industrial Insurance). TPA shall maintain workers' compensation insurance at its own expense, as required by Title 51 RCW, for the term of this Agreement and shall provide evidence of coverage to Jefferson County Risk Management, upon request. Page: 3 of 13 The Production Alliance—2024 Season of Events SECTION 10: INDEPENDENT CONTRACTOR TPA and the COUNTY agree that TPA is an independent contractor with respect to the services provided pursuant to this agreement. Nothing in this agreement shall be considered to create the relationship of employer and employee between the parties hereto. Neither TPA nor any employee of TPA shall be entitled to any benefits accorded County employees by virtue of the services provided under this agreement. The COUNTY shall not be responsible for withholding or otherwise deducting federal income tax or social security or for contributing to the state industrial insurance program, otherwise assuming the duties of an employer with respect to TPA, or any employee. representative, agent or contractor of TPA. TPA shall be responsible for all applicable withholdings, deductions, state industrial insurance. tax reports. business licenses. registrations.and all other obligations of an independent organization. SECTION 11: COMPLIANCE WITH LAWS TPA shall comply with all Federal. State, and local laws and ordinances applicable to the work to be done under this Agreement. This Agreement shall be interpreted and construed in accord with the laws of the State of Washington and venue shall be in Jefferson County, Washington. SECTION 12: DISCRIMINATION PROHIBITED TPA with regard to the project to be completed under this agreement, will not discriminate on the grounds of age, sex, marital status. sexual orientation, race. creed, color, national origin. honorably discharged veteran or military status,or the presence of any sensory, mental, or physical disability or the use of a trained dog guide or service animal by a person with a disability, unless based upon a bona fide occupational qualification in the selection and retention of employees, materials. supplies, contractors or subcontractors. SECTION 13: INTEGRATED AGREEMENT This agreement together with attachments or addenda represents the entire and integrated agreement between the County and TPA and supersedes all prior negotiations, representations, or agreements written or oral. This agreement may be amended only by written instrument signed by both the County and TPA. APPROVED and signed this day of . 2023. JEFFERSON COUNTY Attest: BOARD OF COMMISSIONERS Carolyn Gallaway. CMC Greg Brotherton, Chair Clerk of the Board Approvd as tq Form: THE PRODUCTION ALLIANCE i 10/18/2023 Philip C. Hunsucker. Authorized Official Chief Civil Deputy Prosecutor Page: 4 of 13 The Production Alliance —2024 Season of Events EXHIBIT A Itemized List of Proposed Tourism Promotion Services The r Pr LI-1C Secronn itettnIed hit of propocrd vervice.s and e, ited CdUCt.14(1 Administration & Tourism Event Operations ...-......TOTAL=S44.000 • TPA friarketmg Coordinator S1•3 01X1 = Graphic design,website,axial media,mulk mail marketing,event brochures,posters, flyers and handbills for Street Team,banners and signage,merchandise • I PA Event Coordinator......... ........ . , , ..................... Administration,planning, logistics.management of fiscal sponsors and financial reporting,(management of contractors - Formation and development of partnerships with local hotels in Jefferson County • TPA Volunteer Coordinator. 55,000 Recruinnent.planning,training.and day-oiactisities a.ssociared with event volunteer staff • TPA Technical Director S 5.10) Audio,stage.lighting.and technical event coordination • Miscellaneous Event Contraelors, . . .. ................ ... . , , $5,000 • Office at Fort Worden and storage rental fees $ • Permitting.licensing, went insurance S3 500 Graphic Design & Printing TOTAL $18,11100 • Pnnting&distribution.......... . . , , . , ............. ..... .$101,000 FA cut hrochore,; - Posters Flyers and handbills for Street Team Banners and signage • Visual artist eommissions tbr new cent designs.. ..................$3,000 • Markin g and PR Contractors...„...... . . . . . . . .............S3.000 • -Street Team-to hang ptsster*etc, in public spaces.... .... ... . . . ......52,000 Marketing& Advertising TOTAL = 514,500 Through a Cl1hCsic and creative marketing ciunpaign.TPA will increase brand ay.lueness through onsite, print and digital marketing. including pnimotion of Jefferson County eventsfestivals and other lour's! attractions. TPA Marketing Coordinaior will des clop a robust straregie plan for 2024 ason of csents to increase iail rnedia engagement,drise traffic to 44 L'15,iW,and increase irnisn..ssions click-through rJtc We will work with local marketing cossrdinators to enhance suitor experience,community engagement, and data collection,including improved systems for capturing of slot:Ilion data(ic where people arc coming Motu.et:a:cetera at day of escriti. We also will enhance sisaor experience through engsgenk:to with skilled-fnini of house-staff_which i,tl also he promoting future eyents. • Targeted print adYentsing . . . . . . . . . 0,000 Strait Up!slag:vine Port Townsend&Jefferson County Leader Getaway Guide PDN Olympic Peninsula Visitor Guides(2) Page: 5 of 13 The Production Alliance—2024 Season of Events 411, The 'e7Krifi Production LTAC Sertion 1. Itenfaed[Lit r1pritiposeti sere(cc,and otrrnated 4 I?SiA AllianCg Banners&signage along Ilighway 19,20. 10 1 and 104 - Posh:ring on V.'S TX3T Ferries Postering in maior metropoliun armt along 1-5 corridor • Targeted digital advertising on the following platforms..... . . . . . . S1,000 - Facebook, insuignun. You rube _ t_ioogle AdWordg - The Leader local new spaper Major metropolitan news sites Popular arts.culture.and travel blogs a Radio ads........ ....... .............. . . . . . , . .„ SI_500 ideography & Photography TOTAL = 57,000 IPA will hire a local sideograritker photographer to eollect digital content throughout the IPA Season of F t.tlis The sideographer photographer will be tasked to capture specific content creation for website, print digital adyenising. YouTubc,and social media No,new content will then be developed into 30-to 60-second teaser reels and 60-to I80-seeond s'deo.with comprehensive event InfOrrnation for promotion on wehstte, l'utlutic and social media. All high-quality content will then he stored in an online library for I-LitUfc print anti digital marketing purposes. • Photographer at events . . . . . . ... .. . . . • Videograptter.editing and post production 5.5,000 Es ent Expenses and Equipment TOTAI. $8,000 • Venue .................. . ........ ...... , S2.1100 • Rental of tools,equipment,and materials for day-of event Si,000 • Construcnon materials.small tools.and cquipntent............ . . S33.0l)0 • Food and hckerage for cents.. S2.0(0 Entertainment.. TOTAL = $7,000 TPA uses creacnc large dipl4 and Npcc4R,10.fur community enjoyment such as tireworlts,drone light shows. and ITk)fe. We Ji..111 thaw upon out large network of musicians, performers. and artists to bring etc itensent and fun to all of our events. • Fireworks display fiat First Night lNcs Year's Foe celebrattont,. . ... . . .. .S2,000 • Musician and performing anists..... . .. . . . . ....S5,000 --- Page: 6 of 13 The Production Alliance—2024 Season of Events me tion LTAC'.Sri•non I. liemi_ed fi.sr of proposed sen ices and ertintaied ru.�ty �� AllianProduce � Alliance rbsite Dt_%clop men t & Design TOTAL =$5.000 The TPA wchxite acts as the pnmary hub of event and partner information.and is a repository for graphic design, video content.and event organization. TPA stnves to continually improve our laebsitc in order to draw more visitors and support partner organizations, and highlight what makes our community so great %ve plan to use L.!AC binds in the following ways. • 1b chine maintenance performed by TPA Information Ntanagor, 50 hours at l t wi.hr......S5 IIN J hoc-mist hoc-mist debugging, tasting.and ctrstimizatiuns of-existing wcbsite Ihttps: 'thcproductionalhatxe.ocg I Intpro%ed database and server backups with enhanced analytic tools to track visitor dc-multraphic:, including geography to better estimate percentage of out of county visitor, - Improved scorch engine o4+tirnirrtiun ISEOI to increase traffic to website and improve ranking in organic searches Imprejvcd user experience including navigation and site responsiveness - Site optimized for improved mobile user experience Lrror and activity kegs to aid in rapid debugging Enhancing w cbsiie security and backups of database - Data audit clean up accumulated database and tech debt to maintain data intcttnty O crhaul and build out of infrastructure to suppor • User profiles • Volunteer recruitment and retainment • Tcntacity equipment reservation.system Page: 7 of 13 The Production Alliance—2024 Season of Events Exhibit B Jurisdiction Lodging Tax Reporting Form — To Be Submitted to Jefferson County Administrator's Office No Later than February 28th of each Year Lodging Tax Reporting Form Organizations receiving friMin- to promote festivaLs,,pecial events and tourism-related activities through tourism-related facilities owned or sponsored by non-profit organizations os the local jurisdiction are required to complete this form for EACH activity. 1 tkgaaimti4m Name: Reporting Year 2 Sponsor Type(Check One): 0 501(c)(3) ,.!501(cXE) 0 Local jurisdiction 0Other(Explain): 3 Activity Nunn 4 Activity Type(Check One): 0 Event Festival* (3 Facility* 0 Mattering• 5 Activity Start Date*: 6 Activity End Date•: 7 Total Cost of Activity: S S Amount Requested S 9 Amount Awarded: S 10 Overall Attendance' 13 Number of Attendees Who Stayed Ove ntzhr m Unpaid A:cot emodanens' a) Projected' a) Projected* b) Actual• b) Actual* c) Methodology(Check One): ()Direct Count* c) Methodo3ogy(Check Cue): 0:uectCount* °Indirect Court* ()Representative Stoves,* (Indirect Court' aRepoesentative Surrey 0Infamial Survey* Structured Estate* 0 amal Survey* 0 Structured Eatinoate* Ot er(explain): (explain): 11 Number of Attendees Who Traveled 50 Miles or More* 14 Number of Attendees Who Stayed Overnight at Paid Aram nodatiom• a) Projected' a) Projected* b) Actual* b) Actual* c) Methodology(Cbwk Ore): °Direct Caret* c) Metho1ogy(Check One): 0Die- 0ount• 0 Indirect Came 0 Representative Survey* 0 Indirect Coma* 011representatiw Sunny* 0 lnbovnai Surrey Su-utilized Eanmare* 0 Inftemrl Sian' 0 Structures!Estimate" Otter(explain): 0 Otter(explain: 12 Number of Attendees Who Trawled from Another State or Cowry* 15 Number of Paid I y lights' a) Projected* a) Projected* b) Actual* b) Actual* c) Methodolog•(Check On): ,, +Direct Cams' c) Methodology(Check Cne):rr•� Direct Count* 0I direct Coarg* °Representative Survey* 0 Intent Count' ORepresenntne Surrey Idii mal Survey' °Structured Estimate' 0 infarnial Survey ()Structured E: T.t e' °Other(explain): l Other'( : *See Lodging Tax Yearly Reporting Definitions Instruction; Name of Individual Who Prepared Report Phone>_: E-Mail Address RETURN THIS FORM TO: Jefferson County Administrator',Office 1820 Jefferson Street P.O.Box 1220 Port Townsend,WA 98368 jeffbocce uico.jefferson.wa.us DEADLLNE:February 28th of Each Reporting Year Page: 8 of 13 The Production Alliance — 2024 Season of Events LTAC Yearly Reporting Definitions/Instructions Activity Type: Event/Festival: Short-term activity occurring between specific dates(e.g.,4th of July celebration, local marathon) Facility: Municipally-owned facility that operates some or all of the year(e.g.,county historical museum, convention center) Marketing: Activity that provides information to encourage visitors to an area; is typically a year-round activity but may also operate for less than a full year. Activity Date: Activity beginning and ending dates. Actual: Persons estimated to have actually participated in event/festival or visiting a facility. For marketing activity, enter the number of persons estimated to have actually visited area as result of marketing activity. Projected: Persons expected to participate in event/festival or visiting a facility. For marketing activity,enter the number of persons expected to visit area as result of marketing activity. Methodology: Select the methodology used to estimate the actual number of visitors/participants. Direct Count: Actual count of visitors using methods such as paid admissions or registrations,clicker counts at entry points,vehicle counts or number of chairs filled. A direct count may also include information collected directly from businesses,such as hotels,restaurants or tour guides, likely to be affected by an event. Indirect Count: Estimate based on information related to the number of visitors such as raffle tickets sold, redeemed discount certificates,brochures handed out,police requirements for crowd control or visual estimates. Representative Survey: Information collected directly from individual visitors/participants. A representative survey is a highly structured data collection tool,based on a defined random sample of participants,and the results can be reliably projected to the entire population attending an event and includes margin of error and confidence level. Informal Survey: Information collected directly from individual visitors or participants in a non-random manner that is not representative of all visitors or participants. Informal survey results cannot be projected to the entire visitor population and provide a limited indicator of attendance because not all participants had an equal chance of being included in the survey. Structured Estimate: Estimate produced by computing known information related to the event or location. For example,one jurisdiction estimated attendance by dividing the square footage of the event area by the international building code allowance for persons(3 square feet). Other: (please describe) Overall Attendance: Total projected and estimated actual attendance recorded for event, facility or resulting from marketing activity. Total Attendees Traveling 50 miles or more: Total: Total projected and estimated actual number of visitors traveling more than 50 miles to attend event or facility. For marketing organizations,report visitors traveling more than 50 miles to visit area. Of total,attendees who traveled from another state or country: Of the total projected and estimated actual number of visitors traveling more than 50 miles to attend event or facility or visit area,report projected and estimated actual number of visitors who traveled from another state or country. Attendees who stayed overnight: Paid Accommodations: Total projected and estimated actual number of visitors staying in paid lodging establishments such as hotels, motels,bed and breakfasts, etc. Unpaid Accommodations: Total projected and estimated actual number of visitors staying in unpaid accommodations such as family and friends. Paid Lodging Nights: Total projected and estimated actual number of paid lodging nights. One Lodging night=one or more persons occupying one room for one night. Page: 9 of 13 The Production Alliance—2024 Season of Events EXHIBIT C I" QUARTER Due by April 30th to afmcknightPco.jefferson.wa.us Organization: Contact person: Mailing Address: Phone Number/Email: 1. LTAC Funds received from the County 1st QTR: ORGANIZATION Amount Received Overspent Refund TOTAL 1" Awarded From (+) Required QTR e by JeffCo J From Underspent LTAC ffC (-)of LTAC FUNDS funds SPENT 2. LTAC funds spent by your organization 1st QTR (include 200 word limit regarding activities and funds spent with an itemized statement and supporting documentation ie: invoices paid, receipts from payment,): 3. LTAC funds balance remaining 1st QTR: 4. Please attach your organization's report for all revenue, marketing, services, programs and activities of the prior quarter. This report and any attachments may be subject to disclosure as a public record under the Public Records Act, RCW Chapter 42.56. A minimum of six years,you must maintain documented proof of payments made, contracts executed and other expenditures authorized under your Agreement with Jefferson County. Upon reasonable notice, you must be able to provide access to County or State representatives to audit those records. Page: 10 of 13 The Production Alliance— 2024 Season of Events EXHIBIT C 2nd QUARTER Due by July 31st to afmcknight@ico.jefferson.wa.us Organization: Contact person: Mailing Address: Phone Number/Email: 1. LTAC Funds received from the County 2nd QTR: ORGANIZATION Total Total Overspent Refund TOTAL TOTAL 2" Amount Received (+) Required 1st QTR QTR Awarded From Underspent LTAC LTAC by JeffCo From (-)of LTAC FUNDS FUNDS JeffCo funds SPENT SPENT 2. LTAC funds spent by your organization 2"d QTR (include 200 word limit regarding activities and funds spent with an itemized statement and supporting documentation ie: invoices paid, receipts from payment,): 1. LTAC funds balance remaining 2nd QTR: 2. Please attach your organization's report for all revenue, marketing, services, programs and activities of the prior quarter. This report and any attachments may be subject to disclosure as a public record under the Public Records Act, RCW Chapter 42.56. A minimum of six years, you must maintain documented proof of payments made, contracts executed and other expenditures authorized under your Agreement with Jefferson County. Upon reasonable notice, you must be able to provide access to County or State representatives to audit those records. Page: 11 of 13 The Production Alliance—2024 Season of Events EXHIBIT C 3rd QUARTER Due by October 315"to afmcknightftco.jefferson.wa.us Organization: Contact person: Mailing Address: Phone Number/Email: 1. LTAC Funds received from the County 3rd QTR: ORGANIZATION Total Total Overspent Refund TOTAL TOTAL 2❑d TOTAL Amount Received (+) Required lS`QTR QTR 3rd QTR Awarded From Underspent LTAC LTAC LTAC by JeffCo JeffCo (-)of LTAC FUNDS FUNDS FUNDS funds SPENT SPENT SPENT 2. LTAC funds spent by your organization 3rd QTR (include 200 word limit regarding activities and funds spent with an itemized statement and supporting documentation ie: invoices paid, receipts from payment,): 2. LTAC funds balance remaining 3rd QTR: 3. Please attach your organization's report for all revenue, marketing, services, programs and activities of the prior quarter. This report and any attachments may be subject to disclosure as a public record under the Public Records Act, RCW Chapter 42.56. A minimum of six years,you must maintain documented proof of payments made, contracts executed and other expenditures authorized under your Agreement with Jefferson County. Upon reasonable notice, you must be able to provide access to County or State representatives to audit those records. Page: 12 of 13 The Production Alliance — 2024 Season of Events EXHIBIT C 4th QUARTER Due by January 31st to afmcknight@co.jefferson.wa.us Organization: Contact person: Mailing Address: Phone Number/Email: 1. LTAC Funds received from the County 4th QTR: ORGANIZATION Total Total Overspent Refund TOTAL TOTAL TOTAL TOTAL Amount Received (+) Required 1"QTR 2°d QTR 3rd QTR 4th QTR Awarded From Underspent LTAC LTAC LTAC LTAC by JeffCo From (-)of LTAC FUNDS FUNDS FUNDS FUNDS JeffCo funds SPENT SPENT SPENT SPENT 2. LTAC funds spent by your organization 4th QTR (include 200 word limit regarding activities and funds spent with an itemized statement and supporting documentation ie: invoices paid, receipts from payment,): 3. LTAC funds balance remaining 4th QTR: 4. Please attach your organization's report for all revenue, marketing, services, programs and activities of the prior quarter. This report and any attachments may be subject to disclosure as a public record under the Public Records Act, RCW Chapter 42.56. A minimum of six years, you must maintain documented proof of payments made, contracts executed and other expenditures authorized under your Agreement with Jefferson County. Upon reasonable notice, you must be able to provide access to County or State representatives to audit those records. Page: 13 of 13 The Production Alliance— 2024 Season of Events