HomeMy WebLinkAboutOak Bay Campsite Electrical Installation Department of Public Works
O Consent
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Jefferson County
Board of Commissioners
Agenda Request
To: Board of Commissioners
Mark McCauley, County Administrator
From: Monte Reinders, Public Works Director/County Engineer
Agenda Date: October 23, 2023
Subject: Contract for Oak Bay Campsite Electrical Installation
Statement of Issue:
A contract to install electrical service in 11 additional campsites and the new camp-host site in
Upper Oak Bay Campground is ready for approval. Barring any unforeseen circumstances, the
project should begin after the campground closes on November 1, 2023 and be completed by
December 15, 2023.
Analysis/Strategic Goals/Pro's Et Con's:
The new camp-host site is in a more strategic location and will include a larger gravel pad,
electrical service, and water. This site will help attract qualified camp-hosts and improve
supervision. Upper Oak Bay Campground is the best and most popular in the county park
system. Campsites with electrical services are in high demand. There are currently 10 sites
with electrical service. This investment will more than double that. The project will both (1)
help meet the needs of the community and (2) increase campground revenue.
Fiscal Impact/Cost Benefit Analysis:
The total project value is $97,391. The installation contract value is $78,687. The project is
funded by existing capital improvement funds of $24,881 and additional capital improvement
funds of $72,510 allocated on 10/9/23. It is estimated that new electrical service in 11 sites,
combined with the new camp-host site will increase campground revenue by $12,000
annually.
Recommendation:
Approve the agreement and return two copies to Public Works.
Department Contact:
Matt Tyler. 385-9129
Reviewed By:
Mark McCa e , County Administrator Date
CONTRACT
JEFFERSON COUNTY,WASHINGTON
THIS AGREEMENT,made and entered into this 23'day of October,2023,between the COUNTY OF JEFFERSON,
acting through the Jefferson County Commissioners and the Director of Public Works under and by virtue of Title 36,
R.C.W, as amended and Henden Electric Inc,26124 Calvary Lane,Kingston, WA,hereinafter called the Contractor.
WITNESSETH:
That in consideration of the terms and conditions contained herein and attached and made a part of this agreement, the
parties hereto covenant and agree as follows:
1. The Contractor agrees to furnish all labor and equipment and do certain work,to-wit:that the Contractor herein
will undertake and complete the following described work:provide and install (1)320A meter base with(2)200A 240V
8 space rain tight panels; (12) new campsite electrical pedestals; empty conduit to landscape junction box for future
septic; empty conduit to landscape junction box across camp road; and 3" conduit from panel to utility pole; at Upper
Oak Bay County Campground, 290 Cleveland St, Port Hadlock WA; for the total sum of Seventy Eight Thousand Six
Hundred and Eight Seven Dollars and 10 Cents($78,687.10), in accordance with and as described in the attached plans
and specifications and current Washington State electrical laws (RCW 19.28). The Contractor shall perform any
alteration in or addition to the work provided in this contract and every part thereof.
The Contractor shall complete the described work as follows: within 30 calendar days after the Notice to
Proceed to the point of Substantial Completion.
The Contractor shall provide and bear the expense of all equipment,work and labor of any sort whatsoever
that may be required for the transfer of materials and for constructing and completing the work provided for in this
contract and every part thereof
2. The County of Jefferson hereby promises and agrees with the Contractor to employ, and does employ the
Contractor to furnish the goods and equipment described and to furnish the same according to the attached specifications
and the terms and conditions herein contained, and hereby contracts to pay for the same according to the attached
specifications.The County further agrees to employ the Contractor to perform any alterations in or additions to the work
provided for in this contract that may be ordered and to pay for the same under the terms of this contract and the attached
specifications at the time and in the manner and upon the conditions provided for in this contract.
3. The Contractor for himself, and for his heirs, executor, administrators, successors, and assigns, does hereby
agree to the full performance of all the covenants herein contained upon the part of the Contractor.
4. Prior to commencing work,the Contractor shall obtain at its own cost and expense the following insurance from
companies licensed in the State with a Best's rating of no less than A: VII. The Contractor shall provide to the County
Risk Manager certificates of insurance with original endorsements affecting insurance required by this clause prior to
the commencement of work to be performed.
The insurance policies required shall provide that thirty(30)days prior to cancellation, suspension,reduction or
material change in the policy,notice of same shall be given to the County Risk Manager by registered mail,return receipt
requested,for all of the following stated insurance policies.
If any of the insurance requirements are not complied with at the renewal date of the insurance policy,payments
to the Contractor shall be withheld until all such requirements have been met,or at the option of the County,the County
may pay the renewal premium and withhold such payments from the moneys due The Contractor.
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All notices shall name the Contractor and identify the agreement by contract number or some other form of
identification necessary to inform the County of the particular contract affected.
A. Workers Compensation and Employers Liability Insurance. The Contractor shall procure and maintain
for the life of the contract, Workers Compensation Insurance, including Employers Liability Coverage, in
accordance with the laws of the State of Washington.
B. General Liability(1) -with a minimum limit per occurrence of one million dollars($1,000,000)and an
aggregate of not less than two million dollars($2,000,000)for bodily injury,death and property damage unless
otherwise specified in the contract specifications. This insurance coverage shall contain no limitations on the
scope of the protection provided and indicate on the certificate of insurance the following coverage:
1. Broad Form Property Damage with no employee exclusion;
2. Personal Injury Liability, including extended bodily injury;
3. Broad Form Contractual/Commercial Liability including completed operations(contractors only);
4. Premises-Operations Liability(M&C);
5. Independent Contractors and Subcontractors; and
6. Blanket Contractual Liability.
(1)Note: The County shall be named as an additional insured party under this policy.
C. Automobile (2) - with a minimum limit per occurrence of $1,000,000 for bodily injury, death and
property damage unless otherwise specified in the contract specifications. This insurance shall indicate on the
certificate of insurance the following coverage:
1. Owned automobiles;
2. Hired automobiles;and,
3. Non-owned automobiles.
(2)Note: The County shall be named as an additional insured party under this policy.
Any deductibles or self-insured retention shall be declared to and approved by the County prior to the approval
of the contract by the County. At the option of the County, the insurer shall reduce or eliminate deductibles or self-
insured retention or The Contractor shall procure a bond guaranteeing payment of losses and related investigations,claim
administration and defense expenses.
The Contractor shall include all subcontractors as insured under its insurance policies or shall furnish separate
certificates and endorsements for each subcontractor. All insurance provisions for subcontractors shall be subject to all
of the requirements stated herein.
Failure of The Contractor to take out and/or maintain any required insurance shall not relieve The Contractor
from any liability under the Agreement,nor shall the insurance requirements be construed to conflict with or otherwise
limit the obligations concerning indemnification.
It is agreed by the parties that insurers shall have no right of recovery or subrogation against the County
(including its employees and other agents and agencies), it being the intention of the parties that the insurance policies
so affected shall protect both parties and be primary coverage for any and all losses covered by the above described
insurance. It is further agreed by the parties that insurance companies issuing the policy or policies shall have no recourse
against the County (including its employees and other agents and agencies) for payment of any premiums or for
assessments under any form of policy. It is further agreed by the parties that any and all deductibles in the above
described insurance policies shall be assumed by and be at the sole risk of The Contractor.
It is agreed by the parties that judgments for which the County may be liable, in excess of insured amounts
provided herein, or any portion thereof, may be withheld from payment due, or to become due, to the Contractor until
such time as the Contractor shall furnish additional security covering such judgment as may be determined by the County.
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The County reserves the right to request additional insurance on an individual basis for extra hazardous contracts
and specific service agreements.
Any coverage for third party liability claims provided to the County by a"Risk Pool"created pursuant to Ch.
48.62 RCW shall be non-contributory with respect to any policy of insurance the Contractor must provide in order to
comply with this Agreement.
If the proof of insurance or certificate of coverage indicating the County is an"additional insured"to a policy
obtained by the Contractor refers to an endorsement(by number or name)but does not provide the full text of that
endorsement,then it shall be the obligation of the Contractor to obtain the full text of that endorsement and forward
that full text to the County within 30 days of the execution of this Agreement.
The County may, upon the Contractor's failure to comply with all provisions of this contract relating to
insurance,withhold payment or compensation that would otherwise be due to the Contractor.
5. The Contractor shall comply with all Federal, State, and local laws and ordinances applicable to the work to be
done under this Agreement. This Agreement shall be interpreted and construed in accord with the laws of the State of
Washington and venue shall be in Jefferson County, WA.
The Contractor shall defend, indemnify and hold the County, its officers,officials,employees,agents and
volunteers(and their marital communities)harmless from any and all claims, injuries,damages, losses or suits
including attorney fees,arising out of or resulting from the acts,errors or omissions of the Contractor in performance
of this Agreement, except for injuries and damages caused by the sole negligence of the County. Should a court of
competent jurisdiction determine that this Agreement is subject to RCW 4.24.115,then, in the event of liability for
damages arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent
negligence of the Contractor and the County, its officers, officials,employees, agents and volunteers(and their marital
communities)the Contractor's liability, including the duty and cost to defend,hereunder shall be only to the extent of
the Contractor's negligence.
Claims against the County shall include,but not be limited to assertions that the use and transfer of any
software,book, document,report,film,tape,or sound reproduction of material of any kind, delivered hereunder,
constitutes an infringement of any copyright,patent,trademark,trade name,or otherwise results in an unfair trade
practice or an unlawful restraint of competition.
The Contractor specifically assumes potential liability for actions brought against the County by Contractor's
employees, including all other persons engaged in the performance of any work or service required of the Contractor
under this Agreement and, solely for the purpose of this indemnification and defense,the Contractor specifically
waives any immunity under the state industrial insurance law,Title 51 R.C.W. The Contractor recognizes that this
waiver was specifically entered into pursuant to provisions of R.C.W.4.24.115 and was subject of mutual negotiation.
The provisions of this section shall survive the expiration or termination of this Agreement.
6. The Contractor's relation to the County shall be at all times as an independent Contractor,and nothing herein
contained shall be construed to create a relationship of employer-employee or master-servant,and any and all
employees of the Contractor or other persons engaged in the performance of any work or service required of the
Contractor under this Agreement shall be considered employees of the Contractor only and any claims that may arise
on behalf of or against said employees shall be the sole obligation and responsibility of the Contractor.
7. The Contractor shall not sublet or assign any of the services covered by this contract without the express written
consent of the County or its authorized representative. Assignment does not include printing or other customary
reimbursable expenses that may be provided in an agreement.
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8. Nothing in the foregoing clause shall prevent the County, at its option,from additionally requesting that the
Contractor deliver to the County an executed bond as security for the faithful performance of this contract and for
payment of all obligations of the Contractor.
For contracts of$150,000 or less,the County and the Contractor may agree that in-lieu of the Contract Bond;
the County will withhold 10%of the Contract amount in accordance with R.C.W 39.08.010. If applicable,the
Contractor will indicate this option on Exhibit D.
9. The Contractor will declare a management option of the statutory retained percentage on Exhibit E.
Limited Small Works Project per RCW 39.04.155(3): Performance Bond and Retainage Waived
INDEX OF EXHIBITS
Exhibit A: Certification Regarding Debarment, Suspension,Ineligibility, and Voluntary Exclusion
Exhibit B: Certification of Compliance with Wage Payment Statues
Exhibit C: Contract Bond,Jefferson County, Washington
Exhibit D: Contractor's Declaration of Option for Contracts for Less Than$150,000
Exhibit E: Contractor's Declaration of Option for Management of Statutory Retained Percentage
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IN WITNESS WHEREOF,the Contractor has executed this instrument on the day and year first below written,and the
Board of County Commissioners has caused this instrument to be executed by and in the name of said County of
Jefferson the day and year first above written.
Executed by the Contractor t 7 ,
Contractor:
(Please print)
By: . 'JC C Tti ���i>CQ C`3
(Please Print)
ignature)
State of Washington,Contractor Registration Number
COUNTY OF JEFFERSON
BOARD OF COMMISSIONERS
Kate Dean,District 1
Heidi Eisenhour,District 2
Greg Brotherton,District 3
Approved as to form only:
10/16/2023
Philip C.Hunsucker.,.-- Date
Chief Civil De Pro r
Mo . ers,P.E.
Public Wo engineer
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•
EXHIBIT A
CERTIFICATION REGARDING
DEBARMENT,SUSPENSION,INELIGIBILITY,AND VOLUNTARY EXCLUSION
The Contractor certifies to the best of its knowledge and belief,that it and its principals:
(1) Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded
from covered transactions by any Federal department or agency;
(2) Have not within a 3-year period preceding this proposal been convicted of or had a civil judgment rendered
against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain,
or performing a public(Federal, State, or local)transaction or contract under a public transaction;violation of
Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or
destruction of records,making false statements,or receiving stolen property;
(3) Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity(Federal,State,
or local)with commission of any of the offenses enumerated in paragraph(2)of this certification;and
(4) Have not within a 3-year period preceding this contract had one or more public transactions(Federal,State,or
local)terminated for cause or default.
Where the Contractor is unable to certify to any of the statements in this certification, such Contractor shall attach an
explanation.
Name of Contractory(Please print)
S Sc
`) • W k-k i 5�.a IcA.e r), C�..4. (e. I}
Name and Title of Authorized Representative(Please print)
Zefz-11-7
Signature of Authorize Representative
I am unable to certify to the above statement. An explanation is attached.
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it
EXHIBIT B
CERTIFICATION OF COMPLIANCE WITH WAGE PAYMENT STATUTES
I declare under penalty of perjury under the laws of the State of Washington that the foregoing is true and correct.
The undersigned bidder hereby certifies that,within the three-year period immediately preceding the bid solicitation date
of August 30, 2023, the bidder is not a "willful" violator, as defined in RCW 49.48.082, or any of the provisions of
chapters 49.46,49.48,or 49.52 RCW as determined by a final and binding citation and notice of assessment issued by
the Department of Labor and Industries or through a civil judgment entered by a court of limited or general jurisdiction.
Bidder's Business Name
2,2=A-.4
Signature o Authorized fficial*
Gakaal-42<-)
Printed Name
Title
Lc—
Date City State
Check One:
Sole Proprietorship Partnership Joint Venture Corporation}C
State of Incorporation,or if not a corporation,State where business entity was formed:
If a co-partnership,give firm name under which business is transacted:
*If a corporation,proposal must be executed in the corporate name by the president or vice-president(or any
other corporate officer accompanied by evidence of authority to sign). If a co-partnership,proposal must be
executed by a partner.
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EXHIBIT C
CONTRACT BOND,JEFFERSON COUNTY,WASHINGTON
KNOW ALL MEN BY THESE PRESENT:
That of, as Principal,
and , as Surety,are jointly and severally held and bound unto the COUNTY
OF JEFFERSON, the penal sum of Dollars($ ), for the payment of which we jointly and severally
bind ourselves, or heirs, executors,administrators,and assigns, and successors and assigns, firmly by these
presents.
The condition of this bond is such that WHEREAS,on the day of ,A.D.,2023, the said
, Principal herein, executed a certain contract with the County of
Jefferson, by the terms,conditions and provisions of which contract the said , Principal
herewith,agrees to furnish all materials and do certain work,to-wit: That the said Principal herein will undertake
and complete the following described work:
in Jefferson County, Washington, as per maps, plans and specifications made a part of said contract,which
contract as so executed, is hereunto attached,and is now referred to and by this reference is incorporated herein
and made a part hereof as full for all purposes as if here set forth at length.
NOW THEREFORE, if the Principal herein shall faithfully and truly observe and comply with the terms,
conditions and provisions of said contract, in all respects and shall well and truly and fully do and perform all
matters and things by the said Principal undertaken to be performed under said contract, upon the terms proposed
therein, and within the time prescribed therein, and until the same is accepted, and shall pay all laborers,
mechanics,subcontractors and materialmen, and all persons who shall supply such contractor or subcontractor
with provisions and supplies for the carrying on of such work, and shall in all respects faithfully perform said
contract according to law, then this obligation to be void, otherwise to remain in full force and effect.
WITNESS our hands this day of
PRINCIPAL SURETY COMPANY
By: By:
By:
Attorney-in-fact
Address of local office and agent of surety company:
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EXHIBIT D
CONTRACTOR'S DECLARATION OF OPTION FOR
CONTRACTS FOR LESS THAN$150,000
A. A Contract Bond will be provided as required.
Date Signed
B. In lieu of providing a Contract Bond, the County will withhold 10% of the Contract amount.
Date C)l 17 / Signed
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EXHIBIT E
CONTRACTOR'S DECLARATION OF OPTION FOR MANAGEMENT
OF STATUTORY RETAINED PERCENTAGE
D. I hereby elect to have the retained percentage of this contract held in a fund by the Owner until(30)days
following final acceptance of the work.
Date t C l7/3 Signed
B.I hereby elect to have the Owner deposit the retained percentage of this contract in an interest bearing account,not
subject to withdrawal until after final acceptance of the work.
Date Signed
C.I hereby elect to have the Owner invest the retained percentage of this contract from time to time as such retained
percentage accrues.
I hereby designate as the repository for the escrow of said funds.
I hereby further agree to be fully responsible for payment of all costs or fees incurred as a result of placing said
retained percentage in escrow and investing it as authorized by statute.The Owner shall not be liable in any way for
any costs or fees in connection therewith.
Date Signed
D. I hereby elect to provide a Retainage Bond in accordance with R.C.W 60.28.011.
Date Signed
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EXHIBIT F
SCOPE OF WORK,PLANS AND SPECIFICATIONS
Scope of Work
County
1. County to verify location of new pedestals and service and mark with stake and flag.
Pedestals are designed for direct burial in soil. If concrete housekeeping pad desired, county to
provide.
2. County to be responsible for PUD fees and coordinating energizing new service.
Electrical
1. Provide and install(1)320A meter base with(2)200A 240V 8 space rain tight panels.
2. Provide and install(12)RV pedestals with circuits and wire sizes in accordance with pages E-1
and E-2 of electrical drawings dated 14 Aug 23, and specifications below.
3.Provide and install empty 1-1/2"conduit from Panel B to landscape junction box at playground
per plan for alternative septic location.
4. Provide and install empty 1"PVC conduit from Panel A across road to landscape junction box
for future circuits.
Excavation
1. Provide excavation for above electrical in in accordance with pages E-1,and E-2 of electrical
drawings dated 14 Aug 23,and specifications below.
2. Provide and install(1)3"PVC conduit with pull string in accordance with pages E-1 and E-2 of
electrical drawings dated 14 Aug 23, and specifications below.
Specifications
Electrical
1. Scale on plans not verified for accuracy. Electrical Contractor to field verify conduit lengths
along proposed ditching paths prior to submitting bid.
2. Service to be Milbank U3548-X 320A Meter Base and(2)Cutler Hammer rain tight 200A, 8
space panels or equal.
3. RV pedestals to be Midwest U075CP6010 with 50A,30A RV receptacles and 20A GFI receptacle or equal.
4. Wire size to pedestals to be 4/0 Al URD quad or 1/0 URD triplex with individual ground or
equal, depending on voltage drop. See sheet E-2. Conduit to be sized,provided and installed
according to corresponding wire size.
5. Pedestals to be temporarily braced plumb.
6.Electrical Contractor to provide first 3"PVC conduit and first 90 degree sweep from service.
7. Electrical Contractor to obtain electrical permit prior to commencement of work.
8. Electrical Contractor to provide required labelling of all equipment.
Excavation
1. Scale on plans not verified for accuracy. Excavation Contractor to field verify ditch lengths prior to submitting bid.
2. Excavation Contractor to coordinate location of existing utilities.
3. Secondary conduit ditch to be in accordance with PUD drawing UR2.
4.Pedestal conduit ditch to be 20"deep,except where crossing road,where it will be 24"deep to top of conduit.
5.Excavation Contractor to provide and install 3"PVC conduit, 90 degree sweep,and 10'
additional conduit at transformer pole and install pull string.
6. Excavation Contractor to ensure pedestals remain plumb after backfill.
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