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HomeMy WebLinkAboutOvivo USA LLC, Change Order No. 2 - 101623 \lfiC‘ CHANGE ORDER NO.: 2 Owner: Jefferson County Owner's Project No.: 405-21140 Engineer: Tetra Tech Engineer's Project No.: N/A Contractor: Ovivo USA, LLC Contractor's Project No.: Project: Port Hadlock Wastewater Contract Name: Port Hadlock Wastewater Effective Date of Change Order: Upon Execution Date Issued: 10/02/2023 by all parties The Contract is modified as follows upon execution of this Change Order: Description: C New master control panel to incorporate the Ovivo system and the non-Ovivo system controls. Programming and integrating controls for non-Ovivo equipment which were not included in the . original design. Attachments: See attached proposal dated 9/28/2023 Change in Contract Price Change in Contract Times Original Contract Price: Original Contract Times: Substantial Completion: Per Article 2.02 (Original Contract) $ 1,395,158.00(plus WSST) Ready for final payment: Per Article 2.02 (Original Contract) Increase from previously approved Change Orders No. Increase from previously approved Change Orders 1 to No. 1: No.1 to No. 1: Substantial Completion: N/A $ 6,098.00(plus WSST) Ready for final payment: N/A Contract Price prior to this Change Order: Contract Times prior to this Change Order: Substantial Completion: N/A $ 1,401,256.00(plus WSST) Ready for final payment: Per Payment Schedule in Change Order 2 Proposal, pp.5-6. Increase this Change Order: [Increase] [Decrease]this Change Order: Substantial Completion: N/A $ 438,000.00(plus WSST) Ready for final payment: Contract Price incorporating this Change Order: Contract Times with all approved Change Orders: Substantial Completion: Per Article 2.02 (Original Contract) $ 1,839,256.00(plus WSST) Ready for final payment: Per Payment Schedule in Change Order 2 Proposal, pp.5-6. Re m ended by Engineer(if required) Accepted by Contractor By: U a/Z .4642 Title: Ovivo Project Manager Date: (611,q7A']i7 10/4/2023 Firm r-q41_Chancre Order FICn[®r-941_Chancre Order.Rev.1. Authorized y Approved as to form only: / /( 7z3 October 5, 2023 Greg Brotherton Date Philip C. Hunsucker, Date Chair,Jefferson County Board of Commissioners Chief Civil Deputy Prosecuting Attorney EJCDC®C-941,Change Order EJCDC®C-941,Change Order,Rev.1. Copyright°2018 National Society of Professional Engineers,American Council of Engineering Companies and American Society of Civil Engineers.All rights reserved. Page 2 of 2 Ovivo SIC Systems OViVO 2300 Greenhill Dr. #100 Worldwide Experts in Water Treatment Round Rock,TX 78664 0 ECN 10 for Plant Control Panel and Programming Port Hadlock Date Prepared By Services Performed For: 8/18/2023- Rev( Port Hadlock (1) 9/5/202 9/28/20-i 0 13.) This External Change Notice (ECN p ,s issued pursuant to the current contract between Port Hadlock and Ovivo ("Vendor"), effective September 6th, 2023. This ECN is subject to the terms and condition contained in the contract between the parties and is made a part thereof Any term not ( (13 herein shall have the meaning specified in the contract in the event of any conflict or inconsistency betv,e- the terms of this ECN and the tn Proposal Overview Ots, • 401, ---.•••••441111111111111*— • • 4•111t' •"*.' - _— ••- - - / • Project Change Notice(ECN 10) for Port Hadlock 1 Ovivo Scope of Supply • ' :'" p -- . �. d,T� is y - _ _ Z -.!r Project Change Notice(ECN 10) for Port Hadlock 2 • Dewatering ■ Fuel Storage NEMA 4x SS junction boxes with wiring diagrams, conduit schedules, etc. • Electrical Provide drawings for 2x MCP panels Provide drawings for 4x Junction Box Panels (Marshalling) • Programming Programming to be added for all wired I/O, and network VFD/starters as show in the P&ID drawings provided. Update all control documents as required, all systems will be represented by Ovivo standard documents. • Shipping of new Master Control Panel to site Planned to be shipped with all other Ovivo project equipment If panel is required at an earlier/later time than all other Ovivo provided equipment, additional shipping costs may result in a change. • Provision of labor for interfacing with SCADA integrator • 15x business days of On-Site controls/electrical support. Days assumed to be applied over 3x trips; and includes all labor and travel expenses. All on-site days in support of new Master Control Panel will count against 15 business day balance. Training of staff during installation and commissioning on the HMI and program use Out of Scope Items a " 40, _ 1.11111P.- x v � 1r Project Change Notice(ECN 10) for Port Hadlock 3 Supporting Documentation & Attachments MBR skid panel desigr, -nett Spare Parts List 9M update ♦t - 1fir- _____7 ---ii-oidaimil_.r ,.... ____. - 0.+^ • `\c -• %.. � r c Project Change Notice(ECN 10) for Port Hadlock 4 Delivery Details Delivery Terms Purchase Price Item Description Sell Price(US Dollars) 1 Plant Control Panel and Programming $396,245.00 2 15x business days' (3x trips)of on-site Support $41,755.00'3 Total: $438,000.00 Payment Schedule • • tea• � 7e Project Change Notice(ECN 10) for Port Hadlock 5 Pricing and Commercial Terms Warranty General Notes • • _C PI • - ti a _ � .�--+tea,.t ... -.S.li _ r `,� _ • Project Change Notice(ECN 10)for Port Hadlock 6 Proprietary and Confidential Information 1 rt! a '" (A6 t 9 i `` ----!'lei""_ --._-�1eJ`:.+� _ - A Project Change Notice (ECN 10) for Port Hadlock 7 Approval and Acceptance Port Hadlock Ovivo Project Manager ( 3"0-/G(c46,Q/L 9/28/2023 ' .."_ /. . I.i ' 3b iT s 1 ti ' - '. ' i ...',tea. r 4 _ Project Change Notice(ECN 10) for Port Hadlock 8 Attachments: Attachment #1 - RFP - Ovivo SCADA Integration 02162023 (2 pages) Attachment #2 - August 2022 version of the P&IDs (7 pages) Attachment #3 - 90% design Electrical Enlarged Site Plan (2 pages) Attachment #4 - 2023 SiCBLOX Field Service Rate Sheet (1 page) Attachment #5 - Field Service Cost Breakdown (1 page) 4 r ems- \` •7 — - • • ' � • • LR • • t• si �• n- ear_ �, _ �..s ._ —; — —•.+.,, Project Change Notice(ECN 10) for Port Hadlock 9 Attachment 1 Text from original document 2/16/23. Text added 3/15/23. RFP Description: Ovivo to provide full integration services during construction for all MBR and non-MBR equipment. A list of anticipated services includes, but is not limited to the following: Services: • Create Process Flow Diagram showing the high-level connectivity between the control systems o OV: Controls specific or expand standard PFD? ■ Tt: OV to create control block diagram for controls portion o P&ID: ■ Tt: OV to take over P&ID ownership for extended scope,to own control and make update to control line as needed • Detailed control sequence of operation o OV: expanded SCC • Integration of field instruments to local/remote controllers o OV: tie in additional instruments into local 10 o Tt: currently have an OV panel and plant panel o OV: evaluate distance between 10 to determine remote IO or panels, prefer less wiring and more ethernet • Wiring of all control panels and field instruments (conduit and wire pulls by others) o Tt: internal wiring of control panels o Tt: develop loop diagrams for instruments o OV to provide control panels needed at site • Detailed design of SCADA network architecture, with needed redundancy • Detailed design of process control panels o OV to provide full design package o Tt has a 95% design package for control package • Interface design between MBR and non-MBR equipment(interlocks and permissives) o A lot of information in process control narrative o Evaluate critical and non-critical interfaces o OV: interfaces shown in electrical drawings and SCC • Data access/acquisition for SCADA platform o OV would switch from RedLion to Allen Bradley with FactoryTalk o OV/Tt: use of Allen Bradley throughout facility • PLC redundancy design and implementation o ControlLogix to be used potential with dual power supply o OV to recommend shelf spares list o Need hot switch over setup • SCADA servers and thin-client remote desktop services o OV would propose middle of road industrial PC o OV to spec PCs, then to be decided who to furnish • Remote VPN SCADA access, or secure web services o OV uses inhouse products; an EWON and program WaterExpert • SCADA software and application development o OV to provide full programming suite and supporting software Attachment 1 • Alarming/notification platform implementation o OV's WaterExpert application provides • Development of automated reporting software required for DOQ compliance o Tt: been using DreamReports in WA o OV can propose alternative • System start-up,testing and commissioning o Mechanical out of scope; EC&I in OV scope • Staff training o OV will quote a specific amount of training, with additional time being invoiced • Record document preparation (O&M manuals, as-builts, programming documentation, etc.) o OV to include proposed document delivery register o TBD: documentation to be stand alone or combined with previous documentation • Some SCADA items outside of process scope (i.e. monitoring generators/power monitoring), currently hardwired interfaced o OV has experience with MODBust o Hardwired interfaces can be open for discussion • Tetra Tech maintains ownership over construction contractors o OV to take on installation confirmation The scope would include setting up a SCADA server and remote workstation within the Administration Trailer using remote desktop services, or equal.The goal is to provide a single unified SCADA platform, fully integrated without need for novel interfaces between MBR/ Non-MBR SCADA platforms, or which would otherwise require separate operator consoles for MBR versus non-MBR processes. The quote is to be based upon the phase 2 100%drawings and specifications. Please refer to the following specification sections,which shall be utilized as minimum requirements for the quote: • Section 409002 Testing and Commissioning • Section 409600 SCADA System Software • Section 409635 Programming Quote to include a construction phase submittal to be submitted from Ovivo through the Contractor. The quote should also include costs for site visits,testing,training, and record documentation of the new SCADA system. Attachment 5 ovivo Worldwide Experts Water Treatment FIELD SERVICE RATE SHEET Effective January 1st,2023 and valid until December 31s`,2023 Ovivo SiCBLOX Technical Services group is our field-based team for your water treatment system needs. We work directly with clients to commission, optimize,support,and enhance the operation of your treatment facility. Standard Rate Overtime Rate Labor Classification Mon-Fri Evenings,anytime over 8hrs/day and holidays In-House Programming Support $150/hr $270/hr Technical Services $160/hr $240/hr Engineer/Project Manager $170/hr $255/hr Onsite Controls/ Instrumentation $180/hr $270/hr Travel Time (To and from site) As per above rates NOTES • Minimum charge for a service call is 4 hrs • Overtime is defined as any hours over 8 hrs per day • Rates apply from the time the employee departs the shop/office until return (includes time required to obtain materials and equipment) • All rates in USD • Rates do not include tax. Charge Rate Ground Travel $0.60/mile Per Diem (if meals are not provided) $100/day Travel and Living (hotel, car rental) Cost + 20% Rental Equipment Cost + 20% 3rd Party Contractors Cost + 20% Consumables Cost + 20% To contact SiCBLOX Technical Services Email: sicbloxservice@ovivowater.com Telephone: (512) 652-5848 Hours of Operations: 8:00am —5:00pm (Monday- Friday, CST) Attachment 5 CAW432: Port Hadlock- External Change #10- Onsite Support Cost Breakdown *based off 2023 Field Service Rate Sheet Client Reimbursement Rate 20% applied to Hotel, Car, and Flights Trips 3 assume 3x week of onsite support Days/Trip 5 assume no weekend work Total Hours 120 hrs 40hrs/wk * 3wks Total Overtime 30 hrs assumed 10hr days,thus 2hrs of OT per day Standard Hourly Rate 180 $/hr as per 2023 rate sheet Standard Overtime Rate 270 $/hr as per 2023 rate sheet Per Diem 100 $/day as per 2023 rate sheet Hotel 222 $/night $185/night+20% Car 150 $/day $125/day+ 20% Flight 1656 $/trip $1380/flight+ 20% Cost for Normal Hours $ 21,600.00 = 120hrs * $180/hr Cost for Overtime $ 8,100.00 = 30hrs * $270/hr Total Per Diem $ 1,500.00 = $100/day * 5days * 3trips Total Hotel $ 3,330.00 = $185/night * 5days * 3trips * (1+20%) Total Car $ 2,250.00 = $125/day * 5days * 3trips * (1+20%) Total Flights $ 4,968.00 = $1380/flight *3trips * (1+20%) Total: $ 41,748.00 Round up $ 7.00 Final Total: $ 41,755.00 For 3 weeks of pre-paid onsite support lOCflN(90tl:)(VA 00cet991&OIJaNOIItl _ p..g ....._..-._ $ WIN VM 3111V38 NA i w53,Ins.3n 399 HL3H OM _ fi� - )INVl NOI±VZI1VfO3 %' a 0 g di zzoz env i,,A . 1VA08ddV A001003 t103 QI'8d i ; H031 yli131 H., i yr' NounnaisNo0H0i10N-navNiwnaad 1NVldNOIIVINV133tl r a I 'Sp `�. 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SFALE.WASSt01 NONE12031 ae2-s20o FAA:ltOeleua20t Department of Public Works O Consent Agenda Page 1 of 1 Jefferson County Board of Commissioners Agenda Request To: Board of Commissioners Mark McCauley, County Administrator From: Monte Reinders, P.E., Public Works Director/County Engineer k Agenda Date: Ocotber 16, 2023 Subject: Change Order #2, Ovivo USA, LLC Port Hadlock Wastewater Project Statement of Issue: Execution of Change Order #2 to the contract with Ovivo USA, LLC for supply of the Membrane Bioreactor (MBR) wastewater treatment plant equipment for Port Hadlock. Analysis/Strategic Goals/Pro's Et Con's: Change Order #2 adds $438,000.00(plus WSST) to the contract for a master control panel (materials and on-site support). The master control panel will be used to coordinate communications between Ovivo and non-Ovivo provided equipment. Since the bid was submitted, design has been modifided to enhance overall operations of the treatment plant; reduce odors; enhance operation in the future by buffering the effects of low and high flow events; provide emergency power and sludge thickening. Fiscal Impact/Cost Benefit Analysis: Change Order #2 is for $438,000.00. 100- percent of the funding for this work comes from State Dept. of Commerce revenue that has been dedicated to this project. Recommendation: Public Works recommends that the Board sign Change Order #2 where indicated and return signed change order to Public Works for further processing. Department Contact: Samantha Harper, P.E., (360) 385-9175. Reviewed By: f„,/a �z.�--L� /C v -3 Mark McC y, County Administr to Date CONTRACT REVIEW FORM I ulear corm (INSTRUCTIONS ARE ON THE NEXT PAGE) CONTRACT WITH: Change Order#2 w/Ovivo USA LLC, Contract No: PW 2023-099 Contract For: Master Control Panel btwn MBR sys and non-MBR sys Term: COUNTY DEPARTMENT: Public Works Contact Person: Samantha Harper Contact Phone: 360-385-9160 ext 175 Contact email: sharper@co.jefferson.wa.us AND ckilmer@co.jefferson.wa.us AMOUNT: $438,000.00 plus WSST PROCESS: Exempt from Bid Process Revenue: $438,000.00 plus WSST Cooperative Purchase Expenditure: $438,000.00 plus WSST Competitive Sealed Bid Matching Funds Required: so Small Works Roster Sources(s) of Matching Funds N/A — Vendor List Bid Fund# 405 RFP or RFQ Munis Org/Obj I Other: Change Order APPROVAL STEPS: STEP 1: DEPARTMENT CERTIFIES COMPLIANCE WITH JCC 3.55.080 AND CHAPTER 42.23 RCW. " W•O*d d:= un"E CERTIFIED: ('� N/A•n Samantha Harper, P.E. oe ; ; ;;e .o- , Signature Date STEP 2: DEPARTMENT CERTIFIES THE PERSON PROPOSED FOR CONTRACTING WITH THE COUNTY (CONTRACTOR) HAS NOT BEEN DEBARRED BY ANY FEDERAL, STATE, OR LOCAL AGENCY. Digitally signed by Samantha Harper,P E n Samantha Harper, P.E. °":�y�s.E eharper�dco.,offarsonwaus,D=Jefferson Couhty PuHtc Works,CN°'samanlha Flarer,P.E." CERTIFIED: Date:2023.10.04 1556 32 07'00' Signature Date STEP 3: RISK MANAGEMENT REVIEW (will be added electronically through Laserfiche): Electronically approved by Risk Management on 10/5/2023. STEP 4: PROSECUTING ATTORNEY REVIEW (will be added electronically through Laserfiche): Electronically approved as to form by PAO on 10/5/2023. Change order. STEP 5: DEPARTMENT MAKES REVISIONS & RESUBMITS TO RISK MANAGEMENT AND PROSECUTING ATTORNEY(IF REQUIRED). STEP 6: CONTRACTOR SIGNS STEP 7: SUBMIT TO BOCC FOR APPROVAL