HomeMy WebLinkAboutPH Partnering for Vaccine Equity Amend No 1 615 Sheridan Street
Port Townsend, WA 98368
c9 enson www.JeffersonCountyPublicHealth.org
Public Hea tConsent Agenda
JEFFERSON COUNTY
BOARD OF COUNTY COMMISSIONERS
AGENDA REQUEST
TO: Board of County Commissioners
Mark McCauley, County Administrator
FROM: Apple Martine, Public Health Director
Barb Jones, CHIP/CHA Manager
DATE: Wove Zo23
SUBJECT: Agenda item — Amendment 1 to Professional Services Agreement with the
National Association of County and City Health Officials (NACCHO) 08/01/2023-
12/31/2023; additional $25,000 for a total of $175,000.00
STATEMENT OF ISSUE:
Jefferson County Public Health, Admin/Community Health Divisions, requests Board approval of the extension
of the Contract Agreement with NACCHO for the Partnering for Vaccine Equity (PAVE) project; August 1,
2023 — December 31, 2023. The extension comes with an additional award of funds in the amount of
$25,000. The new grant termination date will be December 31, 2023.
ANALYSIS/STRATEGIC GOALS/PROS and CONS:
Through this project, we will partner with NACCHO to identify inequities regarding COVID-19 and flu vaccine
uptake in Jefferson County by completing the Centers for Disease Control and Prevention's Rapid Community
Assessment.
We will take steps to building or re-building public trust by improving our staff's ability to relate to a spectrum
of marginalized demographics with diversity, equity, inclusion and accessibility training. We will also improve
access to public health information through a community navigator program that is informed by the results of
the community assessment.
FISCAL IMPACT/COST BENEFIT ANALYSIS:
The agreement provides $175,000 total (includes $25,000 additional award) in funding from NACCHO. No
general fund dollars are used to support this program.
Community Health Environmental Public Health
Developmental Disabilities 360-385-9444
360-385-9400 (f) 360-379-4487
360-385-9401 (f) Always working for a safer and healthier community
AD-23-003-A 1
RECOMMENDATION:
JCPH management request approval of the amendment to the Contract Agreement with NACCHO; August 1,
2023 — December 31, 2023; $175,000
REVIEWED BY:
telt6/2-i
Mark McCauley, Co Administrator Date
Community Health Environmental Public Health
Developmental Disabilities 360-385-9444
360-385-9400 (f) 360-379-4487
Always working for a safer and healthier community
Modification Ito Contract#2022-122704
Modification of Agreement
This Modification of Agreement ("Modification") is entered into, effective as of the date of the
later signature indicated below, by and between the National Association of County and City
Health Officials (hereinafter referred to as "NACCHO"), with its principal place of business at
1201 (I) Eye Street NW 4th Fl., Washington, DC 20005, and the following Contractor,
hereinafter referred to as "Contractor:"
County of Jefferson dba Jefferson County Public Health 91-6001322
Contractor Federal Tax ID Number
615 Sheridan St.
Address
Port Townsend, WA 98368-2439 (360)379-9441
City, State and Zip Phone
WHEREAS, the parties entered into Contract # 2022-122704 on the 2nd day of March, 2023
("Agreement") and,
WHEREAS, the general purposes of the Agreement are unchanged; and
WHEREAS, both parties wish to make modifications to the Agreement, as described below;
THEREFORE, for the mutual consideration described in the Agreement, the parties agree to the
modifications below through the signatures of the person(s) who have the authority to bind the
parties to the changes in the Modification:
1. Term of Agreement: Article I, Section 2 of the Agreement is modified and shall continue
in effect until December 31, 2023, unless earlier terminated in accordance with the terms
herein. Expiration of the term or termination of this Agreement shall not extinguish any
rights or obligations of the parties that have accrued prior thereto. The term of this
Agreement may be extended by mutual agreement of the parties.
2. Payment of Services: the updated payment schedule is as follows:
Payment of Services: Article I: Special Provisions, Clause 3 of the Agreement is
modified to amend payment by NACCHO to Contractor for services performed as
follows:
Original Contract Amount : $150,000.00
Mod I Amount : $25,000.00
Invoice paid up to 8/31/2022 : $116,500.00
1
AD-23-003-A1
Total Contract Award Amount : $175,000.00
NEW available Contract Amount : $58,500.00
Updated Invoice Schedule
Invoice No. Amount Due date Deliverable
Invoice I $11,500.00 October 15,2022 • Attend project Kick-Off Meeting($1,500.00)
(PAID) • Completion of pre-assessment($2,500.00)
• Submission of partner agreement($7,500.00)
Invoice II $30,000.00 December 15,2022 • Completion of quarterly report 1 ($2,500.00)
(PAID) • Complete CDC's Rapid Community
Assessment in jurisdiction and submit
summary report of methods, findings and
opportunities for vaccine education and
promotion.($20,000.00)
• Develop and submit vaccine communications
plan for project period($2,500.00)
• Submission of project workplan and evaluation
plan($5,000.00)
Invoice III $30,000.00 February 15, 2023 • Completion of quarterly report 2($2,500.00)
(PAID) • Completion of project mid-year assessment
($2,500.00)
• Completion of Roots of Inequity course
module($5,000.00)
• Submission of resource deliverable 1
($20,000.00)
Invoice IV $45,000.00 May 15,2023 • Completion of quarterly report 3 ($2,500.00)
(PAID) • Submission of all materials,products, and/or
collateral developed,adapted, and utilized in
vaccine communications campaign
($15,000.00)
• Complete and submit report including
outcomes of vaccine communications
campaign($7,500.00)
• Submission of resource deliverable 2
($20,000.00)
Invoice V $6,000.00 July 31, 2023 • Completion of quarterly report 3 ($2,500.00)
• Regular Meeting Attendance($3,500.00)
Invoice VI $7,500.00 September 15, Share resources to Vaccine Resource Hub at least
2023 one resource,tool, and/or best practice* for
identifying and addressing vaccine disparities in
adults. ($7,500.00)
Invoice VII $10,000.00 November 15, 2023 How to guide on developing, implementing, and
evaluating a vaccine communications campaign
($10,000.00)
2
Invoice VIII $35,000.00 December 31,2023 • Completion of bi-annual report(reporting on
July through December activities)($5,000.00)
• Attending community of practices(August-
December)($2,500.00)
• Completion and submission of final report and
project close activities($10,000.00)
• End of year evaluation report($5,000.00)
• Partnership Impact Report($7,500.00)
• Contribution of at least one resource for
external project communications ($5,000.00)
3. Scope of Work: The Scope of Work attached hereto as Attachment I to the Modification
is incorporated into the Agreement and made a part thereof.
4. All other terms and conditions of the Agreement remain unchanged.
IN WITNESS WHEREOF, the persons signing below warrant that they are duly authorized
to sign for and on behalf of,the respective parties.
AGREED AND ACCEPTED AS ABOVE:
NACCHO: CONTRACTOR:
JEFFERSON COUNTY WASHINGTON
By: By:
Name: Jerome Chester Name: Greg Brotherton
Chair, Board of
Title: Chief Financial Officer Title: County Commissioners
Date: Date:
Approved as to form only:
0 October 25, 2022
Philip C. Hunsucker, Date
Chief Civil Deputy Prosecuting Attorney
3
NATIONAL ASSOCIATION OF COUNTY AND CITY HEALTH OFFICIALS
MODIFICATION OF AGREEMENT—ATTACHMENT I
SCOPE OF WORK
Scope of Work: Jefferson County Public Health Project: Partnering for Vaccine Equity (7871) —
Enhanced Communications Campaign: Coordinating and Collaborating with Partners to Develop
Strategies to Strengthen COVID-19 and Influenza Uptake
Project Period: Upon contract execution to no later than July 31,2023
Extended Project Period: August 1,2023,to December 31,2023
Award Amount: $150,000
Additional Funding Amount: $25,000
Justification: Due to ongoing programmatic need, the Partnering for Vaccine Equity (7871) project is
implementing a contract extension which will extend the project period beyond the original end date of
July 31, 2023,to December 31, 2023,and will add $25,000 to the original funding amount. The extension
will allow the contractor sufficient time and resources to meet additional deliverables per the adjusted
Scope of Work which will strengthen the original project intent. Adjustments to the initial budget and
SOW have been made to reflect the contract extension.
Project Background
Through the Partnering for Vaccine Equity project, NACCHO will support local health departments
(LHDs) to identify and address drivers of vaccine hesitancy, engage community stakeholders and
influential messengers to support vaccine messaging, provide education and vaccine delivery at the
community level, and facilitate relationships between vaccine providers and the community to increase
vaccine confidence and access opportunities. This work will be strengthened through strategic national-
level partnerships and collaboration with other funded entities to maximize sharing of resources, best
practices and lessons learned in addressing misinformation and advancing vaccine equity.
Objectives
With support from NACCHO, Jefferson County Public Health, seeks to meet the objectives and
corresponding Scope of Work below:
1. Improve understanding of current barriers to COVID-19 and influenza vaccination for adults in local
jurisdictions.
2. Identify vaccine inequities and opportunities for enhanced vaccine education and access at the local
level.
3. Develop and enhance local collaborations to improve vaccine education, outreach, and access for
identified adult populations.
4. Contribute to shared learning and reporting of challenges, results, and outcomes throughout the project
period.
4
Required Activities
• With the support of NACCHO,conduct CDC's Rapid Community Assessment activity designed to identify communities at-risk for low
vaccine uptake,better understand the local community's vaccine needs and decisions,and identify areas of intervention and prioritize
potential intervention strategies.This is a critical element of the award and will require a substantial time commitment.
• Plan and implement a communications campaign to promote influenza and COVID-19 vaccination uptake using lessons learned from the
Rapid Community Assessment activity.The communications campaign should be specific to the jurisdiction and/or population of focus
and may include traditional methods such as paid media and non-traditional methods,such as peer-to-peer education.
• Identify and implement an intervention beyond a communications campaign that enhances collaboration and coordination of adult
immunization services with a partner(s)in the jurisdiction.Examples"may include,but are not limited to:
a Provider education to enhance timely and accurate administration and communication of recommendation vaccinations
a Coordination of mobile vaccination,home visits and/or workplace vaccination program
a Healthcare provider practice support MS enrollment,standing orders,data sharing agreements,reminder/recall)
a Development of immunization stakeholder coalition or taskforce
• Develop a workplan and corresponding evaluation plan with identified program activities,outcomes,and goals.
• Develop and share documentation of collaborating and coordinating with a partner(s)to improve adult immunization services(examples
include but are not limited to standard operating and reporting procedures,educational materials for community,promotional
materials,training modules,sample MOUs,data sharing,cost sharing,and other legal agreements between the entities).
• Participate in scheduled(i.e.,monthly,or bi-monthly)calls with NACCHO to monitor project progress,engage in peer networking,share
best practices and resources,and receive technical assistance.Technical assistance may include facilitating connections between
demonstration sites and subject matter experts,training opportunities for LHD staff,and/or providing activity planning and
implementation support.
• Designate at least one LHD staff member to complete NACCHO's Roots of Health Inequity course and incorporate!earnings in LHD
practice or strategies.
• Partner with NACCHO to develop new and/or update existing materials and share subject matter expertise focused on adults from racial
and ethnic minority groups experiencing inequities in influenza and COVID-19 vaccination coverage and uptake;
• Participate in evaluation activities and document project outcomes.As such,recipients will be expected to conduct the following
activities:
a Participate in NACCHO's evaluation and assessment activities conducted at baseline,mid-year,and project close;
a Documentation of the partnership development process with a logic model;and
a Final report documenting methods,results,conclusions,and lessons learned.
• Submit progress reports(monthly,bi-monthly,quarterly,etc.)to share outcomes,challenges,and needs related to vaccine promotion
and accessibility activities.
• Designate one LHD main point of contact with whom NACCHO will directly communicate on all matters related to this project.
Scope of Work B-Invoicing Schedule
Invoice Number and Deliverable
},.,unary Task/Deliverables Tentative Due Dates
Payment 5chedu Amount
Invoice#1 Attend project Kick-Off Meeting Week of September 12,2022 $1,500
(Actual Date TBA)
October 15,2022
Completion of pre-assessment September 30,2022 $2,500
Invoice total:$11,500
Submission of partner agreement October 15,2022 $7,500
Invoice#2 Completion of quarterly report 1 October 7,2022 $2,500
December 15,2022 Complete CDC's Rapid Community Assessment in December 15,2022 $20,000
jurisdiction and submit summary report of methods,
Invoice total:$30,000 findings and opportunities for vaccine education and
promotion.
Develop and submit vaccine communications plan for December 15,2022 $2,500
project period
5
Submission of project workplan and evaluation plan December 15,2022 $5,000
Invoice#3 Completion of quarterly report 2 January 9,2023 $2,500
February 15,2023 Completion of project mid-year assessment February 15,2023 $2,500
Invoice Total:$30,000 Completion of Roots of Inequity course module February 15,2023 $5,000
Submission of resource deliverable 1 February 15,2023 $20,000
Invoice#4 Completion of quarterly report 3 April 7,2023 $2,500
May 15,2023 Submission of all materials,products,and/or collateral May 15,2023 $15,000
developed,adapted,and utilized in vaccine
Invoice Total:$45,000 communications campaign
Complete and submit report including outcomes of May 15,2023 $7,500
vaccine communications campaign
Submission of resource deliverable 2 May 15,2023 $20,000
Invoice#5 Completion of quarterly report 4 July 10,2023 $2,500
July 31,2023
Regular Meeting Attendance July 31,2023 $3,500
Invoice Total:$6,000
Invoice#6 Share resources to Vaccine Resource Hub at least one September 15,2023 $7,500
resource,tool,and/or best practice*for identifying
September 15,2023 and addressing vaccine disparities in adults.
Invoice Total:$7,500
Invoice#7 How to guide on developing,implementing,and November 15,2023 $10,000
evaluating a vaccine communications campaign
November 15,2023
Invoice Total:$10,000
Invoice#8 Completion of bi-annual report(reporting on July December 31,2023 $5,000
through December activities)
December 31,2023
Attending community of practices(August-December) December 31,2023 $2,500
Invoice Total:$35,000
Completion and submission of final report and project December 31,2023 $10,000
close activities
End of year evaluation report December 31,2023 $5,000
Partnership Impact Report December 31,2023 $7,500
Contribution of at least one resource for external December 31,2023 $5,000
project communications
6