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HomeMy WebLinkAboutRFP Lobbying and Strategic Plan Request for Proposals (RFP) Legislative Representation and Lobbying Services N C � Q Date issued: Monday, November 3, 2023 Issued by: County Administrator's Office RFP Deadline: Friday, November 22, 2023 Page 1 Contents PURPOSE OF REQUEST ............................................................................................................. 3 SUBMISSIONINFORMATION................................................................................................... 3 QUESTIONS.................................................................................................................................. 3 SELECTION PROCESS................................................................................................................ 3 Reviewof Submissions .............................................................................................................. 3 Interviews and References.......................................................................................................... 4 Scoring........................................................................................................................................ 4 ContractNegotiations................................................................................................................. 4 BoardApproval ..........................................................................................................................4 AnticipatedTimeline..................................................................................................................4 Limitations.................................................................................................................................. 5 SELECTION CRITERIA............................................................................................................... 5 BACKGROUND............................................................................................................................ 6 Governance................................................................................................................................. 6 UniqueChallenges...................................................................................................................... 6 Overarching Legislative Goals................................................................................................... 8 LegislativePriorities................................................................................................................... 8 SCOPEOF WORK........................................................................................................................ 8 PrimaryObjectives..................................................................................................................... 8 Overview of Services ................................................................................................................. 9 MINIMUM QUALIFICATIONS................................................................................................. 10 COMPENSATION....................................................................................................................... 10 CONTRACTDURATION........................................................................................................... 11 PROPOSAL REQUIREMENTS.................................................................................................. 1 1 Format....................................................................................................................................... 11 Contents.................................................................................................................................... 11 Confidential Information.......................................................................................................... 13 ATTACHMENTS ........................................................................................................................ 1 Page 12 PURPOSE OF REQUEST Jefferson County is seeking proposals from qualified individuals or firms(hereinafter referred to solely as"firm")to provide legislative representation, funding strategy assistance and lobbying services as described herein. Jefferson County has engaged in a contract lobbyist firm to represent its interests in the past and its current contract expires on December 31, 2023. Through this Request for Proposals (RFP), the County is seeking competitive proposals to continue and potentially expand services as described in the section"Scope of Work." Preference will be given to firms with experience representing rural local governments, as well as proposals offering both state and federal legislative representation and lobbying services. SUBMISSION INFORMATION This RFP will be made available on Jefferson County's website at http://www.co.jefferson.wa.usBids. Proposals can be submitted electronically via email to mmccauley@co.iefferson.wa.us with the subject line, "Legislative Representation and Lobbying Services." Proposals must be received by 4:30 PM Pacific Standard Time on Friday,November 20, 2023 to be eligible for consideration. Late proposals will not be considered. QUESTIONS Members of the evaluation committee and Jefferson County Board of Commissioners may not be contacted or solicited by any firm intending to submit a proposal. All questions concerning this RFP and the review process should be directed to Mark McCauley, County Administrator at mmccauley@co.jefferson.wa.us. SELECTION PROCESS This RFP is intended to solicit proposals for the purpose of selecting a firm to provide legislative representation and lobbying services at the direction of the Jefferson County Board of County Commissioners and under the management of the County Administrator's Office. Review of Submissions Submissions will be kept on file and referenced on an as needed basis; confirmation of receipt of submission will be provided. Page 13 All proposals will initially be screened by Jefferson County staff. Those proposals determined to be late, incomplete, or noncompliant, and those respondents that do not meet the minimum qualifications identified in this RFP may be eliminated from further evaluation at that time. An evaluation committee will assess the written proposals based on the selection criteria provided in this RFP. Interviews and References Following the initial evaluation,the highest-ranking firms may be invited to attend an interview (in-person or virtually) with the evaluation committee to answer additional questions. The County may, at its discretion, interview one or more firms for further consideration. The key individual(s)that would work directly with the Board of Commissioners and County Administrator's Office representative(s), if selected, are expected to attend the interview. The County may request additional information regarding the demonstrated competence and qualifications and intends to check references. Scoring Based on proposals evaluation, interviews (if any), and references,the evaluation committee will score and rank the proposals. (See"SELECTION CRITERIA"for more information.) Contract Negotiations The County will then enter into negotiations with the highest-ranking firm to develop a mutually acceptable contract for services which will be based upon the firm's submitted proposal and the sample personal/professional services agreement attached to this RFP. If an acceptable contract cannot be negotiated,written notice will be provided, and negotiations with the next highest-ranking firm will commence. Board Approval Finally, County staff will provide the agreed upon contract to the Jefferson County Board of Commissioners, as a recommendation. The Board of Commissioners will vote on the recommendation in a public meeting, officially rejecting or approving the provided contract between the County and the selected firm for legislative representation and lobbying services. Anticipated Timeline • Distribution of RFP—November 7, 2023 • Deadline for proposals—November 22, 2023 • Review of submissions—November 29, 2023 • Interviews,references, and scoring—November 30 to December 7, 2023 • Final selection—December 8, 2023 Page 4 • Contract negotiations—December 8 to December 13, 2023 • Board of County Commissioners' approval—December 18, 2023 • Contract services commence—January 1, 2024 Limitations All costs associated with preparing and submitting a proposal are solely the responsibility of the respondent. Jefferson County may reject any proposal not in compliance with prescribed procedures and requirements, may reject for good cause any and all proposals, and reserves the right to waive any informalities or irregularities in the proposals upon a finding of the County that it is in the public interest to do so. This solicitation does not obligate Jefferson County to select any single respondent and the County reserves the right to cancel the procurement,to retain all proposal materials and to use any material included in the proposal regardless of whether it is selected. Submissions are considered public records and are subject to the Public Records Act. Selection Criteria Jefferson County will select the firm that is determined to be most qualified to fulfill the terms of the contract. Preference will be given to firms with experience representing rural local governments, as well as proposals offering both state and federal legislative representation and lobbying services. Firms should demonstrate experience in securing funding for rural local governments and have a strong understanding of state and federal agency and legislative functions and resources. The criteria listed below will be used by an evaluation committee to score and rank submitted proposals on a 100-point scale. If necessary,those firms that submit the highest rated proposals may be invited to participate in an interview in which additional points may be awarded. The County may request further clarification to assist the evaluating committee in gaining additional understanding of one or more proposals. Evaluation Factor Total Points Available Qualifications and Experience 20 Project Understanding and Approach 20 Project Team 20 Values and Culture"Fit"with County 20 Budget 20 Page 15 Background Jefferson County is nestled in the northeast corner of the Olympic Peninsula, sandwiched between Clallam County to the north and Mason County to the south. It is the home of people who love to play in the ocean, fish,hike, garden, ranch, create, and to those who foster this unique,welcoming and resilient community. Home to about 34,000 residents,the County's primary industries are maritime,paper products, and tourism/recreation.While residents here enjoy a beautiful place to call home,there is significant poverty,with many low wage jobs that do not keep up with the high cost of living. Jefferson County is the oldest median age county in the state, with many,residents on fixed incomes. Patrolling roads, inspecting restaurants, issuing building permits, maintaining roadways, vaccinating kids and adults, conducting elections, holding court—Jefferson County provides a wide variety of services to our residents, businesses and visitors. Currently, the County employs more than 360 personnel. There are a variety of taxing districts that use County dollars to perform a number of functions, such as rural fire departments,water,health, transportation,recreation, sewer, schools,roads, and diking districts. Governance Jefferson County is governed by a three-member elected Board of Commissioners, each elected from one of the three geographic districts, and voters also elect eight other county officials. The County promotes and thrives on collaboration among its elected officials, staff, and residents, as well as local jurisdictions, businesses, and community partners. The Jefferson County Board of Commissioners establishes policies, sets the vision of the County, and appoints a County Administrator. The County Administrator carries out the Board's policies and oversees the day-to-day operations of the organization. The Board of Commissioners is progressive and seeks to establish Jefferson County as a unique and forward-looking rural county, committed to addressing modern problems with innovative solutions. Unique Challenges Jefferson County takes a proactive approach to addressing the issues identified below and frequently engages governments at various levels in developing solutions. A strong presence during each State legislative session and healthy relationships with legislators, public officials, industry organizations, state and federal agencies and other local government agencies are necessary to expand the County's level of engagement and influence. The Commissioners comprise a"working board"who will frequently be found in Olympia or Washington DC] in efforts to further the County's goals for safe communities, healthy people, a resilient economy, Page 6 and quality service delivery. Additionally, frequent contact with our congressional delegation and other members of Congress is vital year-round and especially when budget proposals are being formulated. Jefferson County seeks a firm that welcomes active participation from County Commissioners in myriad advocacy and lobbying venues. As a small local government with limited staff capacity, Jefferson County relies on a contracted lobbying firm in order to stay up to date on funding opportunities,relevant policy and political happenings that effect our region. General Fund Revenues The County's general fund is composed of two primary revenue sources; property taxes and sales taxes. General Fund revenues have not kept pace with inflation and have grown more slowly than the County's expenses for a number of years. The County's needs and expenses are outpacing its revenue. While property taxes are dependable and don't decline during recessions, this is not true of sales tax and other revenues. IN addition, Washington State frequently imposes unfunded mandates on local governments they simply can't afford. Tourism Within a two-hour ferry ride/drive to the Seattle metropolitan area, Jefferson County hosts a large visitor population year around. While these visitors are vital in supporting the local economy,the County is limited in its ability to recoup costs that tourism imposes on public infrastructure and services. During peak tourism season,the County, in essence,provides services and infrastructure to a community of approximately 120,000 people with a revenue mix supporting 34,000 residents. This revenue gap creates significant strains on the County's ability to effectively serve residents and visitors. Housing The lack of affordable and transitional housing is a critical issue impacting individual and family decisions regarding staying in or moving to Jefferson County. Jefferson County is one of the most expensive housing markets in the entire state with median incomes inadequate to afford rentals for home purchases. The County declared a housing emergency in 2019 and has focused much of its energy on addressing the critical local issue with mixed results. More recently, in response to the pandemic and increased remote work options, some people are choosing to leave more densely populated cities/counties and relocate to more rural areas. These people in addition to climate refugees and recent retirees relocating from other states are driving housing prices inexorably upwards. Service Capacity and Access to State Funds Jefferson County frequently lacks the resources required to pursue or participate in Federal and State funding opportunities or pilot programs/initiatives. Funding formulas for award Page 17 distributions regularly do not account for the unique challenges faced by rural and coastal communities. Most commonly,the County lacks the pre-existing social service infrastructure or administrative support required to access available State and Federal funds. Overarching Legislative Goals • Support legislation that balances economic interests and growth with a healthy and sustainable environment. • Help develop innovative strategies for unique rural challenges: GMA, small tax base, lack of capacity, etc. • Oppose unfunded mandates. • Serve as an active participant with other local and regional governments, including the Washington State Association of Counties(WSAC) and the North Olympic Legislative Alliance(NOLA)to address legislative/regulatory issues that are important to the County and the region. Legislative Priorities Jefferson County's legislative priorities continue to evolve to proactively address emerging community needs and respond to recent and proposed changes to state and federal policy. Current priorities include, but are not limited to: 1. Rural Infrastructure 2. Growth management/ LAMIRD flexibility 3. Financial sustainability 4. Affordable housing for non-urban communities Scope of Work The selected firm will be responsible for providing legislative representation and lobbying services on behalf of the Jefferson County Board of Commissioners. Services to be provided may include, but are not limited to,the responsibilities,tasks, and activities listed below. Firms may include additional services with the knowledge that Jefferson County may select all or a portion of those proposed and will negotiate a final contract price based on the range chosen. Primary Objectives 1. Act as Jefferson County's representative to our congressional delegation,the full Congress, Washington State Legislature and the Governor's Office and lobby on behalf of the County in accordance with priorities set by the County. Page 18 2. Both proactively and at the direction of the County, advise and assist the County and its Board of Commissioners in developing and executing effective legislative and funding strategies to protect and advance the County's needs and priorities. 3. Educate legislators, legislative staff, State agencies, State advisory boards/committees, and other stakeholders with legislative influence or decision-making authority on the impact of legislation on the County's ability to serve its residents. Overview of Services Both proactively and at the direction of the County: • Work with County Commissioners to develop and execute legislative and funding strategies that are important to the County • Establish, strengthen, and maintain relationships with legislators, legislative staff, State agencies, State advisory boards/committees, and other relevant stakeholders to gain support for the County's legislative priorities. • Assist the County in researching and preparing position papers, exhibits,testimony, correspondence, proposed bill text, funding requests and amendments as necessary. • Secure sponsors for County proposed legislation. • Facilitate a process to identify and prioritize bills introduced during legislative sessions which may be of interest to the County and which may require active lobbying on the County's behalf. • Monitor and track proposed legislation, programs, and proposals of interest to the County. Furnish comprehensive reports regarding the status of such at the following frequency: o Weekly—during State legislative sessions o Monthly—outside of State legislative sessions o As-necessary—regarding time sensitive information • Review periodic revenue forecasts and the proposed biennial State budget and alert the County to opportunities and obstacles. Identify funding opportunities and assess program requirements and guidelines. • Coordinate and facilitate remote meetings with County Administrator's Office representative(s) and as requested to provide timely updates and strategic direction. • Report on legislative progress at the Board of County Commissioners' meetings as requested. • Provide introductions to individual legislators, and arrange meetings, manage logistics, and prepare County officials for interaction with legislators, legislative staff, committees, Page 19 interim work groups, and other public officials. This may be in Olympia, Washington DC or other remote locations. • Work directly with members of Congress, legislators and staff,the Governor's Office, public officials and State agencies, special interest and industry groups, local governments, AOC, and other professional organizations to develop support for or opposition to proposed legislation, funding,policy, and regulatory decisions that may affect the County. • ttend meetings (e.g. briefings, informational meetings,public hearings, work sessions, etc.) as necessary and appropriate to influence outcomes of legislation. • Work with the Washington Association of Counties lobbyists on bills of interest to Jefferson County to further impact of lobbying efforts. • Assist Jefferson County in preparing and submitting Community Funding and Congressionally Directed Spending requests to representatives in Congress. Minimum Qualifications Firms must: 1. Be registered with the Washington Public Disclosure Commission to conduct lobbying with State legislators and public officials and be in good standing concerning standards of conduct and the filing of periodic expenditure and other required reports. 2. Be able to certify that, in performing the specified work,that they will not discriminate against any person on the basis of race, color, religion,political affiliation, sex, gender identify, sexual orientation, age,pregnancy, marital or family status, physical or mental disability, national origin, Limited English Proficiency(LEP),military status, genetic information, or ancestry unless the reasonable demands of employment are such that they cannot be met by such a person. 3. Maintain an accounting and financial management system which complies with generally accepted accounting principles and which is adequate to meet federal and state government requirements. The system must provide adequate documentation, monitoring, access and reporting concerning the organization's financial position. 4. Have experience and a successful track record of representing progressive rural counties in Washington State and the federal government. This includes familiarity with legislative and congressional delegations,a demonstrated understanding of political forces and happenings, and strong working relationships with state and federal agencies. Compensation Based on the information provided in the proposal, the County may select all or a portion of the services itemized and will negotiate a total contract price with the successful firm accordingly. Page 110 The services will be evaluated annually during the term of the contract to assess effectiveness. Continuation of the contract will be dependent on evaluation results. Contract Duration The contract term for legislative and lobbying services resulting from this RFP is intended to begin January 1, 2024 and will extend through December 31, 2024. The contract maybe extended under the same or new terms depending on the mutual desires of the parties but in no case will the contract extend beyond December 31, 2028. The County may also decide to initiate a new RFP process at the close of any contract period or upon termination. Proposal Requirements Format Proposals shall be submitted in PDF format and may not exceed 20 pages of single-spaced text (excluding the appendix). The contents of each proposal must be organized as follows: 1. Table of Contents 2. Cover Letter 3. Qualifications and Experience 4. Project Understanding and Approach 5. Project Team 6. Budget 7. Appendix: Supporting Documents Contents Cover Letter 1. Confirm understanding and agreement of the terms and conditions of this RFP. 2. Provide a statement of intent to perform the services as outlined. 3. Provide a brief summary of qualifications and experience. 4. State, if any, exceptions taken to the scope of work. 5. Outline any contractual terms and conditions the firm requires that are not already addressed in this RFP. 6. A single person for possible contact during the RFP review process. Qualifications and Experience 1. Describe the nature and scope of the firm's experience in providing legislative and lobbying services for local government agencies. 2. Describe the firm's understanding of current trends and issues for Washington's rural, coastal, and/or recreational counties. Page 111 3. Describe the firm's knowledge and experience in analyzing and reviewing proposed legislation,participating in administrative rule development and interim work groups, analyzing the proposed State budget, educating clients about the impact of legislation, advising clients on potential courses of action, and preparing legislative strategies and plans in advance of the legislative session; 4. Outline a process for establishing and maintaining strong working relationships with Federal and State legislators and staff representing all political affiliations, public officials and State agencies, special interest and industry groups, local governments, and other organizations involved in the legislative process; and 5. Describe legislative information and bill-tracking software used by the firm to identify and monitor introduced legislation of interest to the County and to generate weekly status reports. Project Understanding and Approach 1. Describe from a project management and logistical perspective how the firm would carry out the scope of work specified in this RFP. 2. Explain the firm's philosophy and strategy used to achieve the best possible outcomes for clients as a result of the legislative session. 3. Document examples of success in providing lobbying services to clients in the following areas: a. achieving passage of legislation b. defeating legislation c. amending legislation 4. Provide assurance that the firm is capable of providing the described services to Jefferson County in addition to other responsibilities or commitments of the firm. 5. Describe the firm's overall knowledge and understanding of issues that are likely to be of specific concern to Jefferson County. 6. Describe the firm's process for identifying, avoiding, and resolving and/or managing conflicts or potential conflicts that may arise from representing various clients who hold opposing views on legislative issues. 7. Outline internal procedures and/or policies related to work quality and cost control. Project Team 1. Describe the firm's management and organizational structure. 2. Explain the extent of involvement with the contracted services by the firm's owner or chief executive officer. 3. Provide names and locations of key staff members and provide brief biographical data describing their background, qualifications, and experience. Identify those who would be assigned to work with Jefferson County. 4. Describe how the assigned staff members will interact with Jefferson County Commissioners and staff. Page 112 5. Estimate the number of hours key project staff members will dedicate to the contractual obligations. 6. Describe team experience with similar or related contractual services. Budget Provide a detailed budget for the full contractual period itemized in accordance with each of the responsibilities, tasks, and activities outlined in the scope of work as well as any additional elements proposed. The budget should be organized in such a way that each item is priced individually, allowing Jefferson County to select all or a portion of the services and negotiate a total contract price accordingly. Appendix: Supporting Documentation Please attach the following supporting documents: 1. Proof of registration with the Washington State Public Disclosure Commission to conduct lobbying with State legislators and public officials. 2. A list of clients from the 2021, 2022, and 2023 congressional and state legislative sessions. 3. Recent audit report by an independent certified public accountant. 4. An organizational chart. 5. Resumes of key project staff. 6. A sample legislative tracking report. 7. Three references, including a contact name,phone number, and email address, of agencies for which similar services have been performed. Confidential Information All proposals submitted in response to this RFP shall become the property of the County and may be utilized in any manner and for any purpose by the County. Be advised that proposals and all documents submitted in response to this RFP are subject to public disclosure as required by applicable state and/or federal laws. If you intend to submit any information with your proposal which you believe is confidential,proprietary, or otherwise protected from public disclosure (trade secret, etc.), it must be provided as a separate document and clearly identify all such material. The cover page of the separate document must be red, and the header or footer for each page must provide as follows: "Not Subject to Public Disclosure". Where authorized by law, and at its sole discretion, the County will endeavor to resist disclosure of properly identified portions of the proposals. Attachment • Jefferson County 2024-2028 Strategic Plan Page 113 JEFFERSON COUNTY STATE OF WASHINGTON IN THE MATTER OF ADOPTING A FIVE-YEAR } RESOLUTION NO. 41 2 3 JEFFERSON COUNTY STRATEGIC PLAN } WHEREAS,the Jefferson County Board of Commissioners believes that the development of a strategic plan including vision, mission, and core value statements and detailing the county's strategic priorities is vital for the future of our county and our community; and WHEREAS, county staff, with guidance from the Board, has developed vision, mission and core value statements and six strategic priorities, each with subordinate objectives and performance measures; and WHEREAS, the establishment of these statements, strategic priorities, objectives and performance measures provide the framework for the county going forward and give county staff a direction and sense of purpose over and above the myriad other functions they perform and services they provide; and WHEREAS, an implementation plan has been developed to ensure the county achieves the objectives under each strategic priority and reports progress towards such achievements to the community on an ongoing basis; NOW, THEREFORE, BE IT RESOLVED that the Jefferson County Board of Commissioners hereby adopts the attached 2024-2028 Jefferson County Strategic Plan and commits to achieving the objectives contained therein. APPROVED this; 0 day of A r , 2023. JEFFERS oN COUNTY BOARD 0 COMMISSIONERS SEAL: *0“•!!!«l,,, v° �-p;. = eg B e on, Chair ATTEST( N �' s s TA2 Approved Telephonically o• I' OA •WA •VI 0 �a!l111UNINlNN 0 Kate Dean, Member caw, C eidi Eisenhour, Member arolyn uallaway, CMC Clerk of the Board 2024 - 2028 N , , •. Cir.,-,. o <;, ,� ... r if °m.0 (:,_ . - \\ 4ING , �� . A. . .,,,,.,......._:. y I Ilk if . ,:Y. ' II 1 .w fMt,-.^jflII Cr2x` #�R, ( ',..:',.,'•,,--.,- . ---:'''"-.,i,—7-...7 1..: '-,,,- . •.'i _ ",•7.; , ': „.,- '- ''.• $- •' '.•••• ..o a f„_ � �' is . '. '''' . ri-e..4..;.-,' , .,-=' , ,,c*.,,/ . .A... „ , ..-. •t* 3 ✓Yt 44- ` r:., ' 4 f' `� i`w . :t"", ;--j= '.e ,f } s , -' , , tf -f, '',a,' 7 ,:"." _ .. .� *' '� . —I' rX ''''' ' ,'';r ,. ,e a r { r ,y\K^�Kl .1*.' ,.�' �, 7 is ® r� , f +Jr :�. $ f es'.. 4' S. 4 ''.o // I i r ,arm , t,' _ <1 "* �.t ,: k` yj � t k'ro f �t d� y4' '` ,..yA'vi 4. ti $ SON er- r ,/ Table of Contents ,-L, w j Message from Your Board of County Commissioners 3 _ �, A Message from the "�'y �` County Administrator 4 Axo Your Jefferson County Government 5 IIING 1 4 Vision I Mission' Core Values 6 4 -4, ' to. , Strategic Priorities 7 . iv t ., Community Resilience 8 Economic Vitality 10 Environmental Stewardship 12 , 4 r Housing Accessibility 14 Organizational Health 16 Thriving People 18 ! t # How Did We Build This Plan 20 4 Plan Development Timeline 21 �- What's Next? 22 Acknowledgements 23 :oft .4%1 i `!• _ 0-4 , ` 1 4 Photo Credits: r '„ . . . ., Page 10: Finnriver Farm &Cidery `, "�h; "w_ if } Page 15: Habitat for Humanity of East Jefferson County f� �' ` Message from Your Board of County Commissioners From the Pacific coast Last to Port Townsend and south to Brinnon,the citizens we serve have a lot on their minds. Listening to the people of Jefferson County and acting on your concerns are two of the highest priorities of the Board of County Commissioners. We have heard your desire for the creation of a meaningful path into the future as we collectively deal with the challenges and opportunities facing our community. In response to your input,we have worked collaboratively with people throughout the county to craft a new five-year, community-based vision and strategic plan. Beginning in February of 2023, the Jefferson County Strategic Plan has come together with input from a broad cross-section of governmental partners, business and non-profit leaders, internal leaders and staff, and residents throughout the county who participated in interviews and responded to questionnaires. We received comments on subjects ranging from animal shelters and zoning to opioids and solid waste. Using that information and evaluating mountains of feedback.we built a plan that refects a consensus of the opinions and priorities, which will allow us to focus our time and resources on the issues that matter most to the people who live here. We want to thank everyone who engaged in this process.The energy and enthusiasm you demonstrated helped to make this plan a thoughtful reflection of the concerns ofJefferson County citizens.Your time and commitment enhanced every step of the process and resulted in a .final plan in which you can take great pride. This plan will serve as a guide for County staff and elected officials over the coming years as we prioritize our time and the allocation of resources entrusted to us by our residents. We are committed to making every effort to advance the goals identified in the document that follows. Imagine the future we can create when we unite our efforts in advancing those things that our residents have identified as most important! We look forward to joining with you in building a bright and vibrant future for everyone in Jefferson County. 11 } Greg Brotherton �� Dean Board Chair Commissioner Commissioner 3 Message from the cy,A County Administrator As County Administrator, I was honored to play a role in the development in the new five-year strategic plan for Jefferson County. This plan will help us focus our time and resources on r the priorities identified by the people we serve. 0 With the help of a dedicated team of County leaders,and the input received from County employees, residents.and key stakeholders 1 lv throughout Jefferson County,we have put together an ambitious plan to build a community in which people can live,work, learn, and play in a healthy, connected, and resilient community. To learn more, please I encourage all residents to join with us as we embark on this take the time to read the exciting new chapter in the life o`Jefferson County. We are strategic plan. confident that by focusing on the priorities in this strategic plan We invite you to join we will not only meet but exceed the expectations and needs of the people we serve. with us on this journey Ultimately,the success of this plan will be measured by you, the to a bright future. people of Jefferson County.This five-year plan is a living document. The goals and performance measures set forth may change from time to time, in response to unexpected circumstances or new challenges of a higher priority. We will need your continued input and observations to maintain our momentum, and we look forward to continuing interaction as we work to implement this plan. We intend to provide regular progress reports on our website since we are accountable to you, the people of Jefferson County. t ; 3 Ilk .., _..... ... .,... 'J i`iarK ilcCauiey County Administrator 4 YourJefferson County Government County government plays _, "r'ique role in the lives of Jefferson t:Jul- y citizens.The responsibilities of county government officials include law enforcement and justice services,elections, emergency management, human and environmental health services, housing services,veterans' services. property tax administration, managing debt and investments, Washington State University(WSU) extension services, land use planning,zoning and permitting,solid waste and recycling services,sewer service, parks and recreation, road maintenance and operation, recording services, and support for advisory boards. The legislative and governing body of the county is the Board of Commissioners. The Commission consists of three members from three geographical districts. Among their many duties, the Commissioners are responsible for passing ordinances,adopting a budget, appointing committees, serving on boards, committees and commissions,and hiring the County Administrator. The County Administrator has the responsibility for managing the county budget and overseeing the day-to-day operations of governmental departments. Eight other independently elected officials make up the rest of the governing body of Jefferson County. Those officials are the Auditor,Assessor,Treasurer, Clerk, Sheriff, Prosecuting Attorney;" Coroner, District Court Judge, and Superior Court Judge. Together,with the help of our active and involved citizens,your county government works to provide a safe, secure,and satisfying way of life for everyone. s 0,e/(14 I VOW OPP Jllie ihanncn Burn; Director, u!rector,juvenile arc Emergency Management t Services lestter Kate Dean r-el]i Cisenriour Mark vlcCaui: amen Commissioner Commissioner County Adm.' - Proses also: sue- , OithAitN _,ppie Martine r9c}77r DI 'r 7_?_"" Director.Human ? ?renda Hunting_. 'oe ryols �� AuditorSheriff' Director, nity Development e141•Y 4fIlaatiblu" Monte Peinders - ' it Sharma .udy Shepher, ,aiker Director,Public Works Director,WSU Extension Finance Manager District Court:udge 5 Core Values All people of Jefferson County thrive in a healthy Accessible and Responsive and secure community We understand and respond to the needs of people of all abilities and react promptly. We are dedicated to that preserves our natural being available when our support is needed. resources and cultural heritage, supports a robust Engaged and Collaborative economy, innovates, We recognize the need and value of working together to achieve common goals by sharing expertise cultivates diversity, and and knowledge while learning from others. provides leadership in growth management. Innovative and Forward-Thinking We engage each other and our community in developing and implementing creative solutions to resolve challenges. Professional and Service-Oriented We serve and invest We are committed to maintaining exceptional ser„ c in our community to each other and our community. by providing and Respect for All maintaining meaningful We foster an equitable and inclusive environment services to support a by respecting the intrinsic worth of our colleagues vibrant workforce, and the people in our community. We are stronger as a result of differing opinions a successful business and perspectives. community, and a beautiful and protected Trustworthy and Accountable environment for We are responsible managers of the resources entrusted to us. We are honest,ethical, principled, and accountable. Jefferson County residents. We live up to the high expectations of the people with whom we work and those we serve. ,a% T,r 6 �`,()N (O .,;\ ,..,,, „..- , _ ..< i iiStrategic Prortes if_ i _ ---7 ,Sfl(NC;A0 I"' TY OQLE ECO41 2 0% A• "'7' L. a lit 0 Illt _____,$° P- kfir ala' Okerte7e o s .a .,' O n ' Cl b Q RI � � W 17 / 14 LTH VIRON tioG `�� Go ACCE`'�'\� Community ��_a� ResiIi ë EMERGENCY / i NEW Objective 1 . �- Increase opportunities for informed and effective civic engagement HAM and participation in public forums and virtual events to promote a safe and healthy community. Radio •cI., Performance Measures • Number of people reached at public and digital everts supported by Jefferson County aimed at the health and safety of our community. Otte 00a/ • Number of public and digital events led by Jefferson County aimed at the health and safety of our community. Offer a dynamic and equitable array Objective 2 Engage with partners,schools, businesses, residents.tribes, and of health and safety community organizations to plan and promote health and safety programs and practices. services to enhance Performance Measure livability in our county. • Complete community health assessment (CHA) to update Community Health Improvement Plan (CHIP) and associated measures. Objective 3 Strengthen the community's emergency preparedness so the county can recover from public health emergencies, environmental hazards.and natural disasters. Performance Measures • Attendance at the all-county picnic. • Number of residents participating in Neighborhood Preparedness Program annually. The strength of our community lies in the strength of our people. Community ~�� I. Resilience it. 0� Objective 4 Prevent and control communicable diseases to improve the health, well-being,and safety of county residents. Performance Measures • Percentage change in communicable disease transmission rates annually. • Percentage change in vaccination rates annually. Objective 5 Close health system gaps so a full continuum of care is accessible '' `- to all county residents. ,; �' Performance Measures - • Report on health system gaps from CHIP. EVACeATION , ' • Number of county-supported wrap-around home ! . , ;, • healthcare visits. 4 ROUTE z, • • Number of behavioral health crisis calls (e.g.911 &988 calls). +1' • Monitoring 'Right Time,/ Right Place' healthcare access through number of emergency room visits. r�#r • Number of Sheriff's Office Mental Health Navigator • .� ' ` Program calls compared to number of people C . ' served per year. ( �, . ^ \ Ili! NN'‘,, -..,...441,0:0 ,, •AI Economic Vitality, . .-- ' '.41°''''.-- ill—aollt -, .4.--*. .. w.. ), . • - 41K Objective 1 4N1 .. , to 4kr ,, VI Focus economic development efforts on areas of the county with high job-creation potential. r' N _ ` Performance Measure • Facilitate quarterly meetings with key stakeholders for the development of the Port Hadlock Urban Growth Area (UGA) and the Glen Cove Industrial Area. Oea' 6ocil' Objective 2 Complete Phase One of Port Hadlock sewer project. Support and promote Performance Measure a dynamic regional • Complete 50 sewer corrections by the end of 2025. economy that creates opportunities for Objective 3 Support the closure of broadband connectivity gaos so residents prosperity for all and businesses have internet access that meets their needs. the people and Performance Measures businesses of • Number of new high-speed broadband connections annually. our county. • Percentage of new connections made among Jefferson County Public Utility District's (JeffPUD) potential high-speed broadband customers currently without access. Objective 4: - business-friendly Enhance multi use and business : endly zoning to encourage more business location and investment in Jefferson County. 1 —.S° Performance Measure ncrease multi-use zoning by, Hill SC acres. A flourishing economy depends on diverse opportunities for growth and prosperity. AoN c, ..-3--- 0<, .....:. /. sc _,.., ,,, , ..... Economic Vitalit //... . . -6' Objective 5: Lead planning efforts for Limited Areas of More Intensive Rural Development (LAMIRD) so that development is optimized. Performance Measures • By June 30,2024. identify number of vacant LAMIRD acres available for potential development or redevelopment. • Periodic assessment to consider legally permitted charges to LAMIRD Logical Outer Boundaries. +g. Objective 6: - r y ri Promote balanced tourism strategies that incorporate quality of life factors for Jefferson County residents. Performance Measures -w • Tourism tax revenues year-over-year. • Number of jobs sustained by tourism industry. - • I l . , r ri --r . II- --- , , . • ,, ii , ,, 1 -_- ....,„ - . 11Y _ . �,r . , I ., t-) ,, .. • :, , II ,- iii , ,1 ,48.,,,, , , i2-__ r thi I-.•4,A 1 r; .. r --; _I. ' /"'. 1 .4 ik, „ , 1 11 i • . .. _ .,. Environmental � • . . Stewardship r _ . ., ,, , .... ... ,r '.4.' a. 4 - —$ _ _ — Objective Objective 1 .,...: Balance development with the preservation of the county's rural character, natural areas, and open spaces so that unique quality r of life factors are sustained. ` '` Performance Measure • Complete an updated Comprehensive Plan by June 30, 2025. Objective 2 / 00a/ Reduce community vulnerability to wildfires. Performance Measure Build climate resilience • Community Wildfire Protection Plan (CWPP) completed while protecting and by December 31.2023. preserving our natural Objective 3 areas and resources and Improve the health of county-owned forest lands through a improve access to shared sustainable forest program. natural spaces to Performance Measure • Percentage of c:un:y-owned forest land actively managed. enhance the experience of county residents. Objective 4 Update the County's Public Benefit Rating System used with the Open Space program under RCW 84.34 to reflect current priorities with a changing climate and population demographics. Performance Measure • Number of current participants and new applicants. ,y 4 } Objective 5 Support expansion of electric vehicle charging stations to -:',1:.-- ¢� encourage increased ownership and use of electric vehicles. Performance a ce Measure `' • Increase number of electric vehicle charging stations provided or facilitated by Jefferson County. - Our unique natural environment supports jobs, recreation, and community life. 12 Environmental °e't Stewardship Objective 6 Collaborate with community stakeholders to monitor and sustain the forest,agriculture. and aquaculture economies and the ecosystems on which they depend. Performance Measures • Identify and document active partnerships aimed at promoting the health of forest, agriculture. and aquaculture economies by December 31,2024. • Number of active partnerships aimed at promoting the health of forest. agriculture,and aquaculture economies—and the ecosystems on which they depend. Objective 7 s - Mitigate impacts of sea level rise through support of critical riparian and shoreline infrastructure projects. — - ' Performance Measures • Number of riparian and shoreline infrastructure and non-structural projects seeking permits annually. • Number of riparian or shoreline emergencies declared annually. Objective 8 Collaborate and share resources with WSU to promote environmental education throughout the community. _ R r t Performance Measure • Number of WSU-coordinated partnerships with the community. - f Objective 9: ,. Encourage alternative work schedules and sustain use of volunteer base for park maintenance, community education,and access to parks • spaces and facilities. Performance Measure :4 • Number of volunteer hours year-over-year. Housing Accessibility • OM a ill Objective 1 .oir 0� ,,' _ Shorten the planning and permitting review and approval process. ,Ii, '` Performance Measures • Create a performance tracking system for permitting `" by 2025 or sooner. ate • Migrate to a fully online permit application and processing system by December 31,2024. • Establish a baseline and set a goal for annual percent decrease ��le 00a/ in permit processing times by June 30,2025. Improve the availability of Objective 2 and access to affordable Identify and consider re-zoning areas to increase development opportunities and housing supply: eliminate restrictions on neigh- and workforce housing borhood density where practical and lawful: and encourage devel- throughout the County. opment of multi-family housing. Performance Measures • Increase in number of total housing units: complete assessment of reeds by income group and set targets by June 30,2025. • Increase in number of targeted income group dwelling units. Objective 3 Identify and remove barriers that prevent residential property owners from developing additional housing to the extent legally possible. Performance Measures • Number and type of additional housing units created by non-commercial residential property owners • Reduce conditional use permits on the shoreline. • Number of housing units developed using pre-approved stock plans. • Increase the Planned Rural Residential Development (PRRD) wei„z-,- applications. Participation in community begins with a safe, secure place to live. `c .AC)N gip(^ Housing Accessibility // Objective 4 Use fiscal measures to incentivize housing development. Performance Measure • Number of affordable and workforce housing units constructed using fiscal incentives. Objective 5 increase number of housing units within LAMIRDs. Performance Measure Quantify and increase number of housing units added within LAMIRDs. `'" • +ter ` Objective 6 Collaborate with community partners to reduce homelessness. Performance Measures • Number of unhoused people across Jefferson County year-over-year. • Annual number of unhoused people transitioned into housing by Jefferson County in collaboration + . with community partners. Ig 5+ • - • I 15 S .1.-,1;-4-4.- Fi.41 4 Y q�3 Y; ' S, a. k . - ------ r� . � r .-4� ,4p r Objective 1 le 1' r. . Foster a work environment that attracts and retains a I! qualityworkforce. Performance Measures _ic� -.4 • Review and implement equitable and competitive salary and benefits by the end of 2024. • Implement flexible work schedules where practical. • Percent decrease in vacancy employeerate. Oar 00a/ • Median length of employee terure. • Average length of advertised position vacancy. Implement flexible, creative, and diverse Objective 2 methods of attracting, Develop and increase training and development of supervisors and managers so that leadership and management skills are enhanced. training, retaining, Performance Measure and communicating Manager and supervisor training program developed by June 2024. with our workforce so that people feel Objective 3 valued and recognized. Create opportunities for cross-department collaboration so that • silos are reduced and communication is enhanced. Performance Measure Conduct three 'Lunch and Learn' programs by March 31,2024. Objective 4 Develop and implement a robust employee recognition program to recognize outstanding performance of County staff. Performance Measure • Employee recognition program established by June 30.2024. The organizational health of our workforce is directly tied to the betterment of our community. Organizational .., _,,,, ,, _... ,_,.. He a l t h ., it-,, ,_,---7 ,,,,„N,, Objective 5 Enhance employee engagement to achieve a more satisfied and higher-performing workforce. Performance Measure Year-over-year improvement in employee engagement measured by annual engagement survey; `first survey completed in 2024. Objective 6 Prioritize programs and identify needed staffing to provide critical, --- i L 1-. 1.!., essential.andior enhanced services. I „-Perfor AOr - ; mance Measure Tr:" -1, !� Secure resources for staffing and training for 2024-2025 budget. \ �1 i .i. Do III y Elk l rr / -f ) t c ;i'-i, 0 s- , t oirto + lif t :4 F1 r,. . c h-- r (i . 4te.,. , ,,,„,, i , , . ,,,,:, . ,... l , , , ...., , f IN ! J a . . ,. L Thriving People , .... _4, , ...„.4-___!..,.--,:,_ _ : _ . • . ;-,- , :„..,.,_... .,... : . 4 ;,► = Objective 1 i ' .-..4' -'A. ' - . Celebrate the culture, heritage.and diversity of the people °':� F. , - _ . - in Jefferson County through events and programming_ %. A - , "�► =.,_ • Performance Measures ji _'' ` ,. • Instances of outreach from Jefferson County aimed at celebrating culture, heritage, and diversity reported annually. • Numbers of partnerships with organizations that highlight culture. heritage,or diversity in their mission statement. Oat' 00a-/ • Number of proclamations that have follow-up actions. • Number of proclamation-related activities attended by Promote a sense of County officials or staff. belonging so that • Create a tracking system and/or dashboard for these activities. residents and visitors Objective 2 feel welcomed to share Increase the availability of youth-focused activities to offer more in the many activities, opportunities for youth to be engaged in community life. opportunities, and Performance Measures • Youth participation rates in Parks& Recreation activities annually. experiences available • Number of youth representatives serving or boards and across Jefferson County. committees. • Number of community partnerships serving youth in Jefferson County. We thrive together when individuals belong. ,z,5„0 N o li ThrivingPeople , . � ,.., ---:- ,s,,,Nc;\ Objective 3 Identify and remove physical and digital barriers to access. so County services,facilities, and spaces are accessible to all. Performance Measures • Update Jefferson County's Americans with Disabilities Act (ADA) Self-Evaluation and Transition Plan by 2025. • Percent change in Jefferson County's website accessibility score in accordance with Web Content Accessibility Guidelines. .. Objective 4 Promote access to recreational and wellness activities. Performance Measures • Number of events and reservations for recreational and wellness activities across Jefferson County facilities. -•, ! • Participant usage of Jefferson County facilities for recreational and wellness activities. , 4 4,1 T " I r it %or 44- - iliticii„....., -I:' 19 ta : _ Did We Build This Plan? liP 1 Sg' ' 9) • • •"•a �•* 1 Il ii \ 4399 240 Ideas Wall comments Online interactions Community with Social Pinpoint survey responses I • i ii i . . 1691 4 .... , ros._ ✓_ ami17 1 3 Employee 231 , Focus groups with survey responses Interviews County staff and leadership A 0.0. — IP — • si000°11141 II • • a a 4111 2 2 Board of Commissioners work sessions County Leadership work sessions ,g 8 8mediapostso ri ° 2825 '•�( qss)I,..< emails sent ••� You 3509 1 Tube Social media —•• engagements s �" 20 ,..,0N ,, ..-ck- oe,. Plan Development Timeline felt II 1'si -NC FEBRUARY - MARCH • Project Initiation '_ and Planning APRI L - MAY • Social Pinpoint 1 Engagement Platform, MAY Interviews, Focus Groups County Board Planning Session: May 22 County Leadership Planning Session: May 26 Refine strategic plan objectives and JULY performance measures • rd.' County Board review \ i of initial Strategic Plan AUGUST kkiit • Finalization of the Strategic Plan AUGUST - SEPTEMBER ef • fir. Implementation Planning c ` SEPTEMBER • Q County Board Adoption OCTOBER 2023 — of Final Strategic Plan SEPTEMBER 2028 . 7,- • Y . Implement Jefferson County Strategic Plan Putting the Plan into Action Built to endure ne changes of a five-year period while staying relevant.this Strategic Plan is high level. It includes what the County will focus on to achieve the desired future for Jefferson County. The County's departments will work together to develop detailed implementation plans that lay out the actions and timelines required to fulfill each strategic goal and objective. We are committed to focusing resources on the priorities that best serve the needs and desires expressed by our community and captured in this plan.As needs or opportunities shift during the life of the plan the County expects to address any needed changes as part of the County's budget process. The County will also address the core values identified by the County Board and County staff during the strategic planning process. These values are expectations for how the City makes decisions and delivers services. Employees will apply these principles in :heir day-to-day work. Keeping Track of Progress Ire County will monitor progress toward our Strategic Plan goals and objectives, as well as report on the performance measures.Tracking keeps us transparent and holds us accountable. The County will provide the community with an annual report and year-end Board presentation. Community members can expect to understand what the County is working on and the benefits that will result for residents, cities, towns, businesses, and the community overall. Monthly County staff will meet and discuss progress on strategic plan goals and objectives. Quarterly County leadership will provide the County Administrator with updates or progress toward each strategic priority and goal. Twice A Year The County Administrator will provide Board of Commissioners with an update on progress toward each strategic priority and goal, including successes and challenges. Annually The County Administrator will provide a year-end report detailing progress on each strategic goal and objective.The report will be oresented to the Board of Commissioners and posted on the County's website, https://www.co.jefferson.wa.us,for community access. 22 �`FAO N Acknowledgements This strategic plan is the result of the combined efforts of our Counts residents,elected officials,employees, and community stakeholders.Jefferson County would like to thank everyone who provided their knowledge and insights throughout the process and who dedicated their time to making this Strategic Plan come to life. Board of Commissions Greg Brotherton, Board Chair Kate Dean,Commissioner Heidi Eisenhour.Commissioner County Leadership and Elected Officials Mark McCauiey. County.Administrator Amanda Hamilton, Clerk Apple Martine, Director, Public Health Brandon Mack, Superior Court Judge Brenda Huntingford, Auditor Brian Gleason. District Court Administrator Bridget Gregg, Interim Director. WSU Extension Chris Goy. Director, Central Services James Kennedy, Prosecutor Jeff Chapman,Assessor Joe Nole. Sheriff Josh Peters, Director,Community Development Judy Shepherd, Finance Manager Mindy Walker, District Court Judge Monte Reinders, Director, Public Works Sarah Melancon, Director, Human Resources Shannon Burns, Director,Juvenile and Family Court Services Stacie Prada,Treasurer Wendy Davis, Communications Specialist Willie Bence, Director, Emergency Management BerryDunn Consulting Team Seth Hedstrom, Principal Michelle Kennedy, Project Manager and Lead Facilitator Renee Bryant, Facilitator Maddison Powers Spencer, Research Analyst 23 STRATEGIC PLAN s��T or, 2024 - 2028 ,c��' � w� 1"-c ' __ ' , . • , '� .�Ic4:". / •', I f, � A , '. 2f.7 �3,� rlii 'j' _ 1♦+ r� _ .�..- 1 L i •i . _ M w• 't 4 •,-... . , L��ye., e , • J•a1l �Is,.:,; .. 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