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HomeMy WebLinkAboutM042307 District No.1 Commissioner: Phil Johnson District No.2 Commissioner: David W. Sullivan District No.3 Commissioner: John Austin County Administrator: John F. Fischbach Clerk of the Board: Lorna Delaney MINUTES Week of April 23, 2007 Chairman Phil Johnson called the meeting to order in the presence of Commissioner David W. Sullivan and Commissioner John Austin. PUBLIC COMMENT PERIOD: The following comments were made by citizens. The Board should not be leading the audience in the Pledge of Allegiance; the numbers of salmon are decreasing because of seals who eat them when they migrate to rivers to spawn and because the fish hatcheries block off streams; several people commented on the EIS consultant selection process for the Pit-to-Pier project; Jefferson Transit should change their schedules, especially in the South County, to accommodate people that have to work at 8 a.m. and leave work at 5 or 6 p.m.; the reason farms are disappearing is because the farmer's children don't want to continue farming; what is the justification to prove that the recent fee increases at DCD are appropriate?; a businessman in the County received a survey from the County that asks for information that could be used against a business in enforcement issues; the County needs to treat everyone the same regardless oftheir position on an issue; and comments were made about several monetary awards for claims against the County. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Sullivan moved to delete Item #5 and approve the balance of the Consent Agenda. Commissioner Austin seconded the motion which carried by a unanimous vote. 1. AGREEMENT NO. E07-103, Amendment A re: Emergency Management Grant Assistance Funds for Training Workshop; Amending the Date; Jefferson County Emergency Management; Washington State Military Department 2. AGREEMENT re: Chip Seal Roads on Public Rights-Of-Way in Irondale Acre Tracts; Jefferson County Public Works; Tukey Investments, LLC 3. AGREEMENT NO. G0700093, Amendment No.1 re: Chimacum Creek Clean Water Project; Jefferson County Public Health; Washington State Department of Ecology 4. AGREEMENT NO. 816D-796 re: Imaging and Preservation of Jefferson County Records; Jefferson County Community Development; Washington State Office of the Secretary of State Division of Archives and Records Management 5. DELETED Tourism Coordinating Council (TCe) Bylaws Page 1 Commissioners Meeting Minutes: Week of April 23, 2007 6. Payment of Jefferson County Vouchers/Warrants Dated April 13, 2007 Totaling $298.08; Dated April 16, 2007 Totaling $333,868.71 (Records of all claims submitted for payment along with vouchers approved and signed by the Board of Jefferson County Commissioners are retained by the Jefferson County Auditor and Public Works Department. ) 7. Payment of Jefferson County AlP Warrants Done by Payroll Dated April 17, 2007 Totaling $134,159.43 (Records of all claims submitted for payment along with AlP Warrants approved by the Payroll Services Manager are retained in the Jefferson County Auditor's Office.) 8. Advisory Board Reappointments; Jefferson County Board of Equalization; Three (3) Year Terms Expiring May 11, 2010; James (Bonzo) A. DeLeo, Richard A. Broders, and William S. Marlow 9. Advisory Board Reappointment; Jefferson County Library District Board of Trustees; Five ( 5) Year Term Expiring April 1, 2012; Thomas Hagen COMMISSIONERS BRIEFING SESSION: County Administrator John Fischbach reported on the following issues. · He gave the Board a copy of the No Tolerance for Disrespect Policy and the Exceptional Customer Service Policy in Jefferson County dated September 12, 2005. Attached was a transcript of an incident at the Planning Commission meeting on April 18. He asked the Board to make suggestions if they don't think the policy is sufficient. There was a brief discussion about the incident. Commissioner Sullivan directed the County Administrator to work with staff and the advisory boards to make sure that the meetings are safe. · A public records request was submitted that questioned the payment of Claim C-13-06. The County Administrator stated that he feels the Claims Committee made the appropriate decision. · Last week the Board was told that a warning sign would be posted at Irondale Beach Park regarding the amount of shellfish people should consume from the beach. Since then the State has informed the County that no shellfish should be consumed. A warning sign will be posted. · The Department of Ecology has said that the preliminary sewer study for the Port Hadlock UGA Sewer plan could be approved if it is submitted as a final document. · The County received the American Public Works Association 2007 Public Works Project of the Year award for projects under $2 million for the Paradise Bay Road project. · The Governor will be signing the ER&R legislation within a few weeks. The effective date is July. · The Tri Area Teen Resource Center is requesting $10,000 from the County. Several years ago, the County discontinued the funding for the Center. The Board agreed that the County Administrator look into this request. · There will not be a County Administrator's Meeting toady at 1 :30 p.m. APPROVAL OF MINUTES: Commissioner Sullivan moved to approve the minutes of the April 9, 2007 meeting. Commissioner Austin seconded the motion which carried by a unanimous vote. Page 2 Commissioners Meeting Minutes: Week of April 23, 2007 Scott Brewer, Hood Canal Coordinating Council and Betsy Daniels Consultant re: Dosewallips Watershed Planning Update: Scott Brewer reported that the Hood Canal Coordinating Council (HCCC) is the lead agency for the Salmon Recovery Plan for Summer Chum in Hood Canal and they have also worked on the Hood Canal portion of the Puget Sound Chinook Recovery Plan. He noted that Steelhead may soon be listed under the Endangered Species Act and the HCCC may be involved in that recovery plan also. He stated that habitat restoration projects are an important part of salmon recovery plans. They have developed proposals for several salmon recovery projects in the Dosewallips watershed and Brinnon. The next step in the process is to talk with the residents. Betsy Daniels explained that Triangle and Associates was hired to interface with the Brinnon community. The Salmon Recovery Plan was adopted by the State and is now in the process of being adopted by the federal government. Funding from the Salmon Recovery Board pays for a portion of the implementation of the plan. Their goal is to find out which habitat projects are important for the community. They have talked with County staff, some members of the community, and other organizations who have worked with the community such as the Land Trust and the Conservation District. They interviewed six residents who live in Brinnon to find out their interest in working on salmon recovery and what they feel are the important issues. An overview public meeting is scheduled on May 10 at 5:30 p.m. in Brinnon to explain the hatchery, harvest, and habitat portions ofthe plan. In late May and early June there will be two or three workgroup type meetings to discuss specific habitat projects. Authorization for Chair to Sign Bond and Closing Certificate; E-911 Project Funding: Commissioner Sullivan moved to authorize Chairman Johnson to sign the Tax Exemption and Nonarbitrage Certificate Concerning $2,560,000 Limited Tax General Obligation Bonds, 2007 of Jefferson County, Washington and the Closing Certificate. Commissioner Austin seconded the motion which carried by a unanimous vote. HEARING re: Supplemental Budget Appropriations for Various County Funds: Chairman Johnson opened the public hearing. Central Services Director Allen Sartin reported that the supplemental budget appropriations were advertised in The Leader on April 11 and 18. The reason for the majority of the changes is the increase in the employer's portion ofthe State retirement plan. There was also some grant funding received in Public Health that had not been budgeted. The Chair opened the public testimony portion of the hearing. Al Frank, Port Townsend, stated that the Board should always review supplementals very carefully. He has no problem with the Board approving a supplemental for unanticipated expenses. He also noticed that there is a request of $56, 132 for unanticipated legal expenses in 2006. The Board may want to look at where this money was spent and the County may want to find ways to decrease legal fees. Page 3 Commissioners Meeting Minutes: Week of April 23, 2007 Mike Belenski, asked where the money comes from to pay for the supplemental requests? Allen Sartin answered that the money will come from the General Fund. For the other funds, the money will come from the department's fund balance or grant revenue. Norm McLeod, Sand Road, asked how much money will be left in the fund to meet other contingencies such as storm damage on roads and infrastructure? Allen Sartin replied that there is a 10% mandated contingency reserve. Currently the County is in excess of that amount by about $500,000. Chairman Johnson closed the public hearing. Commissioner Sullivan moved to approve RESOLUTION NO. 38-07, regarding the budget appropriations and extensions for various County funds. Commissioner Austin seconded the motion which carried by a unanimous vote. Matt Tyler, Parks and Recreation Manager re: Presentation on Parks and Recreation 2006 Annual Report: Matt Tyler reported that the Parks and Recreation Department's 2006 theme was "The benefits are endless." The report included an overview of County parks and fields including: · Conservancy sites - natural areas that have enough amenities to encourage use, but still protect the environment. · Freshwater access includes H.J. Carroll, Gibbs Lake, Lake Leland, and the Quilcene River. · Saltwater access includes North Beach, Irondale Beach Park and Indian Island Beach Park. · Campgrounds - there are 91 campsites at five campgrounds. They are open from April 1 to October 31 and are used as day use parks all year. · Playgrounds - Two new playgrounds were built in 2006 from equipment salvaged from Indian Island. This triples the number of ADA accessible playgrounds in eastern Jefferson County. The staff partnered with other volunteer organizations and County departments to do the work. · Sports fields - County Rec is the sole provider of public athletic fields in eastern Jefferson County which includes HJ Carroll Park and Memorial Field. The park crew also helps take care of the sport fields at the schools on a contract basis. They also help take care of the fields in Chimacum and Quilcene that are leased to the Little League associations. · Courts - There are several outdoor public basketball courts and an indoor basketball court at the Rec Center in Port Townsend. · Trails - There are 18 miles of trails. The trails at Gibbs Lake are used by hikers, mountain bikers, and horses. · Challenge Course - They partner with 4-H to do the maintenance while 4-H does the management and program supervision. Page 4 Commissioners Meeting Minutes: Week of April 23, 2007 There are no fees for passive use. There are five full time employees and depending on the time of year, seasonal part-time people are hired. There are many volunteers, especially coaches and full time caretakers at the campgrounds. The budget is divided into three categories: recreation, parks and fields. Total expenses in 2006 were $472,840. The overhead has decreased in the past year and the percentage of revenue from fees has increased. Matt Tyler stated that his only concern is that the fees will increase to the point of excluding some participants. Five major program areas include: afterschool, arts and cultural, rec sports, summer camps, and wellness and continuing education. The number of individuals who paid fees for recreation programs in 2006 was 2,128. There are also free programs. The total revenue from recreation programs was $149,569. These programs are an investment in the future of the children who participate. Update re: Selection Proceduresfor the Preparation of the Pit-to-Pier Environmental Impact Statement (EIS): Al Scalf, Director of Community Development introduced Stacie Hoskins, SEP A Responsible Official and Michelle Farfan, Project Planner for the Pit-to-Pier project. He reviewed the roles and responsibilities of the County Commissioners and DCD staff as outlined in the Jefferson County Code (JCC). The Project Planner is actually the person applying the standards to a landuse application depending on the scale and intensity of the project. In the JCC, the Board has delegated their quasi-judicial responsibilities to the Hearing Examiner. An Environmental Impact Statement (EIS) is required for the Pit-to-Pier project and Fred Hill Materials (FHM) will pay the consultant. DCD advertised a Request for Proposals (RFP) for a consultant to do this work. Al Scalf reviewed the chronological background information and current status ofthe process. In June, 2005, the previous Project Planner had informed FHM that Wheeler Consulting was chosen to do the EIS. A stalemate occurred because FHM did not want the firm to do the EIS. FHM began gathering information for their own draft EIS which was against the wishes ofthe County. In the fall of 2006, the idea of an "attorney component" was discussed and both FHM and the County agreed that this made sense for the scope of the project. Wheeler Consulting did not have an attorney on their team. In January, 2007, staff reviewed the RFQs submitted in 2005. Two consulting firms were selected and re- interviewed. The County has asked Wheeler Consulting if they would consider adding an attorney to their team and ifthey want to be re-interviewed. Al Scalf stated that he has total confidence that staff will choose the best company for the job. He added that the goal of the Department is a mutually agreeable contract. Page 5 Commissioners Meeting Minutes: Week of April 23, 2007 NOTICE OF ADJOURNMENT: Commissioner Sullivan moved to adjourn the meeting at 11 :45 a.m. Commissioner Austin seconded the motion which carried by a unanimous vote. The next meeting is the Board's regularly scheduled meeting on Monday, May 7,2007 at 9 a.m. JEFFERSON COUNTY BO OF COMMISSIONERS Phil Johnson, Chair ~'1~/CtrtC Julie Matthes,CMC Deputy Clerk of the Board ctt ~~. David ~~ Member ~ Page 6