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Home My WebLink AboutM050707 District No.1 Commissioner: Phil Johnson District No.2 Commissioner: David W. Sullivan District No.3 Commissioner: John Austin County Administrator: John F. Fischbach Clerk of the Board: Lorna Delaney MINUTES Week of May 7, 2007 Chairman Phil Johnson called the me~ting to order in the presence of Commissioner David W. Sullivan and Commissioner John Austin. PUBLIC COMMENT PERIOD: The following comments were made by citizens: There is an affordable housing crisis in Jefferson County and nothing is being done about it; more studies and committees aren't the answer and the Commissioners should make the City do its job as the only UGA in the County; the intergovernmental panel on climate change has released its newest report which says that technological capabilities are in place to address the problems but it will take cooperation and money to address the issues and the County and City need to take the lead on this; a thank you was given to Commissioner Sullivan for attending a meeting on sustainable agriculture last week; the cost of fuel will have drastic effects on Jefferson County which means that the County has to become more sustainable; We are better off relying on local resources and local rules and regulations should dictate the quality of life in this area; the negative effects of intimidation can have an impact on public participation; an apology was offered by a citizen after the last Planning Commission meeting; a Commissioner indicating a position on an issue before a vote is taken disenfranchises people from participating; home based businesses are a great idea and the County doesn't know how many of these businesses there are in the County; Has the County done a study on how the Critical Areas Ordinance will impact home based businesses?; a Planning Commission member said he was at the last Planning Commission meeting and the individual did not make an apology he said he regretted what he said. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Austin moved to approve all of the items on the Consent Agenda as presented. Commissioner Sullivan seconded the motion which carried by a unanimous vote. 1. PROCLAMATION re: Proclaiming Soroptimist International of Port Townsend/East Jefferson County Week 2. AGREEMENT re: FireWise Fire Prevention Program; Jefferson County WSU Extension 3. AGREEMENT, Interlocal re: Administration of Regional Microenterprise Development CDBG Grant No. 06-64006-024; Grays Harbor County, Clallam County, Island County, Mason County, Pacific County, San Juan County, Thurston County, and Wahkiakum County 4. AGREEMENT re: 2007 Community Services Grant Funding; Jefferson County Public Health; Jefferson County Conservation District Page 1 Commissioners Meeting Minutes: Week of May 7, 2007 5. AGREEMENT NO. C14950, Amendment No.2 re: 2007-2011 Consolidated Contract; Jefferson County Public Health; Washington State Department of Health 6. AGREEMENT re: Medical Transcription Services; Jefferson County Public Health; Jackie Aase 7. AGREEMENT re: Defensive Driver Training Services; John Ebner, dba Ebner Enterprises 8. MEMORANDUM OF UNDERSTANDING and MEMBERSHIP AGREEMENT re: Washington Counties Select (L&I) Retrospective Rating Program, July 1, 2007 to June 30, 2008; Washington State Association of Counties (WSAC) 9. Final Long Plat Approval; SUB05-00003, Olympic Terrace II, Phase I; 41 Lot Long Plat Located off ofMt. Constance Way, Port Ludlow; Port Ludlow Associates, Applicant 10. Payment of Jefferson County Vouchers/Warrants Dated April 18, 2007 Totaling $336.70, April 20, 2007 Totaling $262.80, April 23, 2007 Totaling $295,719.79, April 26, 2007 Totaling $58,710.41, May 1, 2007 Totaling 2,641.65 (Records of all claims submitted for payment along with vouchers approved and signed by the Board of Jefferson County Commissioners are retained by the Jefferson County Auditor and Public Works Department.) 11. Payment of Jefferson County Payroll Warrants Dated April 20, 2007 Totaling $112,369.88 (Records of all claims submitted for payment along with AlP Warrants approved by the Payroll Services Manager are retained in the Jefferson County Auditor's Office.) 12. Tourism Coordinating Council (TCC) Bylaws 13. Letter Requesting Review of the Point Structure in the Washington Wildlife and Recreation Program's Population Proximity Criterion; Ms. Val Ogden, Chair, Interagency Committee for Outdoor Recreation 14. Letter Thanking Legislators for Support ofHB 1005; Amendment to ER&R Legislation; Representative Lynn Kessler and Senator Jim Hargrove APPROVAL OF MINUTES: Commissioner Sullivan moved to approve the minutes of the April 16 and 23,2007 meetings. Commissioner Austin seconded the motion which carried by a unanimous vote. PROCLAMATION re: Proclaiming the Month of May 2007 as Older Americans Month: After the Chair read the proclamation Commissioner Sullivan moved to approve it with a change in the first line to say "Whereas Jefferson County is the home to approximately 8,000 citizens 60 years of age or older who make up over 28% ofthe County's population." Commissioner Austin seconded the motion to approve the proclamation with the change as suggested. The Chair called for a vote on the motion, The motion carried by a unanimous vote. COMMISSIONERS BRIEFING SESSION: County Administrator John Fischbach handed out and reported the following: * A letter from the Housing Authority asking for forgiveness of $48,037.25 due ofthe $60,000 loan owed to the County. If the County forgives this loan the Housing Authority would be able to buy the Page 2 Commissioners Meeting Minutes: Week of May 7, 2007 * Garden Court Apartments.. The loan, made in 2002, was for the financial difficulties that they were experiencing. They have received 14 good audits in a row. Almost all of their money is pass through money. The County Treasurer has been asked to review this request and make a recommendation to the Board. Agenda for the meeting on May 17, 2007 with the City Council. If the Board members want an item on the agenda they need to let him know today. Commissioner Sullivan suggested that water and transportation issues be added. John Fischbach advised that since this is a Special meeting of the Board, the Commissioners can't discuss any item that is not on the agenda. Commissioner Austin suggested in an effort to focus the agenda, that the meeting start with the City and County crossing anything off the agenda that they don't want to discuss in this meeting. He hopes that there will be more meetings in the future with the City. Sewer Report: no change. Peninsula Trails Coalition has invited the Board to attend their annual meeting, but there is a conflict in the Board's schedule. Notice to Comply: DNR has placed an order on the Russel Trask property to cease cutting trees as the County requested. Financial Summary on Clock Tower Project: Allen Sartin, Central Services Director reviewed this financial report on the project for the Board. This reports help the County manage the project. The project is estimated to cost $2.25 million which is less than the $2.51 million it was budgeted to cost. A space study will be done on the Courthouse to determine County departments needs. May need a new building adjacent to the DCD property. * * * * * The Board met in Executive Session with the County Administrator, Deputy Prosecuting Attorney, Central Services Director, Community Development Director, Development Services Manager and Associate Planner from 10:00 - 10:30 a.m. regarding actual litigation. At the time appointed for the conclusion ofthe Executive Session the Board reconvened their meeting for the following actions. Appellate Hearing Examiner: Commissioner Austin moved to have the County Administrator prepare an RFP for an appellate Hearing Examiner. Commissioner Sullivan seconded the motion. Commissioner Austin added that he feels this addition will save time in the future since continued appeals are anticipated. The Chair called for a vote on the motion. The motion carried by a unanimous vote. Mediation of Port Ludlow Issues: Commissioner Sullivan stated that mediation has been used in the past to resolve issues at Port Ludlow. He moved to authorize the County Administrator to pursue negotiations with the Appellants and Port Ludlow Associates (PLA) to set up mediation and authorize the expenditure of $5,000 with the idea that the expenses would be shared equally between the Appellants, PLA and the County. Commissioner Austin seconded the motion which carried by a unanimous vote. Page 3 Commissioners Meeting Minutes: Week of May 7,2007 The meeting was reconvened after the lunch break. The Board met in Executive Session from 1 :30 p.m. to 3: 1 0 p.m. with the County Administrator, Deputy Prosecuting Attorney, Central Services Director, Community Development Director, and Associate Planner regarding potential litigation. No action was taken as a result of the Executive Session. NOTICE OF ADJOURNMENT: Commissioner Sullivan moved to adjourn the meeting at 3:13p.m. Commissioner Austin seconded the motion which carried by a unanimous vote. The next meeting is the Board's regularly scheduled meeting on Monday, May 14, 2007 at 9 a.m. County Administrator Briefing Session: Due to possible confusion by the public since the agenda listed the County Administrator Briefing after the Notice of Adjournment, the County Administrator cancelled the meeting scheduled for 2:30 p.m. JEFFERSON COUNTY BOARD OF COMMISSIONERS ~1::;,4t1J Deputy Clerk ofthe Board ()~. /~- Dav~~, MeH'fi stin, M~ Page 4