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HomeMy WebLinkAboutJefferson County Chambers of Commerce $17,400 ins 06.30.23 - 102323 c, J lc( 10-a3 -3 30. AGREEMENT FOR 2024 HOTEL-MOTEL FUNDING FOR TOURISM SERVICES JEFFERSON COUNTY CHAMBER OF COMMERCE This Agreement is by and between JEFFERSON COUNTY(hereinafter known as "COUNTY" and the JEFFERSON COUNTY CHAMBER OF COMMERCE(hereinafter known as "JCCC"). WHEREAS, the JCCC is a non-profit corporation of the State of Washington; and WHEREAS, the COUNTY desires to promote tourism in unincorporated East Jefferson County, especially in the greater Port Hadlock/Tri-Area region and Port Ludlow region, by providing information to guests, support and staff to information centers,as well as workshops, conferences and materials to enhance productivity of visitor information centers and other means to promote tourism in unincorporated Jefferson County, as authorized by Chapter 67.28 RCW and Jefferson County Code Chapter 3.25; and WHEREAS, the Jefferson County Lodging Tax Advisory Committee reviewed and recommended funding the lodging tax proposal by the Jefferson County Chamber of Commerce to: support marketing outside the County and other tourism promotion activities; IN CONSIDERATION of the mutual covenants and agreements herein it is agreed by the parties as follows: SECTION 1: SERVICES TO BE PERFORMED The JCCC shall use its capabilities and utilize up to $17,400 of funding provided under this agreement to perform the tourism promotion services as described in the Itemized List of Proposed Tourism Promotion Services and Lodging Tax Budget, a copy of which is incorporated herein and attached hereto as Exhibit A. SECTION 2: RESPONSIBILITIES OF THE JEFFERSON COUNTY CHAMBER OF COMMERCE 1. On or before January 31; April 30;July 31; October 31, 2024; and January 31, 2025, provide to the COUNTY: see Exhibit C, attached hereto and incorporated; • A quarterly report of the use, services, programs and activities of the JCCC under this Agreement for the prior quarter; • A quarterly financial statement detailing revenues, expenses and cash balances for the prior quarter; and for the final quarter report, the financial statement shall also include a detailed financial statement for all 2024. 2. On or before January 31,2024 OR upon execution of this agreement,provide to the COUNTY: • A billing statement requesting payment of Hotel-Motel Funding for the current year. Page: 1 of 12 Jefferson County Chamber of Commerce 3. For a minimum of six (6) years, maintain documented proof of payments made, contracts executed, and other expenditures authorized under this Agreement. Upon reasonable notice, provide access to County or State representatives to audit those records. 4. Funding provided by this Agreement may only be expended on the services described in Section 1 of this Agreement. Any monies used for other services or purposes shall be refunded to Jefferson County. Any monies under-expended of the total funding allocated under this Agreement shall be refunded to Jefferson County by January 31, 2024. 5. By February 28th of each year provide the following information on Exhibit B, attached hereto and incorporated by reference for the previous year. a. Each festival,event,or tourism facility owned and/or operated by JCCC. b. The amount of lodging tax revenue allocated for expenditure(whether actually expended or not) by the JCCC on each festival, event or tourism facility. c. Estimated number of tourists served at each festival,event or tourism facility. ("Tourist" includes persons traveling more than 50 miles to the location of the event, festival or facility and overnight stays in the area). d. Estimated lodging stays. ("Lodging"refers to commercial lodging such as hotels, motels, resorts, bed and breakfasts,or commercial campgrounds). e. Measurements that demonstrate the impact of increased tourism attributable to the event, festival or facility. SECTION 3: RESPONSIBILITY OF JEFFERSON COUNTY 1. The COUNTY will provide the JCCC funding from Hotel-Motel Tax receipts to be used in support of their responsibilities as defined under this agreement. 2. Said funding is in the sum of$17,400 for 2024. Payment is to be predicated on submittal of reports defined in Section 2. Payment will be made by the COUNTY upon receipt of an invoice on the next available billing cycle. SECTION 4: TERM This Agreement shall be for a term of one year, commencing on January 1, 2024 and ending on December 31, 2024, except for the reports referenced in Section 2, due January 31, 2025 and February 28, 2025. All activities performed pursuant to this Agreement within its term and prior to its execution are hereby ratified. SECTION 5: ASSIGNMENT Either party to the agreement shall not assign this Agreement,except by signed amendment. SECTION 6: MODIFICATION This Agreement may be modified by mutual written agreement executed by both parties. Page: 2 of 12 Jefferson County Chamber of Commerce SECTION 7:TERMINATION The Agreement may be terminated,in whole or in part,by the County upon thirty(30)days written notice in the event expected or actual revenue from the Hotel-Motel Tax is reduced or limited in any way, or for non-performance of duties under this Agreement,or for any reason. The JCCC may terminate this Agreement upon thirty(30)days written notice to the COUNTY. In the event of termination under this clause,the County shall be liable to pay only for services rendered prior to the effective date of termination. If termination covers a period for which payment has already been made,JCCC shall refund to the COUNTY a pro-rated share of the payment based upon the balance of time remaining in the paid period,unless otherwise negotiated. SECTION 8: HOLD HARMLESS The JCCC shall indemnify and hold the COUNTY, and its officers, employees,and agents harmless from and shall process and defend at its own expense, including all costs,attorney fees and expenses relating thereto,all claims,demands,or suits at law or equity arising in whole or in part,directly or indirectly,from the JCCC's negligence or breach of any of its obligations under this Agreement; provided that nothing herein shall require the JCCC to indemnify the COUNTY against and hold harmless the COUNTY from claims,demands or suits based solely upon the conduct of the COUNTY, its officers,employees and agents,and;provided further that if the claims or suits are caused by or result from the concurrent negligence of: (a)the JCCC's agents or employees; and,(b)the COUNTY, its officers,employees and agents,this indemnity provision with respect to claims or suits based upon such negligence,and/or the costs to the COUNTY of defending such claims and suits,etc., shall be valid and enforceable only to the extent of the JCCC's negligence,or the negligence of the JCCC's agents or employees. The JCCC specifically assumes potential liability for actions brought against the COUNTY by the JCCC's employees,or any other persons engaged in the performance of any work or service required of the JCCC under this Agreement and, solely for the purpose of this indemnification and defense,the Contractor specifically waives any immunity under the state industrial insurance law, Title 51 RCW. The JCCC recognizes that this waiver was specifically entered into pursuant to provisions of RCW 4.24.115 and was subject of mutual negotiation. SECTION 9: INSURANCE JCCC shall obtain and keep in force during the term of the Agreement, or as otherwise required, the following insurance: A. Commercial General Liability Insurance. JCCC shall maintain commercial general liability coverage on a form acceptable to Jefferson County Risk Management for bodily injury, personal injury, and property damage, with a limits of not less than in the amount of at least $1 million per occurrence, for bodily injury,including death,and property damage. Page: 3 of 12 Jefferson County Chamber of Commerce B. Worker's Compensation(Industrial Insurance). JCCC shall maintain workers' compensation insurance at its own expense,as required by Title 51 RCW, for the term of this Agreement and shall provide evidence of coverage to Jefferson County Risk Management, upon request. SECTION 10: INDEPENDENT CONTRACTOR The JCCC and the COUNTY agree that the JCCC is an independent contractor with respect to the services provided pursuant to this agreement.Nothing in this agreement shall be considered to create the relationship of employer and employee between the parties hereto.Neither the JCCC nor any employee of the JCCC shall be entitled to any benefits accorded County employees by virtue of the services provided under this agreement. The COUNTY shall not be responsible for withholding or otherwise deducting federal income tax or social security or for contributing to the state industrial insurance program,otherwise assuming the duties of an employer with respect to the JCCC,or any employee,representative,agent or contractor of the JCCC. The JCCC shall be responsible for all applicable withholdings,deductions, state industrial insurance, tax reports,business licenses, registrations, and all other obligations of an independent organization. SECTION 11: COMPLIANCE WITH LAWS The JCCC shall comply with all Federal, State,and local laws and ordinances applicable to the work to be done under this Agreement. This Agreement shall be interpreted and construed in accord with the laws of the State of Washington and venue shall be in Jefferson County, Washington. SECTION 12: DISCRIMINATION PROHIBITED The JCCC with regard to the project to be completed under this agreement, will not discriminate on the grounds of age, sex,marital status, sexual orientation,race,creed, color,national origin, honorably discharged veteran or military status,or the presence of any sensory,mental,or physical disability or the use of a trained dog guide or service animal by a person with a disability,unless based upon a bona fide occupational qualification in the selection and retention of employees,materials, supplies,contractors or subcontractors. SECTION 13: INTEGRATED AGREEMENT This agreement together with attachments or addenda represents the entire and integrated agreement between the County and the JCCC and supersedes all prior negotiations, representations,or agreements written or oral. This agreement may be amended only by written instrument signed by both the County and the JCCC. SIGNATURES ON THE FOLLOWING PAGE Page: 4 of 12 Jefferson County Chamber of Commerce APPROVED and signed this day of 00 ,2023 a "'"""""'". JEFFE' .ON COUNTY Attest: .Ojk ��....... y4e BO;_1.! �► COMMISSIONERS Lolvalb IOR g :rotherton,Chair Clerk of the Board a,�': `(z a, Approved as to Form: JEFFERSON COUNTY CHAMBER 0, c 44.....a.,_( I ,',' FC . M CE 10/18/2023 ) �,----- Philip C. Hunsucker, Authorized Official Chief Civil Deputy Prosecutor Page: 5 of 12 Jefferson County Chamber of Commerce EXHIBIT A Itemized List of Proposed Tourism Promotion Services and Lodging Tax Budget 1. Itemized List of Proposed Tourism Promotion Services Organization (or Event) Name: Jefferson County Chamber of Commerce &Visitor Center in the following space or on a separate sheet of paper, please specify each proposed tourism promotion, facility, event or activity, including quantities and costs (see examples al bottom of page) 1)Redesign 2 maps from Dan Youra. The Chamber will retain copyrights after this publication 'First map is of Jefferson County Map with insets of main Commerce locations on the back. Dan will update instes & include Marrowstone Island in the To-Area Map COC will market and sell ads front and back and retain profit from Ad sales We will market to COC Members first and then open up to all to fill all slots prior to printing 50,000 copies $16,216 For 1st year(2nd year$11 219 00) $1000.00 one time Art& Typeset Distribution$700 00 estimate 6 hours staff time to edit and proof @25 00 per hour$150 00 Total S17.366 00 'Second map is Northwest Waterways with ferry routes.This map hasn't been produced since 1992 To my knowledge there isn't one as easily interactive I believe it is core to all of the Olympic Peninsula. The Ad sales would be targeted towards Maritime& Car travel We hope to partner with Black. Ball Ferry's& Canadian partners as well Ferry& travel information email and contact info on the back These can be distributed through out the Peninsula. Ferry mutes & Tourism partners (Same numbers as outlined above Total$17 366 00 2)Port Townsend Pad Maps - Corvus Crafts Printery Update & Reprint for 2 years $/0.29/ 54 "'SEE A dditiona/eage Additional Itemized List of Tourism Promotion Services: 3) Request for funds to hire additional Tourism marketing personnel and/or pay for continuing educational skills with current Marketing and Communications Director, Victoria Kellogg. Victoria is currently managing our Enjoy Port Townsend website and social media pages. Request: $29,380.00 20 hours per week at $25.00 per hour Yearly $26,000.00 + tax and insurance$3,380.00 Page 6 of 12 Jefferson County Chamber of Commerce Exhibit B Jurisdiction Lodging Tax Reporting Form - To Be Submitted to Jefferson County Administrator's Office No Later than February 28th of each Year Lodging Tax Reporting Form Organizations receiving fundinE to promote festivals,special events and tourism-related activities through tourism-related facilities onned or sponsored by non-profit organizations or the local jurisdiction are required to complete this form for EACH activity_ 1 Organization Name: Repartzg Year 2 Sponsor Type(Check One): C)501(03) 0 501(06) r nral Itui3clictice 0 Otter(Espair.): -3 Activity Name 4 Activity Type(Check One): 0 EventTestival* 0 Facility* 0 Mai eting* 5 Activity Start Date*: 6 Activity End Dates: 7 Total Cost of Activity. $ 8 Amount Revested: 9 Amount Awarded $ 10 Overall Attendance* 13 Number of Attendees Who Staved Overnight in Unpaid Accommodatons• a) Pmjected* a) Projected* b) Actual* b) Actual* c) Methodology(Check One): ()Direct Came c) Ndethodolog(Check One): ()Direct Dome °Indirect Count* °Representative Surver Oldirect Count* ORegresenartin Sunny* OInfonnal Survej. ()Structured Euimate* ()Informal Survey* ()Strucmred Estimate* ()Other(evplain): 0061vr 11 Number of Attendees Who Traveled 50 Wes or Mare 14 Number af Attendees Who Stayed Overni-An in Paid ALCOMEGOiltilCti" a) kojected* a) Projected* b) Actual* b) .Actoal• c) Methodology(Check One): 0 Ditect Count* c) Methodology Check One): 0 Direct Come 0 Indirect Coate 0 Representative SUM' Qrndizect Came 81ternmentache Sunny* (,)Informal Survey* 0 Structured Estimate Ifornal Survey* Structured Estimate* Other(explain): Other lienplaint 12 Number of Attendees Who Traveled from Another State or Country* 15 Ner of Paid j IVITin.Nights" a) Projected* a) Projected' b) Actual* b) Actual* c) Methodology(Check One): 0 Direct Count* c) Methodoloff(Check One): 0 Dint Came 0 hsthrect Count* OR_Tresentative Survey* 0 Indirect Count* ORepresemarire Surrey* 0 Wilma I Survey* OSn,sctured EMmate* 0 nficamal Survey* Summed Estimate* 00ther(explain): (tio)Other(explain): 'See Lodging Tax Yearly Reporting Definitions Instructions Name of Individual Who Prepared Report Phone e: E-Mail Address: RETURN THIS FORM TO: Jefferson County Administrator's Office 1820 Jefferson Street P.O.Box 1220 Port Townsend,WA 98368 jeffbocodcujefferson.wa.us DEADLINE:February 28th of Each Reporting Year Page 7 of 12 Jefferson County Chamber of Commerce LTAC Yearly Reporting Definitions/Instructions Activity Type: Event/Festival: Short-term activity occurring between specific dates(e.g.,4th of July celebration, local marathon) Facility: Municipally-owned facility that operates some or all of the year(e.g.,county historical museum, convention center) Marketing: Activity that provides information to encourage visitors to an area; is typically a year-round activity but may also operate for less than a full year. Activity Date: Activity beginning and ending dates. Actual: Persons estimated to have actually participated in event/festival or visiting a facility. For marketing activity,enter the number of persons estimated to have actually visited area as result of marketing activity. Projected: Persons expected to participate in event/festival or visiting a facility. For marketing activity, enter the number of persons expected to visit area as result of marketing activity. Methodology: Select the methodology used to estimate the actual number of visitors/participants. Direct Count: Actual count of visitors using methods such as paid admissions or registrations,clicker counts at entry points,vehicle counts or number of chairs filled. A direct count may also include information collected directly from businesses, such as hotels,restaurants or tour guides, likely to be affected by an event. Indirect Count: Estimate based on information related to the number of visitors such as raffle tickets sold, redeemed discount certificates,brochures handed out,police requirements for crowd control or visual estimates. Representative Survey: Information collected directly from individual visitors/participants. A representative survey is a highly structured data collection tool, based on a defined random sample of participants,and the results can be reliably projected to the entire population attending an event and includes margin of error and confidence level. Informal Survey: Information collected directly from individual visitors or participants in a non-random manner that is not representative of all visitors or participants. Informal survey results cannot be projected to the entire visitor population and provide a limited indicator of attendance because not all participants had an equal chance of being included in the survey. Structured Estimate: Estimate produced by computing known information related to the event or location. For example,one jurisdiction estimated attendance by dividing the square footage of the event area by the international building code allowance for persons(3 square feet). Other: (please describe) Overall Attendance: Total projected and estimated actual attendance recorded for event, facility or resulting from marketing activity. Total Attendees Traveling 50 miles or more: Total: Total projected and estimated actual number of visitors traveling more than 50 miles to attend event or facility. For marketing organizations, report visitors traveling more than 50 miles to visit area. Of total,attendees who traveled from another state or country: Of the total projected and estimated actual number of visitors traveling more than 50 miles to attend event or facility or visit area, report projected and estimated actual number of visitors who traveled from another state or country. Attendees who stayed overnight: Paid Accommodations: Total projected and estimated actual number of visitors staying in paid lodging establishments such as hotels,motels,bed and breakfasts,etc. Unpaid Accommodations: Total projected and estimated actual number of visitors staying in unpaid accommodations such as family and friends. Paid Lodging Nights: Total projected and estimated actual number of paid lodging nights.One Lodging night=one or more persons occupying one room for one night. Page 8 of 12 Jefferson County Chamber of Commerce EXHIBIT C 14 QUARTER Due by April 30th to afmcknight@co.jefferson.wa.us Organization: Contact person: Mailing Address: Phone Number/Email: 1. LTAC Funds received from the County 1st QTR: ORGANIZATION Amount Received Overspent Refund TOTAL 1" Awarded From (+) Required QTR by JeffCo JeffCo Underspent LTAC (-)of LTAC FUNDS funds SPENT 2. LTAC funds spent by your organization 1st QTR (include 200 word limit regarding activities and funds spent with an itemized statement and supporting documentation ie: invoices paid, receipts from payment,): 3. LTAC funds balance remaining 1st QTR: 4. Please attach your organization's report for all revenue, marketing, services, programs and activities of the prior quarter. This report and any attachments may be subject to disclosure as a public record under the Public Records Act, RCW Chapter 42.56.A minimum of six years, you must maintain documented proof of payments made, contracts executed and other expenditures authorized under your Agreement with Jefferson County. Upon reasonable notice, you must be able to provide access to County or State representatives to audit those records. Page 9 of 12 Jefferson County Chamber of Commerce EXHIBIT C 2nd QUARTER Due by July 31st to afmcknight@co.jefferson.wa.us Organization: Contact person: Mailing Address: Phone Number/Email: 1. LTAC Funds received from the County 2nd QTR: ORGANIZATION Total Total Overspent Refund TOTAL TOTAL 2nd Amount Received (+) Required Ist QTR QTR Awarded From Underspent LTAC LTAC by JeffCo JeffCo (-)of LTAC FUNDS FUNDS funds SPENT SPENT 2. LTAC funds spent by your organization 2nd QTR (include 200 word limit regarding activities and funds spent with an itemized statement and supporting documentation ie: invoices paid, receipts from payment,): 1. LTAC funds balance remaining 2nd QTR: 2. Please attach your organization's report for all revenue, marketing, services, programs and activities of the prior quarter. This report and any attachments may be subject to disclosure as a public record under the Public Records Act, RCW Chapter 42.56. A minimum of six years, you must maintain documented proof of payments made, contracts executed and other expenditures authorized under your Agreement with Jefferson County. Upon reasonable notice, you must be able to provide access to County or State representatives to audit those records. Page 10 of 12 Jefferson County Chamber of Commerce EXHIBIT C 3rd QUARTER Due by October 31st to afmcknight@co.jefferson.wa.us Organization: Contact person: Mailing Address: Phone Number/Email: 1. LTAC Funds received from the County 3'd QTR: ORGANIZATION Total Total Overspent Refund TOTAL TOTAL 2nd TOTAL Amount Received (+) Required l°QTR QTR 3rd QTR Awarded From Underspent LTAC LTAC LTAC by JeffCo (-)of LTAC FUNDS FUNDS FUNDS JeffCo funds SPENT SPENT SPENT I, r 2. LTAC funds spent by your organization 3rd QTR (include 200 word limit regarding activities and funds spent with an itemized statement and supporting documentation ie: invoices paid, receipts from payment,): 2. LTAC funds balance remaining 3'd QTR: 3. Please attach your organization's report for all revenue, marketing, services, programs and activities of the prior quarter. This report and any attachments may be subject to disclosure as a public record under the Public Records Act, RCW Chapter 42.56. A minimum of six years,you must maintain documented proof of payments made, contracts executed and other expenditures authorized under your Agreement with Jefferson County. Upon reasonable notice, you must be able to provide access to County or State representatives to audit those records. Page 11 of 12 Jefferson Count} Chamber of Commerce EXHIBIT C 4`h QUARTER Due by January 31st to afmcknight@co.j_efferson,wa.us Organization: Contact person: Mailing Address: Phone Number/Email: 1. LTAC Funds received from the County 4`h QTR: ORGANIZATION Total I Total Overspent Refund TOTAL ( TOTAL TOTAL TOTAL Amount Received (--) Required I"QTR ( 2nd Q I R 3rd QTR 4`h QTR Awarded From Underspent LTAC LTAC LTAC LTAC • • by JettUo JeffCo (-)of LTAC FUNDS FUNDS FUNDS FUNDS funds SPENT ! SPENT SPENT SPENT 2. LTAC funds spent by your organization 4th QTR (include 200 word limit regarding activities and funds spent with an itemized statement and supporting documentation ie: invoices paid, receipts from payment,): 3. LTAC funds balance remaining 4`h QTR: 4. Please attach your organization's report for all revenue, marketing, services, programs and activities of the prior quarter. • This report and any attachments may be subject to disclosure as a public record under the Public Records Act, RCW • Chapter 42.56. A minimum of six years,you must maintain documented proof of payments made, contracts • executed and other expenditures authorized under your Agreement with Jefferson County. Upon reasonable notice, you must be able to provide access to County or State representatives to audit those records. Page 12 of 11 Jefferson County Chamber of Commerce AC o CERTIFICATE OF LIABILITY INSURANCE DATE(MM/DD/YYYY) 07/31/2023 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND,EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S),AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT Ryan Smith NAME: Homer Smith Insurance Inc. PHONE (360)385-3711 FAX (360)385-3726 (A/C,No,Ext): (A/C,No): PO Box 591 E-MAIL ryan@homersmith.com ADDRESS: INSURER(S)AFFORDING COVERAGE NAIC# Port Townsend WA 98368 INSURERA: Philadelphia Indemnity Insurance Company INSURED INSURER B Jefferson County Chamber of Commerce INSURER C: 2409 Jefferson St.Ste A INSURER D: INSURER E: Port Townsend WA 98368 INSURER F: COVERAGES CERTIFICATE NUMBER: CL2373110554 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN,THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR ADDL UBR POLICY EFF POLICY EXP LTR TYPE OF INSURANCE INSD WVD POLICY NUMBER (MM/DDIYYYY) (MM/DD/YYYY) LIMITS X COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $ 1,000,000 DAMAGETO REN I EU CLAIMS-MADE X OCCUR PREMISES(Ea occurrence) $ 100,000 MED EXP(Any one person) $ 5,000 A Y PHPK2552209 06/30/2023 06/30/2024 PERSONAL&ADVINJURY $ 1,000,000 GEN'LAGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ 2,000,000 X POLICY PRO- LOC 2,000,000 JECT PRODUCTS-COMP/OP AGG $ OTHER: $ AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT $ (Ea accident) ANY AUTO BODILY INJURY(Per person) $ A OWNED SCHEDULED Y PHPK2552209 06/30/2023 06/30/2024 BODILY INJURY(Per accident) $ AUTOS ONLY AUTOS X HIRED NON-OWNED PROPERTY DAMAGE $ AUTOS ONLY X AUTOS ONLY (Per accident) $ UMBRELLA LIAB OCCUR EACH OCCURRENCE $ EXCESS LIAB CLAIMS-MADE AGGREGATE $ DED RETENTION$ $ WORKERS COMPENSATION PER OTH- AND EMPLOYERS'LIABILITY Y/N STATUTE ER ANY PROPRIETOR/PARTNER/EXECUTIVE OFFICER/MEMBER EXCLUDED? N I A E.L.EACH ACCIDENT $ (Mandatory in NH) E.L.DISEASE-EA EMPLOYEE $ If yes,describe under DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $ Each Prof.Incident $1,000,000 A Professional Liability PHPK2552209 06/30/2023 06/30/2024 Prof.Aggregate $2,000,000 DESCRIPTION OF OPERATIONS I LOCATIONS/VEHICLES (ACORD 101,Additional Remarks Schedule,may be attached if more space is required) Certificate holder is additional insured per attached policy form CG2026 0413. CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF,NOTICE WILL BE DELIVERED IN Jefferson County ACCORDANCE WITH THE POLICY PROVISIONS. PO Box 1220 AUTHORIZED REPRESENTATIVE Port Townsend WA 98368 �timi FF-- /�7t✓t�/r/ ©1988-2015 ACORD CORPORATION. All rights reserved. ACORD 25(2016/03) The ACORD name and logo are registered marks of ACORD POLICY NUMBER: PHPK2552209 COMMERCIAL AUTO CA20481013 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. DESIGNATED INSURED FOR COVERED AUTOS LIABILITY COVERAGE This endorsement modifies insurance provided under the following: AUTO DEALERS COVERAGE FORM BUSINESS AUTO COVERAGE FORM MOTOR CARRIER COVERAGE FORM With respect to coverage provided by this endorsement, the provisions of the Coverage Form apply unless modified by this endorsement. This endorsement identifies person(s) or organization(s)who are "insureds" for Covered Autos Liability Coverage under the Who Is An Insured provision of the Coverage Form. This endorsement does not alter coverage provided in the Coverage Form. This endorsement changes the policy effective on the inception date of the policy unless another date is indicated below. Named Insured: Jefferson County Chamber of Commerc Endorsement Effective Date: 06/30/2023 SCHEDULE Name Of Person(s) Or Organization(s): Jefferson County Information required to complete this Schedule, if not shown above, will be shown in the Declarations. Each person or organization shown in the Schedule is an "insured"for Covered Autos Liability Coverage, but only to the extent that person or organization qualifies as an "insured" under the Who Is An Insured provision contained in Paragraph A.1. of Section II — Covered Autos Liability Coverage in the Business Auto and Motor Carrier Coverage Forms and Paragraph D.2. of Section I — Covered Autos Coverages of the Auto Dealers Coverage Form. CA 20 48 10 13 © Insurance Services Office, Inc., 2011 Page 2 of 2 • POLICY NUMBER: COMMERCIAL GENERAL LIABILITY CG20260413 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. ADDITIONAL INSURED - DESIGNATED PERSON OR ORGANIZATION This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART SCHEDULE Name Of Additional Insured Person(s) Or Organization(s): Jefferson County Information required to complete this Schedule, if not shown above, will be shown in the Declarations. A. Section II — Who Is An Insured is amended to B. With respect to the insurance afforded to these include as an additional insured the person(s) or additional insureds, the following is added to organization(s) shown in the Schedule, but only Section III—Limits Of Insurance: with respect to liability for "bodily injury", "property If coverage provided to the additional insured is damage' or "personal and advertising injury caused, in whole or inpart, byrequired by a contract or agreement, the most we your acts or will pay on behalf of the additional insured is the omissions or the acts or omissions of those acting amount of insurance: on your behalf: 1. In the performance of your ongoing operations; 1. Required by the contract or agreement; or or 2. Available under the applicable Limits of 2. In connection with your premises owned by or Insurance shown in the Declarations; rented to you. whichever is less. However: This endorsement shall not increase the 1. The insurance afforded to such additional applicable Limits of Insurance shown in the Declarations. insured only applies to the extent permitted by law; and 2. If coverage provided to the additional insured is required by a contract or agreement, the insurance afforded to such additional insured will not be broader than that which you are required by the contract or agreement to provide for such additional insured. CG 20 26 04 13 © Insurance Services Office, Inc., 2012 Page 2 of 2 Consent Agenda Commissioners Office JEFFERSON COUNTY BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST TO: Board of County Commissioners FROM: Adiel McKnight, Executive Assistant DATE: OGnhtr 23 ,2023 SUBJECT: AGREEMENT re: 2024 Hotel Motel (Lodging Tax) Grant Funding; In the Amount of$17,400; Jefferson County Chamber of Commerce STATEMENT OF ISSUE: This agreement provides grant funding for 2024 to certain non-profit agencies for the promotion of tourism and ongoing preservation of Jefferson County's heritage. The Lodging Tax Advisory Committee met on September 19, 2023 and reviewed request for proposals. This funding has been budgeted from the Hotel Motel (Lodging Tax) Fund, and approved by the Board of County Commissioners on October 2, 2023. FISCAL IMPACT: Jefferson County Chamber of Commerce $17,400 RECOMMENDATION: Approve and sign the agreement. REVIEWED BY: t A"L-/--""- ark McCaul County Administrator Date: CONTRACT REVIEW FORM Clear Form (INSTRUCTIONS ARE ON THE NEXT PAGE) CONTRACT WITH: Jefferson County Chamber of Commerce Contract No: LTAC JCCC Contract For: LTAC JCCC Term: 2024 COUNTY DEPARTMENT: County Administrator Contact Person: Adiel McKnight Contact Phone: 102 Contact email: afmcknight@co.jefferson.wa.us AMOUNT: $17,400 PROCESS: Exempt from Bid Process Revenue: _ Cooperative Purchase Expenditure: $17,400 Competitive Sealed Bid Matching Funds Required: _ Small Works Roster Sources(s)of Matching Funds _Vendor List Bid Fund# 125 _ RFP or RFQ Munis Org/Obj 12555730/ I Other: APPROVAL STEPS: � STEP 1: DEPARTMENT CERTIFIES COM JCC : .ram'': ' AND CHAPTER 42.23 RCW. CERTIFIED: ❑ N/A:❑■ 46,, _#. l_ /O-/(p- f •ww. e s Date STEP 2: DEPARTMENT CERTIFIES T PERSON PR('SED FOR CONTRACTING WITH THE COUNTY (CONTRACTOR) HAS NOT EEN D AR D ,..)ANY FEDERAL, STATE, OR LOCAL AGENCY. CERTIFIED: ❑ N/A: p /e4 -. 4' ignature Date STEP 3: RISK MANAGEMENT REVIEW(will be added electronically through Laserfiche): Electronically approved by Risk Management on 10/17/2023. STEP 4: PROSECUTING ATTORNEY REVIEW(will be added electronically through Laserfiche): Electronically approved as to form by PAO on 10/18/2023. County standard LTAC grant language. STEP 5: DEPARTMENT MAKES REVISIONS & RESUBMITS TO RISK MANAGEMENT AND PROSECUTING ATTORNEY(IF REQUIRED). STEP 6: CONTRACTOR SIGNS STEP 7: SUBMIT TO BOCC FOR APPROVAL 1 PHILADELPHIA INDEMNITY INSURANCE COMPANY 1-877-438-7459 ONE BALA PLAZA, SUITE 100 BALA CYNWYD PA 19004 REINSTATEMENT NOTICE Named Insured&Mailing Address: Producer:0001058 JEFFERSON COUNTY CHAMBER OF COMMERC HOMER SMITH INSURANCE 2409 JEFFERSON ST STE B 804 WATER STREET P.O.BOX 591 PORT TOWNSEND WA 98368-4637 PORT TOWNSEND WA 98368 Policy No.: PHPK2552209 Type of Policy: NP :NON PROFIT PACKAGE You recently received a notice advising this policy was being cancelled effective 02/21/2024 . This notice is to advise that the policy is being reinstated without lapse in coverage. RECEWED FEB 2 0 2024 JEFFERSON COUNTY COP M SS ONE S Date Mailed: 5t y of Feb u , 2024 Other Party of Interest JEFFERSON COUNTY PO BOX 1220 PORT TOWNSEND WA 98368 JOAN HILLMAN WACT36 FORM#CT969897WA51995 02142024SNNY ODEN 3.0.23.12a Copy for Other Interests Page 1 of 1 0000937-0000676