HomeMy WebLinkAboutMinutes 102323 DRI-'J "
MINUTES
Jefferson County Board of County Commissioners
Regular Meeting — October 23, 2023, 9:00 a.m.
Jefferson County Courthouse—Commissioners' Chambers
1820 Jefferson Street, Port Townsend, WA (Hybrid)
CALL TO ORDER: Chair Greg Brotherton, Commissioner Kate Dean and
Commissioner Heidi Eisenhour participated in the meeting. Chair Brotherton called the meeting to order
at the appointed time. He noted that past Central Services Director Chris Goy had passed away. In honor
of Mr. Goy, he moved to order that the Courthouse flag fly at half-staff until October 30, 2023.
Commissioner Dean seconded the motion which carried by a unanimous vote. The Commissioners
commented on Mr. Goy's passing.
PUBLIC COMMENT PERIOD: Chair Brotherton called for public comments, and two
comments were received. The Commissioners addressed the comments.
PROCLAMATION re: Proclaiming the Week of October 22-28,2023 as Pro Bono
Week: After the Commissioners read aloud the proclamation, Commissioner Dean moved to approve
the proclamation as read. Commissioner Eisenhour seconded the motion which carried by a unanimous
vote.
Clallam-Jefferson County Pro Bono Lawyers member Rafael Urquia said a few words about past
Central Services Director Chris Goy. He addressed the proclamation, and noted how important it is to
provide legal services to those with limited funds. Last year,the Pro Bono Lawyers donated
approximately 1,000 hours in Jefferson and Clallam County, and raised almost $27,000 in funds.
The Commissioners provided closing remarks and thanked Mr. Urquia and his colleagues for their
service, leadership, and generosity.
APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner
Dean moved to approve the Consent Agenda as presented. Commissioner Eisenhour seconded the
motion which carried by a unanimous vote.
1. RESOLUTION NO. 45-23 re: Cancellation of Unclaimed Warrants Exceeding One Year
2. RESOLUTION NO. 46-23 re: Adopting a Fee Schedule to Support the Commercial Property
Assessed Clean Energy and Resiliency(C-PACER) Program within Jefferson County Chapter
15.20 of the Jefferson County Code, Administered by the Department of Community
Development
3. HEARING NOTICE re: Setting Ad Valorem Tax Levies for 2024; Hearing Schedules for
Monday,November 13, 2023 at 9:30 a.m. in the Commissioners' Chambers (Hybrid)
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Commissioners Meeting Minutes of October 23, 2023
4. AGREEMENT re: North Pacific Coast Marine Resources Committee Support; In the Amount
of 40,000; Public Health; Washington State Department of Fish and Wildlife
5. AGREEMENT re: Road Departure Reduction Project; In the to be determined; Public Works;
KT Contracting Company
6. AGREEMENT re: Oak Bay Electric Project; In the Amount of$78,687.10; Public Works;
Henden Electric
7. AGREEMENT re: 2024 Hotel Motel (Lodging Tax) Grant Funding; In the Amount of$10,000;
County Administrator; Emerald Towns Alliance
8. AGREEMENT re: 2024 Hotel Motel (Lodging Tax) Grant Funding; In the Amount of$50,000;
County Administrator; Forks Chamber of Commerce and Visitor Center
9. AGREEMENT re: 2024 Hotel Motel (Lodging Tax) Grant Funding; In the Amount of$17,400;
County Administrator; Jefferson County Chamber of Commerce
10. AGREEMENT re: 2024 Hotel Motel (Lodging Tax) Grant Funding; In the Amount of$15,000;
County Administrator; Jefferson County Farmers Market
11. AGREEMENT re: 2024 Hotel Motel (Lodging Tax) Grant Funding; In the Amount of$50,000;
County Administrator; Jefferson County Historical Society
12. AGREEMENT re: 2024 Hotel Motel (Lodging Tax) Grant Funding; In the Amount of$55,000;
County Administrator;North Hood Canal Chamber of Commerce
13. AGREEMENT re: 2024 Hotel Motel (Lodging Tax) Grant Funding; In the Amount of$12,000;
County Administrator; Peninsula Trails Coalition
14. AGREEMENT re: 2024 Hotel Motel (Lodging Tax) Grant Funding; In the Amount of$55,000;
County Administrator; The Production Alliance
15. AGREEMENT re: 2024 Hotel Motel (Lodging Tax) Grant Funding; In the Amount of$10,000;
County Administrator; Quilcene Fair and Parade
16. AGREEMENT re: 2024 Hotel Motel (Lodging Tax) Grant Funding; In the Amount of$51,000;
County Administrator; Quilcene Historical Museum
17. AGREEMENT re: 2024 Hotel Motel (Lodging Tax) Grant Funding; In the Amount of
$275,000; County Administrator; Tourism Coordinating Council
18. AGREEMENT re: 2024 Hotel Motel (Lodging Tax) Grant Funding; In the Amount of
$110,000; County Administrator; Tourism Coordinating Council—Olympic Peninsula Gateway
Visitor Center
19. AGREEMENT re: 2024 Hotel Motel (Lodging Tax) Grant Funding; In the Amount of$10,000;
County Administrator; Wooden Boat Foundation
20. AGREEMENT re: Change Order No. 1; Snow Creek Road MP 0.84 Culvert Replacement,
County Project No. 18020310, County Road No. 352909, FEMA Hazard Mitigation Grant No.
D21-031; Public Works; Bruch and Bruch Construction
21. ADVISORY BOARD RESIGNATIONS (4) and APPOINTMENTS (6) re: Jefferson County
Marine Resources Committee update: RESIGNATIONS: Marine Science Alternate,Nam Siu;
Marine Science Alternate, Brent Vadopalas; District No. 1 Representative, Solenne Walker; and
Joannie Hendricks, District No. 3 Alternate. APPOINTMENTS: District No. 1 Representative,
Brad Bebout; District No. 1 Alternate Representative, Timothey Behrenfeld; District No. 3
Representative, Joanie Hendricks; District No. 3 Alternate Representative, Tim Cross; Marine
Science Representative, Emily Buckner; and Marine Science Alternate, Christopher Kelley
22. ADVISORY BOARD RESIGNATION re: Conservation Futures Citizen Oversight Committee
(CFCOC); Open Interest—Equity, Food and Land Advocate Representative, Cameron Jones
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23. ADVISORY BOARD REAPPOINTMENT re: Conservation Futures Citizen Oversight
Committee (CFCOC); Coastal Areas Representative,Richard Jahnke
24. APPROVAL of MINUTES: Regular Meeting Minutes of October 16, 2023, and Special
Meeting Minutes of October 16, 2023 (WSAC)
25. Payment of Jefferson County Payroll Warrants Dated October 19, 2023 Totaling $1,038.93,
and Dated October 20, 2023 Totaling $91,510.14
26. Payment of Jefferson County Vouchers/Warrants Dated October 16, 2023 Totaling
$2,521,716.51, and Dated October 18, 2023 Totaling$3,732.71 (Jury)
HEARING re: Emergency Supplemental Budget Appropriation/Extension; Central
Services: County Administrator Mark McCauley and Finance Manager Judy Shepherd were present to
explain the need for the emergency budget appropriation, and adjusting the Central Services budget.
Chair Brotherton opened the floor to allow for public testimony. Hearing no testimony, he closed the
public hearing.
After deliberations, Commissioner Eisenhour moved to approve RESOLUTION NO. 47-23 re:
Emergency Supplemental 2023 Budget Appropriation/Extension for additional road maintenance
projects, Fund 501. Commissioner Dean seconded the motion which carried by a unanimous vote.
Finance Manager Shepherd agreed to report back during the afternoon session to answer questions posed
by the Board.
COMMISSIONERS' BRIEFING SESSION: The Commissioners and County
Administrator discussed recent meetings they attended, miscellaneous topics, and reviewed upcoming
meetings.
The meeting was recessed at 11:09 a.m. and reconvened at 1:31 p.m. with all three
Commissioners present.
CONTINUED DELIBERATIONS re: HEARING re: Adopting the 2021 Versions of
the International Building Codes and Adopting New Exceptions; Amending the Definition of
Agricultural Building in Title 15; Adopting a Commercial Fire Inspection Program; Amending
the Enabling Code of the Fire Marshal; and Amending Titles 2 and 15 of the Jefferson County
Code: The Commissioners held a hearing on the issue during their October 16, 2023 meeting. At that
meeting, the Board discussed potential amendments. Fire Marshal Phil Cecere was present to review
those amendments with the Board. The Commissioners continued deliberations.
After deliberations, Commissioner Dean moved to adopt an ordinance amending Title 15, as amended
today. Commissioner Eisenhour seconded the motion but noted there should be other items to adopt
as well. Commissioner Dean withdrew her motion.
Commissioner Dean moved to adopt ORDINANCE NO. 05-1023-23 re: An Ordinance Adopting the
2021 Versions of the International Building Codes and Adopting New Exceptions,Amending the
Definition of Agricultural Building in Title 15; Adopting a Commercial Fire Inspection Program;
Amending the Enabling Code of the Fire Marshal; and Amending Titles 2 and 15 of the Jefferson
County Code, as amended today. Commissioner Eisenhour seconded the motion.
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Chair Brotherton called for public comments, and two comments were received.
The Commissioners continued deliberations. Deputy Prosecuting Attorney(DPA) Barbara
Ehrlichman proposed that the Commissioners include verbiage that states the ordinance becomes
effective on the date of adoption. Fire Marshal Cecere stated that he agrees, because there is a chance
that the State may not adopt the 2021 building code, and that would be a barrier. The Commissioners
noted that the title of the ordinance states"adoption of the 2021 building code." Chair Brotherton stated
the title could be amended to say, adopting the next version of the International Building Code. DPA
Ehrlichman proposed taking out the verbiage regarding the 2021 version.
Chair Brotherton asked Commissioner Dean and Commissioner Eisenhour if they were agreeable to the
amendments as proposed by DPA Ehrlichman? They stated they agreed to the friendly amendments.
Chair Brotherton called for a vote on the motion. The motion carried by a unanimous vote.
The title of Ordinance No. 05-1023-23 is as follows: An Ordinance Adopting Amendments to Chapter
15.05 of Jefferson County Code relating to the International Building Codes and Exceptions;
Amending the Exception Related to Minor Construction and Alteration Activities; Amending the
Definition of Agricultural Building in Title 15; Adopting a Commercial Fire Inspection Program;
Amending the Enabling Code of the Fire Marshal; and Amending Titles 2 and 15 of the Jefferson
County Code.
DISCUSSION re: Planning Commission Appointments: The Commissioners
deliberated on the potential candidates for the Planning Commission District No. 1 and District No. 2
seats. After discussion, Commissioner Eisenhour moved to appoint Mike Shultz to the current unexpired
term for the District No. 2 Planning Commission position which runs to March 17, 2026. Commissioner
Dean seconded the motion which carried by a unanimous vote.
Commissioner Dean moved to approve Ahren Stroming to the Planning Commissioner District No. 1
position unexpired term to March 17, 2024. Commissioner Eisenhour seconded the motion which
carried by a unanimous vote.
Department of Community Development(DCD) Director Josh Peters and DCD Associate Planner Joel
Peterson were present to provide closing remarks. They also provided a Shoreline Master Program
update. Director Peters noted there will be a Joint Board of County Commissioners Meeting and
Planning Commission Meeting on Saturday, January 20, 2024.
ADDITIONAL DISCUSSION ITEMS: The Commissioners and County Administrator
reviewed the following:
• Central Services Budget Appropriation: Finance Manager Judy Shepherd was present to answer
questions from the Commissioners
The meeting was recessed at 3:05 p.m. and reconvened 3:08 p.m.-with all three
Commissioners present.
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EXECUTIVE SESSION: An Executive Session was scheduled from 2:30 p.m. to
3:00 p.m. Chair Brotherton announced that the Executive Session will be held from 3:09 p.m. to
3:45 p.m. to review the performance of a public employee. No discussion of salaries, wages, and other
conditions of employment to be generally applied within the County; and, no final action on the hiring,
setting the salary of an individual employee or class of employees, or discharging or disciplining an
employee; Exemption as Outlined in the Open Public Meetings Act, RCW 42.3 0.11 0(l)(g). Staff
present: County Administrator, Human Resources Director. Chair Brotherton announced that the Board
will be extending the Executive Session from 3:47 p.m. to 4:02 p.m. The Board concluded the
Executive Session and resumed the regular meeting at 4:04 p.m. Chair Brotherton announced that the
Board will be extending the Executive Session from 4:04 p.m. to 4:10 p.m. There was no proposed
action, and therefore no public comment taken on this topic.
ADDITIONAL DISCUSSION ITEMS -Continued: The Commissioners and County
Administrator reviewed the following:
• Board and Committee Vacancies
• Proclamation re: Observance of Chris Goy—The Commissioners indicated they may hold a
Special Meeting to celebrate the life of Chris Goy, and if they do,they will approve the
proclamation at that meeting.
NOTICE OF ADJOURNMENT: Chair Brotherton adjourned the meeting at 4:24 p.m.
until the next regular meeting or special meeting as properly noticed.
JEFFERSON COUNTY
BOARD OF COMMISSIONERS
SEAL:
Greg Brotherton, Chair
ATTEST: Kate Dean, Member
Carolyn Gallaway, CMC Heidi Eisenhour, Member
Clerk of the Board
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