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Home My WebLink About040 06 ec: JEFFERSON COUNTY STATE OF WASHINGTON CS Av~ i{e ,....") ?J'. ~~~~ ~~, IN THE MATTER OF A HEARING NOTICE } FOR PROPOSED SUPPLEMENTAL BUDGET} APPROPRIA TIONS/EXTENSIONS FOR } VARIOUS COUNTY FUNDS } RESOLUTION NO. 40-06 WHEREAS, various Jefferson County departments have made requests for supplemental budget appropriations/extensions for their 2006 budgets; and, WHEREAS, the increased spending in such requests are funded by additional sources which were not anticipated at the time of preparing said budgets; and such sources include unanticipated revenue received from fees, or grants from the State and Federal government, or proceeds from the sale of bonds, or budgeted but unexpended monies from the prior budget year; and, WHEREAS, it appears to the Board of County Commissioners that a need and emergency exists that could not have been foreseen or contemplated at the time of preparing the budgets for 2006. The following identified revenue and expenditure amounts are to be added to the various Funds. Expenditure amounts in excess of revenues listed shall be appropriated from the unencumbered balances and represent an extension of the Fund budgets listed: FUND # AMOUNT FROM UNENCUMBERED FUND BALANCE REVENUE FUND NAME CURRENT EXPENSE/GENERAL FUND 001-150-000 Prosecuting Attorney 001-261-000 Transfers Total General Fund $9,000 $10,000 $19,000 $0 $0 $0 SPECIAL REVENUE/CAPIT ALlENTERPRISEIINTERNAL SERVICE FUNDS 108-000-010 Extension $0 $11,200 113-000-010 4H After School Program $14,000 $0 126-000-010 HHS Site Abatement $0 $10,000 127-000-010 HHS Public Health $0 $260,155 128-000-010 HHS Natural Resources $0 $19,534 178-000-010 Post Harvest Timber Res $0 $40,000 301-000-010 Construction $233,540 $0 302-000-010 Capital Improvement $390,100 $0 Page 1 of2 EXPENSE $9,000 $10,000 $19,000 $11,200 $14,000 $10,000 $260,155 $19,534 $20,000 $233,540 $390,100 IN THE MATTER OF A HEARING NOTICE } FOR PROPOSED SUPPLEMENTAL BUDGET} APPROPRIATIONS/EXTENSIONS FOR } FOR VARIOUS COUNTY FUNDS } RESOLUTION NO. 40-06 NOW, THEREFORE, BE IT RESOL VED, that an emergency is hereby declared, and that supplemental budget appropriations/extensions be made for the above noted funds. BE IT FURTHER RESOL VED, that a public hearing be held on the said emergency extensions and that said hearing be held in the County Commissioners' Chambers, Courthouse, Port Townsend Washington, on the 17th day of July, 2006, at the hour of 10:30 a.m., and that notice of said hearing be published in the official newspaper of Jefferson County, and that at said hearing any interested taxpayer may appear and be heard for or against the extensions for such alleged emergency. APPROVED this 3rd day of July, 2006. JEFFERSON COUNTY BOARD OF COMMISSIONERS ATTEST: W-u-l1u~ C'IvlC ~Iie Matthes, CMC Deputy Clerk of the Board Page 2 of2 TO: BOARD OF COUNTY COMMISSIONERS Date: June 14,2006 RE: Request For Emergency Budget Appropriation/Extension and Amendment Prosecuting Attorney / f},erte (lCA/ t:f,,( 11 d Department/Fund Name 001-150-000 Fund Number Commissioners: (check all that apply) o Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, I request an emergency appropriation and budget extension in the amount $9,000.00 for this current year for the reason(s) outlined below. ~/PrllJ For funds other tha~urrent Expense -- Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes ______ No " o Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension in the amount of to include this new revenue in the budget this year as outlined below. BARS # Revenue Description Current Revision New Budget Bud et $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 BARS # Expenditure Description Current Revision New Budget Bud et 51521.49.0020 Trial related expenses $6,375.00 $9,000.00 $15,375.00 $0.00 $0.00 $0.00 $0.00 $6,375.00 $9,000.00 $15,375.00 Reason for A ro riation/Extension Iwe have won several trials recently which have subsequently been appealed by defendants. Currently, we have 5 appeal briefs Idue in the next few weeks. My felony deputy has given notice of his resignation and I must make time from my own schedule Ito train his replacement as well as hire another attorney. All of my other deputies are very busy with their own work. The County Administrator has given me permission to hire an independent attorney to write three of the appeals. He charges $ 4>13,000 per brief. The two remaining briefs will be written in-house. There is not enough money in my trial budget to cover this added, but necessary, expense. Df<.. ~ TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Emergency Budget Appropriation/Extension and Amendment Date: June 21, 2006 County Administrator/General FundlTransfers Out DepartmenUFund Name Commissioners: (mark all that apply with an "X") 00 Please be advised that after a thorough examination of my curent budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason(s) outlined below, I request an emergency appropriation and bud et extension in the amount of: $10,000 001-261-000 Fund Number D For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? DYes DNo D Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: I I BARS Revenue # Description BUDGET CURRENT REVISION $0 AMENDED $0 $0 $0 $0 $0 $0 BARS Expenditure # 59700.00.0126 Description Transfer to HHS Site Abatement Fund BUDGET CURRENT REVISION AMENDED $0 $10000 $10000 $0 $0 $0 $0 $0 $10,000 $10,000 Reason for Appropriation/Extension There is a need to pay for the .clean up' of several privately owned properties due to serious public health concerns. Superior Court will have issued a warrant of abatement order before the County .cleans up' such sites. Liens will be filed against such properties to recover the .clean up' costs. This $10,000 will be the "seed" monies to start this program. Respectfully Submitted, 9;, 4. 'J.,~ Electe OffiCial/Department Head Signature o~ tI/f)J TO: BOARD OF COUNTY COMMISSIONERS Date: JUNE, 2006 RE: Request for Emergency Budget Appropriation/Extension and Amendment WSU JEFFERSON COUNTY EXTENSION 108000010 Department/Fund Name Fund Number Commissioners: (mark all that apply with an "X") ~ Please be advised that after a thorough examination of my curent budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason(s) outlined below, I request an emergency appropriation and budget extension in the amount of: I $11,200 I D For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? DYes DNo ~ Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: $11,200 BARS Revenue # 36719.00.0000 Description 10000 Years Institute BUDGET CURRENT REVISION AMENDED $0 $11200 $11200 $0 $0 $0 $0 $11,200 $11,200 BARS Expenditure # 53160.10.0600 53160.20.0000 53160.43.0000 57121.10.0030 57121.41.0010 Description Salaries and wa es - Noxious weeds Benefits Travel - Noxious weeds Admin Lead Sala reimburse WSU MOA - Chair reimburse BUDGET CURRENT REVISION AMENDED $2,768 $8,960 $11,728 $296 $1 400 $1 696 $1 224 $455 $1 679 $29 640 $300 $29 940 $17230 $85 $17,315 $0 $51,158 $11,200 $62,358 WSU Jefferson County Extension is working with 10,000 Years Institute to provide a clerk hire to work with field crews, apply herbicides and implement an eradication program of knotweed species in the Hoh River watershed, near Forks, under the supervision of the project coordinator at 10,000 Years Institute. Reason for Appropriation/Extension Res ~~~ ~ TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Emergency Budget Appropriation/Extension and Amendment Date: June, 2006 4-H After School SRS funds Department/Fund Name Commissioners: (mark all that apply with an "X") o Please be advised that after a thorough examination of my curent budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason(s) outlined below, I request an emergency appropriation and budget extension in the amount of: I $14,000 I 113000010 Fund Number o For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? [ilVes DNo D Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: I I BARS Revenue # Description BUDGET CURRENT REVISION $0 AMENDED $0 $0 $0 $0 $0 $0 rams BUDGET CURRENT REVISION AMENDED $29 000 $5 000 $34 000 $16,500 $1 000 $17500 $4 400 $4 400 $600 $4,600 $3 000 $9 000 $4 000 $6 000 BARS Expenditure # 57123.10.0010 57123.31.0020 57123.41.0080 57123.43.0022 57123.49.0030 Description $55,500 $14,000 $69,500 Reason for Appropriation/Extension Staff wages, supplies and transportation for grades K-6 to attend one week forestry day camp - approximately $2,000. Staff wages for running a one day a week for two months summer camp for grades 6-12 to produce a forestry video for the Quilcene Ranger Station Visitors' Center - approximately $4,000. Cougar Quest tuition for five high school youth at $450 each for one week of camp to encourage them to continue their forestry-related and general education beyond graduation - $2,250. Knotweed GIS eradication and mapping for two youths to walk the Dosewallips River with adult supervision to locate and record the GIS map locations - approximately - $1,220. Staff, supplies and equipment to create forestry education kits to be used by youth serving organizations throughout the county - approximately $4,530. b ~.J;, TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Emergency Budget Appropriation/Extension and Amendment Date: June 21, 2006 County Administrator/HHS Site Abatement Fund Department/Fund Name Commissioners: (mark all that apply with an "X") [K] Please be advised that after a thorough examination of my curent budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason(s) outlined below, I request an emergency appropriation and bud et extension in the amount of: $10,000 126-000-010 Fund Number [K] For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? DYes WNo [K] Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: I $10,000 I BARS Revenue # 39700.00.0350 Description Transfer In, Abatements BUDGET CURRENT REVISION AMENDED $10000 $10,000 $0 $0 $0 $0 $10,000 $10,000 BARS Expenditure # Description 56210.99.0350 Clean U Services BUDGET CURRENT REVISION AMENDED $0 $10000 $10,000 $0 $0 $0 $0 $0 $10,000 $10,000 Reason for Aoorooriation/Extension There is a need to pay for the "clean up. of several privately owned properties due to serious public health concerns. Superior Court will have issued a warrant of abatement order before the County "cleans up. such sites. Liens will be filed against such properties to recover the "clean up. costs. This $10,000 will be the "seed" monies to start this program. Respectfully Submitted, ~ 4, I)..jQ 0 Electe fficial/Department Head Signature aK dfiJJ- TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Emergency Budget Appropri tion/Extension and Amendment Date: June 19, 2006 PUBLIC HEALTH 127 DepartmenVFund N me Fund Number Commissioners: (mark all that apply with an "X") ~ Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason(s) outlined below, I request an emergency appropriation and ud et extension in the amount of: [K] For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? DYes [81 No [K] Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: I $260,155 I BUDGET BARS Revenue # Description CURRENT REVISION AMENDED 333.66.06.0300 Nitroaen Studv - PSAT $0 $22,000 $22,000 333.95.56.0000 ARS - Federal $10313 -$5157 $5156 333.97.78.0020 Medicaid Administrative Match $62 375 $32 544 $94919 333.99.17.0300 Ryan White $7 720 -$5 000 $2 720 333.99.91.0310 Beach Pilot Proiect $0 $5 020 $5 020 334.03.10.0000 Solid Waste $59 500 $10,000 $69,500 334.03.10.0360 Green Business $0 $28710 $28710 334.03.10.0370 Chimacum Creek $0 $123824 $123 824 334.03.20.0300 Nitrogen Study $0 $22,000 $22 000 334.04.61.0000 ARS - State $3 438 -$1 719 $1 719 334.04.67,0301 CPS $13750 -$6 875 $6 875 346.22.30.0010 EH Fees $266 743 $34 808 $301 551 ,...,... .,..,. ...'. ' Y' ,....2(....'.'.. "..'....,..',. $423,839 $260,155 $683,994 BUDGET BARS Expenditure # Description CURRENT REVISION AMENDED 56210.10.0000 Salaries - EH Division $364 272 $73 646 $437918 56210.20.0000 Benefits - EH Division $129704 $30 040 $159744 56210.31.0020 Operating Supplies $4 255 $500 $4 755 56210.32.0000 Fuel for Vehicle $0 $1 000 $1 000 56210.35.0000 Eauipment $0 $26 590 $26 590 56210.41.0250 Conservation District-Chimacum Creek $0 $73 999 $73 999 56210.44.0000 Advertising $300 $200 $500 56210.45.0000 Car Rental $0 $4 053 $4 053 56210.49.0010 Printing $300 $1 000 $1 300 56210.99.0015 Natural Resources-Chimacum Creek $0 $35 334 $35 334 56220.10.0000 Salaries - CH Division $830775 $10735 $841 510 56220.20.0000 Benefits - CH Division $245 487 $1 058 $246 545 56220.41.0260 Medical Transcription $0 $2 000 $2 000 , 'f'~"'fiL"e*~.EN~lmB $1,575,093 $260,155 $1,835,248 Reason for Appropriation/Extension The revenue and expenses listed above were not reflected in the original 2006 budget. New grants and increased fees enabled the EH Division to add staff in order to increase customer service and to maintain a partnership with Department of Ecology to complete necessary studies on the Hood Canal. A vehicle has been rented to increase the amount of field work required to improve customer service and the new grants required specific equipment purchases. The ARS, Ryan White, and CPS grants in the Community Health Division have been decreased to reflect actual reductions and also to reflect the inability to utilize the funding due to varioius elements induding the limit of funding per client and the federal billing requirements. The increase in the Medicaid Administrative Match grant is due to the new eligibility rate and formula. This increase is being used to contract medical transcription and increase the Clerk Hire and Nurse Hire hours for program support and direct services. If,. ~ TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Emergency Budget Appropriation/Extension and Amendment P~bl;c. U~,tit 1Jert. NATURAL RESOURCES DepartmenUFund Name Commissioners: (mark all that apply with an "X") [ZJ Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason(s) outlined below, I request an emergency appropriation and budget extension in the amount of: It 1'1 )53c=J m For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? DYes DNo [g] Date: June 20, 2006 128 Fund Number Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: I $19,534 I BARS Revenue # 334.03.10.0350 334.03.13.0320 334.03.10.0325 Description Dosewalli s Enhancement WRIA 17 Centennial Clean Water Fund BUDGET CURRENT REVISION AMENDED $0 $12 134 $12 134 $0 $12000 $12000 $0 -$4 600 -$4 600 BARS Expenditure # 53111.10.0000 53111.20,0000 53111.32.0000 53111.41.0255 53111.41.0315 53111.44.0000 $0 $19,534 $19,534 Description BUDGET CURRENT REVISION AMENDED $74,389 $1,961 $76350 $28447 $1,060 $29 507 $0 $2,538 $2 538 $0 $1,071 $1,071 $0 $12000 $12000 $1 302 $904 $2,206 Salaries Benefits Fuel Dosewalli s River Enhancement Activities Facilitation Services Advertisin $104,138 $19,534 $123,672 Reason for Appropriation/Extension The revenue and expenses listed above were not reflected in the original 2006 budget. The amound budgeted for the Centennial Clean Water Fund was incorrect, therefore we are reducing that amount accordingly. The new grants will fund faciliation services, advertisement, and fuel. It will also allow additional hours for the Clerk Hire to maintain the WRIA 17 website. Respectfully Submitted, :A TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Emergency Budget Appropriation/Extension and Amendment P&(~/~Peft Date: May 10, 2006 Post Harvest Timber Mgmt Resv Department/Fund Name Commissioners: (mark all that apply with an "X") o Please be advised that after a thorough examination of my curent budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason(s) outlined below, I request an emergency appropriation and bUd}et extension in the amount of: I _~OOO I ~ For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? DYes IZI No I!J 178-000-010 Fund Number Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: I $40,000 I BARS Expenditure # Description BUDGET CURRENT REVISION AMENDED $0 $40000 $40,000 $0 $0 $0 $0 $40,000 $40,000 BUDGET CURRENT REVISION AMENDED BARS Revenue # 39510.00.0000 Description Sale of Fixed Assets 51820.41.0000 51820.48.0000 Professional Services Re airs and Maintenance $12300 $0 $0 $0 -$12 300 $32 300 $0 $32 300 $0 $0 $0 $20,000 Reason for Appropriation/Extension Revenue: Revenues received from timber harvest were budgeted in 2005 but actually received in 2006. I ~:3 00 3J. "300 Expenditure: Unanticipated rise in costs for replanting at the Transfer Site resulting from higher fuel costs and seedling supply/demand issues. Unbudgeted opportunity to secure permanent property access right-of-way. Additional revenue was placed in the fund subsequent to adoption of the budget to cover these costs. DJ< $ TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Emergency Budget Appropriation/Extension and Amendment Date: June 21, 2006 Central Services/Construction Department/Fund Name Commissioners: (mark all that apply with an "X") m Please be advised that after a thorough examination of my curent budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short, Therefore, for this current year for the reason(s) outlined below, I request an emergency appropriation and bud et extension in the amount of: $233,540 301-000-010 Fund Number []J For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? []JVes DNo D Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: I $0 I BARS Revenue # Description BUDGET CURRENT REVISION $0 AMENDED $0 $0 $0 $0 $0 $0 BARS Expenditure # 59410.62.0000 Buildin s Description BUDGET CURRENT REVISION AMENDED $2 202 673 $233,540 $2,436,213 $0 $0 $0 $0 $2,202,673 $233,540 $2,436,213 Reason for Appropriation/Extension The budget for the following projects are being revised to reflect current costs for all phases of these projects rather than just the construction phase. The Courthouse Site Master Plan project budget is being increased by $220,000. The New Public Works Building Remodel project budget is being increased by $390,000. These changes are intended to include all costs of all phases of these projects. Respectfully ~bmitted~ t11L1f(k : Elected Official/Department Head Signature P/ZI/00 I , oK IJiJ- TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Emergency Budget Appropriation/Extension and Amendment Date: June 21, 2006 Central Services/Capital Improvements DepartmenUFund Name Commissioners: (mark all that apply with an "X") []] Please be advised that after a thorough examination of my curent budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason(s) outlined below, I request an emergency appropriation and bud et extension in the amount of: $390,100 302-000-010 Fund Number []] For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? EKJVes DNo D Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: I $0 I BARS Revenue # Description BUDGET CURRENT REVISION $0 AMENDED $0 $0 $0 $0 $0 $0 BARS Expenditure if. 59219.89.0000 59700.00,0019 Description Other Debt Service Costs Transfer Out, Construction Fund BUDGET CURRENT REVISION AMENDED $0 $100 $100 $515,685 $390000 $905,685 $0 $0 $0 $515,685 $390,100 $905,785 Reason for Appropriation/Extension The Other Debt Service Costs was for the fee for the Title Company to process a release of lien to the Hospital District for the building sold to them by the County in 1999. The Transfer Out was needed to provide the cash to fund changes to several construction projects. ZY1ri~;,;t, 6/)1/06 Elected Official/Department Head Signature tJK aIJ