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Home My WebLink About061 06 cc: ti\\Dp-ts. iO/q)C{P JEFFERSON COUNTY STATE OF WASHINGTON RESOLUTION NO. 61-06 IN THE MA TIER OF A HEARING NOTICE } FOR PROPOSED SUPPLEMENTAL BUDGET} APPROPRIA TIONS/EXTENSIONS FOR } VARIOUS COUNTY FUNDS } WHEREAS, various Jefferson County departments have made requests for supplemental budget appropriations/extensions for their 2006 budgets; and, WHEREAS, the increased spending in such requests are funded by additional sources which were not anticipated at the time of preparing said budgets; and such sources include unanticipated revenue received from fees, or grants from the State and Federal government, or proceeds from the sale of bonds, or budgeted but unexpended monies from the prior budget year; and, WHEREAS, it appears to the Board of County Commissioners that a need and emergency exists that could not have been foreseen or contemplated at the time of preparing the budgets for 2006. The following identified revenue and expenditure amounts are to be added to the various Funds. Expenditure amounts in excess of revenues listed shall be appropriated from the unencumbered balances and represent an extension of the Fund budgets listed: FUND # AMOUNT FROM UNENCUMBERED FUND BALANCE REVENUE FUND NAME CURRENT EXPENSE/GENERAL FUND 001-021-000 Elections 001-067 -000 Emergency Management 001-080-000 District Court 001-180-000 Sheriff 001-261-000 Transfers $0 $61,336 $0 $1,540 $9,447 $0 $10,266 $0 $209,016 $0 Total General Fund $228,729 $62,876 SPECIAL REVENUE/CAPIT AUENTERPRISE/INTERNAL SERVICE FUNDS 107-000-010 Boating Safety $0 $10,266 108-000-010 Extension $1,000 $66,500 124-000-010 Watershed Planning $26,896 $0 127-000-010 Health $0 $151,898 128-000-010 Natural Resources $0 $26,896 129-000-010 Animal Services $0 $50,675 131-000-010 Chemical Dependency $50,000 $0 143-000-010 Community Development $20,231 $0 183-000-010 Facilities Management $0 $100,000 Page 1 of2 EXPENSE $61,336 $1,540 $9,447 $10,266 $209,016 $291,605 $10,266 $67,500 $26,896 $78,100 $15,000 $14,511 $50,000 $20,231 $0 JEFFERSON COUNTY STATE OF WASHINGTON IN THE MA rrER OF A HEARING NOTICE } FOR PROPOSED SUPPLEMENTAL BUDGET} APPROPRIA TIONS/EXTENSIONS FOR } FOR VARIOUS COUNTY FUNDS } RESOLUTION NO. 61-06 NOW, THEREFORE, BE IT RESOL VED, that an emergency is hereby declared, and that supplemental budget appropriations/extensions be made for the above noted funds. BE IT FURTHER RESOL VED, that a public hearing be held on the said emergency extensions and that said hearing be held in the County Commissioners' Chambers, Courthouse, Port Townsend Washington, on the 23rd day of October, 2006, at the hour of 11 :00 a.m., and that notice of said hearing be published in the official newspaper of Jefferson County, and that at said hearing any interested taxpayer may appear and be heard for or against the extensions for such alleged emergency. APPROVED this 9th day of October, 2006. ~,,"',~-:'2:" ";;{~ '1' Y CD' . , .i .~~ \) , "'..,,/ " " ~ / . '. ~;. '. l' . ~,. - .;J' .... / . .... (ll' ~t · . ....,. · 1"'" i o.~. · ~ -\".. . SEAL. ~"', : ~ . . \~'!: ~ ~ I j ., I 1''' .. " ~ III'" ,Of.'..' .. ~,. .. .. ""/ ...... . ... t'<<IlIi '. . .... ' /'l' $ 0 ' ,,\ ';_' \.. .~ - ,.... ."'/y'" (' · $ Oil ~:\ .) /,/ A TTEST:_7:7';;'::;"/ ~:1~~ I Cmc Deputy Clerk of the Board JEFFERSON COUNTY BOARD OF COMMISSIONERS Pat Rodgers, Member Page 2 of2 TO: BOARD OF COUNTY COMMISSIONERS Date: Sept. 15,2006 RE: Request For Emergency Budget AppropriationlExtension and Amendment Elections DepartmentfFund Name 001-021-000 Fund Nwnber Commissioners: (check all that apply) EI Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, I request an emergency appropriation and budget extension in the amount $61,335.59 for this current year for the reason(s) outlined below. o For funds other than Current Expense -- Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes No o Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension in the amount of to include this new revenue in the budget this year as outlined below. BARS # Revenue Description Current Revision New Budget Bud et 333.90.40.0010 HA V A Grant $40,056.00 $61,3 ., $101,391_ $0.00 $0.00 $0.00 $40,056.00 $61,3 .t' $101,3~.. BARS # Expenditure Description Current Revision New Budget Bud et 51170.91.0000 Interfund Professional Services $0.00 $61,3 .. $61,3 .- $0.00 $0.00 $0.00 $0.00 $0.00 $61,33 . $61,3 . Reason for AppropriationlExtension I IIBecause we are a vote-by-mail county, the County Courthouse is our only polling place. It must be ADA compliant. We requested and received a grant that would create acessible parking stalls, improve the path of travel, install signage, establish hand rails and pathway lighting. This grants includes paving and painting of the new handicap accessible stalls. The jfunding authority for this is provided through Title II, Subtitle D, Part 2, Section 261 of the Help America Vote Act (HA VA), Public Law 107-252. I i I I I L-- cZ::=~~. ~~ 9-[' ~ ~I ! I I b~ >-- TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Emergency Budget AppropriationlExtension and Amendmen Date: September 18, 2006 Department of Emergency Management (Public Safety) DepartmentlFund Name Commissioners: (marl< all that apply with an "X") D Please be advised that after a thorough examination of m curent budget it appears that the amount allocated is insufficient to pay necessary expenses of this departm nt for this year. After a careful examination of all the expenditures within the department budget with r spect to present and future needs, I find that my budget is short. Therefore, for this current year for the re sones) outlined below, I request an emergency appropriation and budget extension in the amount of: I I .'- . --~ Iii Fund Number 7 [)t)(-()67-J~O D I IKJ For funds other than Current Expense (General Fund) - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? I~~s Please be advised that a revenue source (i.e. grant, ne fee) has been received by this department which was not induded in the annual budget at the time it was repared. Therefore, I request an emergency appropriation and budget extension to indude ~is new r venue in the budget this year as outlined below in the amount of: I $1,540 BARS Revenue # .33821.00.0190 BUDGET CURRENT REVISION AMENDED $10,000 $1,540 $11,540 $0 $0 $0 $10,000 $1,540 $11,540 BARS Expenditure # .52510.42.0015 Oescriptipn T ele hone Service Qwest Un BUDGET CURRENT REVISION AMENDED $2,100 $1,540 $3640 $0 $0 $0 $0 $2,100 $1,540 $3,640 Reason for ro riationlExtension Received unexpected funds from Deparbnent of Homelan Security 0 support ISDN lines Respe41ubmitted, c> ' /- J6I -- U Elected OfficiallDepartment Head Signature ~q.~ 3b- TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Emergency Budget Appropriation/Extension and Amendment Date: September 29, 2006 District Court and Adult Probation Department/Fund Name Commissioners: (mark all that apply with an "X") W Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason(s) outlined below, I request an emergency appropriation and budget extension in the amount of: I $9,447 I 001 080 000 Fund Number D For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? DYes DNo D Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: I $0 I BARS Revenue # Description BUDGET CURRENT REVISION $0 AMENDED $0 $0 $0 $0 $0 $0 BARS Expenditure # Description 51240.41.0040 Jud e Pro Tern 51240.49.0020 Ju Fees 51240.49.0060 Evaluation Services 52330 200000 Adult Probation Personnel Benefits BUDGET CURRENT REVISION AMENDED $10000 $3000 $13,000 $10500 $2000 $12,500 $2,500 $2,000 $4,500 $25,097 $2447 $27544 $0 $48,097 $9,447 $57,544 Reason for Appropriation/Extension Conflict calendars have increased dramatically since 2005. Judge Pro Terns must hear those matters. Jury trials have increased in 2006, we also have a four day jury trial scheduled for Oct as well as regular trials set for the next few months. Evaluation services have gone up due to the new test that can detect alcohol up to a week; this test has been instrumental in monitoring compliance with court orders. Adult Probation Personnel Benefits are being increased due to the medical buy up, in March 2006 we hired a new probation officer. lfthe revenue trend continues as it has for the past nine months, (as of Aug we have collected 75% of our projected revenue and have been consistentl 5% hi er than YTD in 05 the 2006 bud eted revenue will exceed the ro .ected amount. Respectfully Submitted, '- ~ ~ --- Elected Official/Department Head Signature :t TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Emergency Budget AppropriationlExtension an~ Amendm nt Date: September 26, 2006 Sheriff/GeneralFund DepartmenUFund Name Commissioners: (mark all that apply with an "X") [K] Please be advised that after a thorough examination of my curent udget it appears that the amount allocated is insufficient to pay necessary expenses of this departmen~ for this y ar. After a careful examination of all the expenditures within the department budget with respect to pres nt and future needs, I find that my budget is short. Therefore, for this current year for the reason(s) outlined bel ,I request an emergency appropriation and budget extension in the amount of: I $10,266 I 001-180~ Fund Number D For funds other than Current Expense (General Fund)- - Is ther enough Fund Balance (unencumbered cash) to cover this additional expenditure? DYes DNo D Please be advised that a revenue source (i.e. grant, n~ fee) h not included in the annual budget at the time it was prepared. The and budget extension to include this new revenue in the bUdget thi I $0 I been received by this department which was fore, I request an emergency appropriation year as outlined below in the amount of: BARS Revenue # Description BUDGET CURRENT REVISION $0 $0 AMENDED $0 $0 $0 $0 $0 BARS Expenditure # 59700.00.003 BUDGET CURRENT REVISION AMENDED $3200 $10266 $13,466 $0 $0 $0 $0 $3,200 $10,266 $13,466 Reason for A ro riationlExtension The cost of fuel this boating season has increased substantially. The including replacement of parts. has also had several costly repairs, OK ~ TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Emergency Budget AppropriationlExtension and Amendment Date: September 19,2006 County AdministratorlTransfers/General Fund Department/Fund Name Commissioners: (mark all that apply with an "X") m Please be advised that atter a thorough examination of my curent budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason(s) outlined below, I request an emergency appropriation and bud et extension in the amount of: $209,016 001-261-000 Fund Number D For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? B~~s D Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: I $0 I BARS Revenue # Description BUDGET CURRENT REVISION $0 AMENDED $0 $0 $0 $0 $0 $0 BARS Expenditure # 59700.00.0183 59700.00.0160 59700.00.0175 BUDGET CURRENT REVISION AMENDED $0 $100000 $100000 $510937 $84,016 $594 953 $0 $25 000 $25 000 $0 $0 $510,937 $209,016 $719,953 Reason for Appropriation/Extension Facilities Fund: Due to increasing costs, particularly for peteroleum related products, and the fact that costs are recovered 2 years in arrears from actuals, there is a need to increase the monies available to be spent in the Facilities Fund. Health Fund, Base: Needed to cover 2005-2006 wage increases Health Fund, Shellfish: Needed to cover the expeneses related to urgent shellfish closures. Respectfully Submitted, ~~.~ Electe fficiallDepartment Head Signature oK ~ TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Emergency Budget AppropriationlExtension and Amendm nt Date: September 26, 2006 SherifflBoating Safety Department/Fund Name Commissioners: (mark all that apply with an "Xn) [K] Please be advised that after a thorough examination of my curent udget it appears that the amount allocated is insufficient to pay necessary expenses of this departmerjt for this y ar. After a careful examination of all the expenditures within the department budget with resp~ to pres nt and future needs, I find that my budget is short. Therefore, for this current year for the reason(s) outlined be w, I request an emergency appropriation and budget extension in the amount of: I $10.266 I 107-000-010 Fund Number [K] For funds other than Current Expense (General Fund)- - Is ther to cover this additional expenditure? DYes [K]No [K] enough Fund Balance (unencumbered cash) Please be advised that a revenue source (i.e. grant, new fee) ha been received by this department which was not included in the annual budget at the time it was prep,red. The efore, I request an emergency appropriation and budget extension to include this new revenue in the pudget thi year as outlined below in the amount of: I $10,266 I BARS Expenditure # 52190.10.0000 52190.20.0000 52190.32.0000 52190.48.0000 Description BUDGET CURRENT REVISION AMENDED $3200 $10266 $13,466 $0 $0 $0 $3,200 $10,266 $13,466 BUDGET CURRENT REVISION AMENDED $13210 $5600 $18,810 $4 329 $1416 $5745 $1 500 $1 400 $2 900 $2000 $1 850 $3850 $0 $21,039 $10,266 $31,305 BARS Revenue # 39700.00.0010 Description Transfer In, General Fund Salaries Benefits Fuel Consumed R airs & Maintenance Reason for ro riation/Extension The cost of fuel this boating season has increased substantially. The at has also had several costly repairs, including replacement of parts. ~ TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Emergency Budget AppropriationlExtension and Amendment Date: September 15, 2006 WSU JEFFERSON COUNTY EXTENSION 108000010 Department/Fund Name Fund Number Commissioners: (mark all that apply with an "X") [!] Please be advised that after a thorough examination of my curent budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason(s) outlined below, I request an emergency appropriation and budget extension in the amount of: I $40,000 I D For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? DYes DNo [!] Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: I $40,000 I BARS Revenue # 33314.19.0305 Description MRC PROJECT GRANT BUDGET CURRENT REVISION AMENDED $73,000 $40,000 $113,000 $0 $0 $0 $73,000 $40,000 $113,000 BARS Expenditure # 53190.10.0601 53190.20.0000 53190.41.0030 53190.43.0010 53190.49.0010 Description BUDGET CURRENT REVISION AMENDED $10450 $7000 $17,450 $6797 $744 $7,541 $28 000 $26 000 $54 000 $3 397 $2 296 $5 693 $5,992 $3,960 $9 952 $54,636 $40,000 $94,636 SALARIES BENEFITS PROJECT CONTRACT SERVICES TRAVEL PRINTING Reason for r riationlExtension A SUPPLEMENTAL GRANT HAS BEEN RECEIVED BY THE MARINE RESOURCES COMMITTEE IN THE AMOUNT OF $92,000.00 FOR THE PERIOD OF JULY 1, 2006 TO JUNE 30, 2007. IT IS ESTIMATED THAT APPROXIMATELY 43% OF THE TOTAL WILL TAKE PLACE IN 2006. R~~~ Elected 0 apartment Head SIgnature DK Ida TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Emergency Budget AppropriationlExtension and Amendm nt WSU JEFFERSON COUNTY EXTENSION DepartmentlFund Name Commissioners: (mark all that apply with an "X") CKI Please be advised that after a thorough examination of my curent b insufficient to pay necessary expenses of this department:for this y expenditures within the department budget with respeCt to pres short. Therefore, for this current year for the reason(s) ol1tlined bel bu et extension in the amount of: $1,000 Date: September 18, 2006 108000010 Fund Number CKI For funds other than Current Expense (General Fund)- - Is there to cover this additional expenditure? [K]Ves DNo get it appears that the amount allocated is r. After a careful examination of all the t and future needs, I find that my budget is , I request an emergency appropriation and nough Fund Balance (unencumbered cash) D Please be advised that a revenue source (i.e. grant, n8'4l' fee) has been received by this department which was not included in the annual budget at the time it was prepa~ed. Ther fore, I request an emergency appropriation and budget extension to include this new revenue in the blJdget this ear as outlined below in the amount of: I I BARS Revenue # Description BUDGET CURRENT REVISION $0 AMENDED $0 $0 $0 $0 $0 $0 BARS Expenditure # 57121.48.0000 Description REPAIR AND MAINTENANCE BUDGET CURRENT REVISION AMENDED $816 $1 000 $1 816 $0 $0 $0 $0 $816 $1,000 $1,816 Reason for A r riationlExtension PHONE PANEL DAMAGED, ESTIMATED REPAIR COSTS. I)j( at! TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Emergency Budget Appropriation/Extension and Amendment Date: September 15, 2006 WSU JEFFERSON COUNTY EXTENSION 108000010 Department/Fund Name Fund Number Commissioners: (mark all that apply with an "X") [K] Please be advised that after a thorough examination of my curent budget it appears that the amount allocated is insuffICient to pay necessary expenses oUhis department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason(s) outlined below, I request an emergency appropriation and budget extension in the amount of: I $9,500 I D For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? DYes DNo [KJ Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: I $9,500 I BUDGET BARS Revenue # Description CURRENT REVISION AMENDED 33831.00.0030 INTERGOVERNMENTAL AGREEMENT WITH $0 CLALlAM COUNTY FOR KNOTWEED CONTROL $0 $9,500 $9 500 33402.10.0000 INTERGOVERNMENTAL AGREEMENT WITH $0 CLALLAM COUNTY FOR PURPLE LOOSESTRIFE MONITORING USING WSDA FUNDS $2,500 $2,500 $0 $12,000 $12,000 BARS Expenditure # 53160.10.0060 53160.20.0000 53160.43.0000 57121.10.0030 Description BUDGET CURRENT REVISION AMENDED $11728 $7400 $19128 $1696 $1416 $3112 $1 679 $2,984 $4,663 $29 940 $200 $30 140 $0 $45,043 $12,000 $57,043 WAGES PERSONNEL BENEFITS TRAVEL ADMIN ASSIST/LEAD Reason for Aoorooriation/Extension 1 - $9,500 - CLALLAM COUNTY IS WORKING WITH JEFFERSON COUNTY TO REDUCE AND ERADICATE INFESTATIONS OF NOXIOUS KNOTWEED THAT DESTROY STREAM AND SALMON HABITAT. CLALLAM COUNTY WILL COORDINATE A FIELD TEAM COORDINATOR HIRED BY JEFFERSON COUNTY AND CLALLAM COUNTY WILL REIMBURSE JEFFERSON COUNTY FOR ALL COSTS. (ALICIA AGUIREE IS DESIGNATED JEFFERSON COUNTY TEMP HIRE FOR THIS PROJECT.) 2 - $2,500 - WSDA IS WORKING WITH JEFFERSON COUNTY TO REDUCE AND ERADICATE INFESTATIONS OF PURPLE LOOSESTRIFE MADE POSSIBLE BY FUNDS FROM WASHINGTON STATE DEPTARTMENT OF AGRICULTURE. WSDA WILL REIMBURSE JEFFERSON COUNTY FOR ALL COSTS ASSOCIATED WITH THIS GRANT. (DARCY STUMBAUGH IS DESIGNATED TEMP HIRE FOR THIS PROJECT.) lJ 1\ aPJ. TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Emergency Budget AppropriationlExtension and Amendm nt Date: September 15, 2006 WSU JEFFERSON COUNTY EXTENSION 108000010 DepartmentlFund Name Fund Number Commissioners: (mark all that apply with an "X") m Please be advised that after a thorough examination of my curent b dget it appears that the amount allocated is insufficient to pay necessary expenses of this departmen~ for this y ar. After a careful examination of all the expenditures within the department budget with resMd to pres nt and future needs, I find that my budget is short. Therefore, for this current year for the reason(s) outlined bel ,I request an emergency appropriation and bu et extension in the amount of: $10,000 D For funds other than Current Expense (General Fund).. - Is ther enough Fund Balance (unencumbered cash) to cover this additional expenditure? DYes DNo m Please be advised that a revenue source (i.e. grant, new fee) ha was not included in the annual budget at the time it was prepared. appropriation and budget extension to include this new r~venue in t amount of: I $10,000 been received by this department which herefore, I request an emergency budget this year as outlined below in the BARS Revenue # 36711.00.0040 BUDGET CURRENT REVISION AMENDED $0 $10000 $10000 $0 $0 $0 $0 $10,000 $10,000 BARS Expenditure # 57121.41.0060 Description WSU FOOD & FARM AGENT MOA BUDGET CURRENT REVISION AMENDED $0 $10000 $10000 $0 $0 $0 $0 $0 $10,000 $10,000 Reason for A ro riationlExtension WSU JEFFERSON COUNTY EXTENSION IS PARTNERING WITH S NFIELD EDUCATIONAL ASSN. TO EDUCATE AND ENGAGE LOCAL FARMERS, YOUTH ANO CONSU ERS IN GROWING A NEW FARM ECONOMY AND COORDINATING A FOOD AND FARM NeTWORK T THE RATE OF $10,000 PER YEAR FOR THREE YEARS. WSU SMALL FARMS PROGRAM IS PROVIDING A FOOD & FARM COORDINATOR, THERESA BEAVER, FOR THAT PURPOSE. WSU JEFFERSON COUNTY WIL REIMBURSE WSU FOR PAYROLL COSTS ASSOCIATED WITH THE SUNFIELD GRANT IN 2006. ~K It! TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Emergency Budget Appropriation/Extension and Amendment Date: September 15, 2006 WSU JEFFERSON COUNTY EXTENSION 108000010 DepartmenUFund Name I=und Number Commissioners: (mark all that apply with an "X") [K] Please be advised that after a thorough examination of my curent budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason(s) outlined below, I request an emergency appropriation and budget extension in the amount of: I $4,500 I o For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? DYes DNo 00 Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: I $4,500 I BARS Revenue # 34180.00.0000 Description FIBER CONNECTIVITY BUDGET CURRENT REVISION AMENDED $0 $4,500 $4,500 $0 $0 $0 $0 $4,500 $4,500 BARS Expenditure # 57121.41.0070 Description TECHNICAL SUPPORT BUDGET CURRENT REVISION AMENDED $17805 $4 500 $22,305 $0 $0 $0 $0 $17,805 $4,500 $22,305 Reason for ro riation/Extension WSU JEFFERSON COUNTY EXTENSION IS CHARGING VARIOUS SHOLD BUSINESS PARK TENANTS FOR SHARED USE OF FIBER CONNECTIVITY PROVIDED BY MILLENNIUM CABLE TO WSU / NOP-LEARNING CENTER & EXTENSION OFFICE AND HIRES A CONSULTANT, AS NEEDED, TO PROVIDE ON-CALL TECHINICAL SUPPORT. Dk~ TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Emergency Budget Appropriation/Extension and Amendme t Date: September 25, 2006 JCPH/Watershed Planning DepartmenUFund Name Commissioners: (mark all that apply with an "X") [K] Please be advised that after a thorough examination of my curent b dget it appears that the amount allocated is insufficient to pay necessary expenses of this department 'for this ye r. After a careful examination of all the expenditures within the department budget with respect to pres t and future needs, I find that my budget is short. Therefore, for this current year for the reason(s) outlined bel ,I request an emergency appropriation and bud et extension in the amount of: $26,896 124-000-010 Fund Number [K] For funds other than Current Expense (General Fund)- - Is there nough Fund Balance (unencumbered cash) to cover this additional expenditure? WVes DNo D Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepa~. Ther ore, I request an emergency appropriation and budget extension to include this new revenue in the bUdget this ear as outlined below in the amount of: I $0 I . BARS Revenue # Description BUDGET CURRENT REVISION $0 AMENDED $0 $0 $0 $0 $0 $0 BARS Expenditure # 59700.00.0128 Description Transfer Out, Natural Resources BUDGET CURRENT REVISION AMENDED $0 $26 896 $26 896 $0 $0 $0 $0 $0 $26,896 $26,896 Reason for A ro riationlExtension This transfer is intended to close the Watershed Planning Fund; all future!activities pr viously performed by this Fund wiD be done by the Natural Resources Fund (128). At year end any unexpected monies in the Watersh Planning Fund (124) should be moved into the Natural Resources Fund (128). Respectfully Submitted, :Jl Date: September 26, 2006 CD TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Emergency Budget Appropriation/Extension and Amendment PUBLIC HEALTH 127 -OtJ/)-O/() Department/Fund Name Fund Number Commissioners: (mark all that apply with an "X") D Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason(s) outlined below, I request an emergency appropriation and bud et extension in the amount of: $53,100 00 For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? mVes DNo I!J Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: I $42,882 BARS Revenue # 334.03.10.0305 334.03.10.0315 334.04.92.0322 334.04.99.0300 338.31.00.0340 346.25.20.0000 349.31.20.0330 369.00.00.0301 BARS Expenditure # 56210.41.0045 56210.43.0000 56220.31.0020 56220.31.0040 Description BUDGET CURRENT REVISION AMENDED $45926 $6,507 $52,433 $27023 $27,900 $54,923 $0 $5,083 $5,083 $27338 $16535 $43873 $0 $10657 $10657 $307900 -$26000 $281,900 $0 $700 $700 $1 500 $1 500 $3000 $409,687 $42,882 $452,569 Description BUDGET CURRENT REVISION AMENDED $5 800 $33 200 $39 000 $2 750 $2,000 $4 750 $19,971 $1,000 $20,971 $96,150 $16900 $113,050 lies $124,671 $53,100 $177,771 Reason for Appropriation/Extension The adjustments and additions to the revenue and expense listed above were not reflected in the original 2006 budget. The revenue adjustments reflect grant amendments, new grants, and a reduction in fees for services due to changes in billing. The changes to the expense budget are derived by the grant projects, increase in supply costs, and increased lab work. At this time, the variance between revenue and expense will be covered by the fund balance. Respectfully Submitted, ~ (bJ TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Emergency Budget Appropriation/Extension and Amend ent Date: September 26, 2006 PUBLIC HEALTH 127..-tJDO ~DIO Department/Fund Name Fund Number Commissioners: (mark all that apply with an "X") m Please be advised that after a thorough examination of my curre t budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to pr sent and future needs, I find that my budget is short. Therefore, for this current year for the reason(s)'outlined elow, I request an emergency appropriation and budget extension in the amount of: I $25,000 I D For funds other than Current Expense (General Fund)- - Is th re enough Fund Balance (unencumbered cash) to cover this additional expenditure? DYes DNo [!] Please be advised that a revenue source (i.e. grant, new fee) as been received by this department which was not included in the annual budget at the time it wa$ prepare . Therefore, I request an emergency appropriation and budget extension to include this new revenue i the budget this year as outlined below in the amount of: I $109.016 BARS Revenue # 397.00.00.0160 397.00.00.0175 Description Transfer Transfer - Shellfish BUDGET CURRENT REVISION AMENDED $508317 $84 016 $592333 $0 $25 000 $25 000 $0 $508,317 $109,016 $617,333 BARS Expenditure # 56210.10.0000 56210.20.0000 56210.41.0045 56210.35.0000 Description Salaries-EH Division Benefits-EH Division EH Lab Services (Current amount is from the other approp ubmltted with this ap rap) . BUDGET CURRENT REVlS~N AMENDED $439 149 $14400 $453 549 $164 558 $3600 $168 158 $39 000 $4 750 $3 500 $3 500 $42 500 $8 250 $647,457 $25,000 $672,457 Reason for A ro riation/Extension The first transfer identified above is to cover a portion of the salary and wage incre ses from 2005-2006, both bargaining and non-bargaining. The expense budget was already extended by $13,668 during the 2nd quarter for neflt changes and wage increases for non-bargaining members, but a transfer-in was not requested at that time. Current actllals and pr 'ons identify increased operating costs and decreased/lost revenue. This transfer is necessary in order to maintain! services a a moderate carry forward into 2007. The 2nd transfer identified above is to assist the department to meet urgent shellfish closures. Staff ours will be added to the EH Division in order to make necessary arrangements with the community, the department, and state agencies t begin monitoring until a plan is fomulated. Lab and travel expenses are being added for the same shellfish project. Respectfully Submitted, EI ted Official/Department Head Signature :} TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Emergency Audget AppropriationlExtension and Amendment Date: September 25, 2006 128-000-010 Fund Number JCPH/Natural Resources Department/F und Name Commissioners: (mark all that apply with an "X") o Please be advised that after a thorough examination of my curent budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason(s) outlined below, I request an emergency appropriation and budget extension in the amount of: I $15,000 I o For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? DYes DNo 00 Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: I $26,896 I BARS Revenue # 39700.00.0124 Description Transfer In, Watershed Plannin BARS Expenditure # 53111.41.0130 53111.41.0315 Description Lab Services Facilitation Services BUDGET CURRENT REVISION AMENDED $26 896 $26 896 $0 $0 $0 $0 $26,896 $26,896 BUDGET CURRENT REVISION AMENDED $22 000 $13 000 $35,000 $12,000 $2000 $14000 $0 $0 $0 $34,000 $15,000 $49,000 Reason for Appropriation/Extension This transfer is intended to close the Watershed Planning Fund; all future activities previously performed by this Fund will be done by the Natural Resources Fund (128). At year end any unexpected monies in the Watershed Planning Fund (124) should be moved into the Natural Resources Fund (128). The funds transfered from Watershed is to assist with the unexpected and urgent lake monitoring and the faciliatation costs for WRIA 17. Respectfully Submitted, ok fJA$- ------- TO: BOARD OF COUNTY COMMISSIONERS Date: September 26, 2006 RE: Request for Emergency Budget Appropriation/Extension and Amendment Animal Services a Department of The Sheriffs Office 129000010-' DepartmenVFund Name Fund Number Commissioners: (mark all that apply with an "X") IX! Please be advised that after a thorough examination of my cllrent budge it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a caretu examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason(s) outlined below, I request an emergency appropriation and udget extension in the amount of: I $14512 I IX! For funds other than Current Expense (General Fund)- - IS there enOL gh Fund Balance (unencumbered cash) to cover this additional expenditure? ~Yes No I!J Please be advised that a revenue source (i.e. grant, new Ue) has bee " received by this department which was not included in the annual budget at the time it was prepared. Therefore,' request an emergency appropriation and budget extension to include this new revenue in the budget this year as outlined below in the ~mount of: I $50,676 I BUDGET BARS Revenue # Description CURRENT REVISION AMENDED 322.30.00.0000 Animal Licenses . $ 10,000.00 $ 1,711.00 $ 11,711.00 322.30.00.0300 Animal Licenses *Citt $ 5 000.00 $ 918.00 $ 5,918.00 338.39.10.0000 Intergovemmental*City Contract $ 54,120.00 $ 35,002.. $ 89,122.. 343.93.10.0000 Adoptions $ 15,000.00 $ 3,242.00 $- 18,242.00 343.93.20.0000 Euthanasia Service $ - $ 417.00 $ 417.00 343.93.30.0000 Cremation Service I $ 3 000.00 $ 1,355.00 $ 4,355.00 343.93.40.0000 Animal Cnd Other Fees $ 1,000.00 $ 572.00 $ 1,572.00 343.93.50.0000 Animal Cnd Impound f1te $ - $ 3,835.00 $ 3,835.00 343.93.60.0000 Animal Cnd Surrender fee $ - $ 3,567.00 $ 3,567.00 369.90.00.0000 Other Mise Revenue' $ - $ 56.. $ 56.. '.> .?:'..(........; $ 88,120.00 $ 50,675. $ 138,795.. BUDGET BARS Exoenditure ,. Description CURRENT REVISION AMENDED 53930.10.0600 Clerk Hire $ 7,671.00 $ 8,593. $ 16,264.. 53930.31.0010 Office Supplies $ 2,000.00 $ 300.00 $ 2 300.00 53930......:1.1 AII~ '\ Propane $ 4,000.00 $ 5,000.00 $ 9,000.00 53930.52.0050 City License Fees $ 5,000.00 $ 618.00 $ 5,618.00 I .;. .; $ 18,671.00 $ 14,511.. $ 33,182. Reason for Appropriation/Extension Animal Services has experienced expenditure increase due to the increase ir animal services demand. Animal Services has increased staffing and operational costs associated with the level of service equired to provide adequate service to the residents of Jefferson County, City of Port Townsend and law enforcement customers. R~~~,j) Michael D. Brasfield DK~ Elected OfficiaVDepartment Head Signature TO: BOARD OF COUNTY COMMISSIONERS Date: Sept 25,2006 RE: Request For Emergency Budget AppropriationlExtension and Amendment Chemical Dependency/Mental Health Department/Fund Name 131-000-010 Fund Number Commissioners: (check all that apply) I2l Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of aU the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, I request an emergency appropriation and budget extension in the amount $50,000.00 for this current year for the reason(s) outlined below. I2l For funds other than Current Expense -- Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes./ No o Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension in the amount of to include this new revenue in the budget this year as outlined below. BARS # Revenue Description Current Revision New Budget Bud et $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 BARS # Expenditure Description Current Revision New Budget Bud et 56600.41.0010 Professional Services $0.00 $50,000.00 $50,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $50,000.00 $50,000.00 Reason for AppropriationlExtension I IThe Chemical Dependency/Mental Health fund was established this year, but a budget was not. As of 8/31/06 this fund has lover $75,000 in cash. i I I I I I I I ! I Respectfully submitted, ~4-.U Ii ~I( ~ TO: BOARD OF COUNTY COMMISSIONERS Date: 9-18-06 RE: Request For Emergency Budget AppropriationlExtension nd Amendment Department of Community Deveopment Department/Fund Name 143-000-010 Fund Number Commissioners: (check all that apply) lZI Please be advised that after a thorough examination of my curren budget it appears that the amount allocated is insufficient to pay necessary expenses of this departmeht for this year. After a careful examination of all the expenditures within the department budget with respect to presen and future needs, I find that my budget is short. Therefore, I request an emergency appropriation and budget 'extension i the amount for this current year for the reason(s) outlined below. [2J For funds other than Current Expense -- Is there enough Fund Bal ce (unencumbered cash) to cover this additional expenditure? Yes.{ No o Please be advised that a revenue source (i.e. grant, new' fee) has n received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension in the amount of to include this new venue in the budget this year as outlined below. BARS # Revenue Description Current Bud et Revision New Budget $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 BARS # Expenditure Description Current Bud et $0.00 Revision New Budget $20,23'. $20,23 ... $0.00 $0.00 $0.00 $0.00 $20,23'.. $20,23.... 559.60.41.0010 PROFESSIONAL SVCS $0.00 ,B,~~~9n~JQ!:.~j>~r(:)j?ri~tiQDLE?fterl~iQ!L.... i !City of Port Townsend billed DCD for all of2oo5 (lan - Dec) Fire Code 0 cial services in April of2006 $8,192.64 ICity of Port Townsend billed DCD (lan - Feb, 2006) Fire Code Official se ICity of Port Townsend billed DCD (Mar - May, 2006) Fire Code Official se ices in lune of 2006 $1,539.86 $3,476.00 i IAverage per month (lan - May, 2005) was $1003.00 times seven months I ft in 2006 $7,022.20 IThe charges were not taken into consideration when putting the 2006 budget ogether. TOTAL $20,230.70 bk~ TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Emergency Budget Appropriation/Extension and Amendment Date: September 19,2006 Central Services/Facilities Department/Fund Name Commissioners: (mark all that apply with an "X") o Please be advised that after a thorough examination of my curent budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason(s) outlined below, I request an emergency appropriation and budget extension in the amount of: I $0 I 183-000-010 Fund Number o For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) B~~~ver this add~ional expenditure? 00 Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and bud et extension to include this new revenue in the budget this year as outlined below in the amount of: $100,000 BARS Revenue # 39700.00.0010 Description Transfer In, General Fund BUDGET CURRENT REVISION AMENDED $0 $100,000 $100,000 $0 $0 $0 $0 $100,000 $100,000 BARS Expenditure # Description BUDGET CURRENT REVISION AMENDED $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 Reason for Appropriation/Extension Due to increasing costs, particularly for peteroleum related products, and the fact that costs are recovered 2 years in arrears from actuals, there is a need to increase the monies available to be spent in the Facilities Fund. ~S~edUA1 'ij1'1L06 Elected Official/Department Head Signature