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Home My WebLink About085 06 tt: 111\ De,*, L\,tcd belcv..~ /' ~J JEFFERSON COUNTY T(ec\.~ J;:) !f/01p State of Washington ftVld c.~ c : IcQ -bl, J ~al.e ORDER: BUDGET APPROPRIATIONS/EXTENSIONS:} RESOLUTION NO. 85-06 VARIOUS COUNTY FUNDS } WHEREAS, the Jefferson County Board of Commissioners did on the 4th day of December, 2006, declare that an emergency existed for the listed expenses which are funded by additional sources which were not anticipated at the time of preparing said budgets; and such sources include unanticipated revenue received from fees, or grants from the State and Federal government, or proceeds from the sale of bonds, or budgeted but unexpended monies from the prior budget year; and, WHEREAS, the Jefferson County Board of Commissioners did on the 4th day of December, 2006, set a hearing on said emergency for the 18th day of December, 2006, at the hour of 10:05 a.m. in the County Commissioner's Chambers, Courthouse, Port Townsend, Washington; and, WHEREAS, Jefferson County has published notice of this hearing on December 6th and on December 13th in the official newspaper of Jefferson County; and, WHEREAS, this being the time and place set for said hearing and no objection or objection interposed; NOW, THEREFORE, IT IS HEREBY ORDERED, by the Board of County Commissioners, that due to there being sufficient monies available in the Current Expense Fund and various other funds, that the County Auditor is hereby directed to extend the budget of the following funds by the amounts listed below and per the attached requests. AMOUNT FROM UNENCUMBERED FUND # FUND NAME FUND BALANCE REVENUE EXPENSE CURRENT EXPENSE/GENERAL FUND 001-059-000 County Administrator $3,000 $0 $3,000 001-068-000 Community Services $10,000 $0 $10,000 001-150-000 Prosecuting Attorney $25,000 $0 $25,000 001-151-000 Coroner $13,000 $0 $13,000 001-180-000 Sheriff $96,336 $12,364 $108,700 001-270-000 Non-Departmental $29,000 $0 $29,000 Total General Fund $176,336 $12,364 $188,700 SPECIAL REVENUE/CAPIT AUENTERPRISEIINTERNAL SERVICE FUNDS 120-000-010 Crime Victims $0 $18,256 131-000-010 Chemical Dependency $45,000 $0 308-000-010 Conservation Futures $55,000 $0 401-000-010 Solid Waste $0 $264,000 $4,500 $45,000 $55,000 $216,291 Page 1 of2 JEFFERSON COUNTY State of Washington ORDER: BUDGET APPROPRIA TIONS/EXTENSIONS:} RESOLUTION NO. 85-06 VARIOUS COUNTY FUNDS } APPROVED this 18th day of December, 2006. JEFFERSON COUNTY BOARD OF COMMISSIONERS ~, Da~~ ~~ Pat Rodgers, Member ATTEST: ~~J&rlC Deputy Clerk of the Board Page 2 of2 TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Emergency Budget Appropriation/Extension and Amendment Date: November 20, 2006 COUNTY ADMINISTRATOR Department/Fund Name 001-059 Fund Number Commissioners: (mark all that apply with an "X") m Please be advised that after a thorough examination of my curent budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason(s) outlined below, I request an emergency appropriation and budget extension in the amount of: I $3,000 I D For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? B~~s D Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: I $0 I BARS Revenue # Description BUDGET CURRENT REVISION $0 AMENDED $0 $0 $0 $0 $0 $0 BARS Expenditure # 51310.10.0000 51310.20.0000 Description BUDGET CURRENT REVISION AMENDED $4012 $3000 $7012 $0 SALARY BENEFITS $4,012 $3,000 $0 $7,012 Reason for Appropriation/Extension To cover expenses for the remainder of the year. Respectfu~tted, !}-. i.~P4 Elected Icial/Department Head Signature JA TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Emergency Budget Appropriation/Extension and Amendment Date: November 20, 2006 COMMUNITY SERVICES Department/Fund Name Commissioners: (mark all that apply with an "X") [K] Please be advised that after a thorough examination of my curent budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason(s) outlined below, I request an emergency appropriation and budget extension in the amount of: I $10,000 I 001-068 Fund Number D For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? DYes DNo D Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: I $0 I BARS Revenue # Description BUDGET CURRENT REVISION $0 AMENDED $0 $0 $0 $0 $0 $0 BARS Expenditure # Description 51990.49.0200 CONTINGENCY BUDGET CURRENT REVISION AMENDED $839 $10,000 $10839 $0 $839 $10,000 $0 $10,839 Reason for Appropriation/Extension To cover anticipated expenses for the remainder of the year. Respectfully Submitted, fA- I of :J TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Emergency Budget Appropriation/Extension and Amendment Prosecuting Attorney Department/Fund Name Commissioners: (mark all that apply with an "X") 00 Please be advised that after a thorough examination of my curent budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs. I find that my budget is short. Therefore, for this current year for the reason(s) outlined below, I request an emergency appropriation and bud et extension in the amount of: $25,000 Date: November 17, 2006 001-150-000 Fund Number D For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? DYes DNo D Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: I $0 I BARS Revenue # Description BUDGET CURRENT REVISION $0 AMENDED $0 $0 $0 $0 $0 $0 BARS Expenditure # 51521.10.0000 51521.20.0000 51521.49.0020 Description Salaries and Wa es Personnel Benefits Trial Related Ex enses BUDGET CURRENT REVISION AMENDED $7,084 $15,000 $22,084 $124,482 $5,000 $129,482 $15,375 $5,000 $20,375 $0 $0 $146,941 $25,000 $171,941 Reason for Appropriation/Extension This office has undergone many staff changes this year, but with the outcome of the election personnel is expected to stabilize in 2007. Deputy John Raymond will be retiring as of January 5, 2007. Another deputy hired to replace him will start December 1, although he will be taking the last 2 weeks of December off without pay for a preplanned and negotiated family vacation. John Raymond has agreed to stay on to train him until his retirement date and to cover the District Court workload during the planned absence. The new attorney is starting at a Deputy II level but at a lower step than Raymond. Katherine Gulmert was hired earlier this year as a Deputy I, but was promoted to Deputy III in September. The other attorneys remained unchanged. Two Legal Assistants resigned in September and. of those, one will not be replaced in this budget year. The Legal Technician was promoted to Legal Assistant at the entry level and a new Legal Technician was hired at the entry level, however, at 40 hours rather than 30 as that position has been historiCally staffed. The extra 10 hours are coming from the Crime Victims budget. (Cont, page 2) oK ~ 2of~ TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Emergency Budget Appropriation/Extension and Amendment Date: November 17, 2006 Prosecuting Attorney - Page 2 Department/Fund Name Commissioners: (mark all that apply with an "X") [KJ Please be advised that after a thorough examination of my curent budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs. I find that my budget is short. Therefore, for this current year for the reason(s) outlined below, I request an emergency appropriation and bud et extension in the amount of: $25,000 001-150-000 Fund Number D For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? DYes DNo D Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: I $0 I BARS Revenue # Description BUDGET CURRENT REVISION $0 AMENDED $0 $0 $0 $0 $0 BARS Expenditure # 51521.10.0000 51521.20.0000 51521.49.0020 Description Salaries and Wa es Personnel Benefits Trial Related Ex enses BUDGET CURRENT REVISION AMENDED $7 084 $15,000 $22,084 $124,482 $5,000 $129,482 $15 375 $5,000 $20,375 $0 $0 $146,941 $25,000 $171,941 Reason for Appropriation/Extension (Continued from page 1) We received a prior appropriation of $9.000 to have 3 appeals written by an outside attorney due to the effect the resignations and rehirings noted above had on attorney workloads. We have also had more out of county/state witnesses than per usual and have had to pay airfare and accommodations for them. The trial related expenses are currently about $1,800 over budget. With trials still scheduled for November and December additional funds are being requested to cover additional ongoing expenses. The trial related expenses also include, it should be remembered, costs related to defending the county in civil matters. oK. fJI1- TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Emergency Budget Appropriation/Extension and Amendment Date: November 17, 2006 Coroner [Prosecuting Attorney] Department/Fund Name Commissioners: (mark all that apply with an "X") m Please be advised that after a thorough examination of my curent budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason(s) outlined below, I request an emergency appropriation and bud et extension in the amount of: $13,000 001.151-000 Fund Number D For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? B~~s D Please be advised that a revenue source (Le. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: I $0 I BARS Revenue # Description BUDGET CURRENT REVISION $0 AMENDED $0 $0 $0 $0 $0 $0 BARS Expenditure # 56320.41.0010 Auto sies Description BUDGET CURRENT REVISION AMENDED $15,787 $13,000 $28,787 $0 $0 $0 $0 $15,787 $13,000 $28,787 Reason for Appropriation/Extension First, it should be noted that there is no way to predict when an autopsy will be needed or to anticipate how many will be required during a given year. For that reason we have historically relied on past years' numbers to arrive at each year's estimate. Based on recent years we estimated that approximately 15 autopsies would be performed in 2006 at a cost of $1 ,100 each. As of this moment 22 autopsies have been performed in 2006. There are currently insufficien funds in the Coroner budget to pay for 4 outstanding autopsy invoices as well as 2 quarterly payments of $1500 each to Kosec's Funeral Home for their services, plus $150 for cell phone bills through the end of the year. Also included in this request is an additional $4,400 to cover autopsy costs in the event that 4 more would be required by the end of 2006. No additional expenses are anticipated. Any unused funds would be returned to the General Fund. ~ TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Emergency Budget Appropriation/Extension and Amendment Date: November 16,2006 Sheriff Department/Fund Name Commissioners: (mark all that apply with an "X") [!] Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason(s) outlined below, I request an emergency appropriation and budget extension in the amount of: I $108,700 I 001-180-000 Fund Number D For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? DYes DNo [!] Please be advised that a revenue source (i.e. grant, new fee) bas been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: I $12,364 I BUDGET BARS Revenue # Description CURRENT REVISION AMENDED 338.26,00,0010 Thermal Imaaina Camera - Homeland Security Eauip $0 $7,181 $7 181 338,26,00,0010 GPS- Homeland Securitv EauiD $0 $5 183 $5,183 TQTALREWNue $0 $12,364 $12,364 BUDGET BARS Expenditure # Description CURRENT REVISION AMENDED 52110,31,0020 Operatina Law Enforcement $1 ,450 $3,000 $4 450 52110.45.0010 Office Eauioment $1,000 $1,700 $2,700 52122,10,0500 Patrol Overtime $18830 $36.000 $54 830 52170.10.0500 Traffic Overtime $9470 $28.000 $37.470 52310.10.0500 Corrections Overtime $5,000 $40,000 $45,000 T'O'tALE)(iPeNDITURE $35,750 $108,700 $144,450 Reason for Ap ro riation/Extension With ongoing changes in all divisions of the Sheriffs Office, the overtime for each has more than exceeded the original budgeted amounts. ~ TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Emergency Budget Appropriation/Extension and Amendment Non- Departmental Department/Fund Name Date: November 20, 2006 001-270 Fund Number Commissioners: (mark all that apply with an "X") 00 Please be advised that atter a thorough examination of my curent budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason(s) outlined below, I request an emergency appropriation and bud et extension in the amount of: $29,000 D For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? DYes DNo D Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: I $0 I. . BARS Revenue # Description BUDGET CURRENT REVISION $0 AMENDED $0 $0 $0 $0 $0 $0 BARS Expenditure # 51510.41.0010 51620.49.0040 51990.41.0061 51990.44.0000 Description LEGAL - SPECIAL ATTORNEY FEES SEMINAR & TRAINING COSTS HEARING EXAMINER ADVERTISING BUDGET CURRENT REVISION AMENDED $25,000 $13,000 $38000 $10000 $2500 $12,500 $25000 $12000 $37,000 $0 $1,500 $1,500 $0 $60,000 $29,000 $89,000 Reason for Aooropriation/Extension To cover anticipated expenses in these line items for the remainder of the year. Respectfully Submitted, ~ 1.IJ.JL p Elected . fficial/Department Head Signature OK ~ TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Emergency Budget Appropriation/Extension and Amendment Date: November 17, 2006 Crime Victims Fund Department/Fund Name Commissioners: (mark all that apply with an "X") [K] Please be advised that after a thorough examination of my curent budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason(s) outlined below, I request an emergency appropriation and budget extension in the amount of: I $4,500 I 120-000-010 Fund Number [K] For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? WVes DNo [K] Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: I $18.256 I BARS Revenue # 33404.20.0500 BUDGET CURRENT REVISION AMENDED $0 $18,256 $18,256 $0 $0 $0 $0 $18,256 $18,256 BARS Expenditure # 51570.10.0025 51570.10.0030 BUDGET CURRENT REVISION AMENDED $0 $1,400 $1,400 $0 $3,100 $3,100 $0 $0 $0 $0 $4,500 $4,500 Reason for Appropriation/Extension In July, 2006 the Victim/Witness Program received a grant from the State Legislature in the amount of $18,256 with the directive that it be spent only on salaries and be used to increase victim and witness services and must also include an increase of up to .5 FTE. The department gained approval from the County Administrator to do this by promoting the Victim/Witness Advocate to the newly created position of Victim/Witness Coordinator and to make that a Lead position. The increase in FTE was effected by increasing the Prosecuting Attorney's office Legal Technician position 10 hours (from 30 to 40 hours) and paying those increased hours from the Crime Victim Fund. The fund has sufficient cash balance to cover these changes. ~ TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Emergency Budget Appropriation/Extension and Amendment Date: November 20, 2006 CHEMICAL DEPENDENCY/MENTAL HEALTH Department/Fund Name Commissioners: (mark all that apply with an "X") [!] please be advised that after a thorough examination of my curent budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason(s) outlined below, I request an emergency appropriation and bud et extension in the amount of: $45,000 131 Fund Number ~ For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) ~ ~~~ver this additional expenditure? o Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: I $0 I BARS Revenue # Description BUDGET CURRENT REVISION $0 AMENDED $0 $0 $0 $0 $0 $0 BARS Expenditure # 56600.41.0010 Description CO-OCCURRING INTEGRATED TREATMENT BUDGET CURRENT REVISION AMENDED $50 000 $45,000 $95,000 $0 $50,000 $45,000 $0 $95,000 Reason for Aooropriation/Extension To cover anticipated expenses in this line item for the remainder of the year. Respectfully Submitted, ~ 4. (/,.r-RL i Electe Official/Department Head Signature ok. di:r TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Emergency Budget Appropriation/Extension and Amendment Date: November 20, 2006 CONSERVATION FUTURES TAX FUND Department/Fund Name Commissioners: (mark all that apply with an "X") 00 Please be advised that after a thorough examination of my curent budgetit appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason(s) outlined below, I request an emergency appropriation and bud et extension in the amount of: $55,000 308 Fund Number 00 For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? OOVes DNo D Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: I. $0 I BARS Revenue # Description BUDGET CURRENT REVISION $0 AMENDED $0 $0 $0 $0 $0 $0 BARS Expenditure # 59439.61.0000 59439,91.0000 Description BUDGET CURRENT REVISION AMENDED $162,700 $52000 $214,700 $10,000 $3000 $13,000 LAND INTERFUND PROFESSIONAL SERVICES $172,700 $0 $55,000 $227,700 Reason for Appropriation/Extension To cover anticipated expenses in these line items for the remainder of the year. Respectfully Submitted, ~ i-. . !h.dL12- Elected Official/Department Head Signature IJk ~ Date: November 20, 2006 TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Emergency Budget Appropriation/Extension and Amendment 401-000-010 Fund Number Solid Waste Department/Fund Name Commissioners: (mark all that apply with an "X") W Please be advised that atter a thorough examination of my curent budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason(s) outlined below, I request an emergency appropriation and bud et extension in the amount of: $216,291 For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? [iJVes DNo [!] W Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: I $264,000 I . BARS Revenue # 34370,00,0000 Description Garba e1Solid Waste Fees/Cha es BUDGET CURRENT REVISION AMENDED $2,024,375,00 $264,000,00 $2,288 375.00 0.00 0.00 0.00 $2,024,375.00 $264,000.00 $?,288,375.00 BARS Expenditure # 53700,10,0000 53700,20.0000 53730.10.0000 53730,20,0000 53760.10.0000 53760,20,0000 53700,41,0000 59437,63,0000 Description BUDGET CURRENT REVISION AMENDED $209,359.00 $7,425,00 $216,784.00 $117,385.00 $1,877.00 $119,262.00 $29,578.00 $4,556.00 $34,134.00 $17,566,00 $1,172,00 $18,738.00 $5,005,00 $203,00 $5,208.00 $2,818.00 $62.00 $2,880.00 $1,010,414.00 $140,500.00 $1 150,914.00 $70,536.00 $60,496.00 $131 032,00 $1,462,661,00 $216,291,00 $1,678,952.00 Salaries and Wa es Personnel Benefits Salaries and Wages Personnel Benefits Salaries and Wages Personnel Benefits Professional Services Other 1m rovements Reason for A ro riation/Extension Due to increase in the tonnage of solid waste coming through the transfer station, this fund is receiving revenues higher than the amount budgeted for the year. This increase also causes an associated rise in the cost of long haul services to remove the waste. This fund has experienced higher than budgeted costs for salaries and benefits due to the negotiation of new union contracts, including retroactive pay for previous years. This fund expended $60,496 to cover waterline construction to provide fireflow to the landfill property. partment Head Signature oK ~