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A\\ Thpb iDt)yJ6fo JEFFERSON COUNTY State of Washington ORDER: BUDGET APPROPRIATIONS/EXTENSIONS:} RESOLUTION NO. 68-06 VARIOUS COUNTY FUNDS } WHEREAS, the Jefferson County Board of Commissioners did on the 9th day of October, 2006, declare that an emergency existed for the listed expenses which are funded by additional sources which were not anticipated at the time of preparing said budgets; and such sources include unanticipated revenue received from fees, or grants from the State and Federal government, or proceeds from the sale of bonds, or budgeted but unexpended monies from the prior budget year; and, WHEREAS, the Jefferson County Board of Commissioners did on the 9th day of October, 2006, set a hearing on said emergency for the 23rd day of October, 2006, at the hour of 11 :00 a.m. in the County Commissioner's Chambers, Courthouse, Port Townsend, Washington; and, WHEREAS, Jefferson County has published notice of this hearing on October 11th and on October 18th in the official newspaper of Jefferson County; and, WHEREAS, this being the time and place set for said hearing and no objection or objection interposed; NOW, THEREFORE, /T IS HEREBY ORDERED, by the Board of County Commissioners, that due to there being sufficient monies available in the Current Expense Fund and various other funds, that the County Auditor is hereby directed to extend the budget of the following funds by the amounts listed below and per the attached requests. AMOUNT FROM UNENCUMBERED FUND BALANCE REVENUE FUND # FUND NAME CURRENT EXPENSE/GENERAL FUND 001-021-000 Elections 001-067-000 Emergency Management 001-080-000 District Court 001-180-000 Sheriff 001-261-000 Transfers $0 $61,336 $0 $1,540 $9,447 $0 $10,266 $0 $209,016 $0 Total General Fund $228,729 $62,876 SPECIAL REVENUE/CAPIT AUENTERPRISE/INTERNAL SERVICE FUNDS 107-000-010 Boating Safety $0 $10,266 108-000-010 Extension $1,000 $66,500 124-000-010 Watershed Planning $26,896 $0 127-000-010 Health $0 $151,898 128-000-010 Natural Resources $0 $26,896 129-000-010 Animal Services $0 $50,675 131-000-010 Chemical Dependency $50,000 $0 143-000-010 Community Development $20,231 $0 183-000-010 Facilities Management $0 $100,000 Page 1 of2 EXPENSE $61,336 $1,540 $9,447 $10,266 $209,016 $291,605 $10,266 $67,500 $26,896 $78,100 $15,000 $14,511 $50,000 $20,231 $0 JEFFERSON COUNTY State of Washington ORDER: BUDGET APPROPRIATIONS/EXTENSIONS:} VARIOUS COUNTY FUNDS } RESOLUTION NO. APPROVED this 23rd day of October, 2006. JEFFERSON COUNTY BOARD OF COMMISSIONERS (Excused Absence) Phil Johnson, Chairman Jl~ Davia ~~em er ~~ Pat Rodgers, Member -~ , . ... ~ '1 ~ ~.~,. -< ATTEST: ~ 7(~ ) emc tjulie Matthes, CMC Deputy Clerk of the Board Page 2 of2 68-06 TO: BOARD OF COUNTY COMMISSIONERS Date: Sept. 15,2006 RE: Request For Emergency Budget Appropriation/Extension and Amendment Elections Departrnent/Fund Name 001-021-000 Fund Number Commissioners: (check all that apply) EI Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of aU the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, I request an emergency appropriation and budget extension in the amount $61,335.59 for this current year for the reason(s) outlined below. o For funds other than Current Expense -- Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes No o Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension in the amount of to include this new revenue in the budget this year as outlined below. BARS # Revenue Description Current Revision New Budget Bud et 333.90.40,0010 HA V A Grant $40,056.00 $61 ,3~. $101,391_ $0.00 $0.00 $0.00 $40,056.00 $61,3 .. $101,3~.. BARS # Expenditure Description Current Revision New Budget Bud et 51170.91.0000 Interfund Professional Services $0,00 $61,3 .. $61,3 .s $0.00 $0.00 $0.00 $0.00 $0,00 $61,33 . $61,3 . ~eason for Appropriation/Extension ---1 iBecause we are a vote-by-mail county, the County Courthouse is our only polling place. It must be ADA compliant. . Jwe requested and received a grant that would create acessible parking stalls, improve the path of travel, install signage, establish hand rails and pathway lighting, This grants includes paving and painting of the new handicap accessible stalls. The funding authority for this is provided through Title II, Subtitle D, Part 2, Section 261 of the Help America Vote Act (HA VA), Public Law 107-252, ~Yvt. ~~ ~C ~ ;f<-J b~ . ...........- TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Emergency Budget AppropriationlExtension and Amendmen Date: September 18,2006 Deparbnent of Emergency Management (Public Safety) Department/Fund Name Commissioners: (mark all that apply with an "X") D Please be advised that after a thorough examihation of y curent budget it appears that the amount allocated is insufficient to pay necessary expenses of this departm nt for this year. After a careful examination of all the expenditures within the department bucllget with r spect to present and future needs, I find that my budget is short. Therefore, for this current ye~r for the r son(s) outlined below, I request an emergency appropriation and budget extension in the amount of: I I -- . '--~ '" -7 [>()(-1J67-I~O Fund Number D I [K] For funds other than Current Expense (General Fund) - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? I~~s Please be advised that a revenue source (i.e~ grant, ne fee) has been received by this department which was not induded in the annual budget at the time it was repared. Therefore, I request an emergency appropriation and budget extension to indude ithis new r venue in the budget this year as outlined below in the amount of: I $1,540 BUDGET CURRENT RE~S~N AMENDED $10,000 $1,540 $11,540 $0 $0 $0 $10,000 $1,540 $11,540 BARS Expenditure # ,52510,42.0015 Description T ele hone Service Owest Line BUDGET CURRENT RE~S~N AMENDED $2,100 $1,540 $3,640 $0 $0 $0 $0 $2,100 $1,540 $3,640 Reason for ro riationlExtension Received unexpected funds from Deparbnent of Homelan support ISDN lines Respe4 Submitted, /- 'lJd ~-.:.. U Elected Official/Department Head Signature ~q.~ ;b- TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Emergency Budget Appropriation/Extension and Amendment Date: September 29, 2006 District Court and Adult Probation Department/Fund Name Commissioners: (mark all that apply with an "X") ~ Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short, Therefore, for this current year for the reason(s) outlined below, I request an emergency appropriation and budget extension in the amount of: I $9,447 I 001 080 000 Fund Number o For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? DYes DNo D Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: I $0 I BARS Revenue # Description BUDGET CURRENT REVISION $0 AMENDED $0 $0 $0 $0 $0 $0 BARS Expenditure # 51240.41,0040 51240.49,0020 51240.49,0060 52330 20 ()()()() Description BUDGET CURRENT REVISION AMENDED $10,000 $3000 $13000 $10500 $2000 $12,500 $2,500 $2,000 $4,500 $25,097 $2447 $27544 $0 $48,097 $9,447 $57,544 Reason for Appropriation/Extension Conflict calendars have increased dramatically since 2005, Judge Pro Terns must hear those matters. Jury trials have increased in 2006, we also have a four day jury trial scheduled for Oct as well as regular trials set for the next few months, Evaluation services have gone up due to the new test that can detect alcohol up to a week; this test has been instrumental in monitoring compliance with court orders. Adult Probation Personnel Benefits are being increased due to the medical buy up, in March 2006 we hired a new probation officer. If the revenue trend continues as it has for the past nine months, (as of Aug we have collected 75% of our projected revenue and have been consistentlv 5% higher than YTD in 05) the 2006 budgeted revenue will exceed the oroiected amount. Respectfully Submitted, ~ ~ ~ --- Elected Official/Department Head Signature :t TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Emergency Budget AppropriationlExtension and Amendm nt Date: September 26, 2006 Sheriff/General Fund DepartmentlFund Name Commissioners: (mark all that apply with an "X") [K] Please be advised that after a thorough examination of IlfIY curent udget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this y r. After a careful examination of all the expenditures within the department budget with respect to pres nt and future needs, I find that my budget is short. Therefore, for this current year for the reason(s) outlined be , I request an emergency appropriation and budget extension in the amount of: I $10,266 I 001-180-000 Fund Number o For funds other than Current Expense (General Fund)- - Is ther enough Fund Balance (unencumbered cash) to cover this additional expenditure? B~~s o Please be advised that a revenue source (i.e. grant, new fee) h been received by this department which was not included in the annual budget at the time it was prep$red, The efore, I request an emergency appropriation and budget extension to include this new revenue in the budget thi year as outlined below in the amount of: I $0 I BARS Revenue # Description BUDGET CURRENT REVISION $0 AMENDED $0 $0 $0 $0 $0 $0 BARS Expenditure # 59700.00.003 BUDGET CURRENT REVISION AMENDED $3200 $10,266 $13466 $0 $0 $0 $0 $3,200 $10,266 $13,466 Reason for A ro nation/Extension The cost of fuel this boating season has increased substantially, including replacement of parts, oat has also had several costly repairs, ok tJ/2L TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Emergency Budget Appropriation/Extension and Amendment Date: September 19, 2006 County AdministratorlTransfers/General Fund DepartmentlFund Name Commissioners: (mark all that apply with an "XU) [K] Please be advised that after a thorough examination of my curent budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short, Therefore, for this current year forthe reason(s) outlined below, I request an emergency appropriation and budget extension in the amount of: I $209,016 I 001-261-000 Fund Number D For funds other than Current Expense (General Fund)- -Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? DYes DNo D Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: I $0 I BARS Revenue # Description BUDGET CURRENT REVISION $0 AMENDED $0 $0 $0 $0 $0 $0 BARS Expenditure # 59700,00.0183 59700.00.0160 59700,00,0175 BUDGET CURRENT REVISION AMENDED $0 $100,000 $100000 $510937 $84,016 $594 953 $0 $25,000 $25000 $0 $0 $510,937 $209,016 $719,953 Reason for Appropriation/Extension Facilities Fund: Due to increasing costs, particularly for peteroleum related products, and the fact that costs are recovered 2 years in arrears from actuals, there is a need to increase the monies available to be spent in the Facilities Fund, Health Fund, Base: Needed to cover 2005-2006 wage increases Health Fund, Shellfish: Needed to cover the expeneses related to urgent shellfish closures, Respectfully Submitted, ~1'~ Electe fficial/Department Head Signature ()K IJ%J- TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Emergency Budget Appropriation/Extension and Amend ent Date: September 26, 2006 Sheriff/Boating Safety DepartmentlFund Name Commissioners: (mark all that apply with an "X") [K] Please be advised that after a thorough examination of my curent udget it appears that the amount allocated is insufficient to pay necessary expenses of this departmerilt for this ar. After a careful examination of all the expenditures within the department budget with respect to pre ent and future needs, I find that my budget is short. Therefore, for this current year for the reason(s) Outlined be ow, I request an emergency appropriation and budget extension in the amount of: I $10,266 I 107-000-010 Fund Number [K] For funds other than Current Expense (General Fund)- - Is ther enough Fund Balance (unencumbered cash) to cover this additional expenditure? @~~s [K] Please be advised that a revenue source (i.e. grant, n~ fee) ha been received by this department which was not included in the annual budget at the time it was prepared. The efore, I request an emergency appropriation and bu et extension to include this new revenue in the ibudget thi year as outlined below in the amount of: $10,266 BARS Expenditure # 52190,10,0000 52190.20.0000 52190.32.0000 52190.48.0000 Description BUDGET CURRENT REVISION AMENDED $3200 $10,266 $13,466 $0 $0 $0 $3,200 $10,266 $13,466 BUDGET CURRENT REVISION AMENDED $13210 $5600 $18810 $4 329 $1 416 $5745 $1 500 $1 400 $2 900 $2000 $1 850 $3850 $0 $21,039 $10,266 $31,305 BARS Revenue # 39700.00.0010 Description Transfer In, General Fund Salaries Benefits Fuel Consumed Re airs & Maintenance Reason for 1'0 riation/Extension The cost of fuel this boating season has increased substantially. The oat has also had several costly repairs, including replacement of parts. Respecjfully Sub ~. ~ Elected ~ TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Emergency Budget Appropriation/Extension and Amendment Date: September 15, 2006 WSU JEFFERSON COUNTY EXTENSION 108000010 DepartmentlFund Name Fund Number Commissioners: (mark all that apply with an "X") o Please be advised that after a thorough examination of my curent budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason(s) outlined below, I request an emergency appropriation and budget extension in the amount of: I $40,000 I D For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? B~~ IU Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and bu et extension to include this new revenue in the budget this year as outlined below in the amount of: $40,000 BARS Revenue # 33314,19,0305 Description MRC PROJECT GRANT BUDGET CURRENT REVISION AMENDED $73,000 $40,000 $113,000 $0 $0 $0 $73,000 $40,000 $113,000 BARS Eltpenditure # 53190,10,0601 53190.20.0000 53190.41,0030 53190.43.0010 53190.49.0010 Description BUDGET CURRENT REVISION AMENDED $10,450 $7000 $17,450 $6,797 $744 $7,541 $28000 $26000 $54,000 $3 397 $2 296 $5,693 $5 992 $3 960 $9,952 $54,636 $40,000 $94,636 SALARIES BENEFITS PROJECT CONTRACT SERVICES TRAVEL PRINTING Reason for AoorooriationlExtension A SUPPLEMENTAL GRANT HAS BEEN RECEIVED -BY THE MARINE RESOURCES COMMllTEE IN THE AMOUNT OF $92,000,00 FOR THE PERIOD OF JULY 1, 2006 TO JUNE 30, 2007. IT IS ESTIMATED THAT APPROXIMATELY 43% OF THE TOTAL WILL TAKE PLACE IN 2006, ~~A/ Elected . epartment Head Signature D~ TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Emergency Budget AppropriationlExtension and Amendm nt Date: September 18, 2006 WSU JEFFERSON COUNTY EXTENSION DepartmentlFund Name Commissioners: (mark all that apply with an "X") 108000010 Fund Number []] Please be advised that after a thorough examination of my curent udget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this y r. After a careful examination of all the expenditures within the department budget with respect to pres nt and future needs, I find that my budget is short. Therefore, for this current year for the reason(s} outlined bel , I request an emergency appropriation and budget extension in the amount of: I $1,000 I [K] For funds other than Current Expense (General Fund)", - Is ther enough Fund Balance (unencumbered cash) to cover this additional expenditure? [K]Ves DNo D Please be advised that a revenue source (i.e. grant, new fee) ha been received by this department which was not included in the annual budget at the time it was prep~red. Ther fore, I request an emergency appropriation and budget extension to include this new revenue in the budget thi year as outlined below in the amount of: I I BARS Revenue # Description BUDGET CURRENT REVISION $0 $0 AMENDED $0 $0 $0 $0 $0 BARS Expenditure # 57121.48.0000 Description REPAIR AND MAINTENANCE BUDGET CURRENT REV1SION AMENDED $816 $1000 $1,816 $0 $0 $0 $0 $816 $1,000 $1,816 Reason for A ro riationlExtension PHONE PANEL DAMAGED, ESTIMATED REPAIR COSTS. /Jr. TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Emergency Budget Appropriation/Extension and Amendment Date: September 15, 2006 WSU JEFFERSON COUNTY EXTENSION DepartmentlFund Name Commissioners: (mark all that apply with an "X") 108000010 Fund Number 00 Please be advised that after a thorough examination of my curent budget it appears that the amount allocated is insufficient to pay necessary expenses ofthis department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason(s) outlined below, I request an emergency appropriation and budget extension in the amount of: I $9,500 I o For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? BYes No !KJ Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: I $9,500 I BUDGET BARS Revenue # Description CURRENT REVISION AMENDED 33831,00.0030 INTERGOVERNMENTAL AGREEMENT WITH $0 CLALLAM COUNTY FOR KNOTWEED CONTROL $0 $9,500 $9,500 33402,10.0000 INTERGOVERNMENTAL AGREEMENT WITH $0 CLALLAM COUNTY FOR PURPLE LOOSESTRIFE MONITORING USING WSDA FUNDS $2,500 $2,500 $0 $12,000 $12,000 BARS Expenditure # 53160.10.0060 53160.20,0000 53160,43.0000 57121,10.0030 Description BUDGET CURRENT REVISION AMENDED $11728 $7,400 $19,128 $1696 $1,416 $3,112 $1 679 $2,984 $4,663 $29940 $200 $30,140 $0 $45,043 $12,000 $57,043 WAGES PERSONNEL BENEFITS TRAVEL ADMIN ASSIST/LEAD Reason for Aoorooriation/Extension 1 - $9,500 - CLALLAM COUNTY IS WORKING WITH JEFFERSON COUNTY TO REDUCE AND ERADICATE INFESTATIONS OF NOXIOUS KNOTWEED THAT DESTROY STREAM AND SALMON HABITAT. CLALLAM COUNTY WILL COORDINATE A FIELD TEAM COORDINATOR HIRED BY JEFFERSON COUNTY AND CLALLAM COUNTY WILL REIMBURSE JEFFERSON COUNTY FOR ALL COSTS. (ALICIA AGUIREE IS DESIGNATED JEFFERSON COUNTY TEMP HIRE FOR THIS PROJECT.) 2 - $2,500 - WSDA IS WORKING WITH JEFFERSON COUNTY TO REDUCE AND ERADICATE INFESTATIONS OF PURPLE LOOSESTRIFE MADE POSSIBLE BY FUNDS FROM WASHINGTON STATE DEPTARTMENT OF AGRICULTURE. WSDA WILL REIMBURSE JEFFERSON COUNTY FOR ALL COSTS ASSOCIATED WITH THIS GRANT. (DARCY STUMBAUGH IS DESIGNATED TEMP HIRE FOR THIS PROJECT.) () 1\ t1RJ. TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Emergency Budget AppropriationlExtension and Amend nt WSU JEFFERSON COUNTY EXTENSION 108000010 DepartmentlFund Name Fund Number Commissioners: (mark all that apply with an "Xn) CKI Please be advised that after a thorough examination of my curent udget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this y r. After a careful examination of all the expenditures within the department budget with resp~ to pres nt and future needs, I find that my budget is short. Therefore, for this current year for the reason(s) outlined bel . I request an emergency appropriation and budget extension in the amount of: I $10,000 I Date: September 15, 2006 o For funds other than Current Expense (General Fund)- - Is ther enough Fund Balance (unencumbered cash) to cover this additional expenditure? E3~:s m Please be advised that a revenue source (i.e. grant, new fee) ha been received by this department which was not included in the annual budget at the time it was JIlrepared. herefore, I request an emergency appropriation and budget extension to include this new rE\lvenue in e budget this year as outlined below in the amount of: I $10,000 BARS Revenue # Description 36711.00,0040 PARTNERSHIP WITH SUNFIELD F WSU SMALL FARMS PROGRAM E THERESA BEAVER BUDGET CURRENT REVISION AMENDED $0 $10000 $10000 $0 $0 $0 $0 $10,000 $10,000 BARS Expenditure # Description 57121.41.0060 WSU FOOD & FARM AGENT MOA BUDGET CURRENT REVISION AMENDED $0 $10000 $10000 $0 $0 $0 $0 $0 $10,000 $10,000 Reason for ro riationlExtension WSU JEFFERSON COUNTY EXTENSION IS PARTNERING WITH S NFIELD EDUCATIONAL ASSN. TO EDUCATE AND ENGAGE LOCAL FARMERS, YOUTH ANI) CONSU ERS IN GROWING A NEW FARM ECONOMY AND COORDINATING A FOOD AND FARM NEtTWORK T THE RATE OF $10,000 PER YEAR FOR THREE YEARS, WSU SMALL FARMS PROGRAM IS PROVIDING A FOOD & FARM COORDINATOR, THERESA BEAVER, FOR THAT PURPOSE. WSU JEFFERSON COUNTY WIL REIMBURSE WSU FOR PAYROLL COSTS ASSOCIATED WITH THE SUNFIELD GRANT IN 2006. ~ K IJf! TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Emergency Budget Appropriation/Extension and Amendment Date: September 15, 2006 WSU JEFFERSON COUNTY EXTENSION 108000010 Department/Fund Name I=und Number Commissioners: (mark all that apply with an "X") m Please be advised that after a thorough examination of my curent budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short, Therefore, for this current year for the reason(s) outlined below, I request an emergency appropriation and budget extension in the amount of: I $4,500 I o For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? DYes DNO m Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: I $4,500 I BARS Revenue # 34180.00.0000 Description FIBER CONNECTIVITY BUDGET CURRENT REVISION AMENDED $0 $4 500 $4,500 $0 $0 $0 $0 $4,500 $4,500 BARS Expenditure # 57121,41.0070 . Description TECHNICAL SUPPORT BUDGET CURRENT REVISION AMENDED $17,805 $4 500 $22305 $0 $0 $0 $0 $17,805 $4,500 $22,305 Reason for AoorooriationlExtension WSU JEFFERSON COUNTY EXTENSION IS CHARGING VARIOUS SHOLD BUSINESS PARK TENANTS FOR SHARED USE OF FIBER CONNECTIVITY PROVIDED BY MILLENNIUM CABLE TO WSU / NOP-LEARNING CENTER & EXTENSION OFFICE AND HIRES A CONSULTANT, AS NEEDED, TO PROVIDE ON-CALL TECHINICAL SUPPORT. ature o k a:ra- TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Emergency Budget Appropriation/Extension and Amendm nt Date: September 25, 2006 JCPH/Watershed Planning DepartmenUFund Name Commissioners: (mark all that apply with an "X") [K] Please be advised that after a thorough examination of my curent b dget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this y r. After a careful examination of all the expenditures within the department budget with respect to pre nt and future needs, I find that my budget is short, Therefore, for this current year for the reason(s) outlined bel ,I request an emergency appropriation and bud et extension in the amount of: $26,896 124-000-010 Fund Number [K] For funds other than Current Expense (General Fund)~ - Is there nough Fund Balance (unencumbered cash) to cover this additional expenditure? [K]Ves DNo o Please be advised that a revenue source (i.e. grant, ne~ fee) has been received by this department which was not included in the annual budget at the time it was prepared. Ther fore, I request an emergency appropriation and budget extension to include this new revenue in the budget this ear as outlined below in the amount of: I $0 I BARS Revenue # Description BARS Expenditure # 59700.00,0128 Description Transfer Out. Natural Resources BUDGET CURRENT REVISION AMENDED $0 $0 $0 $0 $0 $0 $0 BUDGET CURRENT RE~S~N AMENDED $0 $26 896 $26 896 $0 $0 $0 $0 $0 $26.896 $26,896 Reason for A ro riation/Extension This transfer is intended to close the Watershed Planning Fund; all Mure' activities p viously performed by this Fund will be done by the Natural Resources Fund (128), At year end any unexpected monies in thEl Watersh Planning Fund (124) should be moved into the Natural Resources Fund (128). Respectfully Submitted, :Ji TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Emergency Budget Appropriation/Extension and Amendment PUBLIC HEALTH 127 -O{)tJ-O It) DepartmenUFund Name Fund Number Commissioners: (mark all that apply with an "X") D Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short, Therefore, for this current year for the reason(s) outlined below, I request an emergency appropriation and budget extension in the amount of: I $53,100 I Date: September 26, 2006 CD [KJ For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? [X] Yes DNo [K] Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared, Therefore, I request an emergency appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: I $42,882 BARS Revenue # 334,03,10.0305 334.03,10,0315 334.04.92,0322 334.04,99.0300 338,31,00,0340 346,25,20,0000 349,31.20,0330 369.00.00,0301 Description BUDGET CURRENT REVISION AMENDED $45,926 $6 507 $52433 $27023 $27,900 $54,923 $0 $5,083 $5,083 $27,338 $16535 $43873 $0 $10,657 $10,657 $307 900 -$26,000 $281,900 $0 $700 $700 $1,500 $1 500 $3 000 $409,687 $42,882 $452,569 lies BUDGET CURRENT REVISION AMENDED $5800 $33200 $39,000 $2 750 $2 000 $4 750 $19971 $1 000 $20971 $96,150 $16,900 $113050 BARS Expenditure # 56210,41,0045 56210,43,0000 56220.31,0020 56220,31,0040 Description $124,671 $53,100 $177,771 Reason for ro riation/Extension The adjustments and additions to the revenue and expense listed above were not reflected in the original 2006 budget. The revenue adjustments reflect grant amendments, new grants, and a reduction in fees for services due to changes in billing, The changes to the expense budget are derived by the grant projects, increase in supply costs, and increased lab work, At this time, the variance between revenue and expense will be covered by the fund balance. Respectfully Submitted, ~ (b) TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Emergency Budget Appropriation/Extension and Amend ent PUBLIC HEALTH 127--fJf)O ~DJO Department/Fund Name Fund Number Commissioners: (mark all that apply with an "X") 00 Please be advised that after a thorough examination of my curre t budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to pr sent and future needs, I find that my budget is short. Therefore, for this current year for the reason(s) !outlined low, I request an emergency appropriation and budget extension in the amount of: I $25,000 I Date: September 26, 2006 D For funds other than Current Expense (General Fund)- - Isth re enough Fund Balance (unencumbered cash) to cover this additional expenditure? B~:s lKJ Please be advised that a revenue source (i.e. grant, new fee) as been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension to include this new!revenue i the budget this year as outlined below in the amount of: I $109,016 BARS Revenue # 397.00.00.0160 397,00.00,0175 Description Transfer Transfer - Shellfish BUDGET CURRENT REVISION AMENDED $508317 $84 016 $592333 $0 $25 000 $25 000 $0 $508,317 $109,016 $617,333 BARS Expenditure # 56210.10,0000 56210.20,0000 56210.41.0045 56210.35.0000 Description Salaries-EH Division Benefits-EH Division EH Lab Services (Current amount is from the other approp with this a ) BUDGET CURRENT REVISION AMENDED $439 149 $14400 $453 549 $164 558 $3600 $168158 Travel Current amount is from the other a sUbmitted with ' $39 000 $4 750 $3 500 $3 500 $42 500 $8 250 $647,457 $25,000 $672,457 Reason for A ro riation/Extension The first transfer identified above is to cover a portion of the salary and wage incre The expense budget was already extended by $13,668 during the 2nd quarter for members, but a transfer-in was not requested at that time, Current actllals and p decreased/lost revenue, This transfer is necessary in order to maintain' services a identified above is to assist the department to meet urgent shellfish closures, Staff necessary arrangements with the community, the department, and stat$ agencies t travel expenses are being added for the same shellfish project, s from 2005-2006, both bargaining and non-bargaining, nefit changes and wage increases for non-bargaining , ns identify increased operating costs and a moderate carry forward into 2007, The 2nd transfer ours will be added to the EH Division in order to make begin monitoring until a plan is fomulated. lab and Respectfully Submitted, :} TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Emergency audget AppropriationlExtension and Amendment Date: September 25, 2006 JCPH/Natural Resources DepartmentlF und Name Commissioners: (mark all that apply with an "X") D Please be advised that after a thorough examination of my curent budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason(s) outlined below, I request an emergency appropriation and budget extension in the amount of: I $15,000 I 128~-O10 Fund Number D For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? DYes DNo m Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: I $26,896 I BARS Revenue # 39700,00.0124 Description Transfer In, Watershed Plannin BUDGET CURRENT REVISION AMENDED $26896 $26,896 $0 $0 $0 $0 $26,896 $26,896 BARS Expenditure # 53111,41,0130 53111.41,0315 Description BUDGET CURRENT REVISION AMENDED $22000 $13000 $35000 $12000 $2000 $14000 $0 $0 $0 $34,000 $15,000 $49,000 Lab Services Facilitation Services Reason for Appropriation/Extension This transfer is intended to close the Watershed Planning Fund; all Mure activities previously performed by this Fund will be done by the Natural Resources Fund (128), At year end any unexpected monies in the Watershed Planning Fund (124) should be moved into the Natural Resources Fund (128), The funds transfered from Watershed is to assist with the unexpected and urgent lake monitoring and the faciliatation costs for WRIA 17. Respectfully Submitted, ok ~ TO: BOARD OF COUNTY COMMISSIONERS Date: September 26, 2006 I RE: Request for Emergency Budget Appropriation/Extension and Amendment I 129000010_ Animal Services a Department of The Sheriffs OffICe Department/Fund Name Fund Number Commissioners: (mark all that apply with an "X") m Please be advised that after a thorough examination of my curent budget it appears that the amount allocated is insufficient to I pay necessary expenses of this department for this year. After a careful examination of aU the expenditures within the department budget with respect to present and future needS, I find that I ny budget is short. Therefore, for this current year for the reason(s) outlined below, I request an emergency appropnation and b udget extension in the amount of: I $14512 I i m For funds other than Current Expense (General Fund)- - Is there enoUl h Fund Balance (unencumbered cash) to cover this additional expenditure? ~Yes No [!] Please be advised that a revenue source (i.e. grant, new fett) has bee., received by this department which was not included in the annual budget at the time it was prepared, Therefore, II request an amergency appropriation and budget extension to include this new revenue in the budget this year as outlined below in the ~ mount of: I $50,676 I BUDGET BARS Revenue # Description CURRENT REVISION AMENDED 322.30.00.0000 Animal Licenses $ 10,000.00 $ 1,711.00 $ 11,711.00 322.30.00.0300 AnHnaIL~enses*C~ $ 5,000.00 $ 918.00 $ 5,918.00 338.39.10.0000 InterQovernmental*Citv Contract $ 54,120.00 $ 35,002.. $ 89,122.. 343.93.10.0000 Adoptions $ 15,000.00 $ 3,242.00 $ 18,242.00 343.93.20.0000 Euthanasia Service $ - $ 417.00 $ 417.00 343.93.30.0000 Cremation Service $ 3,000.00 $ 1,355.00 $ 4,355.00 343.93.40.0000 Animal Cntl Other Fee. $ 1,000.00 $ 572.00 $ 1,572.00 343.93.50.0000 Animal Cntllrnpound F te $ - $ 3,835.00 $ 3,835.00 343.93.60.0000 Animal Cntl Surrender F ee $ - $ 3,567.00 $ 3,567.00 369.90.00.0000 Other Misc Revenue I $ - $ 56.. $ 56.. 'T <",,,< ;;'Fc'" $ 88,120.00 $ 50,675. $ 138,795.. BUDGET BARS Exoenditure # Description CURRENT REVISION AMENDED 53930.10.0600 Clerk Hire $ 7,671.00 $ 8,593._ $ 16,264.. 53930.31.0010 Office Supplies $ 2,000.00 $ 300.00 $ 2,300.00 53930. ~.?.1 flII ~V'\ Propane $ 4,000.00 $ 5,000.00 $ 9,000.00 53930.52.0050 City License Fees $ 5,000.00 $ 618.00 $ 5,618.00 c"'".", "," _$18,671.00 $ 14,511. $ 33,182._ Reason for Appropriation/Extension Animal Services has experienced expenditure increase due to tM increase in animal services demand, Animal Services has increased staffing and operational costs associated with the level I of service r :lquired to provide adequate service to the residents of Jefferson County, City of Port Townsend and law enforcement Icustomers, R"~UyS~-D /- f~ ' c Michael Q, Brasfield DK~ Elected OfficiaVDepartment Head Signature TO: BOARD OF COUNTY COMMISSIONERS Date: Sept 25,2006 RE: Request For Emergency Budget Appropriatioo/Extension and Amendment Chemical Dependency/Mental Health Department/Fund Name 131-000-010 Fund Number Commissioners: (check all that apply) lZI Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of aU the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, I request an emergency appropriation and budget extension in the amount 550,000.00 for this current year for the reason(s) outlined below. lZI For funds other than Current Expense -- Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes./ No o Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension in the amount of to include this new revenue in the budget this year as outlined below. BARS # Revenue Description Current Revision New Budget Bud et $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 BARS # Expenditure Description Current Revision New Budget Bud et 56600.41.0010 Professional Services $0.00 $50,000.00 $50,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $50,000.00 $50,000.00 Reason for Appropriation/Extension I jThe Chemical Dependency/Mental Health fund was established this year, but a budget was not. As of 8/31/06 this fund has over $75,000 in cash. . I Respectfully submitted, ~ TO: BOARD OF COUNTY COMMISSIONERS Date: 9-18-06 RE: Request For Emergency Budget AppropriationlExtension nd Amendment Department of Community Deveopment Department/Fund Name 143-000-010 Fund Number Commissioners: (check all that apply) IZI Please be advised that after a thorough examination of my curre budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for thi year. After a careful examination of all the expenditures within the department budget with respedt to presen and future needs, I find that my budget is short. Therefore, I request an emergency appropriation and budge~ extension n the amount for this current year for the reason(s) outlined below. IZI For funds other than Current Expense -- Is there enougll Fund Hal ce (unencumbered cash) to cover this additional expenditure? Yes.f No CJ Please be advised that a revenue source (i.e. grant, neW fee) has n received by this department which was not included in the annual budget at the time it was prepared. . Therefore I request an emergency appropriation and budget extension in the amount of to include this new venue in the budget this year as outlined below. BARS # Revenue Description Current Revision New Budget Bud et $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 BARS 1# Expenditure Description Current Revision New Budget Bud et 559.60.41.0010 PROFESSIONAL SVCS $0.00 $20,23.. $20,23 .. $0.00 $0.00 $0.00 $0.00 $0.00 $20,23'.. $20,23.... B,~1!~91Lf(.>!:.AJ>1?r9J>rI~!i9nffixt~!1~.!Q!1~...... ICity of Port Townsend billed DCD for all of2005 (Jan - Dec) Fire Code 0 cial services in April of2006 $8,192.64 !City of Port Townsend billed DCD (Ian - Feb, 2006) Fire Code Official se ices in April of 2006 ICity of Port Townsend billed DCD (Mar - May, 2006) Fire Code Official s ices in June of2006 IAverage per month (Jan - May, 2005) was $1003.00 times se\1en months eft in 2006 $1,539.86 $3,476.00 $7,022.20 i !The charges were not taken into consideration when putting the 2006 budget together. TOTAL $20,230.70 D k afi>- TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Emergency Budget Appropriation/Extension and Amendment Date: September 19, 2006 Central Services/Facilities Department/Fund Name Commissioners: (mark all that apply with an "X") o Please be advised that after a thorough examination of my curent budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short, Therefore, for this current year for the reason(s) outlined below, I request an emergency appropriation and budget extension in the amount of: I $0 I 183-000-010 Fund Number o For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? B~~s [K] Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared, Therefore, I request an emergency appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: I $100,000 I BARS Revenue # 39700,00,0010 Description Transfer In, General Fund BUDGET CURRENT REVISION AMENDED $0 $100000 $100,000 $0 $0 $0 $0 $100,000 $100,000 BARS Expenditure # Description BUDGET CURRENT REVISION AMENDED $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 Reason for ro riation/Extension Due to increasing costs, particularly for peteroleum related products, and the fact that costs are recovered 2 years in arrears from actuals, there is a need to increase the monies available to be spent in the Facilities Fund, )Itt S~edfiMI 'At ~J19 / b6 , , Elected OfficiallOepartment Head Signature