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HomeMy WebLinkAboutM051407 r .' District No. 1 Commissioner: Phil Johnson District No.2 Commissioner: David W. Sullivan District No.3 Commissioner: John Austin County Administrator: John F. Fischbach Clerk of the Board: Lorna Delaney MINUTES Week of May 14, 2007 Chairman Phil Johnson called the meeting to order in the presence of Commissioner David W. Sullivan and Commissioner John Austin. PUBLIC COMMENT PERIOD: The following comments were made: A request for an explanation of how the County plans on funding the sewer system in Port Hadlock; the Commissioners should work with insurance companies to review the risk of high fire dangers in Jefferson County; Jim Fritz should be recognized and possibly reimbursed for his volunteer efforts in filming the Planning Commission meetings and Critical Area Ordinance Committee meetings at his own expense, thereby encouraging public participation and discouraging policy making behind closed doors; at the last Critical Areas Ordinance Committee meeting a motion was made to request that the County reimburse Mr. Fritz for his service to the Committee; concerns about the legal advice given to the Critical Areas Ordinance Committee and Planning Commission regarding the scope of their discretion; Concerns about MLA07-04 inventory land bank survey process; the County Commissioners need to adopt a noise control ordinance so law enforcement can take appropriate action to insure property owners can enjoy their property and that their rights are not violated; the County needs to insure that meetings an~. hearings are scheduled in rooms that can accommodate all citizens interested in attending; Better planning, on the County's part, in scheduling the location of meetings and hearings would save citizens time, and before considering a noise ordinance the County Commissioners need to review many factors. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Sullivan moved to approve the items as presented with a correction of a typographical error in item number three: Hearing Notice: ("3. Quimper Wildlife Corridor - ... (change "Flowers" to "Fowlers" ...). Commissioner Austin seconded the motion which carried by a unanimous vote. 1. RESOL UTION NO. 39-07 re: Updating the Working Capital Reserve Requirement for Each County Fund for Years 2007 and 2008 2. HEARING NOTICE re: 2007 Conservation Futures Program Applications; Hearing Scheduled for Monday, June 4, 2007 at 10:15 a.m. in the Commissioners Chambers 3. AGREEMENT re: Lease of Radio Equipment Space at Kitsap County's CenCom (911) Teal Lake Radio TowerlRepeater Site and Equipment Building; JeffCom; Kitsap County 4. AGREEMENT re: Professional Personnel Investigation Services; Jefferson County Administrator; Deborah D. Brookings Page I Commissioners Meetin Minutes: Week ofMa 14~ 2007 APPROVAL AND ADOPTION OF THE CONSE AGENDA - Continued: 5. AGREEMENT re: Underwater Videographic/Singl Beam Acoustic Reconnaissance, Side-Scan Sonar Surveys and Mapping Services; Jefferson Co ty-W~S.U. Extension Office; Jim Norris, d.b.a. Marine Resource Consultants 6.' AGREEMENT re: Pavement Marking on Various ounty Roadways; Jefferson County Public Works; Specialized Pavement Marking, Inc. 7. AGREEMENT re: Cooperative Work and Use ofM. terials and Equipment; Jefferson County Public Works; Public Utility District (PUD}No. 1 8. AGREEMENT re: Improvements to South Discove Road; Jefferson County Public Works; County Road Administration Board (CRAB) 9. AGREEMENT re: 2007CODIT (Co-Occurring Dis rder Integrated Treatment) Funding; Jefferson County Administrator; Domestic Violence/Sexual A sault Program 10. AGREEMENT re: Purchase and Sale of Parcel No. 66 900 034; Dosewallips Floodplain Acquisition Project Phase II; Jefferson Com1ty Publi Health; Winnie Fulton 11. Payment of Jefferson County Payroll Warrants Dat May 4,2007 in the amount of $663,400.45 and AlP Warrants Done by Payroll Dated May 7,2007 in the amount of$598,875.62 (Records of all claims submitted for payment along with AlP Warrants appro\led by the ayroll Services Manager are retained in the Jefferson County Auditor's Office.) 12. Letter Regarding Jefferson CODIT (Co-Occurring Di order Integrated Treatment) Targeted Capacity Expansion Grant Application; Washington State Dep ent of Social and Health Services, Substance Abuse and Mental Health Services Adm' stration 13. Advisory Board Resignation and Appointment; Jeffe on County Marine Resources Committee Representing Recreation Interests; Resigning Memb Clair Candler, and New Regular Member Hyatt Barnes to Fill a Remaining Term Expiring Feb ary 26, 2009 Commissioners' Briefing Session: County A 'nistrator John Fischbach reported on the following: In response to a public comment made about cheduling meetings in rooms that will accommodate citizens interested in attending e explained that last Friday the Hearing Examiner held a hearing in the Chambers whi h drew a number of citizens that exceeded the maximum capacity for that room. TI).e hearin was moved to the larger Superior Courtroom facility in order to accommodate pubHc intere ted in attending. He will ask the Fire Department to re-examine the room capacity or further clarification. At 1 :30 p.m. the Commissioners wiH be meet rig with a representative from the Housing Authority about their request to forgive a 10 to them from the County. Page 2 Commissioners Meeting Minutes: Week of May 14, 2007 . .... 1';0 ~ ' - ,~.' < APPROVAL OF MINUTES: Commissioner Sullivan moved to approve the minutes of May 7, 2007 as presented. Commissioner Austin seconded the motion which carried by a unanimous vote. Planning Commission Recommendation re: 2007 Comprehensive Plan Suggested Amendments and Recommended Final Docket: Al Scalf, Director of Community Development introduced Long Range Planners Joel Peterson and Karen Barrows and explained that Long Range Planner Brent Butler is here to present the staff report on the 2007 Comprehensive Plan amendment cycle. Brent Butler explained that the 2007 Comprehensive Plan amendment cycle includes nine (9) site specific amendment applications and three (3) suggested amendments. He noted that one of the nine proposed site specific amendments (MLA06-87) was carried over from the 2006 Comprehensive Plan amendment cycle. Two of the suggested amendments were submitted by the Planning Commission and the third one was submitted by Planning staff. Pursuant to the Unified Development Code, site specific amendment applications are automatically placed on the final docket for the Comprehensive Plan amendment cycle. As required by statute, the Planning Commission held a public hearing on the three suggested amendments. It is the Planning Commission's recommendation that all three of the suggested amendments on the preliminary docket for the County Commissioners review, be included on the fmal docket. Planning staff does not concur with the Planning Commission's recommendation to include two of the suggested amendments (MLA07-66 - Review of Comprehensive Plan and Unified Development Code for Inconsistencies; and MLA07 -67 - Review of Comprehensive Plan, Unified Development Code and County- Wide Planning Policies for InconsistenciesJon the fmal docket. However, staff joins the Planning Commission in recommending that the third suggested amendment (MLA07 -104 - Designating an Industrial Land Bank) be included on the final docket. It should be noted that the statutory authority granted to the County by the State legislature to designate an Industrial Land Bank within the County is scheduled to "sunset" at the end of 2007. It was reported that the Governor may sign House Bill 1965 which will lift the sunset provision for the Industrial Land Bank designation. If signed, work on MLA07 -104 could be carried from the 2007 Comprehensive Plan amendment cycle to the 2008 Comprehensive Plan amendment cycle. Inclusion of suggested amendments on the final docket must involve consideration of Long Range Planning . resources and workload. At the current staffing level they are 2.6 FTE' s short of what is necessary to complete their tasks and projects. For this reason staff diverges from the Planning Commission's recommendation. In addition to workload, budgetary considerations should be noted. AI Scalf stated that if the Board does not accept the Planning Commission's recommendation then it must take action to schedule its own separate hearing on the preliminary docket to determine the final docket. Page 3 Commissioners Meetin Minutes: Week ofMa 14 2007 Discussion ensued regarding time requirements and workloa for the suggested amendments. County Administrator John Fischbach noted the legislation for the dustrial Land Bank should be carefully reviewed to insure that work can be carried over from 2007 2008. Commissioner Sullivan moved to schedule a hearing on thes suggested Comprehensive Plan amendments. Commissioner Austin seconded the motion which carried by a unanimous vote. Bid Opening and Award re: Sale olCertain urplus County Personal Property: Central Services Director Allen Sartin opened and read the single bi received from Mike Belenski for the sum of $25.00. Commissioner Austin moved to accept the bid. COIbmissio r Sullivan seconded the motion which carried by a unanimous vote. The Board met in EXECUTIVE SESlSION fr m 11:15 a.m. to 12:10 p.m. with the Deputy Prosecuting Attorney regarding personnel. County Administrator Briejing Session; Jej) rson County Housing Authority Request to Forgive Loan: Kathy McKenna, Chair, Jefferson Cbunty H using Authority explained that she submitted a letter to County on behalf ofthe Housing Authority requestin the County forgive their loan. The reason for the request is to put them into a financial position where they would be able to purchase the Garden Court Apartments in Port Hadlock. The Garden Court Apartments ffer 40 subsidized units. The threat is.that we will lose the subsidy if the owner decides to sell the property. The owner is interested in selling the property and the Housing Authority is currently working with the Sheler Resources Group to undertake'the purchase of it. The Housing Authority intends to purchase the prope using a combination of funding from the sale of Low Income Housing Tax Credits, a loan from the Washingt nState Housing Trust Fund, and the transfer of the existing underlying United States Department ouAgricul e-Rural Development loan. The Housing Authority was reconstituted in 2004 and the cent members are very conservative. Currently, the Housing Authority shows a negative balance of $8,903.91 on their balance sheet. If the loan from the County were forgiven, they would show a positive balance o almost $40,000. The Housing Authority has just completed their fourth year of "clean audits" and have be n declared a "high performing" housing authority by the U.S. Department of Housing and Urban deve opment (HUD). ~ Page 4 Commissioners Meeting Minutes: Week of May 14, 2007 .~.o. I ~. ~ . . Public entities that administer these housing resources look for local support to secure this housing. Forgiveness of this loan will enhance their ability to apply for predevelopment funds from Impact Capital, and will demonstrate the support of the County for the efforts to secure this housing. She noted that the loan from Impact Capital would convert to a grant in the event the project does not move forward. Because the underwriting for these types ofloans is so tight and the funding is only given when benchmarks are met, projects usually move forward. Ms. McKenna gave an overview ofthe relationships between the Housing Authority and other agencies and explained the partnership with Shelter Resources Group with regard to the purchase of the Garden Court Apartments. Shelter Resources Group will manage the property for the next 15 years because they will be providing guarantees to tax credit investors. The Housing Authority is merely a partner and will be getting into day to day management for 15 years. Types of "forgiveness" were discussed such as an abeyance of the loan, or forgiving a portion of the loan to bring the Housing Authority's balance sheet from a "negative balance" to a "zero balance". The County Administrator asked the how important it is to the HousingAuthority to get to a positive $40,000 balance, which is what the balance sheet would indicate if the entire loan were forgiven? Ms. McKenna stated that an abeyance of interest or loan payments for a period of time would be greatly appreciated. Anything that can be done would be. greatly appreciated. Other contingent and conditional options of imposing a perpetuity of affordability were discussed. Brent Butler noted that this would be in line with the planning goals and comply with the community vision. The County Administrator stated that forgiving the loan would not be considered gifting of public funds because housing is constitutionally identified as one ofthe general purposes that governments can provide funding for. From the standpoint of the County's budget, it would not create a big impact to the County to forgive this loan. Commissioner Sullivan agrees with forgiving the loan and suggested that the conditions be put in writing by staff. The County Administrator suggested a resolution be drafted with the conditions. He asked if the Board wants to forgive the entire loan? The Board concurred to forgive the entire amount of the loan with the conditions discussed. Staff will prepare a resolution to be presented to the Board at a future meeting. Page 5 Commissioners Meytin Minutes: Week ofMa 14,2007 .'<9', :: \. ~ t . The Board met in EXECUTIVE SESSION m 3:00 p.m. to 4;00 p.m. with the Deputy Prosecuting Attorney and County Administrator regarding p rsonnel. NOTICE OF ADJOURNMENT: Oommissi ner Sullivan moved to adjourn the meeting at 4:00 p.m. until the next regularly scheduled Commissioners Meeting or a Special Meeting as noticed according to the statute and to have the Chair sign a notice f adjournment. Commissioner Austin seconded the motion which carried ~'a~un;mimous vote. SEAL: SON COUNTY OF COMMISSIONERS .~~ tin, Member . ~age 6