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HomeMy WebLinkAboutchat14:34:57 From Chambers to Greg Brotherton(Direct Message) : Julia Cochrane showed up in person 14:36:52 From Chambers to Kate Dean(Direct Message) : Did you leave a wrist brace on the dias? 14:39:07 From Kate Dean to Chambers(Direct Message) : nope! 14:49:21 From Chambers to Hosts and panelists : I'm attaching the HFB recommendations that were approved at a previous meeting. 14:50:09 From Chambers to Hosts and panelists : The recommendation was prepped for BOCC approval, but is on hold, and has not been approved yet. 14:33:06 I guess I will call this meeting of the Housing Fund Board to order so we can actually talk about this. 14:33:09 We will excuse you Kate if if something else comes up. So. 14:33:13 No, it's okay. So we can proceed and. That meeting can wait a week. 14:33:20 Okay, so we don't have public comment on here, but Carolyn thinks that we can add a public comment to a special meeting even. 14:33:28 So I'm comfortable with that. If no one has any objections, we got kind of a late. 14:33:33 Public comment that cherish from Olicap had sent out to everyone. So if people are, amenable to that adjustment to the schedule or to the agenda. 14:33:53 Okay. 14:33:45 We'll add a public comment. At the beginning. And open it for public comment. So if anyone has any public comment they'd like to make, you can hit raise hand if you're with us or a star 9 if you're on the phone and Carolyn will bring you over. 14:34:00 And bring in chairs Chron Miller over except promotion to panelists. 14:34:13 Thank you, Judy, for showing up too. Hello cherish we are just barely a quorum, but we did we did just get your note and attached files. 14:34:24 I had a chance to review them but not really dig into them deeply. I know. Peggy has a response and we've added public comment so The floor is yours for 3 min. 14:34:35 Okay. I can't do my whole statement in 3 min. So I, I will hit the highlights. 14:34:43 So one major thing is that if there are any additional funds for construction dollars, we are making an emergency ask to have any of those extra funds allocated to help us with the funding gap for Caswall Brown Village phase 3. 14:34:59 We have a 1.4 million dollar gap there and so subsequently if there are leftover funds we would like to be considered for those. 14:35:08 To help us with that funding gap because construction costs have skyrocketed. Beyond what our initial applications to the state were. So that's what's caused the funding gap. 14:35:30 And because this is like a public loan. I can't do that. I can't do a loan on it because there's no way to pay the loan. 14:35:32 So. So struggling with that might have to be a capital campaign, but so any funds that could be allocated that way are going unused for new construction. 14:35:41 For sheltering special populations, this would qualify. The other thing is I've provided, you know, in good faith as much information as possible, you know, regarding the operations of the low barrier shelters in the community. 14:35:58 You know, to me, the legion and Caswall Brown Village that phase 2 open-air shelter are the lowest barrier shelter so to speak in the in the community we serve some of the Hiest need individuals and the costs of those shelter operations is high. 14:36:17 That is not unique to us. Cost of operating shelters is is high. Now the best thing you can do is try and get as many people as possible to lower your cost per bed night. 14:36:29 In building phase 3, right, that's our goal is to try to have and manage some of those operations costs. 14:36:39 And so if you look at Caswall Brown, operations costs run close to only $20 per person per bed night versus the legion which can run as high as $65 a night if we've only got 13 to 18 people in there. 14:36:53 So. You know, staffing is what it is, regardless if there's 20 people in there or 13 people in there. 14:37:01 And these folks, it is hard to find any type of volunteers. It's a liability issue. 14:37:10 We are going to be doing our best. I've presented here some potential other options or ideas. But I feel overall that. 14:37:19 We need as a housing provider, we need some direction from the housing fund board. If if the goal is that you all are only looking at who's exiting to permanent housing, then we need to do a dramatic shift of how we're doing services. 14:37:34 Yes. 14:37:33 Because right now Our thing has been you know, safe and clean sleeping facilities. And So I lay that out in this letter. 14:37:46 I'm happy and you know I'm sorry trying to put together all of this information. I tried to be as transparent as possible providing that so people can see what the actual costs are but you know to me it is not fair to be comparing a low barrier. 14:38:02 High need congregate shelter to transitional folks that can manage to live alone on monitored. 14:38:09 And that's over 3 min. Okay. 14:38:10 It's just not the same. It's not the same comparison. You know, I've run shelters in 2 states now with 4 different continuum of cares. 14:38:17 He wrap it up. 14:38:20 Yeah, so I just ask you to read through that and look at it from our perspective, the folks we're serving and asking for some guidance from the board. 14:38:28 Okay, thank you cherish that. I will first ask if there's any other public comment that people would like to make today before we turn to the board for responses. 14:38:38 Anyone else that would like to make public comment? You can click raise hand or start 9 if you're on the phone. 14:38:44 I don't think we have anyone in the room. Welcome Julia. Okay. With that, I will close public comment and I, you know, I'm pretty loath with the, without the full board here, we'll have a regular meeting in December. 14:38:59 I mean, this we've just had a sort of an emergency ask, definitely not within our protocol. 14:39:03 Okay. 14:39:03 So I think Probably no actual action today if we decided to take any but I'll turn it over to the board and any responses to either the public comment that we got, you know, fairly recently written or to cherishes, a verbal public comment. 14:39:21 Greg, I just want to be clear that, you know, that there are 2 funding sources. 14:39:27 And the sales tax funding sources by statute. Requires we use 60% of it for new units. So we don't have flexibility. 14:39:37 We've taken a fairly, generous reading of housing related services to include operating expenses for existing units. 14:39:49 Yeah. 14:39:48 So we've like allocated all of that 40% that's left. And then the real issue this year has been the drop in recording. 14:39:59 Fees that, we went from 660,000 last year to 2 20 this year. 14:40:06 And our asks are still the same, so we still have a major demand for operating expenses for existing units. 14:40:13 And I think we're all fully aware that that's a problem because there's no. Way to source federal and state grants for those types of expenses. 14:40:24 We are in a bind, because of this. Standards of the real estate market. And the so i just wanted to make that clear for anyone listening in on the public that that some of this is not within the control of the housing fund board to determine how the money gets used. 14:40:47 I do think one of the things we should put our thinking hats on when we next all get together is Figuring out how. 14:40:57 How can we? How can we source money for operating expenses for existing units? What are what are some other solutions? 14:41:09 That don't involve these 2 funds, but, that would require us all being there and thinking about it. 14:41:16 And I do appreciate Cheris, your, the comments on the differences between 23 and 24 and the proposals and the explanation of the the increases because that is very helpful for us. 14:41:30 To to make sure that we're being diligent in looking at these things. So, and this is very helpful. 14:41:39 Thank you, Peggy. 14:41:39 Online, can you guys hear Peggy or should she go closer to the microphone? 14:41:44 We can hear quite well actually. Yeah. 14:41:46 Thank you. 14:41:47 Oh, sorry, Amy, did you have a comment? 14:41:49 Peggy could always be closer to a microphone. 14:41:52 Yeah. 14:41:54 That's not what a lot of other people say. 14:41:56 Yeah. 14:41:58 I mean, someone gave me a bowl once, so. 14:42:00 Yeah, and I will say I wanted to just say one thing that I said to Peggy and others before we started the meeting that in our budget meeting for the county today, I said to Peggy and others before we started the meeting that in our budget meeting for the county today, we saw that our recording fees are even lower this year, significantly lower than last year. 14:42:15 So this is not a problem that is a short term problem, but ongoing. And, you know, I think a conversation to to the type different types of shelter. 14:42:28 Transitional housing, permanent support of housing and emergency shelter is really incumbent upon us as we go into next year too and and and prioritizing that that that lowest barrier. 14:42:36 Housing, I mean, or having a conversation at least. Though I think that the ask in front of us is for those 60% of new construction dollars to assist in the construction of the new shelter. 14:42:50 And I wouldn't, of course, I don't think anyone's considering. Redistributing in any of the funds that we've already allocated. 14:42:53 Good morning. 14:42:55 We do have a little bit the only action that we really have today is to look through some changes and Judy's with us too and she and I can go over some suggestions we have based on on a couple other inputs that we'll get to. 14:43:09 But. I think 14:43:11 So, so great to that point. I think it would be helpful if cherish could not do the whole application but just fill out the budget piece for the whole application, but just fill out the budget piece for the whole application, but just fill out the budget piece for the new units, the new money, the money for new construction. 14:43:28 That she's asking for, cause then we can. I think as a board we can make an allowance for, I don't know, a late application or whatever. 14:43:44 I think over 300. 14:43:39 And since we, we did leave, I think about 250,000 on the table. For the, OK, so we don't want to leave it on the table. 14:43:52 Cherish could do that I think that our next meeting we could all look at it as board and. 14:43:58 You know, do what we have to do. 14:43:59 I mean, I think there's enough time between our next regular meeting in December to actually complete the application if if the quorum here is is amenable to that. 14:44:12 I think. 14:44:10 I mean, I don't know. Should we? I don't know if we need any question, but I guess, or does anyone object to that to an application at the December meeting not to slow up any of these recommendations or anything, but for those on allocated funds. 14:44:24 Oh, objection. Yeah, we can't take action today, but you can talk about next steps and closing remarks. 14:44:30 I'm number 7 if you. Yeah. 14:44:31 Oh yeah. Fair enough, no, thank you. Okay. Okay, yeah, go ahead. 14:44:35 Well, and it sounds like we might come back to it, but I. You know, I do wonder if we need to open that up to other folks then. 14:44:51 Okay. 14:44:45 Yeah, is it fair to just ask one? Provider to provide an to consider an application from only one provider. 14:44:56 Yeah, you're probably right. 14:44:59 Okay. 14:44:59 No, I think that's true. So we'll talk about that in next steps at the end. 14:45:03 Any other responses to the public comment that we received? 14:45:07 Yeah. 14:45:07 Vicki is here and I'm bringing Vicky over just so you know. 14:45:15 There's a question that Greg asked at the beginning of our meeting where we discussed the scoring and that was should it be weighted differently for. 14:45:24 Providing emergency shelters and that was unfortunate timing for that question to be asked. That's a question that we need to discuss. 14:45:32 Soon as possible in the beginning of the next year before we hit. Even opening up the RFPs. 14:45:42 Yeah. 14:45:39 It's a philosophical question and it's a policy question. And it is a decision that we need to make so that our providers can have some reasonable expectation, reasonable ability to create expectations before they even go into their figuring out their funding for the for the year. 14:45:56 Yeah, it's setting. 14:46:00 No. 14:45:56 So that is something I would really like to make sure we have on the table. Speaking of that same table, where all the funding is. 14:46:03 Yeah. Sorry, Peggy, do you have something else to add? 14:46:06 I was just to say it's a setting of priorities and we've kind of touched on up in the past and then we brought up back away. 14:46:14 And so it that's the discussion I think we need to have. 14:46:17 And, 14:46:17 And it is also within the timeframe of creating the new 5 year plan and if we're if we're heavily prioritizing you know emergency shelter so that we can move people out of it. 14:46:30 But you can't move people into the housing spectrum if they're not in it at all. 14:46:35 Not a conversation today, but definitely one we need to do and that we did we should have done before the RFP process in more detail so 14:46:42 But, what, what I would like to do in response to the public comment is acknowledge our error in. 14:46:48 Where that timing landed. Or, you know, if anybody else wants to take credit for that. Me too. 14:46:54 I will. 14:46:57 We can carry it together. 14:46:56 Okay. Yeah. 14:46:54 Oh, you laid it at my feet. I'll take it. And Vicky, I don't know if you were there for the in in the attendee room. Oh, go ahead, Vicki. 14:47:06 Sorry. I see you have your hand raised. 14:47:10 Oh, still me. 14:47:12 My apologize for being late. Just going through the materials and lost track of the time. So I see we're 15 min and And I, kind of, I'm guessing at what the question before us is right now, but maybe you can catch me up and 14:47:29 Okay. Let me catch you up quick, you can always review. You saw the written public comment from, cherish. 14:47:38 And so she made a public comment. We allowed for a public comment today and she kind of asked for guidance as she did. 14:47:47 I mean, she really reiterated the the the written comment that she had and requested the opportunity to apply for some of the unallocated funds for and the 60% for help with the construction in the cost overruns with the Coswell phase 3. 14:48:05 And we can't take action on that. But we're going to bring back that topic in next steps. 14:48:11 And I think sort of the where we ended up was that we'd be amenable to that, but that we should probably open up to any applicants that were interested in applying for that that we could perhaps take up at the December meeting. 14:48:25 Okay, great. 14:48:24 I concur with that. And then I think you were then going into discussion. Of a request by cherish to make clearer our criteria for awarding funding. 14:48:40 Yes. 14:48:41 And I think that that's good too. I mean, I think we need to have a good understanding of how we're allocating funds. 14:48:50 And in particular with regard for planning, I think that it is. Kind of essential to know. What the real needs are and what we're needing to meet. 14:49:05 So. Yeah, I mean that, I would say that the shelter over the years has served different kinds of populations. 14:49:17 And I think now with more transitional housing becoming available. Maybe some of the people with. 14:49:28 That are not quite as venerable are being placed in transitional housing, etc. So we're seeing a more reduce population in you actually using the shelter. 14:49:40 So that's good to know and I think that there is, I can clear also what the the idea that, you know, for to know to make a commitment in terms of construction costs, etc. 14:49:56 People really need to know what our overall plan for the whole system is. I will say that a lot of that having looked at the data, not always available to know what exactly those are. 14:50:12 And I think we're just getting. A question on that. 14:50:15 Yep, no, absolutely. And you know, priorities among the different steps. And the continuum that has a continuum as well. 14:50:22 So good point. All right. Well, let's move on to unless there's more responses. 14:50:28 We'll move on to the action that we have and that's really. Okay. 14:50:30 I'm sorry, Greg. There was approval of minutes. I only attached the October 20 fifth minutes the September 20 seventh. 14:50:40 Okay. 14:50:38 Something happened to them? I don't know, but they're not ready and I don't have them, even though I did prepare them. 14:50:45 So the October 20 fifth is on the table. 14:50:44 Gotcha. Thank you. I'm sorry. I don't have my agenda right in front. 14:50:49 I gotta flip between screens. Did people have a chance to review the October 20 fifth minutes? 14:50:55 And welcome a motion if people are comfortable with them. 14:50:59 Motion. Peggy. Okay. 14:51:03 How second. 14:51:04 Then moved in seconded to approve the minutes from October 20 fifth as presented all in favor indicate by saying aye. 14:51:10 Hi. 14:51:12 Hi. 14:51:13 India post. Okay, that's unanimous. Thank you, Caroline. Please keep me on the on the straight and narrow. 14:51:19 And Judy is with us today. I'll share my screen in a moment after I kind of walk through what we're doing. 14:51:26 But Judy in the finance department after our recommendations asked if we could. Align our recommendations without changing the funds but so the amounts but so that as many as possible of the awards came out of only one fund for for ease in. 14:51:43 Fulfilling the contracts and please correct me if I mischaracterize anything Judy and so she and I and Carolyn looked through and rejigged 3 of the funds that I'll pop up on the screen in a second. 14:51:54 And then the one other thing is remember we had given full funding to the L 360 under the 60% of 1590 that was for new construction. 14:52:03 They submitted a new budget and so based on that new budget, we had to reduce that amount to about 150 odd based on that new budget. 14:52:13 So these are the numbers that are represented in this Slightly updated. You see that? Zooming a little bit. 14:52:24 So the important bits are. Close all this other stuff. This over here. Okay. 14:52:32 So you see the orange is the changes that we've made. So the totals are the same. 14:52:39 I moved all of the. 14:52:44 Oh, sorry. I gotta get rid of people. I moved all of the Dove house shelter into 1 48. 14:52:51 Moved all of the Cosmo Brown Village Award into 1 49 and then had to rejigger a little bit of the emergency shelter, but that will be the only one. 14:53:01 And I think Judy's preference was that it all get paid out of one fund and then the other fund for this one and then the owl 3 60 we had tried to give them 1 60 after their resubmitted budget really they could justify under the 60% fund 1 49 to 70 and there was no other money to give. 14:53:20 So I'm sorry for the delay and getting this in front of the BOCC, but I wanted to just bring it in front of the BOCC, but I wanted to just bring it in front of everyone here and I wanted to just bring it in front of everyone here and make sure there were no objections and make sure there were no objections and I think I also corrected the 53 86 instead of whatever crazy number I put in 14:53:33 there. And, maybe, If people are amenable, get a motion to just. 14:53:40 Submit this these awards with these 4 changes. Questions, comments, or Judy, do you want to add anything? 14:53:49 The main reason for doing this is it get when the money is split the words, between 1 48, 1 49, it it becomes confusing as to where to pay it out of when we voice and so if most of the amount is being able to be paid out of one fund it makes sense for all of it to be paid out of that fund. 14:54:08 And, that's where the thought process come from, the one for the emergency shelter. It's easy to look at this and say, okay, we're going to pay it all out of 1 49 first and then the balance out of 1 48. 14:54:22 You know put back kind of direction in it then when Carolyn gets the bill she knows exactly where she's paying it from and there's not a question of budget is there enough budget those kinds of questions that come up. 14:54:36 Thanks, Judy. And we are prepared to get this on the agenda for next Monday. So there's really no delay. 14:54:43 I mean, other than the delay that we created and having this. A couple weeks later, but we'll still be able to get this done, I think, by, you know, the first or second week in January. 14:54:51 So since these are reimbursements for 2024, no impact that I can tell. So. 14:54:57 And that means that on the table number is the 3 84. 14:55:03 Yes. 384,000. Yes. 14:55:07 So almost 400,000. 14:55:11 Okay. 14:55:14 Try to move my screen around unsuccessfully. So any thoughts, comments, questions? 14:55:22 No. 14:55:23 I. 14:55:25 Yes, go ahead Ricky. 14:55:28 So on line 23, these are the sums of the numbers. Because I don't see where the 3 84 comes from. 14:55:41 Yeah, just. 14:55:39 I see the 1 49. Is there something? We're missing. 14:55:46 I know, yes, I'm looking. 14:55:41 5 79. 5 79 is the 60% of the. Okay. 14:55:50 Oh, okay. 14:55:48 Minus 1 49 equals what's left? 14:55:53 Whoa, I'm confused. 14:55:52 Well, scroll up. No, you need to scroll up a little bit. Greg, if you will, please. 14:55:58 Yeah, those 2. 14:55:59 Yeah, I didn't have it. 14:55:59 There are 2 14:56:01 Okay. 14:55:59 There, that's what I'm saying. Yes. Okay, thank you. That's why I was, got okay. 14:56:04 Sorry. And these are the orange ones are the only changes that I made from the recommendation. That we have. 14:56:09 Yeah. So basically what we're saying is we have about 190,000 of unallocated. 14:56:21 60% funds. 14:56:23 No, we're saying we have $384,869 and 91 cents. 14:56:30 No, I think that number is the 14:56:31 Of unallocated or of allocated. That's where I was confused too. 14:56:38 Hello. 14:56:39 Oh wait. 14:56:36 You see the sum of. The 2 base sides plus L is equal to 3 84. 14:56:46 Oh yeah, yeah, no, you're right. 14:56:46 Okay. 14:56:47 That's what I was confused about. 14:56:51 Okay, thank you. 14:56:52 Yep, no, you're right. Thank you, I'm wrong. 14:56:57 So the 14:57:00 I don't have the total for how much is left, but we can. 14:57:02 It's almost 400,000. That's not allocated. 14:57:06 No. 14:57:03 Well, the Yeah, I look at it's like looks like 1 95, right? 14:57:10 Yeah, Peggy's 200 was closer than mine. Yeah. 14:57:14 Okay. 14:57:15 Almost 200,000 we have not allocated of 60%. 14:57:20 Hello. 14:57:20 100,000 $194,130 and 9 cents. 14:57:25 Thank you. 14:57:24 Okay. 14:57:27 I was trying to do it too, but then yeah, got it. 14:57:31 Yup, okay, thanks for that. 14:57:33 Okay, who's writing down that amount? I missed that and if I need to write down I need to can someone say that again? 14:57:39 Let me write the number 1 1 9 1. 14:57:44 Amy. 14:57:46 I already closed my calculator. 14:57:48 Okay. 14:57:50 I'm doing it real quick. 14:57:52 Well, just. 14:57:52 Alright. And Judy, do you have that spreadsheet if you could send that to me after the meeting? 14:57:58 I do have it. 14:57:59 I think you. 14:57:59 Hmm. 14:58:02 Hold on, I'm getting there. 14:58:04 1 9 4, 1 3 0 point 0 9. 14:58:09 195,000 thank you 14:58:16 Okay. 14:58:15 Did I get that right? 1 9 4 1 3 0 9. Okay. 14:58:17 Yep. 14:58:19 Yeah. 14:58:40 I make a motion. Someone can say so moved. So moved. 14:58:44 I have to recuse myself. 14:58:22 Okay, great. So, but the, I don't think we absolutely have to have a motion, but if people are comfortable with it, I would love a motion to adjust our recommendation as listed here to put forward to the board account Okay. 14:58:48 Okay. 14:58:49 We have a motion. 14:58:53 Do we have a second? 14:58:53 Well, So, so. 14:58:57 I said, do I need to state the motion? Did somebody state it? 14:59:00 No. 14:59:00 Peggy, Peggy. 14:59:04 That would 14:59:03 No, you'll be seconding. 14:59:02 My motion to. I just say allocations to reflect the current spreadsheet. 14:59:12 Okay. 14:59:09 Sorry. There was a motion on the table that Greg said, adjust recommendation. As listed here to put forward to BOCC. Peggy made the aforementioned motion. 14:59:19 Peggy made the aforementioned motion. You'll be seconding the aforementioned motion. 14:59:20 You'll be 14:59:21 Okay, seconded by Vicky. Thank you. Any further conversation? 14:59:27 Okay, all in favor of the motion on the floor. Making these changes as discussed indicate by saying aye. 14:59:34 Aye. 14:59:34 Bye. 14:59:34 Good. Any opposed? Any abstentions? Alright, great. 14:59:40 Hey. 14:59:43 Well, I'm gonna stop my share, but thank you guys. And again, apologies for the having to reschedule. 14:59:48 And now let's see, I think we have committee updates which are long overdue and I don't know Kate if you want to fly off to your other important meeting. 14:59:57 I think where you have to take action. I think we can excuse you and you can come back and review this later to, to see. 15:00:06 I know there are some important committee updates from the, the advisory, the coordinated entry advisory board and we keep pushing Vicky's data and collections off as well. 15:00:14 So we'll let you leave if you like. 15:00:17 Yeah, yeah, thanks. Sorry. It's an important to competing meeting. So, I will go back and watch the recording. 15:00:24 Thanks, everyone. 15:00:26 Okay, thanks Kate. And, still have a quorum. So now we will go, let me double check my agenda here. 15:00:37 Keep committee updates. So. Peggy, you wanna start? Do you have a coordinated entry advisory board update? 15:00:45 Sure, the board has met a couple times. I will comment that there is a great working relationship among the members of the board. 15:00:54 There's good discussion, helping each other out. It's really quite Great to see. 15:01:00 And that at the end of January there is scheduled a 2 h meeting with all the players and they're going to get in a room and they're going to knock out and address policies and procedures. 15:01:15 So they have a draft set and they're going to knock that out at the end of January. 15:01:23 That's great. Okay, thank you. 15:01:25 Peggy, I'm sorry, policies and procedures for governing the CAB or CAB. 15:01:32 Yeah, for the the operation of the CAB, how people enter data, how they use the information etc. this okay I still have concerns with that might that might need to be an OPMA board so we can discuss afterwards. 15:01:50 Why is that Carolyn? 15:01:51 Okay. 15:01:47 A board that needs to abide by the open public meetings act. It just seems like this. I just feel like, so less than we talked about, there was some governing documents involved in the creation of the CAB? Right. 15:01:59 They're they're created by the CEO of the commerce that concerned me and I didn't have time to look into it the time and I forgot. 15:02:06 So, so could you just let me know and then I can let them know. Okay, so I'm looking into it. I'm not saying it is. I just, yeah, sure. 15:02:13 I would like to know 15:02:12 Yeah, yeah, no, absolutely. Let's find out. I think that we're like, it's, it's kind of. 15:02:17 It's not exactly under the housing fund board either this it's sort of an independent. 15:02:24 Good. 15:02:29 Yes. 15:02:23 We had recommended that it get going and get its act together. I think was was our our role in the whole thing. 15:02:33 But yeah, no, let's make sure that everything's, according to Hoyle. 15:02:37 Alright, Vicki, do you want to give us a data and needs assessment update? 15:02:42 Yeah, so. I think I'm covering both. This month, our earlier meeting and then back through October. 15:02:56 So. 15:02:59 Essentially what we have been doing this last meeting was focusing on, you know, what were the successes from the individual agencies. 15:03:12 Viewpoint, and There is a certain amount of overlap, but yes, everybody is really happy that the coordinated entry advisory board and the HMI system stopping running and they find that very useful. 15:03:31 So everybody counts as major success, particularly because that allows them to. Clients in the best possible place. That's the overall system. 15:03:44 And I think that that's people are finding that very useful. It also cuts down some time. So one of the things that came up earlier. 15:03:56 In October was. Looking at this question. Particularly, and I don't know what the right correct term for it is, but, people who are, 15:04:15 Using behavioral modifiers, drugs, alcohol, etc, and what kind of housing is needed for them. 15:04:25 The possibility in the New Year of holding a joint. Session between both the service providers and housing and also in the behavioral health service reminders because they're often looking at the same populations. 15:04:47 And maybe through some coordinations. Could get some of the same benefits that the housing services providers have found through CAAB. 15:04:58 So it could be in normal session or to begin with, but it's felt like that kind of cross communication might help. 15:05:08 Be able to help with this particular population. And also, I believe. Bayside was gonna check in with you. 15:05:20 They have a consultant on hand who thought would they would like to have a presentation made to the housing fund board on the need for dedicated housing for. 15:05:36 That population. And again, I don't know, I know there's more informed terms and I know, you know, how did hard but the those with how highest needs in terms of. 15:05:52 That often impact others who are not. And perhaps. Engaging in the same behavior itself. 15:06:03 So I just want to put that kind of as an emerging need. Also I think that's one thing that's become. 15:06:11 Reiterated almost every time is that. You know, many of the people who are staff in the service providers are also in that income range that they need affordable housing. 15:06:25 And it was remarked last one time, last time that. You know, one of the service providers cannot. 15:06:33 Yeah, one of their employees arrays. Because you know they're in affordable housing and they would lose their affordable. 15:06:43 So again, there's a kind of a real important need about taking care of our. Care providers to make sure that the system operates well and they don't get burnout, you know. 15:06:57 It's all part of the same thing. So, but moving on, We have a list now again of. 15:07:09 What the successes were and I transmitted them through the notes of our last meeting. So that's a good start to our. 15:07:19 Our annual report. I did some research on, you know, what the timing of annual reports was and discovered that we were kind of lagging by a year by most every other county in this state. 15:07:37 It also makes it kind of hard to report. So my suggestion and I think if we could follow up on this today. 15:07:46 Was that we actually do one report for both 22 and 23 in January. So we submitted our last annual report and. 15:08:00 Jan, you, January of this year. But that was for 21. So it save us to be like half the reporting time, I think, by just combining. 15:08:10 Both annual reports into one and it we catch us up to date. Make it easier to comprehend where we're at and planning. 15:08:32 Yeah. 15:08:19 Thank you. Can I ask one question? I think that sounds like an absolutely reasonable plan. I don't know if anyone has any objections, but we have we have to like we do our five-year plan too right it's kind of a fundamental one as well and this is all part of the same project that we've We're doing as a full housing fund board now. 15:08:39 So. You're talking about doing sit January. 15:08:38 Right. So, so the next year. Yeah, next so this would be year 4, 23 is year 4. 15:08:49 24 is the last year of the current 5 year plan. So next year we also have to do be doing planning for the next 5 year plan. 15:09:01 So I was incorrect. This is just aggregating 2 years reporting, not redoing the 5 year plan. 15:09:08 You're suggesting in 23 in January, 20 or 24. Thank you. It still sounds reasonable. 15:09:07 No, no, so yeah, no. So we have all of next year. So. 15:09:21 Yeah. 15:09:14 Can I just remind you that the last 5 year plan took 6 months to do? Now granted it was 22 people in a room but it was 22 people in a room but it's it's you probably should be starting on it early next year. 15:09:30 At least by May. 15:09:30 So. We are looking at all of that. One of the things that is, critical component of all the five-year glands is to talk about performance metrics. 15:09:42 So you might have seen an email I sent out. I have invited commerce to come and give us a workshop. 15:09:53 Not necessarily limited to the service providers who are coming to data needs and assessment, but for everybody so how we can understand. 15:10:03 How these performance metrics. Impact our planet. Like what is a reasonable goal for operations, dollars per bad, you know, we don't know because we don't. 15:10:21 You know, the data is there and so how do we devise our, you know, reasonable plan for that dollar amount or how do we decide on the number of bats. 15:10:33 And this also fits in with the next year that both the county and the city are going to be doing their house seed element plans. 15:10:41 The comprehensive plans. And those performance metrics also figure into those. So, we right now. 15:10:51 Have a projected number through that. The comp plan, requirements. Like 750 bats to operate that would require at the current dollar level, so we have over 7 million dollars a year. 15:11:14 So, you know, we need to look at that. And how to balance that. Well, we know that some of it is because of some of the performance metrics. 15:11:24 That we have. And part of it is Not all of the system is being captured in those performance metrics. 15:11:34 So the idea about inviting commerce is to really look at the underlying assumptions that they put into those numbers. 15:11:43 And how do we work with them? Part of it work is, you know, how they get reported, whether they're getting reported in the right. 15:11:53 Categories. So right now, for example, they don't We don't see anything in our performance metrics that distinguishes between emergency and transitional. 15:12:04 And we know that those are 2 kind of different systems. And their own or subsystem. So this would be really good chance for us to ask all the questions that we need to because their data is forming the basis of our planning. 15:12:23 And if we can begin to use the data ourselves through planning, then we're going to be much better able to support. 15:12:33 You know operationally those emergency baths and transitional beds and so forth. See what should be our goals for permanent support. 15:12:45 Of housing, etc. So, so we're looking for dates and 15:12:47 Can I just say I I just wanna really, I appreciate you. Aligning this and it sounds great with the the housing element in the comp plans. 15:12:57 I think it is a real real opportunity. So I think that that is something that we should. Definitely focus on so thank you. 15:13:03 Yeah, so we're looking for dates in January and, and when they get back to us on available dates, I'll be sending something out. 15:13:13 But yes, I hope to invite the county and the city planners as well. So that they can understand this. 15:13:22 It's not just looking at homeless, but also affordable. 15:13:26 And I think we could, I think there'd be enough interest that even if it doesn't happen on a Wednesday between 2 30 and 4 or 30 that we can see if other. 15:13:35 That we can see if other housing fund board members can attend and do a special meeting so we can have. 15:13:37 Yeah. Yeah. It limited. Yeah, right, exactly. 15:13:39 Full participation in that. 15:13:44 That's what I was hoping for. So. 15:13:45 And I just add in a couple other things going on that may be helpful in this process. Is that The housing authority has retained a consultant to work with them on a strategic plan. 15:14:01 And that person will be pulling together. About obviously needs and. Things like that in terms of the under 60% AMI area. 15:14:15 Oh, great. 15:14:15 And second, dearly, Habitat has retained a well renowned consultant, Novagradic. 15:14:25 To do a market. Study for the Mason Street project. And if habitats willing to share that, I can't say they will, but if they're willing, that should give us also some good information at the 80% level in terms of needs and population and needs and how that all works. 15:14:48 Yeah. That's great. So, yeah, so. So here's the other thing I guess I should mention. 15:14:59 Is that. I did only sign up for one year. Stan and, and given the fact that I am feel like I'm being supportive right now to through the data and needs assessment committee and that I didn't. 15:15:21 Get to my goal of having a data model in completely done. But have begun to learn a lot. 15:15:30 I'd like to carry that over and will be reapplying and I think maybe we need to get that out. 15:15:38 So 15:15:38 Yeah, there's a there's a couple positions that are gonna be up in 20 at the end of this year. 15:15:43 So it's on our list of things. To put an add out. 15:15:46 And the process is basically we've. Just to add a sense of equity, the county is basically taking the position that any open position people can apply for. 15:16:00 Yeah, I know. I realize. 15:15:59 So someone else could apply for your seat. It rarely, you know, but all that you are, I believe, Peggy is the one other seat that is coming up. 15:16:06 Yeah. 15:16:06 We would love for you guys to reply. You don't have to fill out a whole another application, just a letter, you know, email, Carolyn and myself, a letter that you would like to, be reappointed and that's all that's required to to indicate your interest. 15:16:20 Yes. 15:16:27 That's great news. 15:16:20 Yeah, so. At this point, I'm planning on reapplying. And I will continue on regardless. 15:16:30 Yeah 15:16:32 Hmm. 15:16:35 Thank you. 15:16:39 Product. 15:16:37 No. You've got, I want to see it too, Vicky. I want you to bring it. 15:16:32 See what somebody here. I'll help. Cause I wanna see that data model. Okay. 15:16:43 I hope both you and Peggy will reapply and and you guys have been really both invaluable. 15:16:45 Yeah. 15:16:47 I don't know how we would do it without you guys. So, really appreciate it. 15:16:48 Okay. Thank you. 15:16:53 And I wanna just, piggyback on what you said was one more thing and just kind of share, I had a lovely opportunity to tour with some city folks and county folks and Jamie from Habitat as well as Gary from Bayside with director Fong of Commerce. 15:17:10 And the one thing that we were all consistent in telling to Mike Fong was that AMI is a really problematic metric to use for everything. 15:17:21 You know, I mean, where the second most expensive housing market in the entire state and our AMI is way low. 15:17:28 So it just it creates an uneven playing field when we're talking about, you know, allocating funds. 15:17:34 And so I just wanna, I guess, put the, you know, give people the idea that this could be a two-way conversation with commerce and we need to keep reiterating that that AMI. 15:17:44 Is an imperfect metric to be using for all of these different funding sources as well as 15:17:50 And you gotta have that conversation with the as well. They're the ones that started it. Okay. 15:17:53 Yeah, yep. Yeah. Totally. Okay, sorry, we keep interrupting you, Vicki, but go on. 15:17:57 Yeah. I just say though, we need to have put in place a plan for, 15:18:10 Doing our annual report now. So I have been, we collected some qualitative data through the committee, but and we're gonna send I have a letter prepared to send out under my and your signature Greg. 15:18:28 To ask people to verify our housing inventory numbers. But, we still need to have, somebody in place to do the work of putting together the. 15:18:44 Written portion of the 5 year plan. 15:18:48 Gotcha. And where we've said we would take that on together. So maybe Vicki, I don't know, we can. 15:18:55 Get together sometime in the next couple weeks and, Kinda kind of plot out with what the process might be. 15:19:05 Yeah. 15:19:01 I think Aslin was chairing Maybe, sharing the 5 year plan. Previously the Treasury Plan committee so maybe, , maybe it would be more appropriate for Aslin and Vicky to start and but let's at the December meeting, January meeting, we should work out a plan for how we're, I guess, December meeting really, we should work that a plan. 15:19:25 Feel like that should be on the agenda then. So we can do it in January and it's due win, you know? 15:19:33 Oh, right. We're already late. 15:19:31 Well, there is no dates about it being, but it would be good to. Yeah, for the I think the end of January. 15:19:44 Okay. 15:19:45 By then we should have some, better information about our metrics. But Basically, I will say that. 15:19:53 The one thing that's very obvious is that I had was hoping that the metrics. We're gonna change this year. 15:20:04 Because of Bayside and Dove House now being part of the HMI S. But there are still some reporting challenges about where their numbers are getting reported. 15:20:17 So we're not actually even seeing those. In the rolled-up reports. And that makes it difficult to come to really know where what our baseline is. 15:20:28 For what we're trying to improve, right? So, I'm hoping that that's one thing that will be able to clarify with our meeting with our. 15:20:42 Great. No, it sounds good. Thank you for that works, Vicky and the update. 15:20:47 Okay. Does that conclude? 15:20:52 That report. 15:20:55 Okay, great. Thank you. 15:20:53 Yeah, pretty much. Yes, yes, the ones things I can think of. 15:20:58 And then community, conversations has, Made no progress. Sorry that that's on me. 15:21:06 I haven't called it back together. I'm making a lot of progress at looking at opportunities in and around Glen Cove, which was kind of our idea to have a first quarter. 15:21:18 You know, almost kind of under the tent and in partnership with housing solutions network perhaps. That's still on track and I'll call call that committee. 15:21:28 To order this, before the next housing fund board, regular housing fund board meeting. And in light of our conversation earlier about the ever declining recording fees we might want to get that funding funding opportunities committee back together again right now I think only Peggy and I are on it but wondering if anyone else here would like to. 15:21:52 Join that conversation. 15:22:00 Doesn't look like Amy. 15:22:00 I would say that I am tempted, but. I am physically moving my house in January. 15:22:11 Yeah. 15:22:07 So I'm trying not to say anything. If it's going on after I move, yes. 15:22:15 Okay. 15:22:15 One question I have is that. Has anybody looked into? 15:22:24 Whether there's additional funding from the state. To make up the read shortfall. I thought they passed something last legislature. 15:22:37 No. 15:22:37 I mean, I keep my eyes open. 15:22:39 That they had impitted. Anticipated that there was gonna be a shortfall. I think it would be a worth the briefing inquiry. 15:22:48 Inquiry because everybody is short and operational plans. It's not just us, right? Because with the interest rates being what they are, you know, fall off and transactions. 15:23:03 It's everybody is short. And I think that. There was some planning for this and that there maybe additional funds. 15:23:13 So. 15:23:15 I'm happy to look into it. I think anyone that can have, please let's take all that that on if there's another opportunity out there that we're unaware of we should we should find out I'm not sure 15:23:31 Sure, that'd be great. Thank you, Vicki. 15:23:24 I'd be happy to inquire with the Washington low income housing. Alliance. See. 15:23:32 The other, Craig, the other thing is that, Heidi, Eisenhower recently reached out to Sarah Martinez and myself about. 15:23:41 Issues around. Affordable housing. And she's sitting on some committee that has to do with housing. 15:23:49 At the state and maybe, maybe that's a place to start to see what she knows that's going on because they were advocating for certain things. 15:23:57 Is that the federal federal issues committee? 15:23:57 I don't know. It's a housing committee. Heidi sits on it and she asked for that information. 15:24:08 But by the 15:24:11 Yeah. Okay. 15:24:06 Okay, I'll bring it up on Monday. I'm off the top of my head. I'm not sure what that intuitions talked about it, but yeah, lots of lots of things. 15:24:16 Okay, great. Let's see, any other committee updates that I am neglecting? 15:24:24 No. 15:24:25 All right, let's subscribe to the agenda. 15:24:30 New business, we don't have any business listed, but we'll go to next steps. Closing remarks and just. 15:24:39 I guess we were Carolyn, you wanna help guide us here if we want to. Open up for emergency applications. 15:24:43 Yeah. 15:24:48 Outside of doing action. How can we facilitate that? 15:24:53 I can work with you and put something out to the board. I did want to note that the next Housing Fun Board special our regular meeting is December 20 seventh and that's right around the holiday week. 15:25:06 So I didn't know how everyone felt that we can't take action to cancel and reschedule right now, but I was wondering if you all don't mind, I'll do a doodle poll on the December, the 20 seventh date and and then a potential special meeting date that might work better. 15:25:23 But that's between, you know, Christmas and, New Year's, so. 15:25:26 Yeah, I think that one might be hard for me actually. Yeah, is doing does anyone object to that? 15:25:32 We can do a special meeting. Either the week before, the week after or something, but yeah, sorry for last week was very short notice. 15:25:41 Yeah, again, I'm not looking for direction. I'll probably send out something. And ask all the members. 15:25:48 Okay. 15:25:49 We. And then also on the next steps, closing remarks. You guys have talked earlier in the meeting in response to public comment about, opening it up. 15:26:00 Greg or Amy and I can work with our finance manager. On that and potentially. You know, have something ready for the next agenda. 15:26:10 To approve. 15:26:13 So when you say we can have something ready for the next agenda. 15:26:17 Having applications from providers for unallocated funds. Is that something that 15:26:23 Do you think that Caroline we we can do that to? Open it up and publicly notice it that we we would accept. 15:26:30 Why don't we just do another RFP? You know, for just new these funds, new funds. 15:26:37 I'm just saying that everybody can apply and that takes care of Amy's concern. Yeah, I'm just saying the conversation probably needs to happen outside this meeting. 15:26:46 Yeah, I'm just saying the conversation probably needs to happen outside this meeting because we did not notice any action or direction. Yeah, I'm just saying the conversation probably needs to happen outside this meeting because we did not notice any action or direction. 15:26:48 Happen outside this meeting because we did not notice any action or direction. That might be the direction is just, you know, do an RFP for the 1590 funds. 15:27:01 Right, right. 15:26:55 We might have to have a special meeting to. To trigger that RFP. You know, just a 15 min special meeting to say. 15:27:05 Hey, we've got these unallocated funds. There's been an interest in applying for them. 15:27:10 We'll open it up. With this abbreviated schedule so we can try to get these funds on the street. 15:27:16 And this is 2024 unallocated funds. Correct. Yeah. 15:27:19 Correct. Yes. 15:27:22 My inclination would be to do that sooner than later so that we can at least have the agencies know about the money sooner than later. 15:27:33 Okay. 15:27:32 Okay, well, I will, I'll get together with Carolyn tomorrow and we might send out, 2 doodle polls, right, due to pull for, A total poll. 15:27:42 Toodles, Paul. 15:27:43 Yeah, that's good. 15:27:44 And I don't know if it's crucial for any deadlines. Do these meetings have to be in December or can they be in January? 15:27:52 I'm just I know my schedule is packed and I don't know about everyone else's. 15:27:56 I don't know. 15:27:56 I don't think either of these have to be in December, but they should be, you know. 15:28:00 Except for that I would like to do the, sooner than later and January is later. 15:28:06 Yeah, so maybe, you know, a short. A short one, at least for the, emergency RFP in the next week or so that would really just be could even I guess it'd have to be a hybrid, but it could be a 15 min meeting to. 15:28:20 We don't have to change anything. We would just open it open it up back up for that one fund for the 1 94. 15:28:26 Right, that does trigger a lot of work on my end. Just saying. Okay. 15:28:30 Yeah. 15:28:34 Okay. 15:28:33 I know. I'm sorry. 15:28:41 What? 15:28:34 I will, we can't take that action. Here though, right? Can I? Get a 40 for to trigger the RFP as the chair. 15:28:45 You can work with me and I will put something out to the housing fund board members on that topic, but right now We, we can't really take direction or anything. 15:28:56 There's no action listed on this agenda. 15:28:53 Yeah. Okay. We'll talk more. Yes, Vicki, go ahead. 15:29:01 Yeah. 15:29:00 Yeah, I just wanna verify that what we're talking about is the unallocated funds that we're not reopening on the whole category. 15:29:09 Correct. Just. 15:29:13 60%. 15:29:09 And I think that we should be clear on that. That that's what's available. 15:29:16 Absolutely. I think we're on the same page there. 15:29:22 However, Does strike me that some of the service providers were able to take advantage of that. And, others did not. 15:29:36 So. Something to consider, I think. And Yeah, and. 15:29:55 I don't understand what you. 15:29:59 Okay. 15:29:47 In how we are, what our criteria again for. Allocating funds. So for, for example, Bayside had 2 success full applications for 1590 funds. 15:30:04 60% and Would that be a criteria? And. Opening it up that they've already been allocated money or not. 15:30:20 I mean 15:30:20 So. There's some today, Deborah. 15:30:20 Well, if they have a new project that's something different that meets new funds, then they can apply. 15:30:27 If they've already gotten money for something, they can apply. If they've already gotten money for something, they're not going to apply again for the same thing. 15:30:31 So. 15:30:31 No, I'm not, but I just wanted to put that in front of you. That is maybe a consideration to think about. 15:30:38 I think likely it would inform how we would score it as individuals. You know, more than anything, I guess I hesitate changing the criteria too much if we're making an emergency. 15:30:47 No, I'm not suggesting changing the criteria, but. 15:30:52 I think this is also a discussion for that other meeting. 15:30:55 Yeah 15:30:56 Yes, yes, please. Happy. 15:30:55 Yes, yes it is. Okay. Thank you, Amy. Alright, straighten narrow. 15:31:02 Okay, anything else for the good of the order? 15:31:05 Nope. 15:31:07 Okay, welcome back Kate. 15:31:10 But I was so helpful. 15:31:12 Yeah. Okay. Well, with that, thank you all again. Sorry I couldn't be there, but I will. 15:31:19 Well, I can't commit. All right. I'll just say, thank you, everyone. 15:31:23 Yeah. 15:31:25 Okay. 15:31:25 My schedules. But, with that we are adjourned. Everyone have a lovely day. 15:31:29 Have a lovely colonoscopy. Say what you're doing. Yeah. 15:31:31 Oh yeah. Not today, but, soon. Yeah, no, I'm, it's, we try to mention it at every public meeting. 15:31:39 Yeah. Yeah. 15:31:39 We have been talking about a lot. Well, Greg, I could lend you my t-shirt. 15:31:43 I wore to my last one and it was from one of the stores downtown and it says, be careful what you fish for. 14:34:57 From Chambers To Greg Brotherton(Privately): Julia Cochrane showed up in person 14:36:52 From Chambers To Kate Dean(Privately): Did you leave a wrist brace on the dias? 14:39:07 From Kate Dean To Chambers(Privately): nope! 14:49:21 From Chambers To All Panelists: I'm attaching the HFB recommendations that were approved at a previous meeting. 14:50:09 From Chambers To All Panelists: The recommendation was prepped for BOCC approval, but is on hold, and has not been approved yet.