HomeMy WebLinkAboutChange Order No 5 Hadlock Sewer Department of Public Works
O Consent Agenda
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Jefferson County
Board of Commissioners
Agenda Request
To: Board of Commissioners
Mark McCauley, County Administrator
From: Monte Reinders, P.E., Public Works Director/County Engineer
Agenda Date: December 11, 2023
Subject: Change Order No. 5, Phase 1 - Site Prep., Earthwork and Service
Utilities for the Port Hadlock Sewer, Project No. 405-2114-0,
Commerce Project No. 22-96515-026
Statement of Issue: Change Order No. 5 with Seton Construction of Port Townsend,
Washington.
Analysis/Strategic Goals/Pro's F1 Con's: This change order includes the increased
costs for the hauling of the additional sand to the infiltration facility; grading the
treatment plant site; providing and spreading bark mulch from fell trees; and
disposing of unsuitable soil. The additional import sand was needed in the infiltration
facility due to unforeseen materials being removed from the bottom of the infiltration
facility (refer to Change Order #2). The changes and revisions completed at the
treatment plant site made for a better prepared treatment plant site for both the
general layout and setting up the wastewater treatment plant contractor. In
additional, if not completed in this contract, portions of the grading work would have
needed to be completed during the construction of the treatment plant.
Fiscal Impact/Cost Benefit Analysis: The amount for Change Order No. 5 is
$311,904.94. The contract amount will increase from $1,571,299.92 to
$1,883,204.86. NOTE, the cost includes 9.1% sales tax. The project is funded at 100%
by the Department of Commerce.
Recommendation: Public Works recommends that the Board authorize Change Order
No. 5 with Seton Construction, and return one original to Public Works for further
processing.
Department Contact: Samantha Harper, P.E., Project Manager, 385-9175.
Revie By:
Mark McCa , County Administr Date
JEFFERSON COUNTY
Sheet 1 of 2 DEPARTMENT OF PUBLIC WORKS Change
5
Date: 12/4/2023 CHANGE ORDER Order No.
Ordered by County Engineer under terms of
Election 1-04.4 of the Standard Specifications
Contract No.
Change proposed by Contractor To:
Seton Construction
Endorsed by: SetOn Construction, Inc. 4640 S. Discovery Rd.
Contr ctor Firm Name Port Townsend, WA 98368
12/4/2023
Signature Date
PRESIDENT
Title
Consent given by Surety:(when required) Project Title Phase 1-Site Prep.,
Earthwork,and Service
By: Utilities for the PH Sewer
Attorney-in-fact Date
You are ordered to perform the following described work upon receipt of an approved copy of this change order:
The changes under this change order where for a variety of reasons. The disposal of unsuitable topsoil B was
completed in order to not use the existing stripings for landscaping soil, due to quality of the stripings.
During construction, changes in the infiltration facility led to changes at the wastewater treatment plant(WWTP)
site. Due to removal of unsuitable soil and concrete in the infiltration facility(refer to Change Order No. 2),
additional import sand was needed to fill in the infiltration facility,therefore import sand was hauled from the
WWTP site to the infiltration facility. The additional sand and grading of the WWTP site lead to additional clearing
and mulching of the fell trees. The end product of this change order led to a complete and ready WWTP site for the
WWTP contractor. Note, some of the grading work would have been completed under the WWTP contract, if not
done under this contract.
All work materials and measurement to be in accordance with the provisions of the standard specifications and
special provisions for the type of construction involved.
ORIGINAL CURRENT ESTIMATED ESTIMATED
CONTRACT CONTRACT NET CHANGE CONTRACT TOTAL
AMOUNT(incl.9.1%sales tax) AMOUNT(incl.9.1%sales tax) THIS ORDER(incl.9.1%sales tax) AFTER CHANGE(incl.9.1%sales tax)
$ 1,243,245.78 $ 1,571,299.92 $311,904.94 $ 1,883,204.86
ORIGINAL CURRENT CONTRACTTIME NEW CONTRACT
CONTRACTTIME CONTRACTTIME CHANGE(Add/Del) TIME
100 114 31 145
APPROVAL RECOMMENDED APPROVAL R MEN
DE
12
y 23 - 3
Pro)ect Manager Date County E41uer Date
APPROVAL RECOMMENDED APPROVED
El IVI
Engineering ervices Manager Date Chair,Jefferson County Commissioners Date
JEFFERSON COUNTY Contract No 405-2114-0
Sheet 2 of 2 DEPARTMENT OF PUBLIC WORKS
Change
Date: 12/4/2023 CHANGE ORDER ESTIMATE Order No. 5
ESTIMATED ESTIMATED
ITEM DESCRIPTION UNIT UNIT QUANTITY AMOUNT
N0. MEASURE PRICE CHANGE CHANGE
NEW ITEMS
69 Disposal of Unsuitable Topsoil B CY $7.52 6,480 $48,729.60
70 Bark Mulch I SY $3.84 12,038 $46,225.92
Sand Import from Treatment
71 plant site to Infiltration Facility CY $8.92 7,246 $64,634.32
83 WWTP Grading CY $8.18 15,440 $126,299.20
New Item Total $285,889.04
EXISTING ITEMS DELETED QUANTITIES
$0.00
Existing Items Deleted Quantities
Total $0.00
EXISTING ITEMS ADDED QUANTITIES
$0.00
Existing Items Added Quantities $0.00
ESTIMATED NET CHANGE SUBTOTAL: $285,889.04
9.1% Sales Tax $26,015.90
ESTIMATED NET CHANGE TOTAL: $311,904.94