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Home My WebLink About121123A 1 AGENDA Jefferson County Board of Commissioners Regular Meeting Monday – December 11, 2023 at 9:00 a.m. This is a Hybrid meeting: Virtual and In-Person Attendance at Jefferson County Courthouse – Commissioners’ Chambers 1820 Jefferson Street, Port Townsend, WA Kate Dean, District 1 | Heidi Eisenhour, District 2 | Greg Brotherton, District 3 – Chair To view Agenda items, meeting materials and comments received, click here: www.co.jefferson.wa.us – Services – Laserfiche Web Portal (username and password is: public)– Board of County Commissioners – BOCC Agenda Packets – 2023 Weekly Agenda Items – Month of the meeting – Day of the meeting You can join this meeting by using the following methods: In the event of technical difficulties, at least one of the methods above will be accessible to the public. Please try all methods first before calling 360-385-9100 to report any issues. Individuals may provide Public Comment using the following methods: • Video: Refer to meeting instructions above • Audio-only: Refer to meeting instructions above • Email: You may submit comments/correspondence to us at: jeffbocc@co.jefferson.wa.us up through 11:59 p.m. the day before the meeting. Public Comment Periods are dedicated to listening to the public. Each person may address the Board one time during these periods. To ensure equal opportunity for the public to comment, all comments shall be limited to 2 or 3 minutes per person, depending on the volume of public in attendance. Some Agenda items may have additional Public Comment Periods – these comment periods are for listening to comments specific to that Agenda item. The Chair may add additional Public Comment Periods throughout the meeting. 9:00 a.m. CALL TO ORDER 9:01 a.m. PUBLIC COMMENT PERIOD – ALL TOPICS • Zoom Meeting: https://zoom.us/j/93777841705 This option will allow you to join the meeting live. You will need to enter an email address. If you wish to provide public comment, click on the hand icon at the bottom of the screen to “raise your hand.” Participation will be up to the Chair and Clerk • Audio-only: Dial: 1-253-215-8782 and use Webinar ID: 937-7784-1705# This option will allow you to listen to the meeting live. If you wish to provide public comment, press *9 to “raise your hand.” Participation will be up to the Chair and Clerk Access for the hearing impaired can be accommodated using Washington Relay Service at 1-800-833-6384. If you need special accommodations, please contact our office 24 hours in advance. • Website: www.co.jefferson.wa.us Follow the links under “Quick links,” “Videos of Meetings,” and click on “Today.” This option will allow you to watch the meeting live-streaming, with no participation. • In-person: You are welcome to join this meeting in-person. Agenda: December 11, 2023 2 No set time APPROVAL AND ADOPTION OF THE CONSENT AGENDA: (Items listed below have been distributed to the Commissioners in advance for study and will be enacted by one motion. If separate discussion is desired on an item, that item may be removed from the Consent Agenda and placed on the Regular Agenda, at a specific time, at the request of any of the Commissioners.) 1. RESOLUTION NO. ___ re: Adopting a Fee Schedule for the Office of the County Fire Marshal within the Department of Community Development 2. RESOLUTION NO. ___ re: Adoption of the 2023/2024 Jefferson County Cost Allocation Plan 3. RESOLUTION NO. ___ re: Imposing Emergency Load Limits on County Roads 4. RESOLUTION NO. ___ re: Membership of the Marine Resources Committee 5. RESOLUTION NO. ___ re: Establishing a Conservation Futures Program Application Period, Setting an Estimated Amount of Conservation Futures Funds Available, and Approving Program materials for Use in the 2024 Conservation Futures Funding Cycle; and Amending the Bylaws of the Conservation Futures Fund Citizen Oversight Committee 6. INTERLOCAL AGREEMENT re: Juvenile Detention Facility; In the Amount as Needed at $150 per day, per bed use; Juvenile Services; Kitsap County 7. AGREEMENT re: Fiscal Oversight for Opioid “Distributor” Settlement; County Administrator; Discovery Behavioral Healthcare 8. AGREEMENT re: Project Management Software to Improve Efficiency; In the Amount of $85,975; Prosecuting Attorney’s Office (PAO); Karpel Computer Systems, Inc. 9. AGREEMENT re: Request funds be redirected from the Morgan Hill radio tower site to the Rainshadow Road radio tower site; County Administrator; KPTZ F.M. 91.9 10. AGREEMENT re: Legal Services to Establish a Line of Credit for the Port Hadlock Sewer Project; County Administrator; Foster Garvey PC 11. AGREEMENT re: Social Support Services; In the Amount of $30,000; Public Health; MCS Counseling Group 12. AGREEMENT, Amendment No. 1 re: Facilitation Services; Additional Amount of $16,195 for a Total of $26,153; County Administrator; Peak Sustainability 13. AGREEMENT, Amendment No. 8 re: Dosewallips R Powerlines Acquisition and Design; Additional Amount of $27,500 for a total of $616,619; Public Health; Washington State Recreation and Conservation Office (RCO) Agenda: December 11, 2023 3 14. AGREEMENT, Change Order No. 1 re: Oak Bay Campgrounds Electrical Project; Increase to $4,239.81 for a total of $82,92691; Public Works; Henden Electric 15. AGREEMENT, Change Order No. 4 re: Port Hadlock Sewer Phase I – Site Prep, Earthwork and Service Utilities, Project No. 405-2114-0, Commerce Project No. 22-96515-026 16. AGREEMENT, Change Order No. 5 re: Port Hadlock Sewer Phase I – Site Prep, Earthwork and Service Utilities, Project No. 405-2114-0, Commerce Project No. 22-96515-026 17. REQUEST for PROPOSALS (RFP) re: 2024 Affordable Housing Unallocated Funds; In the Amount of $194,130 18. ADVISORY BOARD APPOINTMENT re: Civil Service Commission, Term to expire December 11, 2028; Dan Taylor 19. Payment of Jefferson County Payroll Warrants Dated December 5, 2023 Totaling $1,052,381.79 REGULAR AGENDA: No set time COMMISSIONERS BRIEFING SESSION Greg Brotherton, Chair, Commissioner District 3 Heidi Eisenhour, Commissioner District 2 Kate Dean, Commissioner District 1 9:20 a.m. DISCUSSION and POTENTIAL ACTION re: Board of Equalization Applicant Interviews Carolyn Gallaway, Clerk of the Board 9:45 a.m. MONTHLY PUBLIC HEALTH AND EMERGENCY MANAGEMENT UPDATE Dr. Allison Berry, Public Health Officer Willie Bence, Emergency Management Director 10:30 a.m. BRIEFING and POTENTIAL ACTION re: Shoreline Master Program Periodic Review Transmittal of Planning Commission Recommendation with PUBLIC COMMENT PERIOD Josh Peters, DCD Director RECESS Agenda: December 11, 2023 4 AFTERNOON SESSION 1:30 to 1:45 p.m. EXECUTIVE SESSION with the County Administrator, Chief Civil Deputy Prosecuting Attorney, Environmental Health & Water Quality Manager and Environmental Health Manager re: Potential Litigation; Exemption as Outlined in the Open Public Meetings Act, RCW 42.30.110(1)(i) DISCUSSION, POTENTIAL ACTION with PUBLIC COMMENT re: TOPIC OF THE EXECUTIVE SESSION 1:45 p.m. to 2:30 p.m. EXECUTIVE SESSION with the County Administrator, Chief Civil Deputy Prosecuting Attorney, Environmental Health & Water Quality Manager and Environmental Health Manager re: Actual Litigation; Exemption as Outlined in the Open Public Meetings Act, RCW 42.30.110(1)(i) DISCUSSION, POTENTIAL ACTION with PUBLIC COMMENT re: TOPIC OF THE EXECUTIVE SESSION 2:30 p.m. CONTINUED DELIBERATION and POTENTIAL ACTION re: Adoption of the Final 2024-2025 Jefferson County Biennial Budget Mark McCauley, County Administrator Judy Shepherd, Finance Manager 3:00 p.m. DISCUSSION and POTENTIAL ACTION re: Aquatic Facility and PUBLIC COMMENT PERIOD Mark McCauley, County Administrator ADDITIONAL DISCUSSION ITEMS • Board and Committee Assignments NOTICE OF ADJOURNMENT COMMISSIONERS MEETING SCHEDULE The Week of December 11, 2023 A snapshot of the meetings the Commissioners will be attending this week are notated below. If you would like to get more information on these meetings, please contact the Commissioners’ Office at 360-385-9100 or send us an email at: jeffbocc@co.jefferson.wa.us Monday, December 11, 2023 9:00 a.m. BOCC Meeting - Hybrid (Board) 1:00 p.m. Jefferson Transit Authority – Virtual (Heidi) Agenda: December 11, 2023 5 Tuesday, December 12, 2023 10:00 a.m. Jefferson County Human Service Collaborators – Virtual (Heidi) 1:30 p.m. Transit Authority Board Meeting – Virtual (Kate) 2:00 p.m. Tourism Coordinating Council – Inn at Port Ludlow (Heidi) 2:30 p.m. Quilcene-Brinnon Empowered Teens Meeting – Virtual (Greg) 3:00 p.m. Climate Action Committee Meeting – Virtual (Kate) Wednesday, December 13, 2023 10:00 a.m. Olympic Regional Clean Air Agency – Virtual (Greg) 2:30 p.m. Childcare Capacity/Family Support – Virtual (Kate) 4:30 p.m. Olympic Community Action Programs (OlyCAP) – Virtual (Greg) Thursday, December 14, 2023 9:00 a.m. JeffCom911 Board Meeting – Virtual (Greg) 2:30 p.m. Mental Health Field Response Team Meeting – Virtual (Greg) 2:30 p.m. Public Infrastructure Fund (PIF) Meeting – Virtual (Heidi) 4:00 p.m. Jefferson County Foundation Meeting – (Heidi) 6:30 p.m. Jefferson Fair Association – (Kate) Friday, December 15, 2023 11:30 a.m. Jefferson County Coordination Meeting – Virtual (Greg) The County has various Boards and Committees that are subject to the Open Public Meetings Act (OPMA). Agendas for those meetings will be posted to the Jefferson County website calendar 24 hours prior to the start of the meeting. The Agendas will contain information on how to provide public comment, meeting access, and meeting materials (if available). For more information, go to: www.co.jefferson.wa.us – Services – Laserfiche Web Portal (username and password is: public) – Board of Commissioners – Boards & Committees or click on the Calendar tab on the home page of the website. COMMISSIONERS MAY ADD AND TAKE ACTION ON OTHER ITEMS NOT LISTED ON THIS AGENDA. Americans with Disabilities Act (ADA) Accommodations Provided Upon Request