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Home My WebLink AboutHearing re 4th qtr budget appropriations Regular Agenda JEFFERSON COUNTY BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST TO: Board of County Commissioners FROM: Adiel McKnight,Executive Assistant DATE: December 18,2023 SUBJECT: HEARING re: Proposed 2023 4 h Quarter Budget Appropriations/Extensions for Various County Departments; Scheduled for Monday, December 18, 2023 at 10:00 a.m. in the Commissioners Chambers STATEMENT OF ISSUE: Various County Departments have requested increases to their 2023 budget. Per RCW 36.40.140 the Board of County Commissioners must hold a public hearing regarding the proposed budget changes. ANALYSIS: These budget changes are intended to address unanticipated revenues and expenditures of the requesting departments. The Hearing Notice was published in the Port Townsend Leader on December 6 and 13, 2023. FISCAL IMPACT: See attached department fund requests. RECOMMENDATION: Hear public testimony and consider approval of a resolution to adopt the 2023 4 h quarter supplemental budget appropriations on Monday, December 18, 2023 at 10:00 a.m. REVIEWED BY: /h3 z3 Mark McCaule6tounty Administrator Date STATE OF WASHINGTON Jefferson County ORDER: FOURTH QUARTER 2023 } BUDGET APPROPRIATIONS/ } EXTENSIONS FOR VARIOUS } RESOLUTION NO. COUNTY DEPARTMENTS } WHEREAS, the Jefferson County Board of Commissioners did on the 41h day of December, 2023 declare that a need existed for the listed expenses which are funded by additional sources which were not anticipated at the time of preparing said budgets; and such sources include unanticipated received from fees, or grants from the State and Federal government, or proceeds from the sale of bonds, or budgeted but unexpended monies from the prior budget year; and WHEREAS, the Jefferson County Board of Commissioners did on the 41h day of December, 2023, set a hearing on said need for the 181h day of December, 2023, at the hour of 10:00 a.m. in the County Commissioners' Chamber, Courthouse, Port Townsend, Washington, (Hybrid); and WHEREAS, Jefferson County has published notice of this hearing as provided in RCW 36.40.100 on December 6 and December 13, 2023 in the official newspaper of Jefferson County; and, WHEREAS, this being the time and place set forth for said hearing and no objection or objection interposed. e �� Revenue Expense Dept Dept Name Description One-time Ongoing One-time Ongoing 020 Auditor Professional Services,Dues &Subscriptions 3,418.00 021 Elections Salaries &Benefits 11,000.00 050 Clerk Blake Decision-Reimbursement 19,446.00 059 County Administrator Salaries &Benefits 84,000.00 Office Expense 4,000.00 Travel 5,000.00 061 Board of Equalization Salaries &Benefits 7,000.00 068 Community Services Opioid Settlement 96,327.00 96,327.00 Community Centers 388.00 150 Prosecuting Attorney Salaries&Benefits 71,000 180 Sheriff RSAT 36,500 36,500 Wa I ma rt Grant expenditures 4,000 240 Superior Court Salaries&Benefits 26,500 261 Operating Transfer Transfer for Law Library 4,000 270 Non-Departmental Professional Services 95,000 Total General Fund 132,827 467,579 - • Revenue Expense Fun7Federa e Description One-time Ongoing One-time Ongoing 140r Transfer in from General Fund 4,000 147orest Title III SWCA Professional Services 67,500 174 Parks&Recreation Salaries&Benefits 26,413 Utilities 13,000 175 Parks Improvement Transfer from Capital Improvement 72,510 Salaries &Benefits 1,725 Improvements other than Buildings 72,510 302 Capital Improvement Transfer to Parks Improvement 72,510 506 Information Services Salaries &Wa es 67,500 Insurance 11,380 Re air&Maintenance 45,000 Total Other Funds 76,510 377,538 Total3rd Quarter Appropriations 1 209,3371 845,117 - APPROVED this 18" day of December,2023. JEFFERSON COUNTY SEAL: BOARD OF COMMISSIONERS ATTEST: Greg Brotherton, Chair Kate Dean, Member Carolyn Gallaway, CMC Clerk of the Board Heidi Eisenhour, Member Page 2 of 2 Request for Budget Appropriation/Extension and Amendment RI c FIB I 1) Reset Department/Fund Name: Auditor Budget Year: 2023 QN910:3 �UL_ 41h Revenue: A revenue source(i.e.grant, new fee) has been received which was not approved in the annual budget. Therefore, I request ari,agprlppS4jipp-4V0 budget extension in the amount reflected below: One-time On-goirli Fund# Org# Revenue Obj# Description Current Budget Appropriation Appropriation Amended Budget $ 000 $ 0-00 $0.00 $0 00 TOTAL REVENUE: $0.001 $0.001 $0.001 $0.00 FROM: If the revenue source is being transferred from another county fund, identify the information for the fund providing the revenue. Fund# Org# Expenditure Obj# Description I I + $0.00 Expenditure: After a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses for this year. Therefore, I request an appropriation and budget extension in the amount reflected below: OTHER FUNDS(Non General Fund): Is there enough Fund Balance to cover this additional expenditure? 11 Yes E]No One-time On-going Fund# Org# Expenditure Obj# Description Current Budget Appropriation Appropriation Amended Budget 020 AU51423 410000 Professional Services $0.00 $ 1,318.00 = $ 1,31800, 020 AU51423 490000 Dues, Subscriptions $585.00 $2,100.00 ✓ $2,685.00 $0.00 $0.00 $0.00 $0.00 TOTAL EXPENDITURE: $585.00 $ 1,318.00 $2,100.00 $4,003.00 TO: If the expenditure is providing a revenue source to another county fund, identity the receiving fund information. Fund# Org# Revenue Obj# Description $0.00 Reason for budget appropriation: Professional Services-ACA Reporting Dues,Subscriptions-American Payroll Association and WSACA membership increases Submitted by (Elected Official/Department Head): i -7* i Date: Reset � Request for Budget Appropriation/Extension and Amendment Department/Fund Name: General Fund Budget Year: 2023 Si4'RC�4(: ., 41h Revenue: A revenue source(i.e.grant,new fee)has been received which was not approved in the annual budget. Therefore,I request an appropriation and budget extension in the amount reflected below: One-time On-going Fund g Org M Revenue Obj A Description Current Budget Appropriation Appropriation Amended Budget $0.00 $D.DD $0.00 TOTALREVENLIE:1 $0.001 $O.00 $0.001 $0.00 FROM: If the revenue source is being transferred from another county fund,identify the information for the fund providing the revenue Fund p Org# Expenditure Obj 11 Description $0.00 Expenditure: After a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses for this year. Therefore,I request an appropriation and budget extension in the amount reflected below: OTHER FUNDS(Non General Fund):Is there enough Fund Balance to cover this additional expenditure? Yes E]No One-time On-going Fund N Org N Expenditure Obj 11 Description Currw*&KIW Appropriation Appropriation Amended Budget 001 EL51440 101000 Salaries&Wages $69.768.00 $2,000.00 $ 11,168.00 EL51440 200000 Benefits $21,937.00 $5,000.00 $26 937 00 $0.00 EL51490 200000 Benefits $17,782.00 $4.000.00 $21,782.00 $0.00 $0.00 TOTAL EXPENDITURE: $109.487.00 $i ixo.00lr✓ $0.00 $ 120,487.00 TO: If the expenditure is providing a revenue source to another county fund,identify the receiving fund information. Fund p Org N Revenue Ob 11 Description S 0.00 Reason for budget appropriation: Additional budget required for compensation due to new CBA contracts. Submitted by(Elected Official/Department Head): 4gzzDate: Request for Budget Appropriation/Extension and Amendment Reset Department/Fund Name: CLERK Budget Year: 2023 Quarter: 4 Revenue: A revenue source(i.e.grant, new fee) has been received which was not approved in the annual budget. Therefore, I request an appropriation and budget extension in the amount reflected below: One-time On-going Fund# Org N Revenue Ob B Description Current Budget Appropriation Appropriation Amended Budget 001 CL58500 490585 BLAKE DECISION-REIMBURSEMENT $0.00 $19,446.00 $ 19,446.00 $0.00 $0.00 $0.00 TOTAL REVENUE: $0.001 $ 19,446.00 $0.001 $ 19,446.00 FROM: If the revenue source is being transferred from another county fund, identify the information for the fund providing the revenue. Fund g Org g Expenditure Obj q Description $0.00 Expenditure:After a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses for this year. Therefore, I request an appropriation and budget extension in the amount reflected below: OTHER FUNDS(Non General Fund): Is there enough Fund Balance to cover this additional expenditure? Yes E]No One-time On-going Fund B Org ft Expenditure Obj g Description Current Budget Appropriation Appropriation Amended Budget $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 TOTAL EXPENDITURE: $0.00 $0.00 $0.00 $0.00 TO: If the expenditure is providing a revenue source to another county fund, identify the receiving fund information. Fund N Org N Revenue obj N Description $0.00 Reason for budget appropriation: Blake reimbursement by the County prior to State taking responsiblity to reimburse. Submitted by(Elected Official/Department Head): Date: Reset Request for Budget Appropriation/Extension and Amendment II Department/Fund Name: General Fund Budget Year: 2023 Quarter: 4th Revenue: A revenue source(i.e.grant,new fee)has been received which was not approved in the annual budget. Therefore, I request aln'AVOd WflAW`and budget extension in the amount reflected below: One-time On-going Fund N Org N Revenue Obj p Description Curmnit Budget Appropriation Appropriation Amended Budget j -- $o 00 - $0.00 $000 $0.00 TOTAL REVENUE: $0.00 $0.001 $0.001 $0.00 FROM: If the revenue source is being transferred from another county fund, identify the information for the fund providing the revenue. Fund p Org g Expenditure Obi B Description $0.00 Expenditure:After a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses for this year. Therefore,I request an appropriation and budget extension in the amount reflected below: OTHER FUNDS(Non General Fund):Is there enough Fund Balance to cover this additional expenditure? Yes E]No One-time On-going Fill• Org• Expenditure Obj S Description Current Budget Appropriation Appropriation Amended Budget 001 CA51310 430000 Travel $2,200,00 $5,000.00 $ 7,200 00 CA51310 350000 Office Equipment $0.00 $2,000.00 - $2,000.00 CA51310 450108 Car Rental-Mdoage $0.00 $ 1,000.00 $1,000.00 CA51310 420300 Cell PhoneiPager $985.00 $1,000.00 $1,985.00 CA51310 101000 Salanes 8 Wages $538.403.00 $84,000.00 $622,403.00 $0.00 TOTAL EXPENDITURE: $541,588.00 $93,000.00 $0.00 $634.588,00 TO: If the expenditure is providing a revenue source to another county fund, identify the receiving fund information. Fwid I Org N Revenue Obj q Doicriptlon $0.00 Reason for budget appropriation: Additional budget required for compensation due to new CBA contracts and additional HR personnel. Misc expenditure lines required for more travel for training and conferences and add budget for office supplies and cell phone. Submitted by (Elected Official/Department Head): z0fDate: / 0 i Reset Request for Budget Appropriation/Extension and Amendment k , \ Department/Fund Name: COMMUNITY SERVICES Budget Year: 2023 ��UR� is 4 Revenue: A revenue source(i.e.grant, new fee)has been received which was not approved in the annual budget. Therefore, I request an appropriation and budget extension in the amount reflected below: One-time On-going Fund N Org N Revenue Obi Il Description Current Budget Appropriation Appropriation Amended Budget 001 CS36940 369402 OPIOID SETTLEMENT VIA KITSAP COUNTY $0.00 $96,327.00 $0.00 $96.327.00 $0.00 $0.00 $0.00 TOTAL REVENUE:1 $0.001 $96,327.001 $0.001 $96,327.00 FROM: If the revenue source is being transferred from another county fund,identify the information for the fund providing the revenue. Fund N Org# Expenditure Obl N Description $0.00 Expenditure: After a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses for this year. Therefore,I request an appropriation and budget extension in the amount reflected below: OTHER FUNDS(Non General Fund):is there enough Fund Balance to cover this additional expenditure? Yes F]No One-time On-going Fund N Org N Expenditure Obi N Description Current Budget Appropriation Appropriation Amended Budget 001 CS55720 410396 OPIOID SETTLEMENT DISP TO DBH $0.00 $96.327.00 ✓ $96,327.00 001 CS57550 490118 PORT TOWNSEND SENIOR CENTER $ 16.900.00 $330.00 $17,230.00 001 CS57550 490119 GARDINER COMMUNITY CENTER $3,900.00 $58.00 ✓ $3,958.00 $0.00 $0.00 $0.00 TOTAL EXPENDITURE: $20,800.00 $96.715.00 $0.00 $ 117,515.00 TO: If the expenditure is providing a revenue source to another county fund,identify the receiving fund information. Fund N Org N Revalw ObJ N I DescdpWn $0.00 Reason for budget appropriation: Update budget for Opioid Settlement funds received from Kitsep County that will be dispersed to Discovery Behavioral Health for management for opioid remediation use(budget neutral). Adjust community center expenditures to match 2023 contract amounts. Submitted by(Elected Official/Department Head): Date: 77 7 7 7DL4 Reset Request for Budget Appropriation/Extension and Amendment Department/Fund Name: General Fund Budget Year: 2023 ii PAWt9n ,4ih Revenue: A revenue source(i.e.grant,new fee)has been received which was not approved in the annual budget. Therefore,I request an appropriation and budget extension in the amount reflected below: One-time On-going Fund E Org N Revenue Obj M Description Current Budget Appropriation Appropriation Amended Budget $0.00 $0.00 $0.00 $0.00 TOTALREVENUE:1 $0.00 I $0.00 $0.00 S 0.00 FROM: If the revenue source is being transferred from another county fund,identify the information for the fund providing the revenue. Fund B Org# 1 ExPendliture ON tt Descripdon $0.00 Expenditure:After a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses for this year. Therefore,I request an appropriation and budget extension in the amount reflected below: OTHER FUNDS(Non General Fund):Is there enough Fund Balance to cover this additional expenditure? Yes ONo One-tints On-going Fund* Org M E=wWftm Obj# Description Current Bu n Appropriation Amended Budget 001 PA51530 101000 Salaries 8 Wages $ 1,097,032.00 $37.000.00 $1,134,032.00 PA51530 200000 Benefits $323.502.00 $28,000.00 '' $351,502.00 PA51580 101000 Salaries 8 Wages $49,966.00 $2,000.00 $51,966.00 PA51580 200000 Benefits $17,449.00 $4,000.00 ✓ $21,449.00 BE51424 101000 Salaries 8 Wages $22,308.00 $7.000.00 $29,308.00 $0.00 TOTAL EXPENDITURE: $ 1,510,257.00 $78,000.00 $0.00 $1,588,257.00 TO: If the expenditure is providing a revenue source to another county fund,identify the receiving fund information. Fund Ili Org B Revenue ON M Description $0.00 Reason for budget appropriation: Additional budget required for compensation due to new CBA contracts. Submitted by(Elected Official/Department Head): _ Date: 171 Q ML3 __ RFCFlvl-I) NOV 1 5 ZCZ Reset Request for Budget Appropriation/Extension and Amendment De artment/FundName: icso ltttI)MMISSIntyrR�y P Budget Year: 2023 Quarter: 4 Revenue: A revenue source(i.e.grant,new fee)has been received which was not approved in the annual budget. Therefore,I request an appropriation and budget extension in the amount reflected below: One-time O"oing Fund N Org N Rewnue Obj N Description Current Budget Appropriation. Appropriation Amended Budget 001.180 339784 RSAT October through December 2023 $109,500.00 $36,500.00 $146,000.00 $000 $0.00 $0.00 TOTAFRE-VENUE:l $ 1N,soo.0ol $36.500.001 $0.00 $146,000.00 FROM: If the revenue source is being transferred from another county fund,identify the information for the fund providing the revenue. Fund N CWg N Upenditure ObjN Description $0.00 Expenditure:After a thorough examination of my current budget It appears that the amount allocated is insufficient to pay necessary expenses for this year. Therefore, I request an appropriation and budget extension in the amount reflected below: OTHER FUNDS(Non General Fund):Is there enough Fund Balance to cover this additional expenditure? 11 Yes []No One-time On-going Fund N Org N Expenditure Ob N Description Current BLKIIW Appropriation Appropriation Amended Bucliget 001.180 SH523W 410158 RSAT Believe in Recovery $109,500.00 $36,500.00 V $146,000.00 001.180 SH52110 310012 Community Outreach/Wal Mart grant' $0.00 $4,000.00 $4,000.00 $0.00 $0.00 $0.00 $0.00 TOTAL EXPENDITURE: $109,500.00 $40.500.00 $0.00 $150,000.00 TO: if the expenditure is providing a revenue source to another county fund,identify the receiving fund information. Fund N Org N Revenue Obj N Description $0.00 Reason for budget appropriation: RSAT grant renewed for 2023-2024;Wal Mart Community Grant revenues already appear in budget but not expenditure' Submitted by(Elected tfficial/Department Head): Date: ' Reset Request for Budget Appropriation/Extension and Amendment Department/Fund Name: SUPERIOR COURT Budget Year: 2023 44� rti,: ", 4 Revenue: A revenue source(i.e.grant,new fee)has been received which was not approved in the annual budget. Therefore, I request an appropriation and budget extension in the amount reflected below: 11011,11111111-time On-SMng Fund# Org# Revenue Obj# Descriptlon Current Budget Appapiriation Appropriation Amended Budget $000 $0.00 -- $0.00 $0.00 TOTAL REVENUE:1 $0.001 $0.001 $0.001 $0.00 FROM: If the revenue source is being transferred from another county fund, identify the information for the fund providing the revenue. Fund# Org# Expenditure Obi# Description L_ $0.00 Expenditure: After a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses for this year. Therefore, I request an appropriation and budget extension in the amount reflected below: OTHER FUNDS(Non General Fund): Is there enough Fund Balance to cover this additional expenditure? Yes nNo _ One-time On-going Fund# Ors# Expenditure ObJ# Description Current Budget Appropriation Appropriation Amended Budget 001 SC51221 101000 SALARIES $ 184,326.00 $25,000.00 $209,326.00 001 SC51221 200000 BENEFITS _ $28.359.00 $1,500.00 $29.859.00 $0.00 $0.00 $0.00 $0.00 TOTAL EXPENDITURE. $212,685.00 $26,500. $0.00 $239,185.00 TO: If the expenditure is providing a revenue source to another county fund, identify the receiving fund information. Fund# LOrg# Revenue Ob'# Description $000 Reason for budget appropriation: Additional budget required for compensation due to new CBA contracts 8 exempt increase. Submitted by(Elected Official/Department Head): Date: D L I NI I I' I I) Reset Request for Budget Appropriation/Extension and Amendment Department/Fund Name: NUN DEPARTMENTAL Budget Year: 2023' ' l)�fti�r' 4 Revenue: A revenue source(i.e.grant, new fee) has been received which was not approved in the annual budget. Therefore, I request an appropriation and budget extension in the amount reflected below: One-time On-going Fund# Org# Revenue Obj# Description Current Budget Appropriation Appropriation Amended Budget 5 0.00 i $0.00 $0.00 $0.00 i TOTAL REVENUE: scool $0.00 S o.00 5 0.00 FROM. If the revenue source is being transferred from another county fund, identify the information far the fund providing the revenue Fund# Org# Expenditure Obi# Description $0.00 Expenditure:After a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses for this year. Therefore,I request an appropriation and budget extension in the amount reflected below: OTHER FUNDS(Non General Fund): Is there enough Fund Balance to cover this additional expenditure? 11 Yes F]No One-time On-going Fund# Org# Expenditure Ob'# Description Current Budget Appropriation Appropriation Amended Budget /0 NW,IW)0 410000 PROFESSIONAL SFRVICES `3 80 GO)00 3 C6 000 00 $ 115,000.00 $0.00 S 0.00 S 0.00 $0.00 $0.00 TOTAL EXPENDITURE: $80,000.00 S 95.000.00v $0 0C, $ 175,000.00 TO: If the expenditure is providing a revenue source to another county fund, identify the receiving fund information. Fund# Org# 1 Revenue Obj# Description $0.00 Reason for budget appropriation: VARIOUS NEW PROFESSIONAL SERVICES CONTRACTS FOR FUND 270 WHICH INCLUDE:STRATEGIES 360(LOBBYING),BERRY AND DUNN(STRATEGIC PLAN),HANSELL& TIERNEY(INTERGOV IMPLEMENTATION),AND DERELICT VESSEL SERVICES Submitted by (Elected Official/Department Head): L- Date: (,> i Reset Request for Budget Appropriation/Extension and Amendment Department/Fund Name: 140 Law Library Budget Year: 2023 4 Revenue: A revenue source(i.e.grant,new fee)has been received which was not approved in the annual budget. Therefore,I request an appropriation and budget extension in the amount reflected below: One-time On-going Fund# Org# Revenue Obi# Description Current Budget Appropriation Appropriation Amended Budget 140 14039700 397010 Transfer from the General Fund $4.827.00 $4.000.00 $8,027.00 $0.00 $0.00 $0.00 TOTAL REVENUE:j $4.827.001 $4,000.00 1 $0.001 $8.827.00 FROM: If the revenue source is being transferred from another county fund,identify the information for the fund providing the revenue. Fund# Org# I Expenditure Obj# Description 001 OT59700 597147 [Transfer to Law Library $4,827,00 $4.000-00 P $8,827.00 Expenditure:After a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses for this year. Therefore,I request an appropriation and budget extension in the amount reflected below: OTHER FUNDS(Non General Fund):Is there enough Fund Balance to cover this additional expenditure? ❑Yes No One-time On-going Fund N Org# Expenditure Obj# Description Current Budget Appropriation Appropriation Amended Budget $0.00 $0.00 $0.00 $0.00 $0.00 $000 TOTAL EXPENDITURE: $0.001 $0.00 1 $0.00 $0 00 TO: If the expenditure is providing a revenue source to another county fund,identify the receiving fund information. Fund# Org# Revenue Obi# E Description -- - -- $0.00 Reason for budget appropriation: Over the last couple of years,the revenue source of civil filing fees for the Law Library fund have continued to decrease. This is a vital fund for resource materials for the courts. It is necessary to assist this fund with additional transfer from the General Fund to support our courts. It is possible for this resource to be digitized in the future which will provide savings. Submitted by (Elected Official/Department Head): Date: 777475-777 �! Reset Request for Budget Appropriation/Extension and Amendment Department/Fund Name: FEDERAL FORE 51TITLE Budget Year: Zb�1�3�' dua1`t�?. 4 Revenue: A revenue source(i.e.grant,new fee)has been received which was not approved in the annual budget. Therefore, I request an appropriation and budget extension in the amount reflected below: One-time Ongoing Fund# Org# Revenue Obj# Descti,ption Current Budget Appropriation Appropriation Amended Budget $0 00 $0.00 $0.00 $0.00 TOTAL REVENUE: $0.001 $0.001 $0.001 $0.00 FROM: If the revenue source is being transferred from another county fund,identify the information for the fund providing the revenue. Fund# Org# Expenditure Obj# Desc iption $0.00 Expenditure:After a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses for this year. Therefore,I request an appropriation and budget extension in the amount reflected below: OTHER FUNDS(Non General Fund):Is there enough Fund Balance to cover this additional expenditure? 1-1 Yes F1No One-time On-going Fund# Org# Expenditure ON# Description Current Bud et Appropriation Appropriation Amended Budget 147 14152230 410000 SWCA PROFESSIONAL SERVICES $ 100,000.00 $67,500.00 $ 167,500.00 $0.00 $0.00 $0.00 $0.00 $0.00 TOTAL EXPENDITURE: S 100,000.00 S 67,500.00 $0.00 $ 167,500.00 TO: If the expenditure is providing a revenue source to another county fund, identify the receiving fund information. Fund# Org# Revenue Obj# Description $0.00 Reason for budget appropriation: THERE IS$67,500 REMAINING ON SWCA'S CONTRACT FOR THE COMMUNITY WILDFIRE PROTECTION PLAN.WE ANTICIPATE LARGE INVOICES FOR NOVEMBFR AND DECEMBER. Submitted by(Elected Official/Department Head): ` Date: ;Y 1 � _J Reset Request for Budget Appropriation/Extension and Amendment Department/Fund Name: PUBLICE WORKS/PARKS&RECREATION Budget Year: 2023 Quarter: 4 Revenue: A revenue source (i.e.grant, new fee) has been received which was not approved'in 4he (annual budget. Therefore, I request an appropriation and budget extension in the amount reflected below: One-time On-going Fund# Org# Revenue Obj# Description Current Budget Appropriation I Appropriation Amended Budget $u uu $0-00 $0.00 $0.00 $0.00 TOTAL REVENUE: $0.00 $0 00 1 $0 00 $000 FROM: If the revenue source is being transferred from another county fund, identify the information for the fund providing the revenue. Fund# Org# 1 Expenditure Obj# Description $000 Expenditure: After a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses for this year. Therefore, I request an appropriation and budget extension in the amount reflected below: OTHER FUNDS(Non General Fund): Is there enough Fund Balance to cover this additional expenditure? Yes 1-1 No One-time On-going Fund# Org# Expenditure Obj# Description Current Budget Appropriation Appropriation Amended Budget 114 11457100 101000 SALARIES 8 WAGES $ 128,822,00 $ 3.259.00 $ 132,081.00 174 17457100 200000 PERSONNEL BENEFITS $31,099.00 $ 13,851.00 = $44,950,00 174 17457520 101000 SALARIES 8 WAGES $40,951.00 $ 1,366.00 $42,317.00 174 17457520 200000 PERSONNEL BENEFITS $ 15,788.00 $ 7,937.00 $23,725.00 174 17457680 470100 1 UTILITIES $54.000.00 $ 13,000,00 $67,000.00 $000 TOTAL EXPENDITURE: $270.660.00 $39,413.00 - $0.00 $310,073.00 I TO: If the expenditure is providing a revenue source to another county fund, identify the receiving fund information Fund# I Org# Revenue Obj# Description $0.00 Reason for budget appropriation: Budget appropriation for Salary 8 Wages due to salary increases Increase in Personnel Benefits to cover full Sound Health&Wellness health insurance premiums.Budget appropriation for Utilities is due to increased park and facility use which has resulted in more expendrtu portable toilets,vault toilet pumping.and to a lesser extent,water and electrical service L ---j Submitted by (Elected Official/Department Head): Date: / Reset Request for Budget Appropriation/Extension and Amendment Department/Fund Name: PUBLIC WORKS/PARKS IMPROVEMENT FUND Budget Year: 2023 Quarter: 4 Revenue: A revenue source(i.e. grant, new fee)has been received which was not approvedimthelatilrt" budget Therefore, I request an appropriation and budget extension in the amount reflected below: One-time On-going Fund# Org# Revenue Ob)# Description Current Budget Appropriation Appropriation Amended Budget 175 17539700 397302 TR FROM CAPITAL IMPROVEMENT $73,450.00 $72,510.00 v $ 145,960.00 $000 $ 000 $0.00 TOTAL REVENUE-1 $73,490 00 $72,510001 $0.00 $ 145,960 00 FROM: If the revenue source is being transferred from another county fund, identify the information for the fund providing the revenue. Fund# Org# Expenditure Obi# Description 302 30259700 1 597175 1 TR TO PARKS IMPROVEMENT 1 $73,450.00 $72,510,001 1 $ 145,960 00 Expenditure: After a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses for this year Therefore, I request an appropriation and budget extension in the amount reflected below: OTHER FUNDS(Non General Fund): Is there enough Fund Balance to cover this additional expenditure? Yes UNo One-time On-going Fund# Org# Expenditure Obj# Description Current Budget Appropriation Appropriation Amended Budget 175 17557630 101000 SALARIES&WAGES $ 13,250 00 $525.00 $ 13,775 00 175 17557630 200000 PERSONNEL BENEFITS $4,015.00 $ 1,200.00 / $5,215 00 175 17559476 630000 IMPROVEMENTS OTHER THAN BUILDINGS $73,450.00 $72,510.00 $145,960.00 $0.00 $000 $0.00 TOTAL EXPENDITURE:1 $90,715.00 $74 23500 $0.00 $164,950,00 TO: If the expenditure is providing a revenue source to another county fund, identify the receiving fund information. Fund# Org# Revenue obj# Description 17539700 $0 00 Reason for budget appropriation: Budget appropriation for Salary&Wages due to salary increases. Increase in Personnel Benefits to cover full Sound Health&Wellness health insurance premiums.Budget appropriation for Improvements Other Than Buildings are for the Oak Bay Campground Electric Project which was expanded to include additional campsites by approval of the BoCC on October 9, 2023 Submitted by (Elected Official/Department Head): Date:l 1 Request for Budget Appropriation/Extension and Amendment ki-c I.IVI.I) Reset Department/Fund Name: Central Services- Information Services Fund#506 t\li,I V Budget Year: 2023 Quarter: 4 Revenue: A revenue source(i.e.grant, new fee) has been received which was not appeowd'ip the annual budget Therefore, I request an appropriation and �budget extension in the amount reflected below: utits►ttssl okublilo One-time On-going Fund# Org# Revenue Obi# Description Current Budget Appropriation Appropriation Amended Budget $0 00 $0 00 TOTAL REVENUE:I $0.00 $0.00 $0.001 $0.00 FROM: If the revenue source is being transferred from another county fund, identify the information for the fund providing the revenue Fund# Org# Expenditure Obj# Description $0.00 Expenditure: After a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses for this year Therefore, I request an appropriation and budget extension in the amount reflected below: OTHER FUNDS(Non General Fund): Is there enough Fund Balance to cover this additional expenditure? Yes ENo One-time On-going Fund# Org# Expenditure Obj# Description Current Budget Appropriation Appropriation Amended Budget 506 50651810 101000 Salaries 6 wages _ $ 70,100.00 $3,500.00 - $ 73,600,00 506 50651810 460000 Insurance $ 22,500 00 $ 11,380 00 ✓ $33,880 00 i 506 50651878 1010000 Salaries&wages $91,046.00 $ 10,000,00 $ 101,046,00 506 50651878 480000 Repair&maintenance $55,000 00 $45,000.00 $ 100,000.00 506 1 50651888 101000 1 Salaries 8 wages $358,476.00 $48.000.00 - $406,476 00 i 506 1 50651889 1010000 1 Salaries&wages $73,819.00 $6,000.00 - $ 79,819 00 TOTAL EXPENDITURE: $670,941 00 $ 123,880.00 y $0 00 $ 194,821,00 TO: If the expenditure is providing a revenue source to another county fund, identify the receiving fund information Fund# I Org# Revenue Obj# Description $0 00 Reason for budget appropriation: Records Management received a grant for replacing the records database The invoice from Cities Digital for performing the work is due in December 2023 however the grant funds to reimburse the County won't be received until 2024. Salaries for various divisions need to be increased for the 4%exempt salary increase approved for exempt employees, PTO cash out, and additional IT staff hours required for ail outage and troubles oUng the insurance premium was much higher than budgeted. Submitted by (Elected Official/Department Head): LIZ4. Date: z1az