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Home My WebLink AboutCall for Bids phase 3 Low Pressure Collection Department of Public Works O Consent Agenda Page 1 of 1 Jefferson County Board of Commissioners Agenda Request To: Board of Commissioners Mark McCauley,County Administrator From: Monte Reinders, Public Works Director/County Engineer Agenda Date: December 18, 2023 Subject: Call for Bids, Phase 3—Low Pressure Sewer Collection System for the Port Hadlock UGA Statement of Issue: The Board is requested to call for bids for the above-referenced work. Analysis/Strategic Goals/Pro's&Con's: This work includes installation of welded high-density polyethylene (HDPE) pressure sewer pipe and appurtenance; demolition, grading, hot mix asphalt, cement concrete sidewalks, curbs, and gutters;traffic control and all other work to complete the low- pressure sewer collection system for the Port Hadlock Urban Growth Area (UGA).This work will begin in late winter/early spring of 2024. Fiscal Impact/Cost Benefit Analysis: The Engineer's estimate is a range from $6.4 million to $6.9 million plus Washington State sales tax. Funding will come from a $20 million State legislative appropriation received in September 2021. WA State received these funds through the American Rescue Plan Act (ARPA), State and Local Fiscal Recovery Funds. The Board signed a contract with the WA Dept. of Commerce for this funding in December 2022. In addition to the Commerce monies,the project work will be funded through the Ecology State Revolving Fund (SRF) Loans and Centennial Grant. The funding for the Ecology Agreement is divided as follows: State Revolving Fund (SRF) Loans total $4,790,397.00, which are divided into a 0.4% loan ($1,667,000.00) and a forgivable loan ($3,123,397.00) and the Centennial Grant total is$1,876,603.00. County staff is working with Dept. of Ecology staff to finalize the Agreement and is scheduled to present the Ecology Agreement before the Board mid-January 2024. No County match is required, although the County is using its own ARPA money to cover ancillary project costs including design, right of way, and project management. The County has received additional funding through federal legislative appropriations(EPA Community Grants),which will be adequate to cover additional construction phases within the Port Hadlock Wastewater project Phase I "Core Area". Recommendation: The Board is asked to approve and sign the Call for Bids and return to Public Works. Department Contact:Samantha Harper, P.E., (360) 385-9175 Reviewe By: Mark McCau ,County Administrator Date NOTICE TO CONTRACTORS-CALL FOR BIDS Phase 3—Low Pressure Sewer Collection System Port Hadlock UGA County Project No.405-2114-0 Notice is hereby given that the Board of County Commissioners of Jefferson County, State of Washington,will receive sealed bids no later than 2:00 p.m. on January 19, 2024 at the Office of the County Commissioners, basement level of the Jefferson County Courthouse, 1820 Jefferson Street, P.O. Box 1220, Port Townsend,Washington, 98368, for construction of Phase 3 Low Pressure Sewer Collection System for Port Hadlock UGA, County Project No.405-2114-0. Sealed bids will be opened and read publicly shortly thereafter, in the Jefferson County Commissioners Chambers, basement level of the Jefferson County Courthouse. Interested persons can attend the bid opening. Project Description:This contract provides for the construction of the Pressure Sewer Collection System for the Port Hadlock Wastewater System in Port Hadlock, Washington. Work includes installation of HDPE pressure sewer systems and appurtenance; demolition, grading, hot mix asphalt, cement concrete sidewalks,curbs, and gutters; traffic control and other work, all in accordance with the attached Contract Plans, these Contract Provisions, and the Standard Specifications. The Engineer's Estimate range for this work is between $ 6,400,000.00 to$6,900,000.00 plus WSST. Bid Documents: Bids must be submitted in accordance with the plans and specifications in the bid documents. All bid documents including bid forms, plans, specifications, addenda, and plan holders list, are available on the Builders Exchange of Washington website www.bxwa.com.Click"Posted Projects", "Public Works," "Jefferson County Public Works" "Projects Bidding," and "Project Bid Date." Bidders must"Register as a Bidder,"to receive automatic e-mail notification of future addenda and to be placed on the "Bidders List."Call BXWA at (425) 258-1303 if you need assistance. Pre-Bid Site Walkthrough: Contractors will be required to attend one of two pre-bid site walkthrough times. Pre-bid walk will start at the Jefferson County Public Library located at 620 Cedar Ave., Port Hadlock, WA 98339 on the following dates/times: January 5, 2024 at 10:00 a.m.or January 5, 2024 at 1:00 p.m. Bid Bond: Each bid shall be accompanied by a surety bond, postal money order,cashier's check or certified check payable to the Treasurer of Jefferson County in the sum of five (5%) percent of the bid amount, to be forfeited to Jefferson County by the successful bidder if he/she fails to enter into a contract and file an acceptable surety bond in the amount of 100%of the contract price within ten (10) days of the award.The Board of County Commissioners reserves the right to reject any and all bids, and to accept the bid deemed most advantageous to Jefferson County, and to waive all informalities in the bidding. Equal Opportunity: The Jefferson County Public Works in accordance with Title VI of the Civil Rights Act of 1964 (78 Stat. 252.42 U.S.C. 2000d to 2000d-4) and the Regulations, hereby notifies all bidders that it will affirmatively ensure that in any contract entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full and fair opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award. Funding: This project is funded through the Washington State Department of Commerce with federal funds from the U.S.Treasury ARPA SLRF Project No.20-96512-001.All work performed on this project will be subject to state prevailing wage rates.Jefferson County is an Equal Opportunity and Affirmative Action Employer. Contractors are encouraged to commit to local hires for this project. Small, Minority- and Women-Owned firms are encouraged to submit bids. Ecology Funding: It is anticipated that this project will be funded in part by the Washington State Department of Ecology. Neither the State of Washington nor any of its departments or employees are, or shall be, a party to any contract or any subcontract resulting from this solicitation for bids. The Successful bidder will be required to conform to the wage requirements prescribed by the federal Davis-Bacon and Relate Acts which requires that all laborers and mechanics employed by contractors and subcontractors performing on contracts funded in whole or in part by SRF appropriations in excess of$2000 pay their laborers and mechanics not less than the prevailing wage rates and fringe benefits, and determined by the Secretary of Labor, for corresponding classes of laborers and mechanics employed on similar projects in the area. Dated this day of 2023. BOARD OF JEFFERSON COUNTY COMMISSIONERS Greg Brotherton, Chair \� QLNOTICE TO CONTRACTORS-CALL FOR BIDS '1 Phase 3—Low Pressure Sewer Collection System Port Hadlock UGA County Project No. 405-2114-0 Notice is hereby given that the Board of County Commissioners of Jefferson County,State of Washington, will receive sealed bids no later than 2:00 p.m. on January 19,2024 at the Office of the County Commissioners, basement level of the Jefferson County Courthouse, 1820 Jefferson Street, P.O. Box 1220, Port Townsend, Washington, 98368, for construction of Phase 3 Low Pressure Sewer Collection System for Port Hadlock UGA, County Project No.405-2114-0. Sealed bids will be opened and read publicly shortly thereafter, in the Jefferson County Commissioners Chambers, basement level of the Jefferson County Courthouse. Interested persons can attend the bid opening. Project Description:This contract provides for the construction of the Pressure Sewer Collection System for the Port Hadlock Wastewater System in Port Hadlock, Washington. Work includes installation of HDPE pressure sewer systems and appurtenance; demolition,grading, hot mix asphalt, cement concrete sidewalks,curbs, and gutters;traffic control and other work, all in accordance with the attached Contract Plans, these Contract Provisions, and the Standard Specifications. The Engineer's Estimate range for this work is between $ 6,400,000.00 to$6,900,000.00 plus WSST. Bid Documents: Bids must be submitted in accordance with the plans and specifications in the bid documents.All bid documents including bid forms, plans, specifications,addenda, and plan holders list, are available on the Builders Exchange of Washington website www.bxwa.com. Click"Posted Projects", "Public Works," "Jefferson County Public Works" "Projects Bidding," and "Project Bid Date." Bidders must"Register as a Bidder,"to receive automatic e-mail notification of future addenda and to be placed on the "Bidders List."Call BXWA at (425) 258-1303 if you need assistance. Pre-Bid Site Walkthrough: Contractors will be required to attend one of two pre-bid site walkthrough times. Pre-bid walk will start at the Jefferson County Public Library located at 620 Cedar Ave., Port Hadlock, WA 98339 on the following dates/times: January 5, 2024 at 10:00 a.m. or January 5, 2024 at 1:00 p.m. Bid Bond: Each bid shall be accompanied by a surety bond, postal money order, cashier's check or certified check payable to the Treasurer of Jefferson County in the sum of five (5%) percent of the bid amount,to be forfeited to Jefferson County by the successful bidder if he/she fails to enter into a contract and file an acceptable surety bond in the amount of 100%of the contract price within ten (10) days of the award.The Board of County Commissioners reserves the right to reject any and all bids, and to accept the bid deemed most advantageous to Jefferson County, and to waive all informalities in the bidding. Equal Opportunity: The Jefferson County Public Works in accordance with Title VI of the Civil Rights Act of 1964 (78 Stat. 252.42 U.S.C. 2000d to 2000d-4) and the Regulations, hereby notifies all bidders that it will affirmatively ensure that in any contract entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full and fair opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award. Funding: This project is funded through the Washington State Department of Commerce with federal funds from the U.S.Treasury ARPA SLRF Project No. 20-96512-001.All work performed on this project will be subject to state prevailing wage rates.Jefferson County is an Equal Opportunity and Affirmative Action Employer. Contractors are encouraged to commit to local hires for this project. Small, Minority- and Women-Owned firms are encouraged to submit bids. Ecology Funding: It is anticipated that this project will be funded in part by the Washington State Department of Ecology. Neither the State of Washington nor any of its departments or employees are, or shall be, a party to any contract or any subcontract resulting from this solicitation for bids. The Successful bidder will be required to conform to the wage requirements prescribed by the federal Davis-Bacon and Relate Acts which requires that all laborers and mechanics employed by contractors and subcontractors performing on contracts funded in whole or in part by SRF appropriations in excess of$2000 pay their laborers and mechanics not less than the prevailing wage rates and fringe benefits, and determined by the Secretary of Labor, for corresponding classes of laborers and mechanics employed on similar projects in the area. Dated this day of 2023. BOARD OF JEFFERSON COUNTY COMMISSIONERS Greg Brotherton, Chair