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Home My WebLink AboutTetra Tech supplemental No 8 Department of Public Works O Consent Agenda Page 1 of 1 Jefferson County Board of Commissioners Agenda Request To: Board of Commissioners Mark McCauley, County Administrator From: Monte Reinders, Public Works Director/County Engineer Agenda Date: December 18, 2023 Subject: Supplement #8 - Contract with Tetra Tech, Inc. Final Design - Modification to Final Design, Extend bid support for the Treatment Plant and additional Ovivo coordination Statement of Issue: The original contract with the County's sewer design consultant Tetra Tech, Inc. included final design and specifications for the Wastewater Treatment Plant (WWTP). Supplement #8 adds time for changes made to the WWTP plans, bid process and Ovivo coordination. Analysis/Strategic Goals/Pro's £t Con's: This Supplement completed the Plans and Specifications needed to go to advertisement and made design changes throughout the bid process for the WWTP. The following Scope of Work (SOW) has been added to the original contract as described in Exhibit A-1: revise multiple elements to the design (for example: diesel to propane generator, sidewalks, laboratory modifications, shop mezzanine, etc.); preparation of conformed plans and specifications (plans and specification which incorporate changes made during bidding); and additional engineering review for Ovivo change order. This SOW was not included in the original contract due to budget limitations and unknown elements at the time of original contract. The contract will be extended to April 30, 2024. Fiscal Impact/Cost Benefit Analysis: The additional budget for this supplement is $203,796.00.00 as detailed in Exhibit B to the Supplement. 100-percent of the cost is covered by County ARPA funds. Recommendation: Please sign Supplement #8 were indicated and return executed originals to Public Works for further processing. Department Contact: Samantha Harper, (360) 385-9175 Reviewe By: 4Z 11f ZZ-3 Mark McCain , County Administrator Date Supplemental Agreement Number: #8 Organization, Address, and Phone: Tetra Tech, Inc. 2003 Western Avenue, Suite 700 Agreement Number: N/A Seattle, WA 98101 Project Number: 405 1693-6 Execution Date: Completion Date: 4/20/2020 04/30/2024 Project Title: Port Hadlock Wastewater New Maximum Amount Payable System — Final Wastewater Treatment Plant (Including this Supplement): Design Changes $2,644,903.00 Description of Work: Changes and extra resources to complete the final design and additional bid support for the Port Hadlock Wastewater Treatment Plant; additional engineering support for changes to Ovivo Contract. SUPPLEMENTAL AGREEMENT Jefferson County hereby amends the agreement with Tetra Tech, Inc_ ("the Agreement"), originally executed on April 20 2020. All provisions in the Agreement remain in effect, except as expressly modified by this Supplemental Agreement. The changes to the Agreement are described as follows: I. Scope of Services is hereby chap ed to read. Add Scope of Work (SOW) as described in Exhibit A-1 for completion of the Wastewater Treatment Plant (WWTP), including the extended bidding period for the WWTP construction bid and additional review of Ovivo's submittal. II. Time for Performance is hereby changed to read: The Agreement shall terminate on April 30, 2024 unless amended in writing prior to this date. Pa ment is hereby changed to read: Add $203,796.00 for work described in the attached SOW. See Exhibit B. Supplemental Agreement (to A & B) Contract C, Version 1, Risk Legal Review Date 04/30/2018 Page I of2 This Supplemental Agreement shall be effective upon execution by both parties. Work performed consistent with the Agreement prior to execution of this Supplemental Agreement is hereby ratified. In witness whereof, the parties hereto have executed this Supplemental Agreement as shown below. Tetra Tech, Inc. Kevin J. Dour, PE - Vice President Consultant's Name Consultant's Signature December 11, 2023 Date Approved as to form only: PRE -APPROVED CONTRACT FORM Philip C. Himmcker Date Chief G 1-1 Deputy Prosecuting Attorney Mo Rcisiders, P.E. Public or s Director/County Engineer Date COUNTY OF JEFFERSON BOARD OF COMMISSIONERS Kate Dean, District 1 Date Heidi Eisenhour, District 2 Date Greg Brotherton, District 3 Date Supplemental Agreement (to A & 13) Contract C, Version 1, Risk Legal Review Date 04/30/2018 Page 2 of 2 EXHIBIT A-1 SCOPE OF WORK JEFFERSON COUNTY DEPARTMENT OF PUBLIC WORKS PORT HADLOCK WASTEWATER SYSTEM DESIGN UPDATE SERVICES SUPPLEMENT NO 8 PHASE 2 TREATMENT PLANT DESIGN CHANGES GENERAL — ADDITIONAL DESIGN SERVICES The scope of services in this supplement provides additional services to incorporate design changes and additional design services associated with the Phase 2 Treatment Plant Construction Bid Package for the wastewater treatment plant design. These services are to incorporate the changes already incorporate and to be incorporated in to the Phase 2 Bidding Documents and are described in the tasks below. TASK 200 — RECLAMATION PLANT & INFLUENT PIPELINE DESIGN UPDATE Subtask 200.5 —100% Plans, Specs, and Estimate (Phase 2 Treatment Plant Construction Package) Finalize Task 200.5100% Plans and Specifications. The following additional items were added or changed in the desi n since Supplement #7: Incor orated into the Bid Documents Delivered on October 17, 2023: 1. Switch from diesel to propane generator. This required more vendor coordination than originally anticipated. Added a second smaller generator. a. Structural updated slab design and calculations b. Update civil site plan to show location of propane tank. c. Mechanical updates to the drawings and specifications (ongoing) d. Electrical updates to electrical site plan and specifications. e. QA/QC (Ongoing) 2. Add FRP platform around EQ tank. a. Civil drawing updates to remove grading around tank. b. Structural updates to show FRP plan and sections. Structural develop and add three new FRP specifications. c. Process Mechanical update piping layout and equipment layout to accommodate FRP platform. Adjust pipe depths in the area to accommodate the adjusted grade. 3. Move backflow prevention devices from inside the buildings to outdoors. a. Plumbing drawing updates to Administration and Chemical Building b. Civil drawing updates 4. Adding trench drain to dewatering bins a. Civil drawing updates b. Mechanical drawing updates c. Structural drawing updates 5. Add welded wire fence details. 6. Incorporating the County's specification updates posted on 10-02-2023. 7. Site Lighting Modifications a. Incorporate County's comments on drawings. b. Adjust specification per requested lighting manufacturers. 8. Administration Building —Add Mezzanine and Stair Structure a. Architectural Drawing Updates and Spec Updates b. Structural updates c. Plumbing floor layout modifications. d. Electrical lighting modifications. 9. Administration Building —Add Washer Dryer a. Architectural Drawing Updates b. Plumbing floor layout modifications. 10. Administration Building — Remove drinking fountains. a. Architectural Drawing Updates b. Plumbing floor layout modifications. 11. Administration Building - Muffle furnace and laboratory updates. a. Architectural Drawing Updates b. HVAC Drawing Updates c. Electrical Drawing Updates Items Work to be Incorporated into the Bidding Documents by Addendum: 1. Site Plan 1 for Building Permit 2. Sidewalk Change 3. Propane Tank Change 4. Electrical Changes 5. HVAC — Design Review and final Pickups 6. Odor Control — Finalize Fan sizing 7. (PLACEHOLDER — Ovivio Submittal 88 hours reimbursement) 8. Design Coordination Meetings/Programming Design 9. Architectural Louvers 10. Design Coordination. Work Products: • Final Treatment Plant Plans and Specification package Final cost estimate • Design revisions through Addendum. Subtask 200.6 — Bid Support The Wig- n scQ a items are added to Bid Su art: 1. Phase 2 Treatment Plant Bid time Extension -Additional bid support for two week extension of bid to address contractor questions and addendum preparation. Estimated 40 additional hours of coordination for Lead Engineer and CAD. 2. Preparation of Confirmed Documents for the Phase 2 Treatment Plant Project. Work Products: m Responses to bidder questions and addenda. Conformed Plans and Specifications for the Phase 2 Treatment Plant Design. Price ■ .. Date:Revision Pt. Hadlock Ph.2 Treatment Plant Design 1�1��1.1•�1��1•�11•�1��11.1•�1�� • Fee(applied 1�11•��1��1��11•��11•��1�1•�� - � 1�11•��1•�1•�1!•1•��1��11•��1��1�1•�� - erson=51 rity .... Project Phases / Tasks IIIIIIIIIIINEEMEM rr■■rrr•■■�r•��r•r�r•��rr•�r��r•r�r•�r�r•�� -ontract Type: Cost PI s Pricing by Resource MIN I 1�®■��rrr��®ram©rr��■nr©�®rl■m��m�®m��—�� i�w■r�i�■ww![�■w,■i■��■1��■��wl�[�w■�■l�winr_!�a■e■!w�■��w��■!u■!a■! l�i�� i�r!!l�1Qii[�■�rrl�i![��■��11■��■1i�7■w�Ii�li■1f1��Ji�I7��Cl��wl�� l�ID��1�� ii■ll�ww■■■o ■�Il�f ��■!!+]��IONIC�■!®■1:7�!■��ii�■��1�[�is'J�■� ®1t7,�rIIm00©�ii��i��®�[��■�llyw�wi��[■!■!�w■■�� 1��! INUE awl VISION Q�71��d� �■lw��il��■•�■��=�!i•w!l�iw■l�i�■!wr•[®��i♦ !®�� ®■ffii!0®©�'1'1 ��■�r■!■!w�lrw��■!i♦i♦■��■!!r♦�■■��ri�rl�i�r��i� !�]��® �■��®dam w�wi•wl��i■l��[>!w!rl�a[��[■r•�■!�[�r��■��ii� !�*7��® 011010 iQ ��■i• ��w!■■!■ter■ wi�■r�li_ �o mossimi m imp■�■� „ �_w�irl��l��■ �■_�■� �[ � ,. �� mossinK MINOR �i�r��r■�■!■ r� art MMMSIM ®m! ��rAw�l� � �!■e�i�t��m�r■�rrl�®!!��■��w��a�i�r�■�ar�i�®��n��■r��■r!!�m Tetra Tech - Confidential and Proprietary Page 1 of 1 Printed 11/14/2023 - ?fr-1 Supplemental Agreement Number: #7 Organization, Address, and Phone: Tetra Tech, Inc. Agreement Number: N/A 2003 Western Avenue, Suite 700 Seattle,WA 98101 Project Number: 405 1693-6 Execution Date: Completion Date: 4/20/2020 12/31/2023 Project Title: Port Hadlock Wastewater New Maximum Amount Payable System—Final Design Changes (Including this Supplement): S2,441,107.00 Description of Work: Changes to the final design of the Port Hadlock Wastewater Treatment Plant; final design for the Collection System for the Port Hadlock "Core Area"; engineering support for changes to Ovivo Contract. SUPPLEMENTAL AGREEMENT Jefferson County hereby amends the agreement with Tetra Tech, Inc. ("the Agreement"),originally executed on April 20, 2020. All provisions in the Agreement remain in effect, except as expressly modified by this Supplemental Agreement. The changes to the Agreement are described as follows: Scope of Services is hereby changed to read: Add Scope of Work(SOW)as described in Exhibit A-1 for completion of the Wastewater Treatment Plant(WWTP) and the low pressure sewer collection systems plans and specifications. Include splitting the yard pump station into an influent pump station and a yard pump station; additional review of Ovivo's controls submittal; incorporation of County's comments to the final WWTP design; final design for Phase 3 Low Pressure Sewer Collection contract. II. Time for Performance is hereby changed to read: The Agreement shall terminate on December 31, 2023 unless amended in writing prior to this date. HI. Payment is hereby changed to read: Add $294,932.00 for work described in the attached SOW. See Exhibit B. Supplemental Agreement(to A&B) Contract C, Version 1, Risk Legal Review Date 04/30/2018 Page I of 2 This Supplemental Agreement shall be effective upon execution by both parties. Work performed consistent with the Agreement prior to execution of this Supplemental Agreement is hereby ratified. In witness whereof, the parties hereto have executed this Supplemental Agreement as shown below. COUNTY OF JEFFERSON (Consultant Firm Name) BOARD OF COMMISSIONERS Tetra Tech,Inc. V` /oIRD/2 3 Consultant's Name K to Dean, District 1 Date /o//co./i � Consultant's Signature Heidi ' e ur, District 2 Date October 9, 2023 74)443 Date Greg Brotherton, District 3 Date Approved as to form only: PRE-APPROVED CONTRACT FORM Philip C nsucker Date Chief Ci i Deputy Prosecuting Attorney tb + 3 of,: Monte Rei ders, P.E. Date Public Wo ks Director/County Engineer Supplemental Agreement(to A&B) Contract C, Version 1, Risk Legal Review Date 04/30/2018 Page 2 of 2 EXHIBIT A-1 SCOPE OF WORK JEFFERSON COUNTY DEPARTMENT OF PUBLIC WORKS PORT HADLOCK WASTEWATER SYSTEM DESIGN UPDATE SERVICES SUPPLEMENT NO 7 PHASE 2 TREATMENT PLANT DESIGN CHANGES PHASE 3 - COLLECTION SYSTEM FINAL DESIGN GENERAL — ADDITIONAL DESIGN SERVICES The scope of services in this supplement provides additional services to incorporate design changes and additional design services associated with the Phase 2 Treatment Plant Construction Bid Package for the wastewater treatment plant design and incorporate drawing markups and field data from Jefferson County in to the Phase 3 Core Area Pressure Sewer Bid Package. These services are to incorporate the changes described in the tasks below and complete the designs for the Phase 2 and Phase 3 Bid Packages. TASK 200 — RECLAMATION PLANT & INFLUENT PIPELINE DESIGN UPDATE Subtask 200.5 — 100% Plans, Specs, and Estimate (Phase 2 Treatment Plant Construction Package) Finalize Task 200.5 100%Plans and Specifications. This work is divided into the following tasks and sub tasks: 1. Time spent to data on changes not included in the previous amendment including: a. Influent Pipe Relocation and associated changes to the phase 1 and 2 drawings. b. Coordination with Seton to package and send CAD files in a version suitable for Seton's version of AutoCAD. c. CAD drafting time for the stormwater design (drafting time was not included) 2. EQ Tank Modification —Split the yard pump station into two,a pump station connected to the EQ tank and a separate drain pump station.This includes estimated time for the following subtasks: a. Change coordination with other trades and the County. b. General sheet revisions(including process flow diagrams, design table and hydraulic profile c. Civil sheet revisions d. Process sheet revisions e. Structural sheet revisions f. Electrical and l&C sheet revisions g. Coordinating EQ transfer pump station design and controls with Ovivo. 3. Ovivo Submittal and programming proposal review a. Review Ovivo's construction phase submittal. b. Review Ovivo's programming proposal. c. Update drawings and specifications to suit the agreed upon panel arrangement and Ovivo programming scope. d. Coordination meetings/design coordination meetings with Ovivo to ensure the designs are coordinated. 4. Changes associated with the County's comments from August 25', 2023.These changes include: a. Adjusted the stormwater design. b. Modifications to the influent valve and meter vault. c. Changing the generator and fuel tank from a diese► unit to a propane driven unit. d. Shifting HVAC within the administration building and chemical building. Work Products: • Final Treatment P►ant Plans and Specification package • Final cost estimate • Review comments on Ovivo's construction phase submittal programming submittal. TASK 1200 - PRESSURE SEWER COLLECTION SYSTEM Subtask 1200.5 - Pressure Sewer 100% Plans, Specifications, and Estimate Develop design documents for the pressure sewer pipe system to a bid-ready level. This work is broken out into the following: 1. General Design coordination and project coordination with Jefferson County. 2. Update the piping flow model 3. Update general sheets and plan and profiles per agreed upon County mark-ups 4. Develop new plan and profiles 5. Revised detail sheets per agreed upon County mark-ups 6. Update Traffic Control plans 7. Incorporate Cedar Avenue data into the drawings 8. Incorporate pothole data into the drawings. 9. Site visit 10. Finalize technical specifications. 11. Review the County's cost estimate and provide comments and feedback as necessary. Assumptions: • This is for the pressure sewer pipe system within street right-of-way and easements. • The design team will provide draft drawings during development for County review and comment. • This work does not include the on-site grinder pump systems which will be finalized and bid as Phase 4—On-site Grinder Pump Systems. This will be funded under a future Supplement. Work Products: • Draft Pressure Sewer Collection System Plans and Specification • Final Pressure Sewer Collection System Plans and Specification package • Final cost estimate Tetra Tech,Inc i..ve aea Rate Breakdown 27-Apr-23 Overhead rote 171.44% Staff Member Title '',"1011 Row Rote 2022 Row Rote 2023 Raw Rine Overhead 8urdenedTotal Effective Multiplier Alan Flak CAD S 51.20 - $ 65.38 $ 12.09 $ 177.47 2.71 Alex Buescher Civil Engineer III n/a $ 39.42 5 40.80 $ 43.25 $ 74 15 $ 11740 2.71 Alexandra Der Engineer 2 5 '41 19 $ 45.19 $ 46.54 S 48.65 $ 83.41 $ 132.06 2.71 Amy Murdick landscape Architect S 46.39 5 48.08 S 50.00 $ 61.88 $ 106.09 $ 167.97 2.71 Amy Rodriguez Sr CAD Designer - . S 37.64 $ 38.94 $ 40.48 $ 69.40 $ 109.88 2.71 Armin Agnish Electrical Engineer 2 n/a 5 38.46 S 41.35 $ 70.89 $ 112.24 2.71 Banks Wason Project Engineer 2 $ 74.66 $ 77.84 $ 133.45 $ 211.29 2.71' Brett Boehmke Engineer 3 na S 40.38 $ 48.08 $ 82.43 $ 130.51 2.71 • Bryan Thomasy Senior CAD Designer 2 S 48.27 S 49.76 $ 51.54 $ 53.85 $ 92.32 $ 146.17 2.71 Dan Portman Senior Consultant 1 $ 44.23 S 45.12 $ 46.68 $ 49.04 $ 84.07 $ 133.11 2.71 Dan Lindsey Project Engineer 2 $ 71.15 5 73.08 $ 125.29 $ 198.37 2.71 David Scott Project Manager 2 S 67.69 $ 70.10 $ 72.55 5 75.82 $ 129.99 $ 205.81 2.71 Eric Dienst Project Engineer 2 c/a $ 45.67 $ 49.52 $ 52.88 $ 90.66 $ 143.54 2.71 Gerard Scheller Pro.)Mgr n/a $ ' 75.99 $ - $ - NDIV/01 Gordon Munro Sr.Project Manager -!a 5 86.54 $ 89.18 $ 93.17 $ 159.73 $ 252.90 2.71 Grizelda Sarria Senior Project Manager $ 75.48 S 78.13 $ 86.06 $ 147.54 $ 233.60 2.71 Harald Naderi Senior Structural Engineer $ 90.72 2 92.40 5 93.75 5 95.67 $ 164.02 $ 259.69 2.71 Hunter Sennett-Dagget Engineer 3 $ 44.67 5 46.35 $ 50.96 $ 87.37 $ 138.33 2.71 Ian Smith Engineer 1 n/a 5 21.00 5 34.86 $ 38.87 $ 66.64 $ 105.51 2.71 James McQuarrie Sr Project Manager - 5 98.56 $ 100.96 $ 104.09 5 178.45 $ 282.54 2.71 Jacob Clevenger Engineer 1 $ 31.25 $ 33.65 $ 57.69 $ 91.34 2.71 Jerry Scheller Project Mgr $ 78.27 $ - $ - NDIV/0! Jim Santroch"x27 Senior Project Manager $ 92.42 5 92.42 $ 92.42 5 92.42 $ 158.44 $ 250.86 2.71 John Rice Senior l&C Engineer $ 70.72 5 72.84 $ 79.33 $ 81.73 $ 140.12 $ 221.85 2.71 Kevin Axt Project Engineeer .a 5 63.23 $ 65.45 5 68.72 $ 117.81 5 186.53 2.71 Kevin Dour Program Manager $ $6.25 5 87.55 $ 91.35 $ 95.67 $ 164.02 $ 259.69 2.71 1 Lauren Handell Project Engineer 2 a 5 51.01 $ 53.61 $ 56.25 $ 96.44 $ 152.69 2.71 i Lisa Fortney Admin.Prof.3 S 34.13 5 35.58 S 38.41 $ 65.85 $ 104.26 2.71 Luke Ramirez Mechanical Engineer $ 56.01 5 58.03 $ 66.35 S 69.71 $ 119.51 $ 18922 2.711 Mark Maxwell Sr Project Manager $ 57.20 S 57.20 $ 98.06 $ 155.26 2.711 Melissa Zargon Engineer 1 5 33.17 5 34.62 $ 59.35 5 93.97 2.71 Michael I.Schumacher Sr.CAD Designer 2 n/a $ 53.85 5 57.50 $ 98.58 5 156.08 2.71 Michael Sutherland Project Engineer 1 n/a 5 63.22 $ 66.83 $ 74.04 $ 126.93 $ 200.97 2.71 Miro Bodsky Sr Architect 2 n/a $ 73.75 5 75.96 $ 79.38 $ 136.09 $ 215.47 2.71 Nahuel Bottarini Engineer 1 n/N 5 30.77 $ 34.62 5 38.46 $ 65.94 $ 104.40 2.71 Rick Morris CAD Drafter $ 35 72 5 36.44 5 37.31 $ 38.80 $ 66.52 $ 105.32 2.71 Ryan Maas Structural Engineer $ 56.17 5 61.54 $ 66.88 $ 114.66 $ 181.54 2.71 Scott Bucholz Sr Project Manager n/a 5 76.97 5 81.25 $ 85.10 $ 145.90 $ 231.00 2.71 T�eodore,Dombrowski Project Engineer 2 5 58.32 $ 60.67 $ 104.01 $ 164.68 • 2.71 Vanessa Reed Project Controller V n/a 5 41.00 $ 45.84 $ - $ - NDIV/0! Wyatt Chancellor Technician2 n/a $ 35.77 $ 40.87 S' 43.27 $ 74.18 $ 117.45 2.71 Zsuzsanna Szevcsik Financial Analyst III n/a $ 35.77 $ 3720 $ 45.52 $ 78.04 $ 123.56 2 71 II)Jima an as-needed mitred status and has a lower rate because ad reduced overhead rah gas status • • '7A i Ili WI''''''''' ' ' in _ , , I, , R!, ,11„•,,:31.11 : . !II ill ' , INEDEMIIMMIIII! 1 LI:„ I MUM 1 l' , ' li Iliallthall 1 !MI K 1 ' II 1 , lilliMil I ' 101011MMliil Mai MI1111E0111 .,,__ i._l_L:-- 3 i 11 , 1 ! ', 111111.111111 . .,i IMMIIIIIIIMMIIIIIIMM1111,11,1111.1111, 1 ,I _ t „ ," • , IH'' I l ' IN ...1 ::111 111111111111 libilli*:' ,!. !INN '1H11111111111 IR. .11.: Ll''i I.,.' , i 1 ',' ' ' 4 1 ' ! loan immin ' ' , , ilil , ' ' , . , - . . . , , li , 1 111 --limmim : '..__. , minffiifignmulhol, , , ii.ii;.; ,_ I Emir mmi : ._, III. . , , , m II 1 min i .,, NMI MI . 141, ' , N I ! I . . ' 111 . 1 ! 1 , II IT III 11'' ill ii, ::''' 7 i MO alliiii 1 • , ' 5 'EllIF.'" 1111111N1 i 1 to. 1! 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Final Design - Port Hadlock Sewer Collections and Modification to Final Design for the Treatment Plant Statement of Issue: The original contract with the County's sewer design consultant Tetra Tech, Inc. included final design and specifications for the Wastewater Treatment Plant (WWTP) and pressurized sewer collection system for the Core Area (Phase I). Supplement #7 adds scope and budget to complete the final plans and specifications for the low pressure sewer collection system and for changes made to the WWTP plans through the final design review process. Analysis/Strategic Goals/Pro's ft Con's: This Supplement will complete the Plans and Specifications needed to go to advertisement this October for the WWTP and this November for the low-pressure sewer (LPS) collections. The following Scope of Work (SOW) has been added to the original contract as described in Exhibit A-1: revise layout for equalization tank and the influent pump station; incorporate final design comments; additional engineering review for Ovivo change order; and final design for the LPS collection plans and specification. This SOW was not included in the original contract due to budget limitations and unknown elements at the time of original contract. Fiscal Impact/Cost Benefit Analysis: The additional budget for this supplement is $294,932.00 as detailed in Exhibit B to the Supplement. 100-percent of the cost is covered by County ARPA funds. Recommendation: Please sign Supplement #7 were indicated and return executed originals to Public Works for further processing. Department Contact: Samantha Harper, (360) 385-9175 Reviewe By: 14ti /f /CA.3 Mark McCaule ounty Administrator Da e CONTRACT REVIEW FORM I Glear Form 1 (INSTRUCTIONS ARE ON THE NEXT PAGE) CONTRACT WITH: Tetra Tech-Supplement No 7 Contract No:P/ 202'S-O 7 Contract For: Final Design for Collections and Treatment Plant Term: 12/31/2023 COUNTY DEPARTMENT: Puwhcworks Contact Person: Samantha Harper Contact Phone: 3ec-774-1104 Contact email: sharper@co"eiterson wa is AMOUNT: $261,243.00 PROCESS: Exempt from Bid Process Revenue: $261,243.00(ARPA) Cooperative Purchase Expenditure: $261,243.00 Competitive Sealed Bid Matching Funds Required: so _ Small Works Roster Sources(s) of Matching Funds Hadiock Sewer Fund Vendor List Bid Fund# 53520 RFP or RFQ Munis Org/Obj ✓ Other:Supplement APPROVAL STEPS: STEP 1: DEPARTMENT CERTIFIES C MPLIANCE WITH C 3.55.080 AND CHAPTER 42.23 RCW. CERTIFIED: E N/A:E --" 16/ 2-z Signature Datc STEP 2: EPARTMENT CERTIFIES THE PERSON PROPOSED FOR CONTRACTING WITH THE COUNTY (CONTRACTOR) HAS NOT BEEN DEBARRED BY ANY FEDERAL, STATE, OR LOCAL AGENCY. CERTIFIE : N/A: (6 Signature Date STEP 3: RiSK MANAGEMENT REVIEW(will be added electronically through Laserfiche): Electronically approved by Risk Management on 10/4/2023. STEP 4: PROSECUTING ATTORNEY REVIEW(will be added electronically through Laserfiche): Electronically approved as to form by PAO on 10/4/2023. PAO approved contract. No PAO signature needed. STEP 5: DEPARTMENT MAKES REVISIONS & RESUBMITS TO RISK MANAGEMENT AND PROSECUTING ATTORNEY(IF REQUIRED). STEP 6:CONTRACTOR SIGNS STEP 7:SUBMIT TO BOCC FOR APPROVAL 1 .1\t-PI i' .• al Supplemental Agreement Number: #6 Organization, Address, and Phone: -{ Tetra Tech,Inc. 1420 Fifth Avenue, Suite 600 -.A.' Agreement Number: N/A Seattle,WA 98101 ' Project Number: 405 1693-6 Execution Date: Completion Date: 4/20/2020 12/31/2023 Project Title: Port Hadlock Wastewater New Maximum Amount Payable System-Final Design (Including this Supplement): $2,146,175 Description of Work: Final design of the Port Hadlock Wastewater Treatment Plant and Collection System for the Port Hadlock"Core Area". SUPPLEMENTAL AGREEMENT Jefferson County hereby amends the agreement with Tetra Tech, Inc. ("the Agreement"), originally ex cuted on April 20, 2020. Al provisions in the Agreement remain in effect, except as expressly modified by this Supplemental Agreement. The changes to the Agreement are described as follows: I. Scope of Services is hereby changed to read: Add Scope of Work(SOW) as described in Exhibit A-1 for completion of the Wastewater Tr atment Plant(WWTP)plans and specifications. Include addition of a building over the WWTP; ad ition of an administrative and laboratory building; addition of odor control; addition of biosolids thi kening equipment; changes to WWTP site layout to incorporate additions; bid support for the TP; construction assistance for the Phase 1 Site Work contract. II. Time for Performance is hereby changed to read: The Agreement shall terminate on December 31, 2023 unless amended in writing prior to this date. III. Payment is hereby changed to read: Adel$478,762 for work described in the attached SOW. See Exhibit B. Supplemental Agreement(to A&B) Contract C, Version 1, Risk Legal Review Date 04/30/2018 Page 1 of 2 This Supplemental Agreement shall be effective upon execution by both parties. Work performed consistent with the Agreement prior to execution of this Supplemental Agreement is hereby ratified. j In witness whereof, the parties hereto have executed this Supplemental Agreement as shown below. COUNTY OF JEFFERSON (C nsultant Firm Name) BOARD OF COMMISSIONERS Te a Tech Inc. Excused Absence 5/g/2-3 Co sultant's Name K e Dean, District I Date e-_-.77, - J.- ,- ..... ,,„,, 5/8/2, Co sultant's Signature Heidi enhour, District 2 Date 5/2/2023 S1/4/2.2 Da e reg Brotherton, District 3 Date Approved as to form only: PRE-APPROVED CONTRACT FORM Philip C. Hunsucker Date Chief ' it Deputy Prosecuting Attorney ',Z 3 ante Reinders, P.E. Date Public Works Director/County Engineer upplemental Agreement(to A&B) Contract C, Version 1, Risk Legal Review Date 04/30/2018 Page 2 of 2 EXHIBIT A-1 SCOPE OF WORK JEFFERSON COUNTY DEPARTMENT OF PUBLIC WORKS PORT HADLOCK WASTEWATER SYSTEM DESIGN UPDATE SERVICES SUPPLEMENT NO 6 ADDITIONAL TREATMENT PLANT DESIGN SERVICES PHASE 2 TREATMENT PLANT CONSTRUCTION BID PACKAGE GENERAL - ADDITIONAL DESIGN SERVICES The scope of services in this supplement provides additional services to incorporate design changes and additional design services associated with the Phase 2 Treatment Plant Construction Bid Package for the wastewater treatment plant design. These services are to incorporate the changes described in the tasks below and complete the designs for the Phase 2 Treatment Plant Construction Bid Package. TASK 100 - PROJECT MANAGEMENT (ADDITIONAL DESIGN) This task includes supplemental budget to track, monitor, plan, and manage the work within the scope of this supplement for an additional 6 months—Extending the contract period of performance to December 31, 2023. Work in this task is described as follows: • Progress Updates-Progress updates will be held by telephone approximately every other week with the County to coordinate work activities and keep the County informed of progress to date. It is assumed the work within this supplement will be accomplished within 7 months of notice to proceed and there will be up to 12 progress updates during that period between the County and the Consultant Project Manager. • Progress Reports and Billings-Tt will include brief monthly progress reports along with monthly invoices. Progress reports will contain information on major activities, anticipated actions, and outstanding issues to be resolved. Work Products: • Summary of Action Items and follow up. • Monthly progress reports and invoices TASK 200 — RECLAMATION PLANT & INFLUENT PIPELINE DESIGN UPDATE Subtask 200.5 — 100% Plans, Specs, and Estimate (Phase 2 Treatment Plant Construction Package) Add project scope additions, incorporate County plan markups—Submit bid ready plans and specifications. Provide cost estimate. Review Ovivo fabrication submittals. Work activities to be completed in this task are as follows: • Incorporate markups to the plans received by the County on from its review of the 100% Design Submittal. • Incorporate project scope additions including the following: • Add administration building in lieu of trailer. • Add MBR Unit Enclosure • Add Odor Control • Add dual influent pipelines to Yard Piping Plan • Add partition to Equalization Tank • Incorporate site plan revisions per workshop meetings with the County and Design Team. • Update plant water system to incorporate scope additions. • Incorporate electrical&fiber optic service revisions and add conduit sections. • Update technical specifications to incorporate comments and add content for scope addition items listed above. • Coordination with geotechnical engineer(HWA). • Review of Ovivo's fabrication submittal • Prepare cost estimate. Draft and final incorporating any County review comments. • Provide pre-final check set to the County and incorporate any minor pickups Work Products: • Pre-final check set (plans and specifications) • Draft cost estimate • Final Treatment Plant Plans and Specification package • Final cost estimate Subtask 200.6 —Bid Support (Phase 2 Treatment Plant Construction Package) Provide engineering support during bidding. Task and work items will be provided on an as-needed basis to answer questions and provide support to the County during bidding of the Phase 2 Treatment Plant Construction Package Bid. Work in this task is described as follows: • On-site bid walk through with potential bidders (up to three staff members to be on-site for a mandatory bid walk through. • Respond to up to 6 requests for information (RFI's)during bidding. • Develop up to 3 addenda. • Up to 2 meetings with County staff during bidding. Assumptions: • Bidding period would be up to 4 weeks long. • Work in this task will be provided on an as-needed basis. • Up to three staff members would attend one bid walk through. • Each RFI's during bidding would include up to 8 hours of engineering, 2 hours QA/QC,and 4 hours of CAD. • Each addendum would include up to 16 hours of engineering, 2 hours QA/QC, and 8 hours of CAD. • Each County meeting would include up to three staff members for two hours. TASK 6000 - ENGINEERING SUPPORT DURING CONSTRUCTION This task provides engineering support services during construction to include submittal reviews, respond to requests for information (RFI's), review of requests for change orders(RCO's),field visits during construction, and drafting of record drawings from contractor markups. Subtask 6100 - Phase 1 Site Civil Construction Engineering Support Scope of Work for Construction Support on this project is to include participation in meetings with the Contractor and County(both virtual and in-person), review of certain submittals(transmitted electronically),site inspections at key points during the project, change order review and assistance with preparation, and availability for email/phone questions by the County. The following work items are anticipated: 1. Items/Submittal Reviews: • Structural Earth Wall • HDPE Pipe • Valves 2. On-line availability for questions/meetings: • 2 hours per week 3. Allowance for reviewing and assisting with change orders • Assume 10 staff hours Assumptions: • The County will perform contract administration and project inspection. The County will inspect and document the installation. • The County will prepare a Record of Materials (ROM)and will approve Contractor Request for Approval of Materials(RAMs); however, for certain items/submittals the County will want Tetra Tech's review. • The County has contracted with the Geotechnical Engineer of Record(HWA)to perform key inspections for construction of the wastewater percolation pond. The County will also contract with a material testing firm for compaction of soils, bases, and asphalt for everything other than the pond. • The County has contracted with Van Aller Surveying for construction staking. _S EI V,' 1 5 ea _ � 2. i 99 1 ,;!I !Iti •_ it i:I 55 IIIF.$ _ W:. I INIIAAINAAAAIAAAANAMINIA11 NNNAAANAAl11N1AANAANANAAAINAAAANANAA _• AAAAAINAINAAAAIMINAIIIAAAII m ...,. _. . :_.. . 6 . : nr: i *wow I ° N a •. 1 e .m- I , V a* 1 I _ a ` i Ili Ili! ' 1 , ::-. .:---. , , '1I1 �' II! '1111111111111111111111111111111u H 9i6 ®C' I iOOOOOOOOOO'i 1OI I II�� 0 xeIN III x iil / Ei?1il :?1I VIEISt.".1:'.tt" “.”'..A22s12222!i2CUcl!!Itil C!6'j2iiiii+E5:giiil ii s di g S'::. i ii. 1 . . r } 3g N 3 pi I I 1 U I € !Ill 1 _IMI i '€ ;; pi. F Ei"5 555 5 i5555555i5§ 5 ii;s issi i sssssriiiii r s "'^ i i? .a. i .taxi sa.tac az ta.i t a a- ` a....rr.... a i r a r"' I i I _ m y . 5 --» I . 6 ,, . : : , , , . .,.':.=. , .4 a 11,' rs a1 E 5w...e�..c ._ti.w ij IL E !iI . it i I yi 5 '� Bi"' I ill I i i Lt.: liii! ; I "if r: iiin .tzii €ii>i iiiiii i iii i (is Department of Public Works O Consent Agenda Page 1 of 1 Jefferson County Board of Commissioners Agenda Request To: Board of Commissioners Mark McCauley, County Administrator From: Monte Reinders, Public Works Director/County Engineer g Agenda Date: May 8, 2023 �� Subject: Supplement #6 - Contract with Tetra Tech, Inc. Final Design - Port Hadlock Sewer Statement of Issue: The original contract with the County's sewer design consultant Tetra Tech, Inc. included final design and specifications for the Wastewater Treatment Plant (WWTP) and pressurized sewer collection system for the Core Area (Phase I). Supplement #6 adds scope and budget to complete the final plans and specifications for the WWTP elements of the project. Analysis/Strategic Goals/Pro's Et Con's: This Supplement will complete the Plans and Specifications needed to go to bid advertisement this fall for the WWTP elements of the Port Hadlock Wastewater Project. The following Scope of Work (SOW) has been added to the original contract as described in Exhibit A-1: addition of a building over the WWTP; addition of an administrative and laboratory building; addition of odor control; addition of biosolids thickening equipment; changes to WWTP site layout to incorporate additions. This SOW was not included in the original contract due to budget limitations; however, the current funding package wilt allow these elements to be added at this time rather than being deferred to a later date. This Supplement also includes bidding assistance for the WWTP and construction assistance for the Phase 1 Site Work contract which is occurring this summer/fall. Fiscal Impact/Cost Benefit Analysis: The additional budget for this supplement is $478,762 as detailed in Exhibit B to the Supplement. These costs are covered by County ARPA funds dedicated to this project. Recommendation: Please sign Supplement #6 where indicated and return executed originals to Public Works for further processing. Department Contact: Monte Reinders x242 Reviewed By: 573 13 Mark McCaul , County Administrator Date � I, wear torm CONTRACT REVIEW FORM (INSTRUCTIONS ARE ON THE NEXT PAGE) CONTRACT WITH: Tetra Tech-Supplement#6 Contract No: N/A 5('U C>110 073 S Contract For: Port Hadlock-Sewer Final Design Term: 12/31/2023 COUNTY DEPARTMENT: Pudic Works Contact Person: Monte%enders Contact Phone: 360,385.9242 Contact email: mreintlers@co.Jeuerson.wa.as `-7S 42" PROCESS: AMOUNT Ien) �-7g, Exempt from Bid Process Revenue: o IARPA) Cooperative Purchase Expenditure: s3so,000 Competitive Sealed Bid Matching Funds Required: So Small Works Roster Sources(s)of Matching Funds Hadlock Sewer Fund Vendor List Bid _ RFP or RFQ x Other:Supplement APPROVAL STEPS: STEP 1: DEPARTMENT CERTIFIES COMPLIANCE o�Wr ITHw JCC 3.55.080 AND CHAPTER 42.23 RM.. aw F�a�e.w�ai....«w CERTIFIED: �✓ N/A:D Monte Reinders,,,, or mawaruaer.c Signature Date STEP 2: DEPARTMENT CERTIFIES THE PERSON PROPOSED FOR CONTRACTING WITH THE COUNTY (CONTRACTOR) HAS NOT BEEN DEBARRED BY ANY FEDERAL, STATE, OR LOCAL AGENCY. (�''' Monte Reinders — CERTIFIED: ri N/A: I orssnw.s rvaoawm Signature Date STEP 3: RISK MANAGEMENT REVIEW(will be added electronically through Laserfiche): \Xlectronically approved by Risk Management on 4/28/2023. STEP 4: PROSECUTING ATTORNEY REVIEW(will be added electronically through Laserfiche): Electronically approved as to form by PAO on 4/28/2023. Pre-approved contract form. STEP 5: DEPARTMENT MAKES REVISIONS & RESUBMITS TO RISK MANAGEMENT AND PROSECUTING ATTORNEY(IF REQUIRED). STEP 6:CONTRACTOR SIGNS STEP 7:SUBMIT TO BOCC FOR APPROVAL 1 Tetra Tech Supplemental Agreement # 5 FOR REFERENCE ONLY Below are direct links to the previous supplemental agreements and the original agreement. To view these, either use the links below or navigate to the agreements from the Laserfiche Weblink Portal page https://test.co.jefferson.wa.us/WeblinkExternal. From this page open the Board of Commissioners folder,then open the Contracts folder. From there open the folder for the corresponding year and scroll to the Tetra Tech agreements within that year to locate the documents below. Original Agreement—4/21/2020 https://test.co.jefferson.wa.us/WeblinkExternal/DocView.aspx?id=2384154 Supplemental Agreement#1-11/2/2020 https://test.co.jefferson.wa.us/WeblinkExternal/DocView.aspx?id=2601659 Supplemental Agreement#2—11/22/2021 https:/Jtest.co.iefferson.wa.us/WeblinkExternal/DocView.aspx?id=3338923 Supplemental Agreement#3—2/14/2022 https://test.co.jefferson.wa.us/Weblj nkExternal/DocView.aspx?id=3399021 Supplemental Agreement#3—11/7/2022 https://test.co.jefferson.wa.us/WeblinkExterna I/DocView.aspx?id=4120942 ,tear torim CONTRACT REVIEW FORM (INSTRUCTIONS ARE ON THE NEXT PAGE) CONTRACT WITH: Tetra Tech-Supplement#5 Contract N — D 2.3 --03 Contract For: Port Hadlock-Sewer Final Design Tenn: 6,30/2023 COUNTY DEPARTMENT: Putt Works Contact Person: Monte Relnders Contact Phone: 380.385 9242 Contact email: mreinders@oo.ietfersonwau$ AMOUNT: $92,293 PROCESS: Exempt from Bid Process Revenue: $92,293(ARPA) Cooperative Purchase Expenditure: $92,293 — Competitive Sealed Bid Matching Funds Required: so Small Works Roster Sources(s)of Matching Funds Hadlock Sewer Fund Vendor List Bid _ RFP or RFQ X Other:Supplement APPROVAL STEPS: STEP 1:DEPARTMENT CERTIFIES COMPLIANCE WITH JCC 3.55.080 AND CHAPTER 42.23 RCW. amp Monte Reinders = CERTIFIED: ✓ N/A:n Signature Date STEP 2: DEPARTMENT CERTIFIES THE PERSON PROPOSED FOR CONTRACTING WITH THE COUNTY (CONTRACTOR) HAS NOT BEEN DEBARRED BY ANY FEDERAL, STATE, OR LOCAL AGENCY. ro� ^M «• Monte Reinders K. ada:�=eue�e:..' CERTIFIED: ' N/A: El . Signature Date STEP 3: RISK MANAGEMENT REVIEW(will be added electronically through Laserfiche): Electronically approved by Risk Management on 2/3/2023. STEP 4: PROSECUTING ATTORNEY REVIEW(will be added electronically through Laserfiche): Electronically approved as to form by PAO on 2/5/2023. Pre-approved contract form. STEP 5: DEPARTMENT MAKES REVISIONS & RESUBMITS TO RISK MANAGEMENT AND PROSECUTING ATTORNEY(IF REQUIRED). STEP 6: CONTRACTOR SIGNS STEP 7: SUBMIT TO BOCC FOR APPROVAL 1 diy,,: ,v, : 1 . ,. cr:1\-0 . Sup mental Agreement Number: #4 Organization, Address, and Phone: Tetra Tech, Inc. 1420 Fifth Avenue, Suite 600 Agreement Number: N/A Seattle, WA 98101 Project Number: 405 1693-5 Execution Date: Completion Date: 4/20/2020 6/30/2023 Project Title: Port Hadlock Wastewater Maximum Amount Payable: System— Final Design $1,575,120 (no change) ____, Description of Work: Final design of the Port Hadlock Wastewater Treatment Plant and .2 if, , Collection System for the Port Hadlock"Core Area". ----1 1 SUPPLEMENTAL AGREEMENT Jefferson County hereby amends the agreement with Tetra Tech, Inc. ("the Agreement"), originally executed on April 20, 2020. ---- -- All provisions in the Agreement remain in effect, except as expressly modified by this Supplemental Agreement. The changes to the Agreement are described as follows: I. Scope of Services is hereby changed to read: No Change II. Time for Performance is hereby changed to read: The Agreement shall terminate on June 30, 2023 unless amended in writing prior to this date. III. Payment is hereby changed to read: No Change Supplemental Agreement(to A& B) Contract C, Version 1, Risk Legal Review Date 04/30/2018 Page 1 of2 This Supplemental Agreement shall be effective upon execution by both parties. Work performed consistent with the Agreement prior to execution of this Supplemental Agreement is hereby ratified. In witness whereof, the parties hereto have executed this Supplemental Agreement as shown below. COUNTY OF JEFFERSON (Consultant Firm Name) BOARD OF COMMISSIONERS Tetra Tech, Inc. Kevin Dour Approved Telephonically 1//7/L Z Consultant's Name Kat ean, District 1 Date Consultant's Signature Hei i Eise ur, District 2 Date 10/31/2022 '//7 `2 L Date G g oth on, District 3 Date Approved as to form only: PRE-APPROVED CONTRACT FORM Philip C. Hunsucker Date Chief Civ' ! 'rosecuting Attorney /7 / , Z— Monte Reinders, P.E. Date Public Works Director/County Engineer Supplemental Agreement(to A&B) Contract C, Version 1, Risk Legal Review Date 04/30/2018 Page 2 of 2 Department of Public Works O Consent Agenda Page 1 of 1 Jefferson County Board of Commissioners Agenda Request To: Board of Commissioners Mark McCauley, County Administrator From: Monte Reinders, Public Works Director/County Engineer ; , Agenda Date: November 7, 2022 Subject: Supplement #4 - Contract with Tetra Tech, Inc. Final Design - Port Hadlock Sewer Statement of Issue: This contract with the County's sewer design team led by Tetra Tech, Inc. is for final design, specifications, and cost estimates for the wastewater treatment facility and pressurized sewer collection system for the Core Area (Phase I) as shown in the Port Hadlock UGA Sewer Facility Plan Update, 2021. Supplement #4 extends the completion date for this design contract through June 30, 2023. Analysis/Strategic Goals/Pro's Et Con's: Design of the wastewater treatment plant is 95% complete. Design of the sewer collection system is 90% complete. It is anticipated that there will be a scope/budget Supplement #5 in early 2023 for work remaining to address issues that have been discovered during the design process. In the meantime, it is necessary to execute this time extension Supplement #4 so that the contract does not lapse. The first phase of construction is anticipated to occur in mid-2023. Fiscal Impact/Cost Benefit Analysis: There is no change to the budget (currently $1,575,120) with this Supplement #4. The Washington State Legislature has provided $1,422,000 as a direct appropriation through the Department of Commerce to fund this work. Remaining funds are coming through an allocation from Jefferson County's share of ARPA rescue funds. Recommendation: Please sign three (3) originals of Supplement #4 and return two (2) fully executed originals to Public Works. Department Contact: Monte Reinders x242 Reviewed By: ZaZ6/1"( 3 U 2-2Mark McCauleyunty Administrator Date )346.1.r ‘ki Supplemental Agreement Number: #5 Organization,Address, and Phone: Tetra Tech, Inc. 1420 Fifth Avenue, Suite 600 Agreement Number: N/A Seattle,WA 98101 Project Number: 405 1693-5 Execution Date: Completion Date: 4/20/2020 6/30/2023 Project Title: Port Hadlock Wastewater Maximum Amount Payable: System—Final Design $1,667,413 rib Description of Work: Final design of the Port Hadlock Wastewater Treatment Plant and Collection System for the Port Hadlock"Core Area". _1 SUPPLEMENTAL AGREEMENT Jefferson County hereby amends the agreement with Tetra Tech, Inc. ("the Agreement"), originally executed on April 20, 2020. All provisions in the Agreement remain in effect, except as expressly modified by this Supplemental Agreement. The changes to the Agreement are described as follows: I. Scope of Services is hereby changed to read: Add Scope of Work(SOW) as described in Exhibit A-1 for completion of the Phase I Sitework Plans and Specifications. II, Time for Performance is hereby changed to read: No Change. The Agreement shall terminate on June 30, 2023 unless amended in writing prior to this date. III. Payment is hereby changed to read: Add$72,293 for work described in the attached SOW. Add$20,000 design reserve for unanticipated needs, only to be used with express written permission of the County. See Exhibit B. Supplemental Agreement(to A&B) Contract C, Version 1, Risk Legal Review Date 04/30/2018 Page 1 of 2 This Supplemental Agreement shall be effective upon execution by both parties. Work performed consistent with the Agreement prior to execution of this Supplemental Agreement is hereby ratified. In witness whereof, the parties hereto have executed this Supplemental Agreement as shown below. COUNTY OF JEFFERSON (Consultant Firm Name) BOARD OF COMMISSIONERS Tetra Tech, Inc. � Z 3 Consultant's Name Kate Dean, District 1 Date Y� Approved Telephonically 2� /�3 Consultant's Si atu Ure Heidi Eis hour, District 2 Date February 3,2023 (343 Date g Brotherton, District 3 Date Approved as to form only: PRE-APPROVED CONTRACT FORM Philip C. Hunsucker Date Chief C. eputy P secuting Attorney —27/67. /Z-` Monte Reorders, P.E. Date Public Works Director/County Engineer ineer Supplemental Agreement(to A&B) Contract C, Version 1, Risk Legal Review Date 04/30/2018 Page 2 of 2 EXHIBIT A-1 SCOPE OF WORK JEFFERSON COUNTY DEPARTMENT OF PUBLIC WORKS PORT HADLOCK WASTEWATER SYSTEM DESIGN UPDATE SERVICES SUPPLEMENT NO 5 ADDITIONAL TREATMENT PLANT DESIGN SERVICES PHASE 1 TREATMENT PLANT SITE/CIVIL BID PACKAGE GENERAL - ADDITIONAL DESIGN SERVICES The scope of services in this supplement provides additional services to incorporate design changes and additional design services associated with the Phase 1 Treatment Plant Site/Civil Bid Package for the wastewater treatment plant design. These services are to incorporate the changes described in the tasks below and complete the designs for the Phase 1 Treatment Plant Civil Bid Package. treatment plant and collection system for bidding. TASK 100 - PROJECT MANAGEMENT (ADDITIONAL DESIGN) This task includes supplemental budget to track, monitor, plan, and manage the work within the scope of this supplement. Work in this task is described as follows: • Progress Updates-Progress updates will be held by telephone approximately every other week with the County to coordinate work activities and keep the County informed of progress to date. It is assumed the work within this supplement will be accomplished within 3 months of notice to proceed and there will be up to 2 progress updates during that period between the County and the Consultant Project Manager. • Progress Reports and Billings-Tt will include brief monthly progress reports along with monthly invoices. Progress reports will contain information on major activities, anticipated actions,and outstanding issues to be resolved. Work Products: • Summary of Action Items and follow up. • Monthly progress reports and invoices TASK 200 — RECLAMATION PLANT & INFLUENT PIPELINE DESIGN UPDATE Subtask 200.5 — 100°/0 Plans, Specs, and Estimate (Phase 1 Treatment Plant Site/Civil Package) Incorporate County plan markups, review WSDOT specification package and incorporate technical special provisions. Submit bid ready plans and specifications. Work activities to be completed in this task are as follows: • Incorporate markups to the plans received by the County on January 11, 2023, including the following: • Swap out sheet pile wall with welded wire wall. • Change single 10-inch influent sewer to two parallel 6-inch influent sewers. • Miscellaneous changes related to the work split between Phase 1 and 2. • Revise access road grading to drain to the east. • Re-size drainage swale (as necessary) • Add water line on percolation pond property • Incorporate water service revisions • Incorporate electrical&fiber optic service revisions a add conduit sections. • Review County's draft specification package in WSDOT format • Review technical specifications and prepare special provisions for technical items such as pipe and materials • Provide pre-final check set to the County and incorporate any minor pickups Work Products: • Pre-final check set(plans and specifications) • Final Treatment Plant Plans and Specification package TASK 5000 — UNANTICIPATED DESIGN RESERVE This task provides a $20,000 reserve budget to be used at the County's discretion. 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N c0 t _ oz al 9FA rir' r 0 v V C.. t g g Department of Public Works O Consent Agenda Page 1 of 1 Jefferson County Board of Commissioners Agenda Request To: Board of Commissioners Mark McCauley, County Administrator From: Monte Reinders, Public Works Director/County Engineer ��- Agenda Date: February 13, 2023 Subject: Supplement #5 - Contract with Tetra Tech, Inc. Final Design - Port Hadlock Sewer Statement of Issue: This contract with the County's sewer design team led by Tetra Tech, Inc. is for final design and specifications for the wastewater treatment facility and pressurized sewer collection system for the Core Area (Phase I). Supplement #5 adds scope and budget to complete the final plans and specifications for the Phase I Site Work contract which is scheduled to go to bid at the end of February. Analysis/Strategic Goals/Pro's Et Con's: This Supplement will complete the Plans and Specifications needed to go to bid advertisement in late February on the Phase I Site Work contract for the Port Hadlock Sewer. The Phase I Site Work contract will include the earthwork for the wastewater percolation pond, utilities to the treatment plant site, access road to the site, parallel influent sewer lines leading to the site from SR-116, and main effluent sewer pipe leading to the percolation pond. Tetra Tech is addressing changes requested by the County and PUD to finalize the bid package. Many of the changes result in cost savings that will more than offset these design costs. Fiscal Impact/Cost Benefit Analysis: The additional budget is $72,293 as detailed in Exhibit B to the Supplement. An additional $20,000 is included as a design contingency to cover unanticipated work bringing the total Supplement to $92,293. These costs are covered by County ARPA funds dedicated to this project. Recommendation: Please sign three (3) originals of Supplement #5 and return two (2) fully executed originals to Public Works. Department Contact: Monte Reinders x242 Reviewed By: 44 Mark McCauley;�unty Administrator ( Da ,04 Supplemental Agreement Number: #3 Organization,Address,and Phone: Tetra Tech, Inc. 1420 Fifth Avenue,Suite 600 Agreement Number: N/A Seattle,WA 98101 Project Number: 4051693-5 Execution Date: Completion Date: —^1 4/20/2020 12/31/2022 Project Title: Port Hadlock Wastewater New Maximum Amount Payable: System—Final Design S1,575,120 Description of Work: Final design of the Port Hadlock Wastewater Treatment Plant and Collection System for the Port Hadlock "Core Area". SUPPLEMENTAL AGREEMENT The Local Agency of Jefferson County hereby amends the agreement with Tetra Tech.Inc. ("the Agreement"), executed on April 20,2020. All provisions in the Agreement remain in effect,except as expressly modified by this Supplemental Agreement. The changes to the Agreement are described as follows: i. Scope of Services is hereby changed to read: Additional work to perform a scoping study for future extension of sewer service to the Old Alcohol Plant area. Additional work to develop Operations/Maintenance/Administration cost estimates and perform rates studies at key milestone points in the project. All as described in attached Exhibit A. II. Time for Performance is hereby changed to read: No Change III. Payment is hereby changed to read: Additional payment not to exceed S 102,455 as described in Exhibit B,attached. Supplemental Agreement(to A&B) Contract C, Version I, Risk Legal Review Date 04/30/2018 Page oft This Supplemental Agreement shall be effective upon execution by both parties. Work performed consistent with the Agreement prior to execution of this Supplemental Agreement is hereby ratified. In witness whereof,the parties hereto have executed this Supplemental Agreement was shown below. COUNTY OF JEFFERSON (Consultant Firm Name) BOARD OF COMMISSIONERS Tetra Tech.Inc. 24yh 2- Consultant's Name Ka Dean,District I Date Z 09.44.4/ Consultant's S attire Hei i Eis our,District 2 Date .c3 • 3 . 22--- 2 /` �ZZ Date g Brotherton,District 3 Date Approved as to form only: February 4, 2022 Philip C. Hunsucker Date Chief Civil Deputy Prosecuting Attorney WI C.UB E^ar.1'd��0o Apwn.e.w. Monte Reinders„; ;;;.: arleX21 xns,rsr,ro.av Monte Reinders,P.E. Date Public Works Director/County Engineer Supplemental Agreement(to A&8) Contract C, Version 1, Risk Legal Review Date 04/30/2018 Page 2 of 2 EXHIBIT A-1 SCOPE OF WORK JEFFERSON COUNTY DEPARTMENT OF PUBLIC WORKS PORT HADLOCK WASTEWATER SYSTEM DESIGN UPDATE SERVICES AMENDMENT NO. 1 FINANCIAL PLAN UPDATE AND OLD ALCOHOL PLANT PUMP STATION SCOPING STUDY GENERAL The scope of services in this amendment provides services for updating wastewater utility financial plan and provide a scoping study for the Old Alcohol Plant Pump Station. The Old Alcohol Plant scoping study will better develop and define the pump station to an approximate 15%Design level. This pump station will provide wastewater service for the catchment area focused on the former Alcohol Plant located on Hadlock Bay Road.The purpose of this scoping study is to determine the preferred location and size/configuration of a pump station serving the Old Alcohol Plant sub-area and to develop a Class 3 cost estimate so Jefferson County and property owner can acquire funding to complete design and construction. Key work items and outcome of the Old Alcohol Plant pump station study will be as follows: • Provide adequate information to confirm that a pump station and force main serving the Old Alcohol Plant subarea can be tied directly in to the Core Area pressure sewer • Review of septic system records to identify location of septic system equipment,drainfield,and building drains. • Review of water use records and development of flow criteria to size the pump station. • Determine preferred location of Pump Station. • Determine pump station type,size and configuration at the Old Alcohol Plant area. • Determine how the pump station force main will be tied in to the Core Area pressure sewer system in the vicinity of Scott Rd and Curtis Street—determine equipment type,size,and configuration. • Coordination with WSDOT on the installation of the force main and variance request for open cut installation. • Develop an estimated construction cost. The services for updating the financial plan will provide better clarity on operation and maintenance costs and anticipated monthly O&M costs per customer and anticipated wastewater service rates. Key work items and outcomes of the financial plan update services will be as follows: • Update the operation and maintenance cost estimate for the Pt. Hadlock Treatment Plant& Collection System. • Develop a rate study recommended rate structure to help clarify how rates will be charged. SCOPE OF WORK TASK 100 — PROJECT MANAGEMENT This task includes supplemental budget to track,monitor, plan,and manage the work within the scope of this amendment. Work in this task is described as follows: • Health and Safety Plan-It is assumed there will be no field work on this project and the project- specific Health &Safety Plan(HASP)for the Core Area Design Project will largely apply for the work within this amendment. A review of the HASP and updates to the Health and Safety Checklist reflecting the work tasks of this amendment will be conducted. • Progress Updates-Progress updates will be held by telephone approximately once a month,as needed,with the County to coordinate work activities and keep the County informed of progress to date.It is assumed this project will be accomplished within 3 months of notice to proceed and there will be up to 2 progress updates during that period between the County and the Consultant Project Manager. • Progress Reports and Billings-Tt will include brief monthly progress reports along with monthly invoices. Progress reports will contain information on major activities,anticipated actions,and outstanding issues to be resolved. Work Products: • Updates/revision to project HASP. • Summary of Action Items and follow up. • Monthly progress reports and invoices TASK 2000 — OLD ALCOHOL PLANT SCOPING STUDY Subtask 2000.1 - Information Review & Criteria Development The purpose of this task to review existing information,confirm site conditions,and confirm flow conditions. This information will inform the location and elevation of the Alcohol Plant Pump Station, pump type and size,wetwell geometry and size,and force main diameter. Work activities to be completed in this task are as follows: • Investigate the available septic system plans at the Alcohol Plant and marina. • Site visit coordinated with County staff and property owners to confirm location of existing septic systems,building drains,possible pump station locations and other key site features. • Determine the location of existing building drains and connections to the existing septic system(s). • Identify a location for the pump station and configuration of connection building drains. • Review flow analysis conducted during the Core Area design. Confirm estimates of average flow and develop anticipated peak instantaneous flows from the Old Alcohol Plant water records. Develop peaking factor to account for commercial use and hotel events. • Review any water use data from the marina. Confirm average and anticipated peak instantaneous flows. • Review Facility Plan information and estimate future flows for the sub-area for infill development. • Identify pump size and force main diameter based upon existing and future flows. • Identify wet well size and configuration Work Product: Technical memorandum documenting existing site conditions,existing water use,and design flows(both existing and future)for the Old Alcohol Plant Pump Station.The technical memorandum will identify the recommended pump type,size(identify one or more models)and force main diameter. A draft technical memorandum will be submitted to the County. Comments will be reviewed and incorporated in to a final technical memorandum. It is assumed there will be no field visits by the Consultant. Any field work will be conducted by County staff in coordination with the Consultant Team. Subtask 2000.2 - Schematic Plans The purpose of this task to develop a schematic design of the Old Alcohol Plant Pump Station,force main,and the Grinder Pump Transfer Station to approximately the 15%design level. Work activities to be completed in this task are as follows: • Locate and layout Old Alcohol Plant Pump Station based upon the information and conclusions developed in Task 2000.1. • Locate and layout the Grinder Pump Transfer Station in the vicinity of Scott Rd and Curtis Street based upon the information and conclusions developed in Task 2000.1. • No survey will be included in this task. County GIS maps including available LiDAR contours and aerial backgrounds will be used as a base map. • Plan&Profile Drawings of the force main alignment along Hadlock Bay Rd and Oak Bay Rd that were developed during the 60%Core Area Design will be reused for this work product. The alignment will be adjusted to be within the travel lane,will be double-cased,and installed with open-cut construction. The drawings will be developed to the 15%Design Level and will be used to advance the discussions and negotiations with WSDOT in Task 2000.3. Work Product: • Schematic design plans and pipeline profiles for the Old Alcohol Plant Pump Station,the Grinder Pump Transfer Station and Force Main. • These plans will be developed to approximately 15% Design level. Subtask 2000.3 - Coordination with WSDOT The purpose of this task to confirm the installation method and requirements for the force main along the Oak Bay Road section of SR 116 between the intersection with Hadlock Bay Road,past the intersection with Lower Hadlock Road,and West to Kively Center.Confirmation of the allowable installation method and WSDOT requirements is an important element of the cost estimate. Work activities to completed in this task are as follows: • Meet with WSDOT and discuss installation details and methods of construction of the Old Alcohol Plant force main in WSDOT right-of-way. • Work with WSDOT to get confirmation assurances as to whether installation using open cut trenching is acceptable and will be allowed for installation of the force main. Work Products: • Meeting summaries. • If possible,permissions(even if tentative)in writing from WSDOT for force main installation using open cut trenching along Oak Bay Rd. • Summary of any requirements and next steps to get a variance from WSDOT. Subtask 2000.4 - Cost Estimation The purpose of this task is to provide a planning level cost estimate for the Old Alcohol Plant Pump Station,force main,and Grinder Pump Transfer Station based upon the schematic drawings developed in Task 2000.2 and project information documented in the Task 2000.1 Technical Memorandum. Work activities to be completed in this task are as follows: • Develop a draft AACE Class 3 cost estimate for the Old Alcohol Plant Pump Station,force main, and Grinder Pump Transfer Station. • Identify any cost related risks or uncertainties such as market conditions,changes in assumed installation methods,geotechnical or excavation unknowns,etc. • Review draft with the County. • Incorporate any comments from the draft cost estimate. • Submit final cost estimate. Work Products: • Draft Class 3 Cost Estimate. • Meet to review draft. • Final Class 3 Cost Estimate. TASK 3000 — FINANCIAL UPDATE AND RATE STUDY Subtask 3000.1 — Financial Update This task includes the following work elements: • Update financial model with 60%design cost estimates • Update O&M Model with 60%design cost estimates • Refine Financial and O&M Models with 90%cost estimates • Refine Financial and O&M Models with 100%cost estimates • Support management. Subtask 3000.2 - Rate Study with Rates and Structure This task includes the following work elements: • Use cost estimates(Task S00)for revenue requirements • Review local structures,including PUD • Define customer classes for sewer utility • Determine best rate structure for initial&future customers • Develop rate alternatives for review • Develop summary memo with rate recommendations • Support management. Schedule Consultant shall complete Tasks 2000.1 through 2000.4 in 3 months from Notice to Proceed. Consultant shall complete Task 3000.1 through 3000.2 within 9 months of Notice to Proceed. u t �i", o i °- iaR�tx TR o Y $ H a` A a` Tit v $ tg a - ag y r . $ LI W 81 c N U 01 1 g IX . _._. y 8 • RP g s s 8 3 m C 'u x E A • Ea g m L' Is I • § - 1 & 1 I , 10 C g .l+ /,/� .M.q Ml) W Y m I— q m ry —/,/� ..r.3+n.r1aM W it ...o).3u.....3 X LLI •Imago A R ^ ,. a ..!L3.....3..M ,L,_ . ... X. .^ a.^ . 2 N F ^w I ^ ^ '^^ ^ d c a a 3§3 4444 rS 4 0 `4 o N - ti S s?AA vi. l w Q ., „ _ g 417& H ^ 1 N 0 ZA i a i F. $ ` N C Q I Q. 0 a ! i 0 r 8 t d `" 5 p e e CU Y o _ 'a i v 8 CAP i z a V O c u u , t i m e 2 I?.ki I _ in. = V ram. G p g o ili c a <.', u9 R j r! Department of Public Works 0 Consent Agenda Page 1 of 2 Jefferson County Board of Commissioners Agenda Request To: Board of Commissioners Mark McCauley, Interim County Administrator From: Monte Reinders, Public Works Director/County Engineer Agenda Date: February 14, 2022 Subject: Supplement#3 - Contract with Tetra Tech, Inc. Final Design - Port Hadlock Sewer Statement of Issue: Supplement#3 adds scope and budget to the Final Design contract with Tetra Tech, Inc. for the Port Hadlock Sewer project. Completion time remains unchanged. Analysis/Strategic Goals/Pro's Et Con's: The following scope and budget items are added to the current contract: • Old Alcohol Plant sewer extension scoping study. $37,477 This work will develop a concept level design to determine how the Old Alcohol Plant and marina properties could be connected to the Port Hadlock Sewer in the future. The Old Alcohol Plant is within the Urban Growth Area (UGA), and the Port Hadlock sewer system would benefit by having the additional flow and customer base provided by these properties. It is important to know how this area could be served by sewer so that provisions for its future connection to the Hadlock Phase I sewer area can be planned for now. Cost estimates for this extension/connection wilt be developed. • Operations/Maintenance/Admin estimating and rate studies. $64,978 This work will update the estimates for operations, maintenance, and administration costs for the Port Hadlock sewer. The O&M costs in the Sewer Facility Plan contained many assumptions that can be refined as more information is developed though the design phase. The Consultant will work with the County and the PUD to develop detailed costs for the operation, maintenance, and administration of the sewer system at key design milestones. This information will be used for rate setting and rate structure creation in a sewer ordinance. Fiscal Impact/Cost Benefit Analysis: $102,455. This additional work will be funded by the County through the Tri Area Sewer fund. The County has directed American Rescue Plan Act (ARPA) money into the Tri Area Sewer fund. Recommendation: Please sign three (3) originals of Supplement #3 and return two (2) fully executed originals to Public Works. Department Contact: Monte Reinders x242 Department of Public Works O Consent Agenda Page 2 of 2 Reviewed By: 444: 1 61/Z Z - Mark McCauley, I 6 im County Administrate Date Clear form CONTRACT REVIEW FORM (INSTRUCTIONS ARE ON THE NEXT PAGE) CONTRACT WITH: Tetra Tech-Supplement#3 �4q/A'�--1)�t3 Contract No: w Contract For: Port Hadiock-Sewer Final Design Term: 12/31/2022 COUNTY DEPARTMENT: Pubic works Contact Person: m.1.am*. Contact Phone: 3e0.3319242 Contact email: ..++aa.@mor..s..,.u. AMOUNT: arras PROCESS: — Exempt from Bid Process Revenue: $102,455(ARPA) ~ Cooperative Purchase Expenditure: S102,455 Competitive Sealed Bid Matching Funds Required: so Small Works Roster —� Sources(s)of Matching Funds Hweedr Sewer Faroe _ Vendor List Bid RFP or RFQ x m Other:Sups eent APPROVAL STEPS: STEP 1: DEPARTMENT CERTIFIES COMPLIANCE WITH JCC 3.55.080 AND CHAPTER 42.23 RCW. Monte Reinders= ^CERTIFIED: ✓ N/A:� v:�B Signature Date STEP 2: DEPARTMENT CERTIFIES THE PERSON PROPOSED FOR CONTRACTING WITH THE COUNTY (CONTRACTOR) HAS NOT BEEN DEBARRED BY ANY FEDERAL, STATE, OR LOCAL AGENCY. . (� Reinders"--,............,......- Monte --- CERTIFIED: '� N/A: ! i "`�`° '"" Signature Date STEP 3:RISK MANAGEMENT REVIEW(will be added electronically through Laserfiche):iIectronically approved by Risk Management on 2/4/2022. STEPPROSECUTING ATTORNEY REVIEW(will be added electronically through Laserfiche): lectronically approved as to form by PAO on 2/4/2022. This is a contract amendment. It's not a pre-approved form. PAO revised the signature page and signed it. Will send via email. STEP 5: DEPARTMENT MAKES REVISIONS & RESUBMITS TO RISK MANAGEMENT AND PROSECUTING ATTORNEY(IF REQUIRED). STEP 6:CONTRACTOR SIGNS STEP 7:SUBMIT TO BOCC FOR APPROVAL 1 jots!): a-a-at ) 6,C\1". aVr- CC 11h Supplemental Agreement Number: #2 Organization, Address, and Phone: Tetra Tech,Inc. 1420 Fifth Avenue, Suite 600 Agreement Number: N/A Seattle,WA 98101 Project Number: 405 1693-5 Execution Date: Completion Date: 4/20/2020 12/31/2022 Project Title: Port Hadlock Wastewater New Maximum Amount Payable: R\ System—Final Design $1,472,665 Description of Work: Final design of the Port Hadlock Wastewater Treatment Plant and Collection System for the Port Hadlock"Core Area". SUPPLEMENTAL AGREEMENT The Local Agency of Jefferson County hereby amends the agreement with Tetra Tech, Inc. ("the Agreement"), executed on April 20, 2020. All provisions in the Agreement remain in effect, except as expressly modified by this Supplemental Agreement. The changes to the Agreement are described as follows: I. Scope of Services is hereby changed to read: No Change II. Time for Performance is hereby changed to read: The Agreement shall terminate on December 31, 2022 unless amended in writing prior to this date. III. Payment is hereby changed to read: No Change Supplemental Agreement(to A&B) Contract C, Version 1, Risk Legal Review Date 04/30/2018 Page 1 of 2 This Supplemental Agreement shall be effective upon execution by both parties. Work performed consistent with the Agreement prior to execution of this Supplemental Agreement is hereby ratified. In witness whereof, the parties hereto have executed this Supplemental Agreement#2 as shown below. COUNTY OF JEFFERSON (Consultant Firm Name) BOARD OF COMMISSIONE pa.r. Tetra Tech, Inc. Consultant's Name Kate Dean, District l Date . G�-vl/l/ Consultant's Signature H ' i Eisenhd'.tr, District 2 Date November 16,2021 Date Greg rotherton, District 3 Date Approved as to form only: PRE-APPROVED CONTRACT FORM Philip C. Hu fer Date Chief C. Deputy Prosecute g Attorney / h Monte ers, . ate Public Works Director/County Engineer Supplemental Agreement(to A&B) Contract C, Version 1, Risk Legal Review Date 04/30/2018 Page 2 of 2 Department of Public Works O Consent Agenda Page 1 of 1 Jefferson County Board of Commissioners Agenda Request To: Board of Commissioners Mark McCauley, Interim County Administrator From: Monte Reinders, Public Works Director/County Enginee/'. Agenda Date: November 22, 2021 Subject: Supplement #2 - Contract with Tetra Tech, Inc. Final Design - Port Hadlock Sewer Statement of Issue: Supplement #2 extends the completion date for this design contract. This contract with the County's sewer design team led by Tetra Tech, Inc. is for final design, specifications, and cost estimates for the sewer treatment facility and pressurized sewer collection system for the Port Hadlock "Core Area" as shown in the Port Hadlock Wastewater System Value Engineering Review completed in May 2019. Analysis/Strategic Goals/Pro's Ft Con's: The Port Hadlock Wastewater System Value Engineering Review completed in May 2019 determined that significant initial costs savings could be realized by using newly available small, pre-packaged membrane bioreactor (MBR) equipment and a pressurized collection system. This will allow the sewer to start small in the Port Hadlock "Core Area" and grow as demand dictates. Design work is underway, currently at approximately 60% complete. Final completion is anticipated in summer 2022 with final approval by the Department of Ecology in September 2022. Fiscal Impact/Cost Benefit Analysis: $1,472,665. The Washington State Legislature has provided $1,422,000 as a direct appropriation through the Department of Commerce to fund this work. Recommendation: Please sign three (3) originals of Supplement #2 and return two (2) fully executed originals to Public Works. Department Contact: Monte Reinders x242 Reviewed By: Mark McCauley el erim County Administrat ate CONTRACT REVIEW FORM (INSTRUCTIONS ARE ON THE NEXT PAGE) CONTRACT WITH: Tetra Tech-Supplement#2 Contract No: PW2021-097 Contract For: Port Hadlock-Sewer Final Design Term: 12/31/2022 COUNTY DEPARTMENT: Public Works Contact Person: Monte Reinders Contact Phone: 360.385.9242 Contact email: mreinders@co.lefterson.wa.us AMOUNT: $1,472,665 PROCESS: — Exempt from Bid Process Revenue: $1,422,000 _ Cooperative Purchase Expenditure: $1,472,665 _ Competitive Sealed Bid Matching Funds Required: $50,665 _ Small Works Roster Sources(s)of Matching Funds hladlock Sewer Fund _ Vendor List Bid _ RFP or RFQ X Other:Supplement for Time APPROVAL STEPS: • STEP 1: DEPARTMENT CERTIFIES COMP ANCE WI H JCC 3.55.080 AND CHAPT 42.23 RCW. CERTIFIED: ❑✓ N/A: /r / ?/ e Date STEP 2: DEPARTMENT CERTIFIES THE PERSON PROPOSED FOR CONTRACTING WITH THE COUNTY (CONTRACTOR) HAS NOT B RRED BY ANY FEDERAL, STATE, OR LOCAL AGENCY. CERTIFIED: F. N/A: El / Z Signature DSte STEP 3: RIS MANAGEMENT REVIEW(will be added electronically through Laserfiche): Electronically approved by Risk Management on 11/12/2021. STEP 4: PROSECUTING ATTORNEY REVIEW(will be added electronically through Laserfiche): Electronically approved as to form by PAO on 11/12/2021. Contract amendment STEP 5: DEPARTMENT MAKES REVISIONS & RESUBMITS TO RISK MANAGEMENT AND PROSECUTING ATTORNEY(IF REQUIRED). STEP 6: CONTRACTOR SIGNS STEP 7: SUBMIT TO BOCC FOR APPROVAL 1 IcLf'L,( *00 CC �� I1 l 1 Ke. : cog--1 f I Supplemental Agreement Number: #1 Organization,Address, and Phone: Tetra Tech, Inc. 1420 Fifth Avenue, Suite 600 Agreement Number: N/A Seattle,WA 98101 Project Number: 405 1693-5 Execution Date: Completion Date: 12/31/2021 Project Title: Port Hadlock Wastewater New Maximum Amount Payable: System—Final Design $1,472,665 Description of Work: Final design of the Port Hadlock Wastewater Treatment Plant and Collection System for the Port Hadlock"Core Area". SUPPLEMENTAL AGREEMENT The Local Agency of Jefferson County hereby amends the agreement with Tetra Tech, Inc. ("the Agreement"), executed on April 20, 2020. All provisions in the Agreement remain in effect, except as expressly modified by this Supplemental Agreement. The changes to the Agreement are described as follows: I. Scope of Services is hereby changed to read: No Change II. Time for Performance is hereby changed to read: The Agreement shall terminate on December 31, 2021 unless amended in writing prior to this date. III. Payment is hereby changed to read: No Change Supplemental Agreement(to A&B) Contract C, Version 1, Risk Legal Review Date 04/30/2018 Page 1 of 2 This Supplemental Agreement shall be effective upon execution by both parties. Work performed consistent with the Agreement prior to execution of this Supplemental Agreement is hereby ratified. In witness whereof, the parties hereto have executed this Supplemental Agreement #1 as shown below. COUNTY OF JEFFERSON (Consultant Firm Name) BOARD COMMISSIONERS Tetra Tech, Inc. //2/2 "2 v Consultant's Name Kate Dean, Di rict 1 Date _--mil.-r-r� • ��4/?/ 1/ 2-407-0 Consultant's Signature David u ivan, District 2 Date October 16, 2020 Z / -o 2 U Date re ro erton, District 3 Date Approved as to form only: PRE-APPROVED CONTRACT FORM Philip C. H •e- Date Chief Civ' •eputy Pro•ecuting Attorney l/ / 2" Monte Re'!:Alters, P.E. Date Public Works Director/County Engineer Supplemental Agreement(to A&B) Contract C, Version 1, Risk Legal Review Date 04/30/2018 Page 2 of 2 Department of Public Works O Consent Agenda Page 1 of Jefferson County Board of Commissioners Agenda Request To: Board of Commissioners Philip Morley, County Administrator From: Monte Reinders, Public Works Director/County Enginee Agenda Date: November 2, 2020 Subject: Supplement #1 - Contract with Tetra Tech, Inc. Final Design - Port Hadlock Sewer Statement of Issue: Supplement#1 extends the completion date for this design contract. This contract with the County's sewer design team led by Tetra Tech, Inc. is for final design, specifications, and cost estimates for the sewer treatment facility and pressurized sewer collection system for the Port Hadlock "Core Area" as shown in the Port Hadlock Wastewater System Value Engineering Review completed in May 2019. Analysis/Strategic Goals/Pro's Et Con's: The Port Hadlock Wastewater System Value Engineering Review completed in May 2019 determined that significant initial costs savings could be realized by using newly available small, pre-packaged membrane bioreactor (MBR) equipment and a pressurized collection system. This will allow the sewer to start small in the Port Hadlock "Core Area" and grow as demand dictates. Design work is underway with the next major step being advertisement of bids to select an MBR equipment supplier. Fiscal Impact/Cost Benefit Analysis: $1,472,665. The Washington State Legislature recently provided $1,422,000 as a direct appropriation through the Department of Commerce to fund this work. Recommendation: Please sign three (3) originals of Supplement #1 and return two (2) fully executed originals to Public Works. Department Contact: Monte Reinders x242 Reviewed y: (Philip Morley, C tOctirrirntstraror Date CONTRACT REVIEW FORM PA) 4,4b?-0'�G/ CONTRACT WITH: Supplement#1 - Tetra Tech, Inc. (Contractor/Consultant) CONTRACT FOR: Port Hadlock Sewer Final Design TERM: 12/31/2021 COUNTY DEPARTMENT: Public Works OCT 19 2020 For More Information Contact: Monte Reinders Contact Phone #: (360)385-9242 RETURN TO: Chris Spall RETURN BY: 10/23/20" (Person in Department) (Date) AMOUNT: $1,472,665 PROCESS: Exempt from Bid Process _ Consultant Selection Process Revenue: _ Cooperative Purchase Expenditure: Competitive Sealed Bid Matching Funds Required: Small Works Roster Sources(s)of Matching Funds _ Vendor List Bid RFP or RFQ X Other Step 1: REVIEW BY N Review by: � � Philip Morley Date Revie ed: `APPROVED FORM El R ed for revision(See Comments) Comments Step 2: REVIEW BY PR9SECrpp ATTORNEY Review by: ` - ( • Philip C.Hunsucker Date Reviewed: w//9/ 247-74 L Chief Civil Deputy Prosecutor T7 APPROVED AS TO FORM I Returned for revision(See Comments) Comments Step 3: (If required)DEPARTMENT MAKES REVISIONS AND RESUBMITS TO RISK MANAGEMENT AND PROSECUTING ATTORNEY Step 4: CONTRACTOR/CONSULTANT SIGNS APPROPRIATE NUMBER OF ORIGINALS Step 5: SUBMIT TO BOCC FOR APPROVAL Admin will submit originals and 2 copies of Contract and Review Form with Agenda Bill to BOCC Office. Place"Sign Here"markers on all places the BOCC needs to sign. MUST be in BOCC Office by 4:30 p.m.TUESDAY for the following Monday's agenda. (This form is to stay with the contract throughout the contract review process and accompany the Agenda Bill.) G:\PW_yort Hadlock Wastewater Facility\2018-202I Work\Tetra Tech Sewer Final Design\Final Contract Supplement#I\Contract Review Form.docx rev. 4/26/2017 U /2 I PO 12p fq't n __2c),..724, PROFESSIONAL SERVICES AGREEMENT FOR Port Hadlock Wastewater System—Final Design THIS PROFESIONAL SERVICES AGREEMENT("this Agreement") is entered into between the County of Jefferson,a municipal corporation("the County"), and Tetra Tech, Inc. ("the Consultant"), in consideration of the mutual benefits,terms, and conditions specified below. 1. Project Designation. The Consultant is retained by the County to complete final design of the Port Hadlock Wastewater Treatment Plant and Collection System for the Port Hadlock"Core Area". The project area is as described in the Port Hadlock Wastewater System Value Engineering Review (April 2019)completed by Tetra Tech, Inc. 2. Scope of Services. Consultant agrees to perform the services identified on Exhibit"A" attached hereto including the provision of all labor. 3. Time for Performance. Work under this Agreement shall commence upon the giving of written notice by the County to the Consultant to proceed. The Agreement shall terminate on December 31, 2020 unless amended in writing prior to this date. Time is of the essence in the performance of this Agreement. 4. Payment. The Consultant shall be paid by the County for completed work and for services rendered under this Agreement as follows: a. Payment for the work provided by Consultant shall be made as provided on Exhibit"B"attached hereto,provided that the total amount of payment to Consultant shall not exceed$1,472,665 without express written modification of the Agreement signed by the County. b. The Consultant may submit invoices to the County once per month during the progress of the work for partial payment for project completed to date. Such vouchers will be checked by the County, and upon approval thereof,payment will be made to the Consultant in the amount approved. Payment of Consultant invoices shall be within 30 days of receipt by the County for any services not in dispute based on the terms of this Agreement. c. Final payment of any balance due the Consultant of the total contract price earned will be made promptly upon its ascertainment and verification by the County after the completion of the work under this Agreement and its acceptance by the County. d. Payment as provided in this section shall be full compensation for work performed, services rendered and for all materials, supplies, equipment and incidentals necessary to complete the work. e. The Consultant's records and accounts pertaining to this Agreement are to be kept available for inspection by representatives of the County and state for a period of three(3) years after final payments. Copies shall be made available upon request. Professional Services Agreement, Contract 13, Version 2, Risk Legal Review 8/8/2019 Page 1 of 10 ■ 5. Ownership and Use of Documents. All documents,drawings, specifications,and other materials produced by the Consultant in connection with the services rendered under this Agreement shall be the property of the County whether the project for which they are made is executed or not. The Consultant shall be permitted to retain copies, including reproducible copies, of drawings and specifications for information, reference and use in connection with Consultant's endeavors. Consultant shall not be held liable for reuse of documents or modifications thereof, including electronic data, by County or its representatives for any purpose other than the intent of this Agreement. b. Compliance with laws. Consultant shall, in performing the services contemplated by this Agreement, faithfully observe and comply with all federal, state,and local laws, ordinances and regulations,applicable to the services to be rendered under this Agreement. 7. Indemnification. Consultant shall indemnify and hold harmless the County, its officers, and employees,from and against all claims, losses or liability,or any portion thereof, including reasonable attorney's fees and costs,arising from injury or death to persons, including injuries, sickness,disease or death to Consultant's own employees,or damage to property occasioned by a negligent act,omission or failure of the Consultant. Consultant shall be liable only to the extent of Consultant's proportional negligence. The Consultant specifically assumes potential liability for actions brought against the County by Consultant's employees, including all other persons engaged in the performance of any work or service required of the Consultant under this Agreement and, solely for the purpose of this indemnification and defense,the Consultant specifically waives any immunity under the state industrial insurance law, Title 51 R.C.W. The Consultant recognizes that this waiver was specifically entered into pursuant to provisions of R.C.W. 4.24.115 and was subject of mutual negotiation. 8. Insurance. Prior to commencing work,the Consultant shall obtain at its own cost and expense the following insurance coverage specified below and shall keep such coverage in force during the terms of the Agreement. Commercial Automobile Liability Insurance providing bodily injury and property damage liability coverage for all owned and non-owned vehicles assigned to or used in the performance of the work for a combined single limit of not less than $500,000 each occurrence with the County named as an additional insured in connection with the Consultant's performance of this Agreement. This insurance shall indicate on the certificate of insurance the following coverage: (a)Owned automobiles;(b) Hired automobiles;and, (3)Non-owned automobiles. Commercial General Liability Insurance in an amount not less than a single limit of one million dollars($1,000,000)per occurrence and an aggregate of not less than two(2) times the occurrence amount($2,000,000.00 minimum) for bodily injury, including death and property damage, unless a greater amount is specified in the contract specifications. The insurance coverage shall contain no limitations on the scope of the protection provided and include the following minimum coverage: a. Broad Form Property Damage,with no employee exclusion; Professional Services Agreement, Contract B. Version 2, Risk Legal Review 8/8/2019 Page 2 of 10 I r b. Personal Injury Liability, including extended bodily injury; c. Broad Form Contractual/Commercial Liability—including coverage for products and completed operations; d. Premises—Operations Liability(M&C); e. Independent Contractors and subcontractors; f. Blanket Contractual Liability. Professional Liability Insurance. The Consultant shall maintain professional liability insurance against legal liability arising out of activity related to the performance of this Agreement, on a form acceptable to Jefferson County Risk Management in the amounts of not less than $1,000,000 Each Claim and $2,000,000 Aggregate. The professional liability insurance policy should be on an`occurrence"form. If the professional liability policy is "claims made,"then an extended reporting period coverage (tail coverage)shall be purchased for three(3)years after the end of this Agreement, at the Consultant's sole expense. The Consultant agrees the Consultant's insurance obligation to provide professional liability insurance shall survive the completion or termination of this Agreement for a minimum period of three(3) years. The County shall be named as an"additional named insured" under all insurance policies required by this Agreement, except Professional Liability Insurance when not allowed by the insurer. Such insurance coverage shall be evidenced by one of the following methods: (a) Certificate of Insurance; or, (b) Self-insurance through an irrevocable Letter of Credit from a qualified financial institution. The Consultant shall furnish the County with properly executed certificates of insurance that, at a minimum, shall include: (a)The limits of overage; (b)The project name to which it applies; (c) The certificate holder as Jefferson County, Washington and its elected officials, officers, and employees with the address of Jefferson County Risk Management, P.O. Box 1220, Port Townsend, WA 98368,and, (d)A statement that the insurance policy shall not be canceled or allowed to expire except on thirty (30) days prior written notice to the County. If the proof of insurance or certificate indicating the County is an "additional insured"to a policy obtained by the Consultant refers to an endorsement(by number or name) but does not provide the full text of that endorsement, then it shall be the obligation of the Consultant to obtain the full text of that endorsement and forward that full text to the County. Certificates of coverage as required by this section shall be delivered to the County within fifteen (15)days of execution of this Agreement. Failure of the Consultant to take out or maintain any required insurance shall not relieve the Consultant from any liability under the Agreement, nor shall the insurance requirements be construed to conflict with or otherwise limit the obligations concerning indemnification of the County. Professional Services Agreement. Contract B, Version 2, Risk Legal Review 8/8/2019 Page 3 of 10 ■ s The Consultant's insurers shall have no right of recovery or subrogation against the County(including its employees and other agents and agencies), it being the intention of the parties that the insurance policies, with the exception of Professional Liability Insurance, so affected shall protect both parties and be primary coverage for all losses covered by the above described insurance. Insurance companies issuing the policy or policies shall have no recourse against the County(including its employees and other agents and agencies) for payment of any premiums or for assessments under any form of policy. All deductibles in the above described insurance policies shall be assumed by and be at the sole risk of the Consultant. Any deductibles or self-insured retention shall be declared to and approved by the County prior to the approval of this Agreement by the County. At the option of the County, the insurer shall reduce or eliminate deductibles or self-insured retention, or the Consultant shall procure a bond guaranteeing payment of losses and related investigations, claim administration and defense expenses. Insurance companies issuing the Consultant's insurance policy or policies shall have no recourse against the County(including its employees and other agents and agencies) for payment of any premiums or for assessments under any form of insurance policy. Any judgments for which the County may be liable, in excess of insured amounts required by this Agreement, or any portion thereof, may be withheld from payment due, or to become due,to the Consultant until the Consultant shall furnish additional security covering such judgment as may be determined by the County. Any coverage for third party liability claims provided to the County by a"Risk Pool" created pursuant to Ch.48.62 RCW shall be non-contributory with respect to any policy of insurance the Consultant must provide in order to comply with this Agreement. The County may, upon the Consultant's failure to comply with all provisions of this Agreement relating to insurance, withhold payment or compensation that would otherwise be due to the Consultant. The Consultant's liability insurance provisions shall be primary and noncontributory with respect to any insurance or self-insurance programs covering the County, its elected and appointed officers,officials, employees, and agents. Any failure to comply with reporting provisions of the insurance policies shall not affect coverage provided to the County, its officers, officials,employees, or agents. The Consultant's insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer's liability. Professional Services Agreement, Contract B, Version 2, Risk Legal Review 8/8/2019 Page 4 of 10 1 r The Consultant shall include all subconsultants as insured under its insurance policies or shall furnish separate certificates and endorsements for each subconsultant. All insurance provisions for subconsultants shall be subject to all the requirements stated herein. The insurance limits mandated for any insurance coverage required by this Agreement are not intended to be an indication of exposure nor are they limitations on indemnification. The Consultant shall maintain all required insurance policies in force from the time services commence until services are completed. Certificates, insurance policies,and endorsements expiring before completion of services shall be promptly replaced. All the insurance policies required by this Agreement shall provide that thirty(30)days prior to cancellation, suspension, reduction or material change in the policy, notice of same shall be given to the County Risk Manager by registered mail, return receipt requested. The Consultant shall place insurance with insurers licensed to do business in the State of Washington and having A.M. Best Company ratings of no less than A-, with the exception that excess and umbrella coverage used to meet the requirements for limits of liability or gaps in coverage need not be placed with insurers or re-insurers licensed in the State of Washington. The County reserves the right to request additional insurance on an individual basis for extra hazardous contracts and specific service agreements. 9. Worker's Compensation (Industrial Insurance). If and only if the Consultant employs any person(s) in the status of employee or employees separate from or in addition to any equity owners, sole proprietor, partners, owners or shareholders of the Consultant,the Consultant shall maintain workers' compensation insurance at its own expense,as required by Title 5 l RCW, for the term of this Agreement and shall provide evidence of coverage to Jefferson County Risk Management, upon request. Worker's compensation insurance covering all employees with limits meeting all applicable state and federal laws. This coverage shall include Employer's Liability with limits meeting all applicable state and federal laws. This coverage shall extend to any subconsultant that does not have their own worker's compensation and employer's liability insurance. The Consultant expressly waives by mutual negotiation all immunity and limitations on liability, with respect to the County, under any industrial insurance act, disability benefit act,or other employee benefit act of any jurisdiction which would otherwise be applicable in the case of such claim. If the County incurs any costs to enforce the provisions of this subsection, all cost and fees shall be recoverable from the Consultant. Professional Services Agreement, Contract B, Version 2, Risk Legal Review 8/8/2019 Page 5 of 10 • f 10. Independent Contractor. The Consultant and the County agree that the Consultant is an independent contractor with respect to the services provided pursuant to this Agreement. The Consultant specifically has the right to direct and control Consultant's own activities, and the activities of its subconsultants,employees,agents,and representatives, in providing the agreed services in accordance with the specifications set out in this Agreement. Nothing in this Agreement shall be considered to create the relationship of employer and employee between the parties. Neither Consultant nor any employee of Consultant shall be entitled to any benefits accorded County employees by virtue of the services provided under this Agreement, including,but not limited to: retirement, vacation pay;holiday pay; sick leave pay;medical,dental,or other insurance benefits; fringe benefits;or any other rights or privileges afforded to Jefferson County employees. The County shall not be responsible for withholding or otherwise deducting federal income tax or social security or for contributing to the state industrial insurance program, otherwise assuming the duties of an employer with respect to Consultant, or any employee of Consultant. 11. Subcontracting Requirements. The Consultant is responsible for meeting all terms and conditions of this Agreement including standards of service,quality of materials and workmanship, costs, and schedules. Failure of a subconsultant to perform is no defense to a breach of this Agreement. The Consultant assumes responsibility for and all liability for the actions and quality of services performed by any subconsultant. Every subconsultant must agree in writing to follow every term of this Agreement. The Consultant must provide every subconsultant's written agreement to follow every term of this Agreement before the subconsultant can perform any services under this Agreement. The County Engineer or their designee must approve any proposed subconsultant in writing. Any dispute arising between the Consultant and any subconsultant or between subconsultant must be resolved without involvement of any kind on the part of the County and without detrimental impact on the Consultant's performance required by this Agreement. 12. Covenant Against Contingent Fees. The Consultant warrants that he has not employed or retained any company or person,other than a bona fide employee working solely for the Consultant,to solicit or secure this Agreement, and that he has not paid or agreed to pay any company or person, other than a bona fide employee working solely for the Consultant,any fee,commission, percentage,brokerage fee,gifts,or any other consideration contingent upon or resulting from the award or making of this Agreement. For breach or violation of this warranty,the County shall have the right to annul this Agreement without liability or, in its discretion to deduct from the contract price or consideration, or otherwise recover,the full amount of such fee,commission,percentage, brokerage fee, gift,or contingent fee. 13. Discrimination Prohibited. The Consultant,with regard to the work performed by it under this Agreement,will not discriminate on the grounds of race,color, national origin, Professional Services Agreement, Contract B, Version 2. Risk Legal Review 8/8/2019 Page 6 of 10 � r religion, creed,age, sex, or the presence of any physical or sensory handicap in the selection and retention of employees or procurement of materials or supplies. 14. No Assignment. The Consultant shall not sublet or assign any of the services covered by this Agreement without the express written consent of the County. Assignment does not include printing or other customary reimbursable expenses that may be provided in an agreement. 15. Non-Waiver. Waiver by the County of any provision of this Agreement or any time limitation provided for in this Agreement shall not constitute a waiver of any other provision. 16. Termination. a. The County reserves the right to terminate this Agreement at any time by giving ten (10)days written notice to the Consultant. b. In the event of the death of a member, partner,or officer of the Consultant, or any of its supervisory personnel assigned to the project,the surviving members of the Consultant hereby agree to complete the work under the terms of this Agreement, if requested to do so by the County. This section shall not be a bar to renegotiations of this Agreement between surviving members of the Consultant and the County, if the County so chooses. 17. Notices. All notices or other communications which any party desires or is required to give shall be given in writing and shall be deemed to have been given if hand-delivered, sent by facsimile, email, or mailed by depositing in the United States mail, prepaid to the party at the address listed below or such other address as a party may designate in writing from time to time. Notices to the County shall be sent to the following address: Jefferson County Public Works 623 Sheridan Street Port Townsend, WA 98368 Notices to Consultant shall be sent to the following address: Tetra Tech Inc. Attn: Keven Dour, P.E. 1420 Fifth Avenue, Suite 600 Seattle, Washington 98101 18. Integrated Agreement. This Agreement together with attachments or addenda, represents the entire and integrated Agreement between the County and the Consultant and supersedes all prior negotiations, representations, or agreements written or oral. No representation or promise not expressly contained in this Agreement has been made. This Agreement supersedes all prior or simultaneous representations,discussions, negotiations, and agreements, whether written or oral, by the County within the scope of this Agreement. The Consultant ratifies and adopts all statements, representations, warranties, covenants, and agreements contained in its proposal, and the supporting Professional Services Agreement, Contract B, Version 2, Risk Legal Review 8/8/2019 Page 7 of 10 material submitted by the Consultant,accepts this Agreement and agrees to all of the terms and conditions of this Agreement. 19. Modification of this Agreement. This Agreement may be amended only by written instrument signed by both County and Consultant. 20. Disputes. The Parties agree to use their best efforts to prevent and resolve disputes before they escalate into claims or legal actions. Any disputed issue not resolved pursuant to the terms of this Agreement shall be submitted in writing within 10 days to the Director of Public Works or County Engineer, whose decision in the matter shall be final,but shall be subject to judicial review. If either party deem it necessary to institute legal action or proceeding to enforce any right or obligation under this Agreement,each party in such action shall bear the cost of its own attorney's fees and court costs. Any legal action shall be initiated in the Superior Court of the State of Washington for Jefferson County. The parties agree that all questions shall be resolved by application of Washington law and that the parties have the right of appeal from such decisions of the Superior Court in accordance with the laws of the State of Washington. The Consultant hereby consents to the personal jurisdiction of the Superior Court of the State of Washington for Jefferson County. 21. Section Headings. The headings of the sections of this Agreement are for convenience of reference only and are not intended to restrict,affect,or be of any weight in the interpretation or construction of the provisions of the sections or this Agreement. 23. Limits of Any Waiver of Default. No consent by either party to,or waiver of,a breach by either party,whether express or implied, shall constitute a consent to,waiver of,or excuse of any other,different,or subsequent breach by either party. 24. No Oral Waiver. No term or provision of this Agreement will be considered waived by either party, and no breach excused by either party,unless such waiver or consent is in writing signed on behalf of the party against whom the waiver is asserted. Failure of a party to declare any breach or default immediately upon the occurrence thereof,or delay in taking any action in connection with,shall not waive such breach or default. 25. Severability. Provided it does not result in a material change in the terms of this Agreement, if any provision of this Agreement or the application of this Agreement to any person or circumstance shall be invalid, illegal, or unenforceable to any extent,the remainder of this Agreement and the application this Agreement shall not be affected and shall be enforceable to the fullest extent permitted by law. 26. Binding on Successors, Heirs and Assigns. This Agreement shall be binding upon and " inure to the benefit of the parties' successors in interest, heirs, and assigns. 27. No Assignment. The Consultant shall not sell,assign,or transfer any of rights obtained by this Agreement without the express written consent of the County. Professional Services Agreement, Contract B, Version 2, Risk Legal Review 8/8/2019 Page 8 of I 0 28. No Third-party Beneficiaries. The parties do not intend,and nothing in this Agreement shall be construed to mean,that any provision in this Agreement is for the benefit of any person or entity who is not a party. 29. Signature in Counterparts. The parties agree that separate copies of this Agreement may be signed by each of the parties and this Agreement shall have the same force and effect as if all the parties had signed the original. 30. Facsimile and Electronic Signatures. The parties agree that facsimile and electronic signatures shall have the same force and effect as original signatures. 31. Arms-Length Negotiations. The parties agree that this Agreement has been negotiated at arms-length, with the assistance and advice of competent, independent legal counsel. 32. Public Records Act. Notwithstanding the provisions of this Agreement to the contrary,to the extent any record, including any electronic,audio, paper or other media, is required to be kept or indexed as a public record in accordance with the Washington Public Records Act,Chapter 42.56 RCW,as may hereafter be amended, the Consultant agrees to . maintain all records constituting public records and to produce or assist the County in producing such records, within the time frames and parameters set forth in state law. The Consultant further agrees that upon receipt of any written public record request, Consultant shall,within two business days, notify the County by providing a copy of the request per the notice provisions of this Agreement. Professional Services Agreement. Contract B. Version 2, Risk Legal Review 8/8/2019 Page 9 of 10 Imo. DATED this 020 day of ✓ ' "1 , 20 -20 . JEFFERSON COUNTY BOARD OF COMMISSIONERS /C�iQ4 / C' , /?/C7/' pr)- Name of Consultant Kate Dean,District I ,/<,///7/ a %DO CA 1piz vve d / p is / Consultant Representative(Please print) David ulliv. District 2 2LJ2SLv i�' �� (Signature) Bro eon,Di ' 3 71cL- ,DRF,5ADs-m1`T Title MAR c'N 5 2 dare Date Approved as to form only: PRE-APPROVED CONTRACT FORM Philip C. Hunsucker Date Chief Civil Deputy Prosecuting Attorney • 3.7 •za n e Reinders, P.E. Date Public Works Director/County Engineer Professional Services Agreement. Contract B, Version 2, Risk Legal Review 8/8/2019 Page 10 of 10 EXHIBIT A—SCOPE OF WORK The Scope of Work is described on the following pages. Professional Services Agreement Exhibit A This page intentionally left blank. Professional Services Agreement Exhibit A EXHIBIT "A" JEFFERSON COUNTY DEPARTMENT OF PUBLIC WORKS PORT HADLOCK WASTEWATER SYSTEM DESIGN UPDATE SERVICES SCOPE OF SERVICES GENERAL This scope of services is organized in to two parts: Part A —Design Update of the Wastewater Treatment Facility and Influent Pipeline and Part B—Design of the Pressure Sewer Collection System. The Part A scope of services is for an update to the final design of the Port Hadlock wastewater treatment facilities, completed in 2012. The facilities are based on the Jefferson County Port Hadlock UGA Sewer Facility Plan dated September 2008 and a preliminary design prepared in 201 I. The Part A scope of work updates the Membrane Bioreactor Design to include a modular membrane system as described in the Port Hadlock Wastewater System Value Engineering Review (April 2019). The design update incorporates several cost savings measures identified in the Value Engineer Review deemed feasible to reduce the initial capital costs of the treatment system. Additionally,this scope of work includes an initial phase collection system using a pressurized sewer and on-site grinder pump design(Part B). This initial collection system approach follows the recommendations in the Value Engineering Review deemed feasible to reduce the initial capital costs of the collection system. The design work includes completion of contract drawings,specifications,cost estimate,and work tasks as described in this scope of work. PART A - WASTEWATER TREATMENT FACILITY AND INFLUENT PIPELINE The design in this scope of work for the wastewater treatment facilities include the following elements. • Water Reclamation Plant- The reclamation plant will be in a closed quarry site purchased by Jefferson County; north of Lopeman Road, east of Creek Drive, next to a large wetland and wetland buffer zone. The plant will include a headworks, modular Membrane Bio-Reactors, UV disinfection, effluent pumping, sludge storage tank, and stormwater facilities. Future facilities not included in this design include a storage pond,more MBR'modular units to MBR basins, solids handling facilities,and an administration building. • Influent and Effluent Pipelines — The influent pipeline will be a pressure pipe and will run approximately 1000 feet south from Ness's Corner Road to the headworks at the Water Reclamation plant. It will mostly be in a wetland buffer zone and partly in a wetland. There will be no updates to the 2012 design of the effluent pipeline. • Water Reuse Facility —There will be no updates to the 2012 design of the reuse facility and effluent pipes. Scope of Work Page A-1 Exhibit A Jefferson County—Pt. Hadlock UGA Sewer System Final Design... • Wetland Mitigation — There will no updates to the 2012 design drawings for wetland mitigation. • Permitting and Environmental Documentation are not included in this scope of work. They would be updated after design and prior to bidding under a separate scope of work. In the following task descriptions,where reference is made to a specific number of pages in a work product, the intent is to better define the level of effort that is the basis of the budget for the project, and not a guarantee of a specific number of pages in the final product. Where"County staff'is referenced,it is assumed that the County will invite designated parties to meetings as it deems necessary.The County will be responsible for public notification before public meetings. The work products from this project will be submitted in hard copy and electronic format. Report files will be produced in Microsoft Word, Power Point, and Excel. CAD files will be produced in AutoCAD using Tt drafting standards. TASK 100 — PROJECT MANAGEMENT (PART A & PART B) This task includes work to plan and manage Part A and Part B of this scope of work.Subtasks are described below: 100.1 Project Plan Tetra Tech(Tt)wilt update the project plan developed for the 2012 design to reflect the scope of work and management efforts for this project.The plan will identify project scope,individual work elements,budget for each element, responsible individuals for each work element,and schedule requirements incorporating both internal and external milestones. Work Product: • Updated Project Plan. 100.2 Health and Safety Plan Tt will update the health and safety plan developed for the 2012 design within 10 days after Notice to Proceed. The purpose of a Health & Safety Plan (HASP) is to provide project-specific health and safety requirements for the planned scope of work. It will contain guidelines and directives and may include minimum standards,safety criteria,and emergency response information/procedures for Tetra Tech staff. Work Product: • Updated Health and Safety Plan 100.3 Startup Meeting Tt will conduct a single startup meeting with County staff to initiate both Part A and Part B of this scope of work.The purpose of the meeting is to introduce significant members of the project team,concur on goals and milestones for the project,and agree on the project schedule and work products. A two-hour meeting will be held at Tetra Tech's offices. Work Products: • Agenda and meeting minutes. 100.4 Progress Meetings Progress meetings will be held periodically with the County to coordinate work activities and keep the County informed of progress to date. It is assumed there will be up to 12 meetings over a 12-month period attended by the project manager and project engineer;and several attended by other project staff as needed. Scope of Work Page A-2 Exhibit A Jefferson County—Pt. Hadlock UGA Sewer System Final Design... Meetings may also be held via conference call.Tt will prepare agendas and meeting minutes for distribution to the project team. Work Products: • Agendas and meeting minutes. 100.5 Progress Reports and Billings Tt will include brief monthly progress reports along with monthly invoices. Progress reports will cover work activities for Part A and Part B scope of work and will contain information on major activities, anticipated actions,and outstanding issues to be resolved. Work Products: • Monthly progress reports and invoices. 100.6 Project Schedule A project schedule including design and construction activities will be developed and tracked for the project to inform the County, Funding Agencies,and the public as part of the LID formation support services.The schedule will be updated monthly. The schedule will be prepared in MS Project. There will be up to 6 schedule updates over a 12-month period. Work Products: • MS Project Schedule • Up to six(6)schedule updates. TASK 200 RECLAMATION PLANT AND INFLUENT PIPELINE DESIGN UPDATE This task involves development of the reclamation plant and influent pipelines updated design to the 100% level as described in the subtasks below: 200.1 Modular Membrane Equipment RFP Develop a vendor Request for Proposal(RFP)for modular membrane equipment that meets the design and performance intent of the modular MBR equipment evaluated in the Port Hadlock- Wastewater System Value Engineering Review(April 2019). Develop performance&evaluation criteria to include: • Flow&load requirements for initial startup and forecasted. • Effluent and disinfection requirements(Including Title 22). • Reliability and redundancy requirements. • Cost proposal requirements for initial capital,expansion,and operation&maintenance costs. • Prepare an RFP and solicit responses from membrane equipment vendors. • Review and evaluate responses and make a recommendation to Jefferson County. Work Products: • RFP documents. • Response to vendor questions. • Review and evaluation of submitted proposal • Recommendation to Jefferson County. • Technical memorandum documenting the work products and evaluation. Scope of Work Page A-3 Exhibit A Jefferson County—Pt. Hadlock UGA Sewer System Final Design... 200.2 Membrane Equipment Contractor Coordination Coordinate with the recommended Membrane Equipment Contractor (MEC), to integrate the selected modular MBR system into the reclamation plant design.Design coordination is estimated at 160 hours and is expected to include the following activities: • Finalize the selected MEC's process design and equipment based upon current regulatory requirements,the MEC's proposal,and requirements specific to the Pt. Hadlock project. • Negotiate changes from the MEC's proposal for equipment and services that result from design. • Coordinate with MEC during their development of equipment system drawings and specifications for final design. • Incorporate MEC's drawings and specifications into final reclamation plant design package. 200.3 Reclamation Plant and Influent Pipeline - Plans, Specs and Estimate Update the plans,specifications and cost estimate(construction documents)prepared in 2012 to include the selected MEC's MBR treatment system and to reduce project scope in accordance with the Port Hadlock— Wastewater System Value Engineering Review (April 2019) by deferring the administration building and site development to bring down the initial project costs. Drawings from the 2012 Design will be modified, reused, deleted, or replaced to update the design to include the modifications described in the Feasibility Study. Submittals for 60%Design,90%Design and 100% Design will be developed and submitted. Budgets will be tracked and monitored per Design Phase —200.3—60%Design,200.4—90%Design and 200.5— 100%Design. Hour estimates for major work elements for each design submittal are developed and shown in the attached level of effort(Exhibit B)for the technical and work disciplines listed below: Scope of Work Page A-4 Exhibit A Jefferson County—Pt. Hadlock UGA Sewer System Final Design... • Subtasks 200.3.01 /200.4.01 I 200.5.01 -General Plans(60%/90%/100%Design,Respectively) • Subtasks 200.3.02/200.4.02/200.5.02-Civil Plans(60%/90%/100%Design, Respectively) • Subtasks 200.3.03/200.4.03/200.5.03 -Landscaping Plans(60%/90%/100%Design, Respectively) • Subtasks 200.3.04/200.4.04/200.5.04-Wetland Mitigation Plans(60%/90%/100%Design, Respectively) • Subtasks 200.3.05/200.4.05/200.5.05 Structural Plans(60%/90%/100% Design, Respectively) • Subtasks 200.3.06/200.4.06/200.5.06 Architectural Plans(60%/90%/100%Design, Respectively) • Subtasks 200.3.07/200.4.07/200.5.07 Mechanical Plans(60%/90%/100%Design, Respectively) • Subtasks 200.3.08/200.4.08/200.5.08 Electrical Plans(60%/90%/100%Design, Respectively) • Subtasks 200.3.09/200.4.09/200.5.09 Instrumentation(60%/90%/100%Design, Respectively) • Subtasks 200.3.10/200.4.10/200.5.10 CAD(60%/90%/100%Design, Respectively) • Subtasks 200.3.11 /200.4.11 /200.45.11 Specifications(60%/90%/100%Design, Respectively) • Subtasks 200.3.12/2004.12/2005.12 Cost Estimate(60%/90%/100%Design, Respectively) The estimated drawing count is approximately 136 based upon the attached drawing list (Table 2). It is assumed that information and some content from the MBR vendor drawings will be used in the development of some of the design drawings. The contract drawings will be prepared in AutoCAD using Tt drafting standards. For 60%, 90%, and 100%design submittals, develop technical specifications to the level of completion based on updating and revising the 2012 design specifications and associated County reviews.The County will have primary responsibility for Division 0. Provide 16 hours of assistance to the County with preparation of Division 0 of the specifications to include the advertisement for bid,bid form,and bid item descriptions. Develop cost estimates for each submittal that identifies the cost items,quantities,and unit prices reflected in the 60%,90%and 100%design plans and specifications. Deliver a draft set of 60% and 90% design documents to Jefferson County for review and comment. Comments will be addressed and incorporated into the documents. No permitting,geotechnical evaluation, or survey will be conducted. It is assumed the products developed in 2012 will be used for this design update. Work Products: • Draft 60%and 90%design plans, specification, and estimate for the reclamation plant and reuse facility. • Final 100%design plans, specifications, and estimate. Scope of Work Page A-5 Exhibit A Jefferson County—Pt. Hadlock UGA Sewer System Final Design... TASK 300 RECLAMATION PLANT AND INFLUENT PIPELINE DESIGN REVIEWS 300.1 QA/QC Design Review Tetra Tech senior engineers for each design discipline will perform in-house Quality Control(QC)reviews on the 60%and 90%design documents.Quality Assurance(QA)reviews will be by Tt's QA manager. 300.2 County Design Reviews Tetra Tech will submit 60%and 90%design documents to the County Project Manager for County review. The County PM will coordinate the County comments and provide written review comments to Tetra Tech on submitted packages within 3 weeks. Tetra Tech will provide written responses to County comments and conduct 60%and 90%design review meetings with County staff to discuss the comments and determine direction for next design submittal. It is expected that these reviews will result in only minor changes to elements approved in previous reviews. If County staff request major changes or provide different directions,then the County Project Manager will evaluate the changes and differences with Tetra Tech and determine what change is needed and authorize additional work as required. Work Products: • Meeting minutes and responses to County reviews. 300.3 Ecology and DOH Design Reviews Tetra Tech will submit 60%and 90%Reclamation Plant and Influent Pipeline design documents to Ecology and the Department of Health for preliminary review and 100%documents for final review and approval. Tetra Tech will provide written responses to Ecology and DOH reviews Work Product: • Responses to Ecology reviews. Scope of Work Page A-6 Exhibit A Jefferson County—Pt. Hadlock UGA Sewer System Final Design... TABLE 2. RECLAMATION PLANT, REUSE FACILITY, INFLUENT AND EFFLUENT PIPELINES FINAL DESIGN ESTIMATED DRAWING LIST Sheet Sheet No. Description GENERAL DRAWINGS l G000 LOCATION AND VICINITY MAP 2 G001 DRAWING INDEX 3 G002 ABBREVIATIONS&REFERENCE DATA 4 G003 GENERAL SYMBOLS 5 0004 DESIGN DATA SHEET 6 G005 PROCESS FLOW DIAGRAM 7 G006 HYDRAULIC PROFILE 8 G007 CONVEYANCE KEY MAP 9 G008 OVERALL SITE PLAN CIVIL DRAWINGS 10 C001 CIVIL ABBREVIATIONS AND LEGEND 11 C002 EXISTING SITE PLAN AND SURVEY CONTROL 12 C003 BUFFERS,SETBACKS AND CONSTRUCTION ACCESS 13 C004 TESC PLAN 14 C005 TESC NOTES 15 C006 TESC DETAILS 16 C008 CIVIL DETAILS 1 17 C009 CIVIL DETAILS 2 18 C100 MBR SITE PLAN/YARD PIPING/STORMWATER PLAN-1 19 C101 MBR SITE PLAN/YARD PIPING/STORMWATER PLAN-2 20 C102 MBR SITE PLAN/YARD PIPING/STORMWATER PLAN-3 21 C103 MBR SITE PLAN/YARD PIPING/STORMWATER PLAN-4 22 C 104 ACCESS ROAD STORMWATER PLAN-1 23 C105 ACCESS ROAD STORMWATER PLAN-2 24 C106 MBR SITE ROADWAY AND GRADING PLAN-1 25 C107 MBR SITE ROADWAY AND GRADING PLAN-2 26 C 108 MBR SITE ROADWAY AND GRADING PLAN-3 27 C109 ACCESS ROAD ROADWAY AND GRADING PLAN-1 28 C 110 ACCESS ROAD ROADWAY AND GRADING PLAN-2 Scope of Work Page A-7 Exhibit A Jefferson County—Pt. Hadlock UGA Sewer System Final Design... TABLE 2(CONTINUED). RECLAMATION PLANT, REUSE FACILITY, INFLUENT AND EFFLUENT PIPELINES FINAL DESIGN ESTIMATED DRAWING LIST Sheet Sheet No. Description 30 C700 INFLUENT PRESSURE PIPELINE STA A1+00 TO A5+00 31 C701 INFLUENT PRESSURE PIPELINE STA A5+00 TO A10+00 32 C800 INFLUENT PRESSURE PIPELINE STA B0+00 TO B5+00 33 C801 INFLUENT PRESSURE PIPELINE STA B5+00 TO B10+00 LANDSCAPE DRAWINGS 34 L 100 LANDSCAPING KEY PLAN 35 L I01 MBR SITE PLANTING PLAN-1 36 L102 MBR SITE PLANTING PLAN-2 37 L103 PLANTING PLAN ACCESS ROAD 38 L104 LANDSCAPING SCHEDULE& DETAILS ARCHITECTURAL DRAWINGS 39 Al ARCHITECTURAL ABBREVIATIONS,SYMBOLS AND LEGEND 40 A2 CODE,BUILDING DATA& SCHEDULES 41 A201 LAB BUILDING FLOOR PLAN 42 A202 LAB BUILDING EXTERIOR ELEVATIONS 43 A205 LAB PLAN AND DETAILS 44 A206 LAB BUILDING EXTERIOR DETAILS 45 A207 LAB BUILDING EXTERIOR DETAILS Scope of Work Page A-8 Exhibit A Jefferson County—Pt. Hadlock UGA Sewer System Final Design... TABLE 2(CONTINUED). RECLAMATION PLANT, REUSE FACILITY, INFLUENT AND EFFLUENT PIPELINES FINAL DESIGN ESTIMATED DRAWING LIST Sheet Sheet No. Descrption STRUCTURAL DRAWINGS 46 SI STRUCTURAL GENERAL NOTES 47 S2 TYPICAL CONCRETE DETAILS 48 S3 TYPICAL CONCRETE DETAILS 49 S4 TYPICAL EQUIPMENT PAD DETAILS 50 S5 TYPICAL METAL DETAILS 51 S6 TYPICAL MASONRY DETAILS 52 S200 LAB BUILDING FOUNDATION PLAN 53 S300 HEADWORKS PLAN&SECTIONS 54 S301 HEADWORKS DETAILS 55 S400 TREATMENT FACILITY PAD PLAN 56 S401 TREATMENT FACILITY TOP DECK& ROOF PLAN 57 S402 TREATMENT FACILITY SECTIONS 58 S403 TREATMENT FACILITY SECTIONS 59 S404 TREATMENT FACILITY SECTIONS AND DETAILS 60 S405 TREATMENT FACILITY SECTIONS AND DETAILS 61 S415 TREATMENT FACILITY DETAILS 62 S1000 STANDBY GENERATOR SLAB&DETAILS Scope of Work Page A-9 Exhibit A Jefferson County—Pt. Hadlock UGA Sewer System Final Design... TABLE 2(CONTINUED). RECLAMATION PLANT,REUSE FACILITY, INFLUENT AND EFFLUENT PIPELINES FINAL DESIGN ESTIMATED DRAWING LIST Sheet Sheet No. Description MECHANICAL DRAWINGS 63 MI ABBREVIATIONS AND SYMBOLS 64 M2 TYPICAL PIPE PENETRATION DETAILS 65 M3 PIPE GUIDES AND HANGAR&SUPPORT SYSTEM TABLES 66 M6 DRAIN AND CLEANOUT DETAILS 67 M8 UNIT HEATER SCHEDULE 68 M9 HVAC EQUIPMENT SCHEDULES 69 M200 SAMPLE PREP BUILDING PLUMBING FOUNDATION PLAN 70 M202 SAMPLE PREP BUILDING HVAC PLAN 71 M300 HEADWORKS 72 M301 HEADWORKS ODOR CONTROL 73 M400 TREATMENT FACILITY EQUIPMENT PLAN 74 M40I TREATMENT FACILITY INTERMEDIATE PIPING PLAN 75 M402 TREATMENT FACILITY INTERMEDIATE PIPING PLAN 76 M403 TREATMENT FACILITY UPPER PIPING PLAN 77 M404 TREATMENT FACILITY PIPING SECTIONS 78 M405 TREATMENT FACILITY PIPING SECTIONS 79 M502 YARD PUMP STATIONS PLAN AND SECTIONS 80 M1000 STANDBY GENERATOR&FUEL SYSTEM PLAN 81 M1001 STANDBY GENERATOR& FUEL SYSTEM SECTIONS&DETAILS ELECTRICAL DRAWINGS 82 El ELECTRICAL LEGEND 83 E2 ELECTRICAL SITE PLAN 84 E3 LUMINAIRE SCHEDULE AND DETAILS 85 E4 ELECTRICAL INSTALLATION AND DETAILS-1 86 E5 ELECTRICAL INSTALLATION AND DETAILS-2 87 E6 CONDUIT AND WIRE SCHEDULES- I 88 E7 CONDUIT AND WIRE SCHEDULES-2 89 E8 ELECTRICAL GROUNDING SITE PLAN 90 E9 ONE-LINE DIAGRAM Scope of Work Page A-10 Exhibit A Jefferson County—Pt. Hadlock UGA Sewer System Final Design... TABLE 2(CONTINUED). RECLAMATION PLANT, REUSE FACILITY, INFLUENT AND EFFLUENT PIPELINES FINAL DESIGN ESTIMATED DRAWING LIST Sheet Sheet No. Description 91 EIO MCC-I ELEVATION 92 EI I MCC-1 ONE LINE- I 93 E 12 MCC-1 ONE LINE-2 94 E13 MCC-1 ONE LINE-3 95 E 16 PANELBOARD SCHEDULES 96 E 17 SCHEMATICS 1 97 E 18 SCHEMATICS 2 98 E 19 SCHEMATICS 3 99 E20 SCHEMATICS 4 100 E400 TREATMENT FACILITY-UPPER POWER PLAN 101 E401 TREATMENT FACILITY-LOWER POWER PLAN TREATMENT FACILITY EQUIPMENT ROOM- 120 VOLT POWER 102 E402 PLAN TREATMENT FACILITY EQUIPMENT ROOM-480 VOLT POWER 103 E403 PLAN 104 E406 TREATMENT FACILITY TANK-LIGHTING PLAN 105 E407 TREATMENT FACILITY EQUIPMENT ROOM-LIGHTING PLAN TREATMENT FACILITY TANK-UPPER INSTRUMENTATION 106 E408 PLAN TREATMENT FACILITY TANK-LOWER INSTRUMENTATION 107 E409 PLAN 108 E1000 STANDBY POWER PLAN Scope of Work Page A-11 Exhibit A Jefferson County—Pt. Hadlock UGA Sewer System Final Design... TABLE 2(CONTINUED). RECLAMATION PLANT, REUSE FACILITY, INFLUENT AND EFFLUENT PIPELINES FINAL DESIGN ESTIMATED DRAWING LIST Sheet Sheet No. Description PROCESS&INSTRUMENTATION DRAWINGS 109 11 ABBREVIATIONS AND SYMBOLS 110 12 CODES LEGEND 111 13 SCADA SITE PLAN 112 14 CONTROL SYSTEM ARCHITECTURE 113 15 PANEL 1 LAYOUT 114 16 PANEL 2 LAYOUT 115 17 PANEL 3 LAYOUT 116 18 PLC AND INSTRUMENT POWER 117 I9 LOCAL PANELS 118 110 NETWORK& I/O INFORMATION 119 111 NETWORK&I/O INFORMATION 120 112 NETWORK& I/O INFORMATION 121 113 NETWORK&I/O INFORMATION 122 114 NETWORK&I/O INFORMATION 123 115 SCHEMATICS 124 116 SCHEMATICS 125 117 SCHEMATICS 126 1300 FINE SCREENS 127 I400 SPLITTER BOX 129 1408 MEMBRANE BIOREACTOR BASIN 1 130 1409 MEMBRANE BIOREACTOR BASIN 2 130 [412 MEMBRANE BIOREACTOR BLOWERS 132 1413 CHEMICAL CLEANING 133 [414 PH ADJUSTMENT 134 1416 UV DISINFECTION 135 1417 PLANT WATER SYSTEMS 136 1501 YARD PUMP STATION Scope of Work Page A-12 Exhibit A Jefferson County—Pt. Hadlock UGA Sewer System Final Design... PART B — PRESSURE SEWER DESIGN The following scope of services is for grinder pump pressure sewer design services. The scope and extent of the Phase I collection system will include the Core Area as shown in Figure I attached to this scope of work. This scope of work includes design of the initial phase collection system(Core Area)identified in the Port Hadlock Wastewater System Value Engineering Review(April 2019)and will be consistent with the expansion plans for the wastewater system as described in the Port Hadlock Wastewater Facility Plan (2008—as Amended). The Pressure Sewer Design Services will include the following: • Update of the wastewater service area collection system model to confirm pressure sewer collection pipeline sizes and hydraulics. • Development of construction drawings,specifications,and Engineer's opinion of probable construction cost. In the following task descriptions,where reference is made to a specific number of pages in a work product, the intent is to better define the level of effort that is the basis of the budget for the project, and not a guarantee of a specific number of pages in the final product. Where"County staff'is referenced,it is assumed that the County will invite designated parties to meetings as it deems necessary.The County will be responsible for public notification before public meetings. The work products from this project will be submitted in hard copy and electronic format. Report files will be produced in Microsoft Word, Power Point, and Excel. CAD files will be produced in AutoCAD using Tt drafting standards. Task 1200 PRESSURE SEWER DESIGN SERVICES This task Involves development of the pressure sewer system design documents for the initial phase collection system. Work of this task is described in the subtasks below: 1200.1 Collection System Model Update and finalize the service area collection system model prepared during the Port Hadlock— Wastewater System Value Engineering Review(April2019) to confirm pipe diameters,final pipe layout/configurations,grinder pump design criteria,and pipeline velocities/maintenance requirements. The collection system model will be created in a Excel Spreadsheet(or other pressurized pipe modeling software such as KYPIPE).The model will be created under two planning conditions: for initial population and flows and for the 20-year projected population and flows.The model will be developed for the collection system within the entire service area in order to confirm pipe sizes and capacities for planned 20-year population growth within the Urban Growth Area(UGA). The initial population will be based upon flows identified in the Port Hadlock— Wastewater System Value Engineering Review(April 2019)and future flows will be the same as developed and used in the Pt. Hadlock UGA Sewer Facility Plan, September 2008 (as Amended). Work Products • Collection system model created in Excel or KYPIPE. • Updated collection system map of the sewer service area. • Collection system model data files. Scope of Work Page A-13 Exhibit A • Jefferson County—Pt. Hadlock UGA Sewer System Final Design... • A summary report of model output including pipeline diameters, manhole inverts,pipe slopes, pipe lengths,pipe flowlcapacity data,pump station wet well and pump size data, and force main diameters with lengths. • Summary of existing and future population and flows corresponding to the population data in the 2008 Facility Plan(as Amended). 1200.2 Survey and Mapping Support Provide survey field and mapping services to develop a design base map for the Core Area. This work task will include field work to measure centerline elevations,edge of pavement elevations, utilities based upon one-call services and key surface features. Existing utility maps and record drawings will be reviewed. Field data and record drawing information will be used to augment the County's existing GIS Map and LiDAR data. The base map will be produced in AutoCAD for use in design drawing development. Budget estimate for surveying crew assumes approximately fifteen days in the field for survey data collection and 40 hours(over fifteen days)of office work for map research and base map development. Work Products • Survey data summary of record drawings reviewed. • AutoCAD file of base map incorporating field work, record drawing data, LiDAR, and GIS base map data. 1200.3 Plans, Specs and Estimate Develop the pressure sewer design to serve the Core Area with a grinder pump pressure sewer system as indicated in Figure 1. Submittals for 60% Design, 90% Design and 100% Design will be developed and submitted. Budgets will be tracked and monitored per Design Phase— 1200.3—60%Design, 1200.4—90% Design and 1200.5— 100%Design. Hour estimates for major work elements for each design submittal are developed and shown in the attached level of effort(Exhibit B)for the technical and work disciplines listed below: • 1200.3.01 / 1200.4.01 / 1200.5.01 -General Plans(60%/90%/100%Design, Respectively) • 1200.3.02/ 1200.4.02/ 1200.5.02-Civil Plans(60%/90%/100%Design, Respectively) • 1200.3.03/ 1200.4.03/ 1200.5.03-Pressure Collection System Plans&Profiles (60%/90%/100%Design, Respectively) • 1200.3.04/ 1200.4.04/ 1200.5.04- Restoration Details(60%/90%/100%Design, Respectively) • 1200.3.05/ 1200.4.05/ 1200.5.05 - Service Connection Details(60%/90%/100%Design, Respectively) • 1200.3.06/ 1200.4.06/ 1200.5.06-Grinder Pump Installation Details(60%/90%/100%Design, Respectively) • 1200.3.07/ 1200.4.07/ 1200.5.07-Electrical Plans(60%/90%/100%Design, Respectively) • 1200.3.08/ 1200.4.08/ 1200.5.08-Specifications(60%/90%/100%Design, Respectively) • 1200.3.09/ 1200.4.09/ 1200.5.09-Cost Estimate(60%/90%/100%Design, Respectively) • 1200.3.10/ 1200.4.10/ 1200.5.10—CAD(60%/90%100%Design, Respectively) Scope of Work Page A-14 Exhibit A Jefferson County—Pt. Hadlock UGA Sewer System Final Design... The estimated drawing count is approximately 144 based upon the attached drawing list (Table 2). It is assumed that information and some content from the grinder pump equipment vendors will be used in the development of some of the design drawings. The contract drawings will be prepared in AutoCAD using Tt drafting standards. Service Connection Details, Grinder Pump Installation Details, Electrical Plans and Restoration Details will include site specific equipment and service line location details for the existing properties that will connect within the initial Core Service Area. For 60%, 90%, and 100% design submittals, develop technical specifications to the designed level of completion.The County will have primary responsibility for Division 0. Provide 16 hours of assistance to the County with preparation of Division 0 of the specifications to include the advertisement for bid, bid form,and bid item descriptions. Develop a cost estimate that identifies the cost items,quantities,and unit prices reflected in the 100%design plans and specifications. Deliver a draft set of 60% and 90% design documents to Jefferson County for review and comment. Comments will be addressed and incorporated into the documents. No permitting,geotechnical evaluation, or survey will be conducted. It is assumed that some information from the products developed in 2012 will be used for this design update. Work Products: Draft 60%and 90%design plans, specification, and estimate for the Core Area pressure sewer system. Final 100%design plans, specifications, and estimate. TASK 1300 PRESSURE SEWER DESIGN REVIEWS 1300.1 QA/QC Design Review Tetra Tech senior engineers for each design discipline will perform in-house Quality Control(QC)reviews on the 60%and 90%design documents. Quality Assurance(QA)reviews will be by Tt's QA manager. 1300.2 County Design Reviews Tetra Tech will submit 60%and 90%design documents to the County Project Manager for County review. The County PM will coordinate the County comments and provide written review comments to Tetra Tech on submitted packages within 3 weeks. Tetra Tech will provide written responses to County comments and conduct 60%and 90% design review meetings with County staff to discuss the comments and determine direction for next design submittal. It is expected that these reviews will result in only minor changes to elements approved in previous reviews. If County staff request major changes or provide different directions,then the County Project Manager will evaluate the changes and differences with Tetra Tech and determine what change is needed and authorize additional work as required. Work Products: Meeting minutes and responses to County reviews. Scope of Work Page A-15 Exhibit A Jefferson County—Pt. Hadlock UGA Sewer System Final Design... 1300.3 Ecology and DOH Design Reviews Tetra Tech will submit 60% and 90%design documents to Ecology and the Department of Health for preliminary review and 100% documents for final review and approval. Tetra Tech will provide written responses to Ecology and DOH reviews Work Product: Responses to Ecology reviews. Scope of Work Page A-16 Exhibit A Jefferson County—Pt. Hadlock UGA Sewer System Final Design... TABLE 2. RECLAMATION PLANT, REUSE FACILITY, INFLUENT AND EFFLUENT PIPELINES FINAL DESIGN ESTIMATED DRAWING LIST Sheet Sheet No. Description GENERAL DRAWINGS 1 G000 LOCATION AND VICINITY MAP 2 G001 DRAWING INDEX 3 G002 ABBREVIATIONS&REFERENCE DATA 4 G003 GENERAL SYMBOLS 5 G004 DESIGN DATA SHEET 6 G005 HYDRAULIC PROFILE 7 G006 CONVEYANCE KEY MAP CIVIL DRAWINGS 10 C001 CIVIL ABBREVIATIONS AND LEGEND I l C002 EXISTING SITE PLAN AND SURVEY CONTROL 12 C003 BUFFERS,SETBACKS AND CONSTRUCTION HAUL ROUTES 13 C004 TESC PLAN 14 C005 TESC NOTES 15 C006 TESC DETAILS 16 C007 CIVIL DETAILS I 17 C008 CIVIL DETAILS 2 PRESSURE COLLECTION SYSTEM PLAN AND PROFILES 18 C100 PRESSURE SEWER PLAN&PROFILE-I 19 C101 PRESSURE SEWER PLAN&PROFILE-2 20 C102 PRESSURE SEWER PLAN&PROFILE-3 21 C103 PRESSURE SEWER PLAN&PROFILE-4 22 C104 PRESSURE SEWER PLAN&PROFILE-5 23 C105 PRESSURE SEWER PLAN&PROFILE-6 24 C106 PRESSURE SEWER PLAN&PROFILE-7 25 C107 PRESSURE SEWER PLAN&PROFILE-8 26 C108 PRESSURE SEWER PLAN&PROFILE-9 27 C109 PRESSURE SEWER PLAN&PROFILE-10 28 CI 10 PRESSURE SEWER PLAN&PROFILE-1l 29 CIII PRESSURE SEWER PLAN&PROFILE-12 Scope of Work Page A-17 Exhibit A Jefferson County—Pt. Hadlock UGA Sewer System Final Design... TABLE 2 (CONTINUED). RECLAMATION PLANT, REUSE FACILITY, INFLUENT AND EFFLUENT PIPELINES FINAL DESIGN ESTIMATED DRAWING LIST Sheet Sheet No. Description 30 CI 12 PRESSURE SEWER PLAN&PROFILE-13 31 CI 13 PRESSURE SEWER PLAN&PROFILE-14 32 CI l4 PRESSURE SEWER PLAN& PROFILE-15 33 C115 PRESSURE SEWER PLAN&PROFILE-I6 34 Cl l6 PRESSURE SEWER PLAN& PROFILE-17 35 C117 PRESSURE SEWER PLAN& PROFILE-18 36 Cl 18 PRESSURE SEWER PLAN&PROFILE-19 37 CI 19 PRESSURE SEWER PLAN& PROFILE-20 38 C119 PRESSURE SEWER PLAN&PROFILE-21 39 C119 PRESSURE SEWER PLAN&PROFILE-22 40 C119 PRESSURE SEWER PLAN&PROFILE-23 41 Cl 19 PRESSURE SEWER PLAN& PROFILE-24 42 Cl 19 PRESSURE SEWER PLAN&PROFILE-25 43 C119 PRESSURE SEWER PLAN&PROFILE-26 44 C119 PRESSURE SEWER PLAN&PROFILE-27 45 Cl 19 PRESSURE SEWER PLAN&PROFILE-28 46 Cl 19 PRESSURE SEWER PLAN&PROFILE-29 47 CI 19 PRESSURE SEWER PLAN&PROFILE-30 48 C119 PRESSURE SEWER PLAN&PROFILE-31 49 C119 PRESSURE SEWER PLAN& PROFILE-32 50 CI I9 PRESSURE SEWER PLAN& PROFILE-33 51 CII9 PRESSURE SEWER PLAN& PROFILE-34 52 CI 19 PRESSURE SEWER PLAN&PROFILE-35 53 Cl 19 PRESSURE SEWER PLAN&PROFILE-36 54 Cl 19 PRESSURE SEWER PLAN&PROFILE-37 55 C119 PRESSURE SEWER PLAN& PROFILE-38 56 C119 PRESSURE SEWER PLAN& PROFILE-38 57 C119 PRESSURE SEWER PLAN&PROFILE-40 58 C119 PRESSURE SEWER PLAN&PROFILE-41 59 C119 PRESSURE SEWER PLAN&PROFILE-42 60 Cl 19 PRESSURE SEWER PLAN&PROFILE-43 Scope of Work Page A-18 Exhibit A i I I Jefferson County—Pt. Hadlock UGA Sewer System Final Design... TABLE 2(CONTINUED). RECLAMATION PLANT, REUSE FACILITY, INFLUENT AND EFFLUENT PIPELINES FINAL DESIGN ESTIMATED DRAWING LIST Sheet Sheet No. Description 61 C119 PRESSURE SEWER PLAN&PROFILE-44 62 C119 PRESSURE SEWER PLAN&PROFILE-45 63 CI 19 PRESSURE SEWER PLAN&PROFILE-46 64 C119 PRESSURE SEWER PLAN&PROFILE-47 65 C 119 PRESSURE SEWER PLAN&PROFILE-48 66 CI 19 PRESSURE SEWER PLAN&PROFILE-49 67 CI 19 PRESSURE SEWER PLAN&PROFILE-50 68 C 119 PRESSURE SEWER PLAN&PROFILE-51 69 CI 19 PRESSURE SEWER PLAN&PROFILE-52 70 C119 PRESSURE SEWER PLAN&PROFILE-53 71 C I I9 PRESSURE SEWER PLAN&PROFILE-54 72 Cl 19 PRESSURE SEWER PLAN& PROFILE-55 73 C119 PRESSURE SEWER PLAN&PROFILE-56 74 Cl 19 PRESSURE SEWER PLAN&PROFILE-57 75 C119 PRESSURE SEWER PLAN&PROFILE-58 76 C119 PRESSURE SEWER PLAN&PROFILE-59 77 C119 PRESSURE SEWER PLAN&PROFILE-60 78 CI 19 PRESSURE SEWER PLAN&PROFILE-61 79 CI 19 PRESSURE SEWER PLAN&PROFILE-62 80 C119 PRESSURE SEWER PLAN&PROFILE-63 81 C119 PRESSURE SEWER PLAN& PROFILE-64 82 C119 PRESSURE SEWER PLAN&PROFILE-65 83 Cl 19 PRESSURE SEWER PLAN&PROFILE-66 84 CI 19 PRESSURE SEWER PLAN&PROFILE-67 85 Cl 19 PRESSURE SEWER PLAN&PROFILE-68 86 C119 PRESSURE SEWER PLAN& PROFILE-69 87 C119 PRESSURE SEWER PLAN&PROFILE-70 88 Cl 19 PRESSURE SEWER PLAN&PROFILE-71 89 Cl 19 PRESSURE SEWER PLAN& PROFILE-72 90 Cl 19 PRESSURE SEWER PLAN&PROFILE-73 91 C119 PRESSURE SEWER PLAN&PROFILE-74 92 Cl 19 PRESSURE SEWER PLAN&PROFILE-75 Scope of Work Page A-19 Exhibit A Jefferson County-Pt. Hadlock UGA Sewer System Final Design... TABLE 2(CONTINUED). RECLAMATION PLANT, REUSE FACILITY, INFLUENT AND EFFLUENT PIPELINES FINAL DESIGN ESTIMATED DRAWING LIST Sheet Sheet No. Description 93 CI 19 PRESSURE SEWER PLAN&PROFILE-76 94 C119 PRESSURE SEWER PLAN&PROFILE-77 95 CI 19 PRESSURE SEWER PLAN&PROFILE-78 96 C119 PRESSURE SEWER PLAN&PROFILE-79 RESTORATION DETAILS 97 R100 RESTORATION KEY PLAN-NESS'CORNER ROAD- 1 98 R 101 RESTORATION KEY PLAN-NESS'CORNER ROAD-2 99 R102 NESS'CORNER ROAD RESTORATION DETAILS- 1 100 R103 NESS'CORNER ROAD RESTORATION DETAILS-2 101 R104 RESTORATION KEY PLAN-CHIMACUM ROAD- l 102 R105 RESTORATION KEY PLAN - CHIMACUM ROAD-2 103 R106 CHIMACUM ROAD RESTORATION DETAILS- 1 104 R107 CHIMACUM ROAD RESTORATION DETAILS-2 105 R108 RESTORATION KEY PLAN-LOCAL ROADS- 1 106 R109 RESTORATION KEY PLAN-LOCAL ROADS-2 107 RI 10 RESTORATION KEY PLAN-LOCAL ROADS-3 108 RI 1 l RESTORATION KEY PLAN-LOCAL ROADS-4 109 RI 12 LOCAL ROADS RESTORATION DETAILS- 110 RI 13 LOCAL ROADS RESTORATION DETAILS-2 III RI 14 LOCAL ROADS RESTORATION DETAILS-3 112 Rl 15 LOCAL ROAD RESTORATION DETAILS-4 PIPELINE&SERVICE CONNECTION DETAILS 113 P101 SERVICE CONNECTION PLANS-1 114 P102 SERVICE CONNECTION PLANS-2 115 P103 SERVICE CONNECTION PLANS-3 116 P104 SERVICE CONNECTION PLANS-4 117 P105 SERVICE CONNECTION DETAILS- 1 118 P106 SERVICE CONNECTION DETAILS-2 119 P107 SERVICE CONNECTION DETAILS-3 120 P108 SERVICE CONNECTION DETAILS-4 Scope of Work Page A-20 Exhibit A Jefferson County—Pt. Hadlock UGA Sewer System Final Design... TABLE 2(CONTINUED). RECLAMATION PLANT, REUSE FACILITY, INFLUENT AND EFFLUENT PIPELINES FINAL DESIGN ESTIMATED DRAWING LIST Sheet Sheet No. Description GRINDER PUMP INSTALLATION DETAILS 121 GP101 GRINDER PUMP INSTALLATION PLANS— 1 122 GP102 GRINDER PUMP INSTALLATION PLANS-2 123 GP103 GRINDER PUMP INSTALLATION PLANS—3 124 GP I04 GRINDER PUMP INSTALLATION PLANS—4 125 GP105 GRINDER PUMP INSTALLATION DETAILS- I 126 GP l06 GRINDER PUMP INSTALLATION DETAILS-2 127 GP I07 GRINDER PUMP INSTALLATION DETAILS-3 I28 GP 108 GRINDER PUMP INSTALLATION DETAILS-4 ELECTRICAL DRAWINGS 129 El ELECTRICAL LEGEND 130 E2 ELECTRICAL SITE PLAN—TYPICAL- 1 131 E3 ELECTRICAL SITE PLAN—TYPICAL- 1 132 E4 ELECTRICAL INSTALLATION AND DETAILS -1 133 E5 ELECTRICAL INSTALLATION AND DETAILS-2 134 E6 CONDUIT AND WIRE SCHEDULES- 1 135 E7 CONDUIT AND WIRE SCHEDULES-2 136 E8 ONE-LINE DIAGRAM TYPICAL- I 137 E9 ONE-LINE DIAGRAM—TYPICAL-2 Scope of Work Page A-21 Exhibit A 1 Jefferson County—Pt. Hadlock UGA Sewer System Final Design... TABLE 2(CONTINUED). RECLAMATION PLANT, REUSE FACILITY, INFLUENT AND EFFLUENT PIPELINES FINAL DESIGN ESTIMATED DRAWING LIST Sheet Sheet No. Description 138 E10 TYPICAL CONTROL PANEL INSTALLATION - I 139 E l 1 TYPICAL CONTROL PANEL INSTALLATION-2 140 El2 TYPICAL CONTROL PANEL INSTALLATION-3 141 E13 SCHEMATICS 1 142 E 14 SCHEMATICS 2 143 E 15 SCHEMATICS 3 144 E16 SCHEMATICS 4 Scope of Work Page A-22 Exhibit A EXHIBIT B—PAYMENT The Payment Provisions are described on the following pages. Documents include: • General Payment Provisions • Project Budget and Hours • Consultant Rates • Audited Consultant Overhead Professional Services Agreement Exhibit B This page intentionally left blank. Professional Services Agreement Exhibit B General Payment Provisions The CONSULTANT shall be paid by the AGENCY for completed SERVICES rendered under this AGREEMENT as provided hereinafter. Such payment shall be full compensation for SERVICES performed or SERVICES rendered and for all labor,materials, supplies, equipment, and incidentals necessary to complete SERVICES, specified in Exhibit A,"Scope of Work".The CONSULTANT shall conform to all applicable portions of 48 CFR Part 31 (www.ecfr.gov). The estimate in support of the Cost-Plus Fixed Fee amount is attached hereto in this Exhibit"B"and by this reference made part of this AGREEMENT. A. Actual Costs: Payment for all consulting services for this PROJECT shall be on the basis of the CONSULTANT'S actual cost plus a fixed fee. The actual cost shall include direct salary cost, indirect cost rate, and direct non-salary costs. 1. Direct(RAW)Labor Costs: The Direct(RAW)Labor Cost is the direct salary paid to principals, professional,technical,and clerical personnel for the time they are productively engaged in work necessary to fulfill the terms of this AGREEMENT.The CONSULTANT shall maintain support data to verify the direct salary costs billed to the AGENCY. 2. Indirect Cost Rate(ICR)Costs: ICR Costs are those costs,other than direct costs, which are included as such on the books of the CONSULTANT in the normal everyday keeping of its books. Progress payments shall be made at the ICR rates shown in this Exhibit`B" of this AGREEMENT. Total ICR payment shall be based on Actual Costs. The AGENCY agrees to reimburse the CONSULTANT the actual ICR costs verified by audit, up to the Maximum Total Amount Payable,authorized under this AGREEMENT, when accumulated with all other Actual Costs.A summary of the CONSULTANT'S cost estimate and the ICR percentage is shown in this Exhibits"B",attached hereto and by this reference made part of this AGREEMENT.The AGENCY's Project Manager may perform an audit of the CONSULTANT'S books and records at any time during regular business hours to determine the actual ICR rate, if they so desire. 3. Direct Non-Salary Costs: Direct Non-Salary Costs will be reimbursed at the Actual Cost to the CONSULTANT(excluding Meals,which are reimbursed at the per diem rates identified in this section).These charges may include,but are not limited to,the following items: travel,printing, long distance telephone,supplies,computer charges and fees of sub-consultants. Air or train travel will be reimbursed only to economy class levels unless otherwise approved by the AGENCY. The CONSULTANT shall comply with the rules and regulations regarding travel costs(excluding air,train,and rental car costs)in accordance with WSDOT's Accounting Manual M 13-82,Chapter 10—Travel Rules and Procedures,and revisions thereto.Air,train, and rental car costs shall be reimbursed in accordance with 48 Code of Federal Regulations(CFR)Part 31.205-46 "Travel Costs."The billing for Direct Non-Salary Costs shall include an itemized listing of the charges directly identifiable with the PROJECT.The CONSULTANT shall maintain the original supporting documents in their office.Copies of the original supporting documents shall be supplied to the AGENCY upon request.All above charges must be necessary for the services provided under this AGREEMENT. Payment Provisions Page B-1 Exhibit B 4. Fixed Fee:The Fixed Fee,which represents the CONSULTANT'S profit, is shown in Exhibit`B"of this AGREEMENT. This fee is based on the Scope of Work defined in this AGREEMENT and the estimated person-hours required to perform the stated Scope of Work. In the event the CONSULTANT enters into a supplemental AGREEMENT for additional work,the supplemental AGREEMENT may include provisions for the added costs and an appropriate additional fee.The Fixed Fee will be prorated and paid monthly in proportion to the percentage of work completed by the CONSULTANT and reported in the Monthly Progress Reports accompanying the billings.Any portion of the Fixed Fee earned but not previously paid in the progress payments will be covered in the final payment, subject to the provisions of Section F below entitled"Payment Upon Termination of Agreement." 5. Maximum Total Amount Payable:The Maximum Total Amount Payable by the AGENCY to the CONSULTANT under this AGREEMENT shall not exceed the amount shown in the heading of this AGREEMENT.The Maximum Total Amount Payable does not include payment for Extra Work as stipulated below in the section"Extra Work."No minimum amount payable is guaranteed under this AGREEMENT. B. Monthly Progress Payments:The CONSULTANT may submit billings to the AGENCY for reimbursement of Actual Costs plus the ICR and calculated fee on a monthly basis during the progress of the work. Such billings shall be in a format approved by the AGENCY and accompanied by the monthly progress reports.The billings will be supported by an itemized listing for each item including Direct(RAW)Labor,-Birect Non-Salary, and allowable ICR Costs to which will be added the prorated Fixed Fee. To provide a means of verifying the billed Direct(RAW)Labor costs for CONSULTANT employees,the AGENCY may conduct employee interviews.These interviews may consist of recording the names,titles, Direct(RAW)Labor rates,and present duties of those employees performing work on the PROJECT at the time of the interview. C. Final Payment: Final Payment of any balance due the CONSULTANT of the gross amount earned will be made promptly upon its verification by the AGENCY after the completion of the work under this AGREEMENT,contingent, if applicable, upon receipt of all PS&E, plans,maps, notes,reports,electronic data and other related documents which are required to be furnished under this AGREEMENT.Acceptance of such Final Payment by the CONSULTANT shall constitute a release of all claims for payment, which the CONSULTANT may have against the AGENCY unless such claims are specifically reserved in writing and transmitted to the AGENCY by the CONSULTANT prior to its acceptance. Said Final Payment shall not, however,be a bar to any claims that the AGENCY may have against the CONSULTANT or to any remedies the AGENCY may pursue with respect to such claims. The payment of any billing will not constitute agreement as to the appropriateness of any item. D. Inspection of Cost Records: The CONSULTANT and their sub-consultants shall keep available for inspection by representatives of the AGENCY, for a period of six(6)years after receipt of final payment, the cost records and accounts pertaining to this AGREEMENT and all items related to or bearing upon these records with the following exception: if any litigation,claim or audit arising out of, in connection with or related to this AGREEMENT is Payment Provisions Page 8-2 Exhibit 8 initiated before the expiration of the six(6)year period, the cost records and accounts shall be retained until such litigation, claim, or audit involving the records is completed. E. Extra Work: I. The AGENCY may at any time, by written order, make changes within the general scope of this AGREEMENT in the SERVICES to be performed. 2. If any such change causes an increase or decrease in the estimated cost of, or the time required for, performance of any part of the SERVICES under this AGREEMENT, whether or not changed by the order, or otherwise affects any other terms and conditions of this AGREEMENT, the AGENCY shall make an equitable adjustment in the: (1) maximum amount payable; (2)delivery or completion schedule, or both; and(3)other affected terms and shall modify this AGREEMENT accordingly. 3. The CONSULTANT must submit any"request for equitable adjustment,"hereafter referred to as"CLAIM," under this clause within thirty(30)days from the date of receipt of the written order. However, if the AGENCY decides that the facts justify it,the AGENCY may receive and act upon a CLAIM submitted before final payment of this AGREEMENT. 4. Failure to agree to any adjustment shall be a dispute under the section XI "Disputes" clause. However,nothing in this clause shall excuse the CONSULTANT from proceeding with the AGREEMENT as changed. 5. Notwithstanding the terms and conditions of paragraphs(1.)and(2.)above, the maximum amount payable for this AGREEMENT, shall not be increased or considered to be increased except by specific written supplement to this AGREEMENT. F. Payment Upon Termination of Agreement: In the event this AGREEMENT is terminated by the AGENCY, other than for default on the part of the CONSULTANT, a final payment shall be made to the CONSULTANT for actual hours charged and any appropriate fixed fee percentage at the time of termination of this AGREEMENT, plus any direct non-salary costs incurred up to the time of termination of this AGREEMENT. No payment shall be made for any SERVICES completed after ten (10) days following receipt by the CONSULTANT of the notice to terminate. If the accumulated payment made to the CONSULTANT prior to Notice of Termination exceeds the total amount that would be due when computed as set forth in paragraph two(2)of this section, then no final payment shall be due and the CONSULTANT shall immediately reimburse the AGENCY for any excess paid. If the services of the CONSULTANT are terminated by the AGENCY for default on the part of the CONSULTANT,the above formula for payment shall not apply. In the event of a termination for default,the amount to be paid to the CONSULTANT shall be determined by the AGENCY with consideration given to the actual costs incurred by the CONSULTANT in performing SERVICES to the date of termination, the amount of SERVICES originally required which was satisfactorily completed to date of termination, whether that SERVICE is in a form or a type which is usable yp b e to the AGENCY at the time of termination, the cost to the AGENCY of employing another firm to complete the SERVICES Payment Provisions Page B-3 Exhibit B required and the time which may be required to do so,and other factors which affect the value to the AGENCY of the SERVICES performed at the time of termination. Under no circumstances shall payment made under this subsection exceed the amount,which would have been made using the formula set forth in paragraph two(2)of this section. If it is determined for any reason that the CONSULTANT was not in default or that the CONSULTANT's failure to perform is without the CONSULTANT's or its employee's fault or negligence,the termination shall be deemed to be a termination for the convenience of the AGENCY. In such an event,the CONSULTANT would be reimbursed for actual costs and appropriate fixed fee percentage in accordance with the termination for other than default clauses listed previously. Payment for any part of the SERVICES by the AGENCY shall not constitute a waiver by the AGENCY of any remedies of any type it may have against the CONSULTANT for any breach of this AGREEMENT by the CONSULTANT,or for failure of the CONSULTANT to perform SERVICES required of it by the AGENCY. Forbearance of any rights under the AGREEMENT will not constitute waiver of entitlement to exercise those rights with respect to any future act or omission by the CONSULTANT. 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Page 8-9 This page intentionally left blank. Page B-10 TETRA TECH, INC. ENGINEERING AND ARCHITECTURE SERVICES (A DIVISION OF TETRA TECH, INC.) STATEMENT OF DIRECT LABOR, FRINGE BENEFITS AND GENERAL OVERHEAD -WITH FIELD RATE Year Ended September 30, 2018 Page 8-11 TETRA TECH, INC. ENGINEERING AND ARCHITECTURE SERVICES (A DIVISION OF TETRA TECH, INC.) STATEMENT OF DIRECT LABOR, FRINGE BENEFITS AND GENERAL OVERHEAD -WITH FIELD RATE Year Ended September 30, 2018 Allocations Proposed Proposed FAR Total Total Adjusted Home Field DESCRIPTION Reference Expenses Adjustments Expenses Office Office Direct Labor (1) $ 58,566,430 $ (3,140,310). $ 55,426,120_ $ 52,699,804 $ 2,726,316 Overhead Costs-Fringe Benefits Time Off with Pay- Vacation/Holiday/Paid Leave $ 9,969,085 $ - $ 9,969,085 $ 9,677.589 $ 291,496 Incentive Bonus 5,513,198 - 5.513,198 5.506,448 6,750 Payroll Taxes 7,030,503 - 7,030,503 6,763,590 266,913 Group Insurance and Workers Compensation 9.582,192 - 9,582,192 9,180,025 402,167 401k Plan 4.585,246 - 4,585,246 4,423,162 162,084 Other Employee Welfare and Benefits (2) 822,765 (257,677) 565,088 557,056 8,032 Subtotal Overhead Costs-Fringe Benefits 37,502,989 (257,677) 37,245,312 36,107,870 1,137,442 Overhead Costs-Other Indirect Labor(support allocation) (2),(8) 13,485,876 (514,667) 12,971,209 12,297,520 640,702 Indirect Labor(field labor allocation) - - - - 32,987 Indirect Labor Premium Overtime 253,769 - 253,769 133,322 114,549 Indirect Labor Premium Overtime(field labor allocation) - - - - 5,898 Travel,Meals and Entertainment (4) 1,148,581 (206,733) 941,848 905,126 36,722 Recruiting,Relocation,Conferences and Dues (5) 995,145 (31,695) 963,450 926,025 37,425 Hardware,Software and Equipment Related Costs 5,750,281 - 5,750,281 5,534,864 215,417 Technology Usage-Direct Cost Credit (227) - (227) (38) (189) Technology Usage-Transfer to G&A (6,230) - (6,230) (6.230) - Vehicle Related Costs(support allocation) 1,152.059 - 1.152,059 760,416 250,216 Vehicle Related Costs(field labor allocation) - - - - 141,427 Vehicle Usage-Direct Cost Credit(support allocation) (694,549) - (694,549) (454,668) (153,257) Vehicle Usage-Direct Cost Credit(field labor allocation) - - - - (86,624) Vehide Usage-Transfer to G&A (4,710) - (4,710) (4.710) - Insurance 865,136 - 865,136 812,878 52,258 Taxes and Licenses 474,883 - 474,883 456,356 18,527 Professional,Outside Services and Fees (6) 1,956.891 (136,718) 1,820,173 1,762,506 57,667 Office Supplies,Postage and Shipping 686,419 - 686,419 679.907 6,512 Telecommunications 1,276,010 - 1,276,010 1,230,734 45,276 Building Rent and Related Costs 8,165,830 - 8,165,830 8,139,861 25,969 Depredation and Amortization 746,933 - 746,933 744,607 2,326 Bad Debts (9) 544,291 (544,291) - - - Fines and Penalties (7) 1,421 (1,421) - - - j Other Overhead Costs (13) 688,277 (257,625) 430,652 415,339 15,313 Slate Income Taxes 1,657,877 - 1,657,877 1.605,623 52,254 Subtotal Overhead Costs-Other 39,143,963 (1,693,150) 37,450,813 35,939,438 1,511,375 II See Notes to the Statement of Direct Labor, Fringe Benefits and General Overhead with Field Rate Page B-12 . TETRA TECH, INC. ENGINEERING AND ARCHITECTURE SERVICES (A DIVISION OF TETRA TECH, INC.) STATEMENT OF DIRECT LABOR, FRINGE BENEFITS AND GENERAL OVERHEAD -WITH FIELD RATE (CONTINUED) Year Ended September 30, 2018 Allocations Proposed Proposed FAR Total Total Adjusted Home Field DESCRIPTION Reference Expenses Adjustments Expenses Office Office GSA Costs Bid and Proposal Labor (3) 10,732,662 (3,199,442) 7,533,220 7,260,493 272,727 Marketing and Administrative Labor 6.137,871 - 6,137,871 5,903,781 234,090 Travel,Meals and Entertainment (4) 3,778,040 (2,523,640) 1.254,400 1,199,264 55,136 Recruiting,Relocation,Conferences and Dues (5) 465,358 (47,197) 418,161 400,110 18.051 Hardware,Software and Equipment Related Costs 4,338 - 4,338 4,126 212 Applied Technology Usage-Transfer from Overhead 6,230 - 6,230 6,230 - Applied Vehicle Usage-Transfer from Overhead 4,710 - 4,710 4,710 - Professional,Legal and Outside Service Fees (6),(11) 671,542 (362,462) 309,080 294,743 14,337 Office Supplies,Postage and Shipping (43,367) - (43,367) (45,131) 1,764 Telecommunications 1,640 - 1,640 1,564 76 Contributions (10) 44,887 (44,887) - - - Home Office Allocation (2),(8) 4,401,133 (974,437) 3,426.696 3,269,897 156,799 Interest Income and Expense (14) (2,311) 2,311 - - - Income From Minority Interest (14) (600,609) 600,609 - - - Federal Income Tax Expense (12) 6,363,578 (6,363,578) - - - Other G8A Costs (13) 3,190 (3,209) (19) (19) - Subtotal GSA Costs 31,968,892 _ (12,915,932) 19,052,960 18,299,768 753,192 Total Indirect Costs $108,615,844 $ 114,866,759) $ 93,749,085 $ 90 3,_47 076 $ 3 402,009 Total Indirect Cost Rate 169.14% 171.44% 124.78% • • See Notes to the Statement of Direct Labor, Fringe Benefits and General Overhead with Field Rate • Page B-13 V t This page intentionally left blank. Page B-14 EXHIBIT C—ALLEGED CONSULTANT DESIGN ERROR PROCEDURES The purpose of this exhibit is to establish a procedure to determine if a consultant's alleged design error is of a nature that exceeds the accepted standard of care. In addition, it will establish a uniform method for the resolution and/or cost recovery procedures in those instances where the agency believes it has suffered some material damage due to the alleged error by the consultant. Step 1 Potential Consultant Design Error(s) is Identified by Agency's Project Manager At the first indication of potential consultant design error(s),the first step in the process is for the Agency's project manager to notify the Director of Public Works or Agency Engineer regarding the potential design error(s). For federally funded highways projects,the Region Local Programs Engineer should be informed and involved in these procedures. (Note: The Director of Public Works or Agency Engineer may appoint an agency staff person other than the project manager, who has not been as directly involved in the project,to be responsible for the remaining steps in these procedures.) Step 2 Project Manager Documents the Alleged Consultant Design Error(s) After discussion of the alleged design error(s)and the magnitude of the alleged error(s),and with the Director of Public Works or Agency Engineer's concurrence,the project manager obtains more detailed documentation than is normally required on the project. Examples include: all decisions and descriptions of work; photographs,records of labor,materials and equipment. Step 3 Contact the Consultant Regarding the Alleged Design Error(s) If it is determined that there is a need to proceed further,the next step in the process is for the project manager to contact the consultant regarding the alleged design error(s)and the magnitude of the alleged error(s). The project manager and other appropriate agency staff should represent the agency and the consultant should be represented by their project manager and any personnel(including sub-consultants)deemed appropriate for the alleged design error(s) issue. Step 4 Attempt to Resolve Alleged Design Error with Consultant After the meeting(s)with the consultant have been completed regarding the consultant's alleged design error(s),there are three possible scenarios: • It is determined via mutual agreement that there is not a consultant design error(s). If this is the case,then the process will not proceed beyond this point. • It is determined via mutual agreement that a consultant design error(s)occurred. If this is the case,then the Director of Public Works or Agency Engineer, or their representatives,negotiate a settlement with the consultant. The settlement would be paid to the agency or the amount would be reduced from the consultant's agreement with the agency for the services on the project in which the design error took place. For federally funded highways projects,the agency is to provide Local Programs(LP), through the Region Local Programs Engineer, a summary of the settlement for review and to make adjustments, if any, as to how the settlement affects federal reimbursements.No further action is required. Professional Services Agreement Page C-1 Exhibit C • There is not a mutual agreement regarding the alleged consultant design error(s). The consultant may request that the alleged design error(s)issue be forwarded to the Director of Public Works or Agency Engineer for review. If the Director of Public Works or Agency Engineer,after review with their legal counsel, is not able to reach mutual agreement with the consultant,proceed to Step 5. Step 5 Forward Documents to Local Programs For federally funded highways projects all available information, including costs,should be forwarded through the Region Local Programs Engineer to LP for their review and consultation with the FHWA. LP will meet with representatives of the agency and the consultant to review the alleged design error(s),and attempt to find a resolution to the issue. If necessary, LP will request assistance from the Attorney General's Office for legal interpretation. LP will also identify how the alleged error(s)affects eligibility of project costs for federal reimbursement. • If mutual agreement is reached,the agency and consultant adjust the scope of work and costs to reflect the agreed upon resolution. LP,in consultation with FHWA,will identify the amount of federal participation in the agreed upon resolution of the issue. • If mutual agreement is not reached,the agency and consultant may seek settlement by arbitration or by litigation. Professional Services Agreement Page C-2 Exhibit C r - EXHIBIT D—CONSULTANT CLAIM PROCEDURES The purpose of this exhibit is to describe a procedure regarding claim(s)on a consultant agreement. The following procedures should only be utilized on consultant claims greater than $1,000. If the consultant's claim(s)are a total of$1,000 or less, it would not be cost effective to proceed through the outlined steps. It is suggested that the Director of Public Works or Agency Engineer negotiate a fair and reasonable price for the consultant's claim(s)that total $1,000 or less. This exhibit will outline the procedures to be followed by the consultant and the agency to consider a potential claim by the consultant. Step 1 Consultant Files a Claim with the Agency Project Manager If the consultant determines that they were requested to perform additional services that were outside of the agreement's scope of work,they may be entitled to a claim. The first step that must be completed is the request for consideration of the claim to the Agency's project manager. The consultant's claim must outline the following: • Summation of hours by classification for each firm that is included in the claim; • Any correspondence that directed the consultant to perform the additional work; • Timeframe of the additional work that was outside of the project scope; • Summary of direct labor dollars,overhead costs,profit and reimbursable costs associated with the additional work; and • Explanation as to why the consultant believes the additional work was outside of the agreement scope of work. Step 2 Review by Agency Personnel Regarding the Consultant's Claim for Additional Compensation After the consultant has completed step 1,the next step in the process is to forward the request to the Agency's project manager. The project manager will review the consultant's claim and will met with the Director of Public Works or Agency Engineer to determine if the Agency agrees with the claim. If the FHWA is participating in the project's funding, forward a copy of the consultant's claim and the Agency's recommendation for federal participation in the claim to the WSDOT Local Programs through the Region Local Programs Engineer. If the claim is not eligible for federal participation, payment will need to be from agency funds. If the Agency project manager, Director of Public Works or Agency Engineer, WSDOT Local Programs(if applicable),and FHWA(if applicable)agree with the consultant's claim, send a request memo, including backup documentation to the consultant to either supplement the agreement,or create a new agreement for the claim. After the request has been approved, the Agency shall write the supplement and/or new agreement and pay the consultant the amount of the claim. Inform the consultant that the final payment for the agreement is subject to audit. No further action in needed regarding the claim procedures. Professional Services Agreement Page D-1 Exhibit D If the Agency does not agree with the consultant's claim, proceed to step 3 of the procedures. Step 3 Preparation of Support Documentation Regarding Consultant's Claim(s) If the Agency does not agree with the consultant's claim,the project manager shall prepare a summary for the Director of Public Works or Agency Engineer that included the following: • Copy of information supplied by the consultant regarding the claim; • Agency's summation of hours by classification for each firm that should be included in the claim; • Any correspondence that directed the consultant to perform the additional work; • Agency's summary of direct labor dollars,overhead costs,profit and reimbursable costs associated with the additional work; • Explanation regarding those areas in which the Agency does/does not agree with the consultant's claim(s); • Explanation to describe what has been instituted to preclude future consultant claim(s); and • Recommendations to resolve the claim. Step 4 Director of Public Works or Agency Engineer Reviews Consultant Claim and Agency Documentation The Director of Public Works or Agency Engineer shall review and administratively approve or disapprove the claim,or portions thereof,which may include getting Agency Council or Commission approval(as appropriate to agency dispute resolution procedures). If the project involves federal participation,obtain concurrence from WSDOT Local Programs and FHWA regarding final settlement of the claim. If the claim is not eligible for federal participation, payment will need to be from agency funds. Step 5 Informing Consultant of Decision Regarding the Claim The Director of Public Works or Agency Engineer shall notify(in writing)the consultant of their final decision regarding the consultant's claim(s). Include the final dollar amount of the accepted claim(s)and rationale utilized for the decision. Step 6 Preparation of Supplement or New Agreement for the Consultant's Claim(s) The agency shall write the supplement and/or new agreement and pay the consultant the amount of the claim. Inform the consultant that the final payment for the agreement is subject to audit. Professional Services Agreement Page D-2 Exhibit D • EXHIBIT E-Certification Regarding Debarment, Suspension and Other Responsibility Matters- Primary Covered Transactions I. The prospective primary participant certifies to the best of its knowledge and belief,that it and its principals: A. Are not presently debarred,suspended,proposed for debarment,declared ineligible, or voluntarily excluded from covered transactions by any Federal department or agency; B. Have not within a three (3)year period preceding this proposal been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining,attempting to obtain, or performing a public (Federal, State,or local)transaction or contract under a public transaction; violation of Federal or State anti- trust statues or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records,making false statements, or receiving stolen property; C. Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity(Federal, State, or local) with commission of any of the offenses enumerated in paragraph(1)(b) of this certification;and D. Have not within a three(3)year period preceding this application/proposal had one or more public transactions(Federal,State and local)terminated for cause or default. II. Where the prospective primary participant is unable to certify to any of the statements in this certification,such prospective participant shall attach an explanation to this proposal. Tetra Tech, Inc. Consultant(Firm Name) Signature (Authorized Official of Consultant) Date Professional Services Agreement Exhibit F; Department of Public Works 0 Consent Agenda Page 1 of 1 Jefferson County Board of Commissioners Agenda Request To: Board of Commissioners Philip Morley, County Administrator From: Monte Reinders, Public Works Director/County Engineer Agenda Date: April 20, 2020 Subject: Contract with Tetra Tech, Inc. Final Design - Port Hadlock Sewer Statement of Issue: This contract with the County's sewer design team led by Tetra Tech, Inc. is for final design, specifications, and cost estimates for the sewer treatment facility and pressurized sewer collection system for the Port Hadlock "Core Area" as shown in the Port Hadlock Wastewater System Value Engineering Review completed in May 2019. Analysis/Strategic Goals/Pro's E Con's: The Port Hadlock Wastewater System Value Engineering Review completed in May 2019 determined that significant initial costs savings could be realized by using newly available small, pre-packaged membrane bioreactor (MBR) equipment and a pressurized collection system. This would allow the sewer to start small, just servicing the Port Hadlock "Core Area", and grow slowly as demand dictates. This work will provide final cost estimates for the County and property owners and position the project favorably for construction grants including possible infrastructure stimulus funding. Fiscal Impact/Cost Benefit Analysis: $1,472,665. The Washington State Legislature recently provided $1,422,000 as a direct appropriation to fund this work. Recommendation: Please sign three (3) contract originals and return two (2) fully executed originals to Public Works. Department Contact: Monte Reinders x242 Revie Philip Orley, Date CONTRACT REVIEW FORM rttf; O -07/ CONTRACT WITH: Tetra Tech, Inc. (Contractor/Consultant) CONTRACT FOR: Port Hadlock Sewer Final Design TERM: 12/31/2020 COUNTY DEPARTMENT: Public Works For More Information Contact: Monte Reinders AN 1 12020 Contact Phone #: (360)385-9242 RETURN TO: Chris Spall RETURN BY: 2/4/2020 (Person in Department) (Date) , AMOUNT: $1,472,665 PROCESS: Exempt from Bid Process X Consultant Selection Process Revenue: Cooperative Purchase Expenditure: ^ Competitive Sealed Bid Matching Funds Required: Small Works Roster Sources(s) of Matching Funds Vendor List Bid _ RFP or RFQ Other Step 1: REVIEW BY NT Review by: /��j Philip Morley Date Reviewed: Wo APPROVED FORM Retu ed for revision(See Comments) C e mments Step 2: REVIEW BY PROSEC ATTORNEY Review by: 9. C. iPhilip C. Hunsucker Date Reviewed: 613 f `' 0.-12 Chief Civil Deputy Prosecutor APPROVED AS TO FORM Returned for revision(See Comments) Comments Step 3: (If required)DEPARTMENT MAKES REVISIONS AND RESUBMITS TO RISK MANAGEMENT AND PROSECUTING ATTORNEY Step 4: CONTRACTOR/CONSULTANT SIGNS APPROPRIATE NUMBER OF ORIGINALS Step 5: SUBMIT TO BOCC FOR APPROVAL Admin will submit originals and 2 copies of Contract and Review Form with Agenda Bill to BOCC Office. Place-Sign Here"markers on all places the BOCC needs to sign. MUST be in BOCC Office by 4:30 p.m.TUESDAY for the following Monday's agenda. (This form is to stay with the contract throughout the contract review process and accompany the Agenda Bill.) \\CASTLEHILL\Home\Publicworks\monter\cmonte\UGA\sewer\2019\Tetra Tech Final Design\Final Contract\Contract Review Form.docx rev 4/26/2017