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HomeMy WebLinkAboutPW Award of Contract Interwest Construction Phase 2 Wastewater Treatment Plant Department of Public Works O Consent Agenda Page 1 of 1 Jefferson County Board of Commissioners Agenda Request To: Board of Commissioners Mark McCauley, County Administrator From: Monte Reinders, P.E., Public Works Director/County Engineer Agenda Date: January 2, 2024 Subject: Phase 2 - Membrane Bioreactor Wastewater Treatment Plant for Port Hadlock UGA - Award of Contract Statement of Issue: Award of Contract Interwest Construction Inc. of Burlington, Washington for their bid of $10,020,835.00, which includes 9.1% Washington State Sales Tax (WSST) for the above referenced project. Analysis/Strategic Goals/Pro's 8 Con's: The Public Works Department has completed checking the bids and has investigated the qualifications of the lowest bidder including Bidder responsibility criteria of RCW 39.04.350(1) and project supplemental criteria of Instruction to Bidders Article 3 - Qualification of Bidders. Bid tabulations and Bidder verification documentation is attached. Fiscal Impact/Cost Benefit Analysis: The Bid amount is $10,020,835.00, which includes 9.1% WSST. This project is funded with Department of Commerce funds. Recommendation: Public Works recommends that the Board authorize the Award of Contract to Interwest Construction Inc., and return signed award document to Public Works for further processing. Department Contact: Samantha Harper, P.E., Wastewater Project Manager, Ext. 175 Reviewed By: ,z4( /2/2 - Mark McCaule County Administra Date `/ Department of Public Works Jefferson County, Washington 623 Sheridan Street Port Townsend, WA98368 360-385-9160 DATE: January 2, 2024 TO: Board of County Commissioners FROM: Monte Reinders, P.E., Public Works Director / County Engineer yid SUBJECT: AWARD OF CONTRACT Phase 2 Membrane Bioreactor Wastewater Treatment Plant for Port Hadlock UGA, County Project No. 405-2114-0, Commerce Project No. 22-96515-026 In the matter of awarding a construction contract for the above referenced work: • The Call for Bids was issued by the Board of County Commissioners on October 18, 2023. • Due notice of the Call for Bids was given as required by law, * Sealed bids were received and opened in public on November 30, 2023 in the Commissioner's Chambers. • The Public Works Department has completed checking the bids and has investigated the qualifications of the lowest bidder including Bidder responsibility criteria of RCW 39.04350(1) and project supplemental criteria of Instruction to Bidders Article 3 — Qualification of Bidders. • Bid tabs are attached for reference. The Public Works Department recommends that the construction contract be awarded to the lowest responsive and responsible bidder: Interwest Construction Inc. of Burlington, Washington for their bid amount of $10,020,835.00, which includes 9.1% Washington State Sales Tax (WSST) for the Phase 2 Membrane Bioreactor Wastewater Treatment Plant for Port Hadlock UGA, County Project No. 405-2114-0, Commerce Project No. 22-96515-026. Approved Greg Brotherton Chair, Board of County Commissioners Attached: Bid Tabulations Bid & Contractor Verification Summary ICI Bid Form Date $()N Department of Public Works 623 Sheridan Street 1 Port Townsend, WA98368 = Jefferson County, Washington 360-385-9160 �.r�rrxc;ti` MEMORANDUM DATE: December 14, 2023 TO: Monte Reinders, P.E., Public Works Director / County Engineer FROM: VKlatitha Harper, P.E., Wastewater Project Manager SUBJECT: Phase 2 Membrane Bioreactor Wastewater Treatment Plant for Port Hadlock UGA, County Project No. 405-2114-0, Commerce Project No. 22-96515-026 Attached for your review are the Bid Verification Summary and the previously reviewed Bid Tabulation for the above referenced project. There was a total of three bidders. The three bidders were checked for contractor Mandatory Bidder Criteria and Supplementary Bidder Criteria. BID & CONTRACTOR VERIFICATION SUMMARY Jefferson County Public Works Project Name PHASE 2 MEMBRANE BIOREACTOR WASTEWATER TREATMENT PLANT FOR PORT HADLOCK UGA County Project No. 405-2114-0 Form Version Date: 3/31/2023 Bid Opening Date: 30-Nov-23 Bid Opening Time: 2:00pm J N Q N J N a K W Z ;. -y Z W DLL' am y 0 W L c)N3 a 2 IL 0 c w N IL x ro ° y o Q �a )'O� ° m ~ p 4 ui 3 0� ¢ zq ¢._= '+z rc� °'on Boa' H W n a 0 ° Co W m v Co W w H 3 Z¢ O' LL v. m 0 00U z 2 0= C3) a K C m Z w ya0 urc w O r. 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O O a L y LL •i= 3 V U L U L J L a• J Ir ID Provide date Submitted, Account is No records found YES or of meeting Sent or Not Example $1.234.567 00 X YES YES YES YES 91-1234567 YES YES YES YES YES YES(1) YES N/A Not a DBE YES Not on list 123456789 123456789 ABCDEF'123YZ 1/1/2018 YES current Not on list by SAM 654321-00 N/A Exempt attended Required Interwest Construction Inc. Active for 609 N. Hill Blvd. Account is Multiple 1 Burlington, WA 98233 $10,020,83500 Yes Yes Yes Yes 91-1413003 Yes Yes N/A Yes Yes N/A N/A N/A Not DBE N/A N/A 601029425 601029425 INTERC1121OF 11/8/2025 Yes current Not on list Active registration 000650775004 Trades Exempt N/A Sent Pacific Civil & Infrastructure 5124 Active for 180th St. E. Tacoma, Account is Multiple 2 WA 98446 $11,355,08000 Yes Yes Yes Yes 46-5277011 Yes Yes N/A Yes Yes N/A N/A N/A Not DBE N/A N/A 6f13389830 603389830 PACIFC1867J8 4/28/2024 Yes current Not on list Active resistration Trades Exempt N/A Sent Stellar) Active for 1363 Down River Drive Account is Carpentars 3 Woodland, WA 98674 $10,608,338 50 Yes Yes Yes Yes 76-0194473 Yes Yes N/A Yes Yes N/A N/A N/A Nat a DBE I N/A N/A 601702222 601702222 STELU04519 7/16/2025 Yes current Not on list Active resistration and Laborers Exempt N/A Sent ENGINEER'S ESTIMATE (with 9.1% sales tax) $7,776,648.00 Commerce I-rojeCt NO. L1-967 COUNTY PROJECT 405-2114-0 BID TABULATION SUMMARY PHASE 2 MEMBRANE BIOREACTOR WASTEWATER TREATMENT PLANT FOR PORT HADLOCK UGA BID OPENING DATE: November 30, 2023 BID OPENING TIME: 2:00 p.m. ITEM QUANTITY UNIT ITEM DESCRIPTION NO. 1 1 L.S. Membrane Bioreactor Wastewater Treatment Plant for Port Hadlock UGA 2 1 L.S. Trench & Excavation safety Provisions Subtotal of Bid Item Nos. 1 & 2 9.1% Sales Tax Total Lump Sum Bid Amount Prepared by Project Manager: Samantha Harper, P. .I Date: ]?/� l L Reviewed by Eng. Serv. Manager: Reviewed by County Engineer: Monte Reinders, P.E. Date: j! �j ENGINEER'S ESTIMATE Interwest Construction Inc. Pacific Civil & Infrastructure Stellar J 609 N. Hill Blvd 5124 180th St. E. 1363 Down River Drive Burlington, WA 98233 Tacoma, WA 98446 Woodland, WA 98674 UNIT TOTAL UNIT TOTAL UNIT TOTAL UNIT TOTAL BID BID BID BID BID BID BID BID $7,071,090.00 $7,071,090.00 $9,175,000.00 $9,175,000.00 $10,400,000.00 $10,400,000.00 $9,716,000.00 $9,716,000.0 $56,910.00 $56,910.001 $10,000.00 $10,000.00 $7,956.00 $7,956.00 $7,500.00 $7,500.0 $7,128,000.00 $9,185,000.00 $10,407,956.00 $9,723,500.0 $648,648.00 $835,835.00 $947,124.00 $884,838.5 $7,776,648.00 $10,020,835.00 $11,355,080.00 $10,608,338.5 SECTION 004100 - BID FORM ARTICLE 1—ATTACHMENTS TO THIS BID The following documents are submitted with and made a condition of this Bid: A. 004300 — Bid Bond; B. 004400 — Contractor Certification of Wage Law Compliance; and C. 004500 — Subcontractors List. D. 004600 — Supplemental Bidder Criteria —Due by 12:00pm (Noon) of the third business day following the submittal deadline ARTICLE 2—PROPOSAL This Bid is submitted to: The Board of Jefferson County Commissioners Jefferson County Courthouse 1820 Jefferson Street Port Townsend, WA 98368 The undersigned Bidder proposes and agrees, if this Bid is accepted, to enter into an Agreement with Owner in the form included in the Bidding Documents to perform all Work as specified or indicated in the Bidding Documents for the prices and within the tunes indicated in this Bid and in accordance with the other terms and conditions of the Bidding Documents. The undersigned certifies that it has personally examined the location of the: Phase 2 — Water Reclamation Plant for Port Hadlock UGA and that it understands the Contract Documents governing the work and the method by which payment will be made for the work. The undersigned proposes to undertake and complete the work embraced in this improvement in strict accordance with the Contract Documents at the following schedule of rates and prices in the proposal. Project Location: Water Reclamation Plant for Port Hadlock UGA 236 Lopeman Road Port Hadlock, WA 98339 Bid Proposal for Phase 2 — Water Reclamation Plant for Port Hadlock UGA BID FORM 004100 - 1 Provided to Builders Exchange of WA, Inc. For usage Conditions Agreement see www.bxwa.com - Always Verify Scal Item Description of Item No. 1 Membrane Bioreactor Wastewater Treatment Plant for Port Hadlock UGA 2 Trench & Excavation Safety Provisions Subtotal of Bid Item Nos. 1 & 2 9.1% Sales Tax Total Lump Sum Bid Amount Total LUMP SUM Cost ct 50000,00 $ 10, 000,00 $ q,18 000.00 $ 1d,oZo, g35.oD ARTICLE 3—TIME OF COMPLETION 3.01 Bidder agrees that the Work will be substantially coniplete and will be completed and ready for final payment in accordance with Paragraph 15.06 ol' the GeiieraI Conditions an or before the dates or within the number of calendar days indicated in the Agreement. 3.02 Bidder accepts the provisions of the Agreement as to liquidated damages. ARTICLE 4—BIDDER'S ACKNOWLEDGEMENTS: ACCEPTANCE PERIOD, INSTRUCTIONS, AND RECEIPT OF ADDENDA 4.01 Bid Acceptance Period A. This Bid will remain subject to acceptance for 60 days after the Bid opening, or for such longer period of time that Bidder may agree to in writing upon request of Owner. 4.02 Instructions to Bidders A. Bidder accepts all of the terns and conditions of the Instructions to Bidders, including without limitation those dealing with the disposition of Bid security. A bid security in the amount of five percent (5%) of the total lump sum bid amount in a form as indicated below is attached hereto: ❑ CASHIER'S CHECK FOR dollars made payable to Jefferson County. ❑ CERTIFIED CHECK FOR dollars made payable to Jefferson County. Pq BID BOND in the amount of five percent (5%) of the total bid. BID FORM 004100 - 2 Provided to Builders Exchange of WA, Inc. For usage Conditions Agreement see www.bxwa.com - Always Verify Scal 4.03 Receipt ofAddenda A. Bidder hereby acknowledges receipt of the following Addenda: Addendum Number I Addendum Date 2 __ 3 4 1111.7.10M . _ ARTICLE 5—BIDDER'S REPRESENTATIONS AND CERTIFICATIONS 5.01 Bidder's Representations The Bidder is hereby advised that by signature of this proposal he/she is deemed to have acknowledged all requirements and signed all certification. 5.02 Bidder's Certifications A. LobbyingCertificaion The undersigned certifies, to the best of his or her knowledge and belief, that: 1. No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of an agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement. 2. If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, "Disclosure Form to Report Lobbying," in accordance with its instructions. 3. The undersigned shall requn•e that the language of this certification be included in the award documents for all subawards at all tiers (including subcontracts, subgrants, and contracts under grants, loans, and cooperative agreements) and that all subrecipients shall certify and disclose accordingly. B. Noncollusion Declaration The undersigned certifies, to the best of his or her knowledge and belief, that such person, firm, association, or corporation has not either directly or indirectly, entered into any agreement, participated in collusion, or otherwise taken action in restraint of free competitive Bidding in connection with the submitted Bid. 004100 - 3 Provided to Builders Exchange of WA, Inc. For usage Conditions Agreement see www.bxwa.com - Always Verify Scal BIDDER hereby submits this Bid as set forth above: Bidder: - Interwest Constructlorl Inc. (t) d a pr ' d nanre of aRaniaation) By: (lndNidna!'s signahrre) Name: Robert Reick (fyped a• printed) Title: Vice -President (aped orprinted) Date: November 30, 2023 _ (bpedorprinted) f IfBidder is a corpor•alion, a parinership, or a,joint venhire, attach evidence of authority to sign. Attest: (tndtvidno!'s signarrrrt) Name: _Rhonda Twaddle (biped or printed) Title: Secretary — — - - — -- (typed orprinted) Date: 30, 2023 _November (typed orprinted) Address for giving notices: 609 North Hill Blvd. Burlington— WA 98233 Bidder's Contact: Name: Rhonda Twaddle (t) ped or panted) Title: Secreta (r)ped orprinted] Phone: 360-757-7574 Email: bids@interwest.biz Address: 609 North Hill Blvd. _ Burlington, -WA 98233 State of Washington Contractor's License No.: INTERC11210F Federal Identification No.: 91-1413003 BID FORM 004100 - 4 Provided to Builders Exchange of WA, Inc. For usage Conditions Agreement see www.bxwa.com - Always Verify 8cal Type of Organization ❑ Sole Proprietorship ❑ Co -Partnership ❑ Joint Venture R❑ Coporatlon ❑ LLC Corporation Co -Partnership or Joint Venture Dale Incorporated (Month/Year) 06/1987 In What Slate? Washington Date of Organization 09/06/9988 President's Name Eben Twaddle IV Status R❑ General ❑ Llmltied ❑Assoc. Vice President's Name Roy Swihart / Dana Orbe I Robert Reick I Sean McGuiness Is there any limitation on duration of Co -Partnership or Joint Venture? [:]Yes K❑ No If "Yes", Explaln: Secretary's Name Rhonda Twaddle / Suzanne Downing Treasurer's Name None If Out -of -Stale Corporation, have you complied with Washington's Corporallon Laws? ❑ Yes ❑ No NIA Other Organization Affiliation: List those persons within your organization that have a business affiliation In any other organization Involved In construcllon-oriented projects as contractor, subcontractor, supplier, or consultant. Name of Individual Name and Location of Other Organization None Non -Collusion In order for your application for Prequallflcation to be considered, It Is necessary to furnish the following Information: 1. Has your firm ever been indicted, pled guilty, pled polo contendere (no contest), or been ❑Yes © No convicted of any offense that has resulted in your firm being barred from being or performing work for any State, Local, or Federal Government? If "Yes", attach a separate sheets) to this form giving the details Involved, the names of the individuals, and their current employment status with your firm. 2. Has any officer, employee, or other member of your firm ever been indicted, pled guilty, pled nolo ❑Yes Q No conlendere, or been convicted of any illegal restraints of trade, Including collusive bidding? If "Yes", attach a separate sheet(s) to this form giving the details involved. 3. Has your firm or any officer, employee, or member of your firm ever been debarred for violation ❑ Yes x❑ No of varlous Public Constraint Acts Incorporating Labor Standards Provision? If "Yes", attach a separate sheet(s) to this form giving the details Involved. 4. Is your firm under the protection of the bankruptcy court, has pending any petition in bankruptcy ❑Yes 0 No court, or have you made an assignment for the benefit of creditors? Authorized Signatures List the names and titles of those individuals In your organization who are authorized to execute proposal's, contracts, bonds, and other documents and/or Instruments on behalf of the organization. Name Eben Twaddle IV Title President Roy Swlhart Vice -President Dana Orbe Vice -President Robert Relck Vice -President Rhonda Twaddle Secretary DOT Form 420.010 Revised 01/2020 Execution of the Affidavit Sole Proprietorship Signature of the Individual In the firm name under which business is conducted Co -Partnership The signature of all partners, general and limited under the firm name, or the signature of their Attorney in Fact. Corporation The signature of the authorized officer(s) of the corporation with corporate seal affixed If available. Joint Venture Signatures of an authorized representative of each party to the joint venture. Corporate members of a joint venture shall also affix Ihelr corporate seal if available. (See page 1) Affidavit The undersigned, being duly sworn, deposes and says that the foregoing Is a true statement of facts concerning the sole proprietorship, corporation, co -partnership or joint venture herein named, as of the date indicated; that the Financial Statement taken from the books of said firm as Individual is a true and accurate statement of the financial condition of said firm or individuals as of the date thereof; that the answers to the foregoing interrogatories are true; that this statement is for the express purpose of Inducing the Washington Slate Department of Transportation to award the said firm or individual a contract; and that any depositary, vendor, or other agency herein named is hereby authorized to supply the Washington State Department of Transportation or its agent with any information to verify this statement. Name of Firm (As registered with Washington Secretary of State): 1 e e o.. ns1do c. Authorized Authorized Signature Signature Authorized Signature Subscribed and sworn to me this Corporate Seal if available Authorized Signature 26th day of June Notary Public In and for the Stale of residing at Bellingham, WA 2023 Notary Seal Statement Prepared 8 Jl _ Title _ Sec ietary _ _ _ Data June 26, 2023 DOT Form 420-010 Revised 0112020