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HomeMy WebLinkAbout2019 05 01 CFFCOC Special Meeting Final Summary  * Decisions and action items are indicated in bold font. Members Present: Phil Andrus, District 2; Mary Biskup, District 1; Scott Brinton, Interest – Agriculture; Lige Christian, Chair, District 3; JD Gallant, District 3; Rob Harbour, Interest – Working Lands (via teleconference); Richard Jahnke, Interest – Coastal Areas; Joanne Pontrello, Vice Chair, District 2; Dave Seabrook, Interest – Food Security; Craig Schrader, Interest – Climate Change; Dave Wilkinson, District 1 Members Absent: Ray Hunter, Interest – Fallow Farms; Lorna Smith, Interest – Ecotourism County Staff Present: Tami Pokorny, Environmental Public Health; Rebekah Brooks, Recorder Members of the Public Present: Peter Bahls, Jean Ball, Anna McEnery I. Call to Order: Chair Lige Christian called the meeting to order at 4:04 PM. II. Welcome and Introductions III. Approval of Minutes: The minutes from the April 3, 2019 meeting were corrected to show that JD Gallant seconded two motions originally attributed to Mary Biskup. The CF Committee voted all in favor to preliminarily approve the April 3, 2019 minutes as corrected. The minutes from the November 13, 2018 meeting were accepted by consensus. IV. Review of Agenda: Lige Christian suggested moving Old Business to the end of the meeting. The updated agenda was approved by consensus. V. Guest Observer comments: None VI. Sub-Committee Reports None VII. New Business A. Review of Appearance of Fairness Forms The forms showed no issues and voting members confirmed that they remained up to date to the time of the meeting. B. Review Project Selection Process (Program Manual pg. 4) Lige Christian reviewed the project presentation and site visit process. The project score sheet has a total possible 371 points. The scores for each project had been collated and would be reviewed next in the process. A quorum was established. C. Presentation of Composite Scores Tarboo Forest Addition: received 301 out of a possible 371 points; scored 81% Quilcene Headwaters to Bay: received 291 out of a possible 371 points; scored 78% Dosewallips River Lazy C Phase I: received 258 out of a possible 371 points; scored 70% 2019 QWC Addition: received 249 out of a possible 371 points; scored 67% The project manual require scores of at least 70% to be considered for funding unless a not considered for funding unless compelling reasons for funding arise. Committee members reviewed project scores and discussed whether or not to approve of the 2019 QWC Addition in spite of the fact that it scored below 70%. Richard Jahnke commented that the QWC Addition did not score highly, but was still a quality project; the Committee agreed. Richard Jahnke moved that the 2019 QWC Addition be considered worthy of funding without requirement to meet the 70% rule; Mary Biskup seconded. The CF Committee voted all in favor to approve the motion. In justification of the motion, the Committee added that several previous and similar Quimper Wildlife Corridor projects have been considered worthy of funding. The Committee recalled staff’s budget update that there is up to $265,000 available to projects, and that all four projects could not be fully funded. Phil Andrus moved that Tarboo Forest Addition be considered worthy of funding; Richard Jahnke seconded. The motion passed with all in favor. David Wilkinson moved that Quilcene Headwaters to Bay be considered worthy of funding; Scott Brinton seconded. The motion passed with all in favor. JD Gallant moved that the Dosewallips River Lazy C Phase I be considered worthy of funding; Craig Schrader seconded. The motion passed with all in favor. The Committee stated that the projects are usually recommended for funding in the order in which they are ranked. Richard Jahnke moved to recommend to the Board of County Commissioners priority funding in the order that the projects were scored: Tarboo Forest Addition, Quilcene Headwaters to Bay, Dosewallips River Lazy C Phase I, and 2019 QWC Addition. There was no second. Mary Biskup recommended to fully fund the highest ranked project: Tarboo Forest Addition, because it was a good project in every way, and if it was not fully funded the loan would be lost. She said that it seemed to be the most imminently threatened by development. Mary Biskup moved to fully fund the Tarboo Forest Addition; Scott Brinton seconded. Phil Andrus requested that the motion be tabled until discussion on the other projects took place. The Committee voted all in favor to table the motion until after discussion on all of the projects. Phil Andrus said that his preference was to fully fund Tarboo Forest Addition and Quilcene Headwaters to Bay, and not to fund Dosewallips River Lazy C Phase I or the 2019 QWC Addition at all. Richard Jahnke suggested funding the projects in the order of their ranking, and to encourage project sponsors to trim as much as they could on project costs in the hope of possibly funding a third project. Dave Seabeck commented that while the Tarboo Forest Addition was very specific in the order of steps to follow in the project plan, Quilcene Headwaters to Bay was not as clear; the value of the conservation easement could change and the complete vision depended on other agreements. Mary Biskup recalled that Sarah Spaeth of Jefferson Land Trust mentioned that Quilcene Headwaters to Bay could potentially be scaled back by $15,000, which would leave more than enough funding for Dosewallips River Lazy C Phase I. Dave Wilkinson asked whether there was motivation between the project sponsors to work together as partners to trim project costs down in order to fund more projects. The Committee agreed that there seemed to be motivation from the sponsors to do so. D. Develop Funding Recommendations Lige Christian suggested to fully fund Tarboo Forest Addition, to fund Quilcene Headwaters to Bay in the amount of $147,351 (the original $155,000 request less the amount of $7649 needed to fully fund Dosewallips River Lazy C Phase I), and to fully fund Dosewallips River Lazy C Phase I with the remaining funds; and if the Jefferson Land Trust is so motivated to decrease the Quilcene Headwaters to Bay project funding another $8000, plus or minus, to apply to the 2019 QWC Addition, they can come back and make that request to the JCCF Committee. Phil Andrus moved to fully fund Tarboo Forest Addition, to fund Quilcene Headwaters to Bay in the amount of $147,351, and to fully fund Dosewallips River Lazy C Phase I with the remaining funds; JD Gallant seconded. The motion passed with all in favor.  E. 2020 Round Draft Calendar The CF Committee discussed the schedule in the 2020 Draft Calendar and decided to switch to Tuesdays for the meetings. Phil Andrus moved to change the calendar to reflect the switch to the prior Tuesday for all Wednesday meetings; Scott Brinton seconded. The motion passed with all in favor. Tami Pokorny said she would send out the revised calendar. F. Next Meeting and Agenda The next CF Meeting was scheduled for September 10, 2019. The agenda for the upcoming September 10, 2019 meeting was opened for discussion. Phil Andrus asked whether the Committee wished to discuss any changes to their documents. Richard Jahnke suggested emailing any suggested changes to Tami Pokorny, and cancelling the September meeting if no one had any issues to discuss. Dave Wilkinson mentioned that Rob Harbour did have some concerns to go over. The group decided to leave the September 10, 2019 meeting as scheduled, and to cancel it if no one sends any changes or agenda items to Tami within two weeks of the May 1, 2019 Meeting. VIII. Old Business 2018 Annual Reports The CF Committee reviewed the annual report process. Sponsors who receive funding are responsible to send an annual report to the CF Committee for a minimum of three years. If anything is unsatisfactory in the report, the CF Committee can ask for clarification and more information from the project sponsor. The Committee discussed whether there was anything in the reports that should be further considered. Dave Wilkinson asked whether the Committee is required to summarize the annual reports to the Board of County Commissioners. Tami Pokorny explained that the Committee is required to present program changes every two years, but they typically do so every year. Dave Wilkinson asked for clarification on what the project report card, mentioned in the CF Manual, looks like. Tami Pokorny said that no formal report card has ever been developed, and that that is something that could be changed in the CF Manual. Dave Seabrook inquired if a project was funded and did not proceed as agreed, what is the process? Tami Pokorny said that was actually what Rob Harbour wished to go over. Discussion followed on how to best ensure that sponsors followed through and that projects are kept in perpetuity, since the CF Committee has no responsibility or authority beyond the reporting requirements of the project. The Committee decided to acknowledge that they received the annual reports, and resume the discussion on long-term monitoring at the September 10, 2019 meeting, which would officially remain on the schedule. IX. Other/ Administrative Staff Update Tami Pokorny reported that the Fund balance was $634,942.41. Suggested outreach venues included the All-County Picnic and the County Fair. Tami Pokorny announced that Dave Wilkinson’s seat was being advertised. Phil Andrus requested a list of when terms expire so that members have notice. X. Observer Comments None XI. Adjournment Phil Andrus moved to adjourn the meeting at 4:34 PM. The Committee voted all in favor.