HomeMy WebLinkAboutKitsap Public Health - Motion to Terminate - 010224 ` 615 Sheridan Street
Port Townsend, WA 98368
f Lsoct www.JeffersonCountyPublicHealth.org
Public Health
Date: December 20, 2023
To: Kitsap Public Health District
Siri Kushner, MPH, CPH, Division Director PH Infrastructure
Kari Hunter, Program Manager,Assessment& Epidemiology
From: Apple Martine, Public Health Director
RE: Contract Termination
Jefferson County Public Health (JCPH) seeks to terminate contract AD-23-006 in whole with Kitsap Public
Health District(Contractor), before its expiration date 12/31/2024 and with 10 days written notice, due to
changes in contractual obligations.The Contractor is aware of this and agrees with termination
proceedings.
This contract made possible the quarterly and yearly service evaluations for all Behavioral Health
Subcontractors, receiving funds through the 1/10th of 1%, and School-based Health Center data reporting,
Jefferson County,WA.
Contract AD-23-006 will be replaced in whole by Professional Services Agreement AD-24-001,
Epidemiology Transition Support,which provides for remuneration to Contractor to support the transition
of quarterly and yearly service evaluations for all Behavioral Health Subcontractors, receiving funds
through the 1/10th of 1%, and School-based Health Centers data.
The important work of evaluations and data reporting will continue with Jefferson County Public Health
providing quarterly and yearly service evaluations,for all Behavioral Health Subcontractors, receiving
funds through the 1/10th of 1%, and School-based Health Center data reporting.
Thank you,
a .>
Apple Martine
Community Health Environmental Public Health
Developmental Disabilities 360-385-9444
360-385-9400 (f)360-379-4487
360-385-9401
Always working for a safer and healthier community
PROFESSIONAL SERVICES AGREEMENT
Between
Jefferson County
And
Kitsap Public Health District
THIS PROFESIONAL SERVICES AGREEMENT("this Agreement")is entered into between
the County of Jefferson, a municipal corporation("the County"), and the Kitsap Public Health
District, (KPHD) ("the Contractor"), in consideration of the mutual benefits,terms, and
conditions specified below.
1. Project Designation. The Contractor is retained by the County to perform the following
Project: to provide quarterly and yearly service evaluations for all Behavioral Health
Subcontractors,receiving funds through the 1/10t of 1% Sales Tax Fund in Jefferson
County,Washington.
2. Scope of Services. Contractor agrees to perform the services identified on Exhibit"A"
attached hereto including the provision of all labor.
3. Time for Performance. This Agreement shall commence on January 1, 2023 and
continue through December 31, 2024. Work performed consistent with this Agreement
during its term,put prior to the adoption of this Agreement, is hereby ratified. The
Contractor shall perform all services pursuant to this Agreement as outlined in Exhibit
"A". Time is of the essence in the performance of this Agreement.
4. Payment. The Contractor shall be paid by the County for completed work and for
services rendered under this Agreement as follows:
a. Payment for the work provided by Contractor shall be made on an hourly basis at
the rate as defined in Exhibit"B", attached hereto, provided that the total amount
of payment to the Contractor shall not exceed$54,976.00, ($27,488.00 in 2023
and$27,488.00 in 2024), without express written modification of the Agreement
signed by the County. The Contractor shall adhere to the budget amounts
pursuant to this Agreement as outlined in Exhibit"B".
b. Invoices must be submitted by the 15th of the month for the previous month's
expenses. Such invoices will be checked by the County, and upon approval
thereof,payment will be made to the Contractor in the amount approved. Failure
to submit timely invoices and reports pursuant to Exhibit"A" of the Agreement
may result in a denial of reimbursement. Invoices not submitted within 60 days
may be denied.
c. Final payment of any balance due the Contractor, of the total contract price
earned, will be made promptly upon its ascertainment and verification by the
County after the completion of the work and submittal of reports under this
Agreement and its acceptance by the County.
Professional Services Agreement,Kitsap Public Health District—2023/2024 Page 1 of 15
AD-23-006
d. Contractor shall provide invoices and necessary backup documentation for all
services including timesheets and statements (specifying the services provided).
Any indirect charges require the submittal of an indirect cost methodology and
rate using 2 C.F.R. Part 255 and 2 C.F.R. Part 230.
e. The Contractor's records and accounts pertaining to this Agreement are to be
kept available for inspection by representatives of the County and state for a
period of six (6)years after final payments. Copies shall be made available upon
request.
5. Ownership and Use of Documents. All non-confidential or de-identified documents,
drawings, specifications,and other materials produced by the Contractor in connection
with the services rendered under this Agreement shall be the property of the County
whether the project for which they are made is executed or not. The Contractor shall be
permitted to retain copies,including reproducible copies, of drawings and specifications
for information,reference and use in connection with Contractor's endeavors.
Contractor shall not be held liable for reuse of documents or modifications thereof,
including electronic data,by County or its representatives for any purpose other than the
intent of this Agreement.
6. Compliance with laws. Contractor shall, in performing the services contemplated by
this Agreement,faithfully observe and comply with all federal, state, and local laws,
ordinances and regulations,applicable to the services to be rendered under this
Agreement.
7. Audit. An audit will be submitted to the County upon request. Upon request,
Contractor will submit the most recent financial audit within 30 days.
a. Upon request the County shall have the option of performing an onsite review of
all records, statements, and documentation.
b. If the County finds indications of potential non-compliance during the
monitoring process,the County shall notify Contractor within ten(10)days.
County and Contractor shall meet to discuss areas of contention in an attempt to
resolve issues.
c. Audit will provide statements consistent with the guidelines of Reporting for
Other Non-Profit Organizations AICPA SOP 78-10, and is performed in
accordance with generally accepted auditing standards and with Federal
Standards for Audit of Governmental Organizations, Programs,Activities and
Functions, and meeting all requirements of 2 C.F.R. Part 200,as applicable.
Professional Services Agreement/Kitsap Public Health District—2023/2024 Page 2 of 15
8. Indemnification. The Contractor shall defend, indemnify and hold the County, its
officers, officials, employees, agents and volunteers(and their marital communities)
harmless from any claims, injuries,damages, losses or suits, including attorney's fees,
arising out of or resulting from the acts,errors or omissions of the Contractor in
performance of this Agreement, except for injuries and damages caused by the sole
negligence of the County. Should a court of competent jurisdiction determine this
Agreement is subject to RCW 4.24.115 if liability for damages occurs arising out of
bodily injury to persons or damages to property caused by or resulting from the
concurrent negligence of the Contractor and the County, its officers, officials,
employees, agents and volunteers(and their marital communities)the Contractor's
liability, including the duty and cost to defend, shall be only for the Contractor's
negligence. It is further specifically understood that the indemnification provided
constitutes the Contractor's waiver of immunity under Industrial Insurance, Title 51
RCW, solely for the purposes of this indemnification. This waiver has been mutually
negotiated by the parties. This section shall survive the expiration or termination of this
Agreement.
9. Insurance. Prior to commencing work,the Contractor shall obtain at its own cost and
expense the following insurance coverage specified below and shall keep such coverage
in force during the terms of the Agreement.
a. Commercial Automobile Liability Insurance providing bodily injury and
property damage liability coverage for all owned and non-owned vehicles
assigned to or used in the performance of the work for a combined single limit of
not less than$500,000 each occurrence with the County named as an additional
insured in connection with the Contractor's performance of this Agreement.
This insurance shall indicate on the certificate of insurance the following
coverage: (a) Owned automobiles; (b)Hired automobiles; and, (3)Non-owned
automobiles.
b. Commercial General Liability Insurance in an amount not less than a single limit
of one million dollars($1,000,000)per occurrence and an aggregate of not less
than two (2)times the occurrence amount($2,000,000.00 minimum) for bodily
injury, including death and property damage, unless a greater amount is specified
in the contract specifications. The insurance coverage shall contain no limitations
on the scope of the protection provided and include the following minimum
coverage:
i. Broad Form Property Damage,with no employee exclusion;
ii. Personal Injury Liability, including extended bodily injury;
iii. Broad Form Contractual/Commercial Liability—including coverage for
products and completed operations;
iv. Premises—Operations Liability(M&C);
v. Independent Contractors and subcontractors;
vi. Blanket Contractual Liability.
Professional Services Agreement/Kitsap Public Health District—2023/2024 Page 3 of 15
c. Professional Liability Insurance. The Contractor shall maintain professional
liability insurance against legal liability arising out of activity related to the
performance of this Agreement, on a form acceptable to Jefferson County Risk
Management in the amounts of not less than$1,000,000 Each Claim and
$2,000,000 Aggregate. The professional liability insurance policy should be on
an"occurrence" form. If the professional liability policy is "claims made,"then
an extended reporting periods coverage(tail coverage) shall be purchased for
three(3)years after the end of this Agreement, at the Contractor's sole expense.
The Contractor agrees the Contractor's insurance obligation to provide
professional liability insurance shall survive the completion or termination of this
Agreement for a minimum period of three (3) years.
d. The County shall be named as an"additional named insured"under all insurance
policies required by this Agreement, except Professional Liability Insurance
when not allowed by the insurer.
e. Such insurance coverage shall be evidenced by one of the following methods: (a)
Certificate of Insurance; or, (b) Self-insurance through an irrevocable Letter of
Credit from a qualified financial institution.
f. The Contractor shall furnish the County with properly executed certificates of
insurance that, at a minimum, shall include: (a) The limits of overage; (b) The
project name to which it applies; (c) The certificate holder as Jefferson County,
Washington and its elected officials, officers, and employees with the address of
Jefferson County Public Health 615 Sheridan Street, Port Townsend, WA 98368,
and, (d)A statement that the insurance policy shall not be canceled or allowed to
expire except on thirty(30) days prior written notice to the County.
indicating the Countyis an"additional
If the proof of insurance or certificate nd g
insured"to a policy obtained by the Contractor refers to an endorsement (by
number or name)but does not provide the full text of that endorsement, then it
shall be the obligation of the Contractor to obtain the full text of that
endorsement and forward that full text to the County. Certificates of coverage as
required by this section shall be delivered to the County within fifteen(15) days
of execution of this Agreement.
g. Failure of the Contractor to take out or maintain any required insurance shall not
relieve the Contractor from any liability under the Agreement,nor shall the
insurance requirements be construed to conflict with or otherwise limit the
obligations concerning indemnification of the County.
r against
The Contractor's insurers shall have no right of recovery or subrogation
the County(including its employees and other agents and agencies), it being the
intention of theparties that the insurance policies, with the exception of
p
Professional Liability Insurance, so affected shall protect both parties and be
primary coverage for all losses covered by
the above described insurance.
g
i. Insurance companies issuing the policy or policies shall have no recourse against
the County(including its employees and other agents and agencies)for payment
of any premiums or for assessments under any form of policy.
Professional Services Agreement/Kitsap Public Health District—2023/2024 Page 4 of 15
j. All deductibles in the above described insurance policies shall be assumed by
and be at the sole risk of the Contractor.
k. Any deductibles or self-insured retention shall be declared to and approved by
the County prior to the approval of this Agreement by the County. At the option
of the County, the insurer shall reduce or eliminate deductibles or self-insured
retention, or the Contractor shall procure a bond guaranteeing payment of losses
and related investigations, claim administration and defense expenses.
1. Insurance companies issuing the Contractor's insurance policy or policies shall
have no recourse against the County(including its employees and other agents
and agencies)for payment of any premiums or for assessments under any form
of insurance policy.
m. Any judgments for which the County may be liable,in excess of insured amounts
required by this Agreement, or any portion thereof,may be withheld from
payment due, or to become due,to the Contractor until the Contractor shall
furnish additional security covering such judgment as may be determined by the
County.
n. Any coverage for third party liability claims provided to the County by a"Risk
Pool"created pursuant to Ch. 48.62 RCW shall be non-contributory with respect
to any policy of insurance the Contractor must provide in order to comply with
this Agreement.
o. The County may,upon the Contractor's failure to comply with all provisions of
this Agreement relating to insurance,withhold payment or compensation that
would otherwise be due to the Contractor.
p. The Contractor's liability insurance provisions shall be primary and
noncontributory with respect to any insurance or self-insurance programs
covering the County, its elected and appointed officers,officials, employees, and
agents.
q. Any failure to comply with reporting provisions of the insurance policies shall
not affect coverage provided to the County, its officers,officials,employees, or
agents.
r. The Contractor's insurance shall apply separately to each insured against whom
claim is made or suit is brought, except with respect to the limits of the insurer's
liability.
s. The Contractor shall include all subcontractors as insured under its insurance
policies or shall furnish separate certificates and endorsements for each
subcontractor. All insurance provisions for subcontractors shall be subject to all
the requirements stated herein.
t. The insurance limits mandated for any insurance coverage required by this
Agreement are not intended to be an indication of exposure nor are they
limitations on indemnification.
Professional Services Agreement/Kitsap Public Health District—2023/2024 Page 5 of 15
u. The Contractor shall maintain all required insurance policies in force from the
time services commence until services are completed. Certificates, insurance
policies, and endorsements expiring before completion of services shall be
promptly replaced. All the insurance policies required by this Agreement shall
provide that thirty(30) days prior to cancellation, suspension,reduction or
material change in the policy, notice of same shall be given to the Jefferson
County Public Health Contracts Manager by registered mail,return receipt
requested.
v. The Contractor shall place insurance with insurers licensed to do business in the
State of Washington and having A.M. Best Company ratings of no less than A-,
with the exception that excess and umbrella coverage used to meet the
requirements for limits of liability or gaps in coverage need not be placed with
insurers or re-insurers licensed in the State of Washington.
w. The County reserves the right to request additional insurance on an individual
basis for extra hazardous contracts and specific service agreements.
10. Worker's Compensation (Industrial Insurance).
a. If and only if the Contractor employs any person(s)in the status of employee or
employees separate from or in addition to any equity owners, sole proprietor,
partners, owners or shareholders of the Contractor,the Contractor shall maintain
workers' compensation insurance at its own expense,as required by Title 51
RCW, for the term of this Agreement and shall provide evidence of coverage to
Jefferson County Public Health,upon request.
b. Worker's compensation insurance covering all employees with limits meeting all
applicable state and federal laws. This coverage shall include Employer's
Liability with limits meeting all applicable state and federal laws.
c. This coverage shall extend to any subcontractor that does not have their own
worker's compensation and employer's liability insurance.
d. The Contractor expressly waives by mutual negotiation all immunity and
limitations on liability, with respect to the County,under any industrial insurance
act,disability benefit act, or other employee benefit act of any jurisdiction which
would otherwise be applicable in the case of such claim.
e. If the County incurs any costs to enforce the provisions of this subsection, all
cost and fees shall be recoverable from the Contractor.
11. Independent Contractor. The Contractor and the County agree that the Contractor is an
independent contractor with respect to the services provided pursuant to this Agreement.
The Contractor specifically has the right to direct and control Contractor's own
activities, and the activities of its subcontractors, employees, agents,and representatives,
in providing the agreed services in accordance with the specifications set out in this
Agreement. Nothing in this Agreement shall be considered to create the relationship of
employer and employee between the parties. Neither Contractor nor any employee of
Contractor shall be entitled to any benefits accorded County employees by virtue of the
services provided under this Agreement, including,but not limited to: retirement,
vacation pay; holiday pay; sick leave pay; medical, dental, or other insurance benefits;
Professional Services Agreement/Kitsap Public Health District—2023/2024 Page 6 of 15
fringe benefits; or any other rights or privileges afforded to Jefferson County employees.
The County shall not be responsible for withholding or otherwise deducting federal
income tax or social security or for contributing to the state industrial insurance
program, otherwise assuming the duties of an employer with respect to Contractor, or
any employee of Contractor.
12. Subcontracting Requirements.
a. The Contractor is responsible for meeting all terms and conditions of this
Agreement including standards of service, quality of materials and workmanship,
costs, and schedules. Failure of a subcontractor to perform is no defense to a
breach of this Agreement. The Contractor assumes responsibility for and all
liability for the actions and quality of services performed by any subcontractor.
b. Every subcontractor must agree in writing to follow every term of this
Agreement. The Contractor mustprovide everysubcontractor's written
g
agreement to follow every term of this Agreement before the subcontractor can
perform any services under this Agreement. The Public Health Director or their
designee must approve any proposed subcontractors in writing.
c. Any dispute arising between the Contractor and any subcontractors or between
subcontractors must be resolved without involvement of any kind on the part of
the County and without detrimental impact on the Contractor's performance
required bythis Agreement.
13. Covenant Against Contingent Fees. The Contractor warrants that he has not employed
or retained any company person, other than a bona fide employee working solely for
P Y or
the Contractor,to solicit or secure this Agreement,and that he has not paid or agreed to
pay any company or person, other than a bona fide employee working solely for the
Contractor,any fee, commission, percentage,brokerage fee, gifts, or any other
consideration contingent upon or resulting from the award or making of this Agreement.
For breach or violation of this warranty,the County shall have the right to annul this
Agreement without liability or, in its discretion to deduct from the contract price or
consideration, or otherwise recover,the full amount of such fee, commission,
percentage,brokerage fee, gift, or contingent fee.
14. Discrimination Prohibited. The Contractor,with regard to the work performed by it
under this Agreement,will not discriminate on the grounds of race, color,national
origin,religion,creed, age, gender, sexual orientation,material status, sex, or the
presence of any physical or sensory handicap in the selection and retention of employees
procurement orof materials or supplies.
15. No Assignment. The Contractor shall not sublet or assign any of the services covered by
this Agreement without the express written consent of the County. Assignment does not
include printing or other customary reimbursable expenses that may be provided in an
agreement.
16. Non-Waiver. Waiver by the County of any provision of this Agreement or any time
limitation provided for in this Agreement shall not constitute a waiver of any other
provision.
Professional Services Agreement/Kitsap Public Health District—2023/2024 Page 7 of 15
17. Termination.
a. The County reserves the right to terminate this Agreement at any time by giving
ten(10) days written notice to the Contractor.
b. In the event of the death of a member,partner, or officer of the Contractor, or
any of its supervisory personnel assigned to the project,the surviving members
of the Contractor hereby agree to complete the work under the terms of this
Agreement, if requested to do so by the County. This section shall not be a bar
to renegotiations of this Agreement between surviving members of the
Contractor and the County, if the County so chooses.
c. The County reserves the right to terminate this contract in whole or in part,with
10 days' notice,in the event that expected or actual funding from any funding
source is withdrawn, reduced, or limited in any way after the effective date of
this agreement. In the event of termination under this clause,the County shall be
liable for only payment for services rendered prior to the effective date of
termination.
18.Notices. All notices or other communications which any party desires or is required to
give shall be given in writing and shall be deemed to have been given if hand-delivered,
sent by facsimile,email, or mailed by depositing in the United States mail,prepaid to the
party at the address listed below or such other address as a party may designate in
writing from time to time.
Notices to the County shall be sent to the following address:
Jefferson County Public Health Department
ATT: Anna Mc Enery-DD/BH County Coordinator
615 Sheridan Street
Port Townsend, WA 98368
Notices to Contractor shall be sent to the following address:
Kitsap Public Health District
ATT: Siri Kushner, Assistant Director of Community Health
345 6th Street, Suite 300
Bremerton, WA 98337-1866
19. Integrated Agreement. This Agreement together with attachments or addenda represents
the entire and integrated Agreement between the County and the Contractor and
supersedes all prior negotiations, representations, or agreements written or oral. No
representation or promise not expressly contained in this Agreement has been made.
This Agreement supersedes all prior or simultaneous representations, discussions,
negotiations,and agreements,whether written or oral,by the County within the scope of
this Agreement. The Contractor ratifies and adopts all statements, representations,
warranties,covenants, and agreements contained in its proposal,and the supporting
material submitted by the Contractor, accepts this Agreement and agrees to all of the
terms and conditions of this Agreement.
Professional Services Agreement/Kitsap Public Health District—2023/2024 Page 8 of 15
20. Modification of this Agreement. This Agreement may be amended only by written
instrument signed by both County and Contractor.
21. Disputes. The Parties agree to use their best efforts to prevent and resolve disputes
before they escalate into claims or legal actions. Any disputed issue not resolved
pursuant to the terms of this Agreement shall be submitted in writing within 10 days to
the County Risk Manager, whose decision in the matter shall be final,but shall be
subject to judicial review. If either party deem it necessary to institute legal action or
proceeding to enforce any right or obligation under this Agreement, each party in such
action shall bear the cost of its own attorney's fees and court costs. Any legal action
shall be initiated in the Superior Court of the State of Washington for Jefferson County.
The parties agree that all questions shall be resolved by application of Washington law
and that the parties have the right of appeal from such decisions of the Superior Court in
accordance with the laws of the State of Washington.
The Contractor hereby consents to the personal jurisdiction of the Superior Court of the
State of Washington for Jefferson County.
22. Section Headings. The headings of the sections of this Agreement are for convenience
of reference only and are not intended to restrict, affect,or be of any weight in the
interpretation or construction of the provisions of the sections or this Agreement.
23. l.imits of Any Waiver of Default. No consent by either party to, or waiver of, a breach
by either party,whether express or implied, shall constitute a consent to,waiver of, or
excuse of any other, different, or subsequent breach by either party.
24. No Oral Waiver. No term or provision of this Agreement will be considered waived by
eitherparty, and no breach excused byeitherparty, unless such waiver or consent is in
writing signed on behalf of the party against whom the waiver is asserted. Failure of a
party to declare any breach or default immediately upon the occurrence thereof, or delay
in taking any action in connection with, shall not waive such breach or default.
25. Severability. Provided it does not result in a material change in the terms of this
Agreement, if any provision of this Agreement or the application of this Agreement to
any person or circumstance shall be invalid, illegal, or unenforceable to any extent,the
remainder of this Agreement and the application this Agreement shall not be affected
and shall be enforceable to the fullest extent permitted by law.
26. Binding on Successors. Heirs and Assigns. This Agreement shall be binding upon and
inure to the benefit of the parties' successors in interest,heirs, and assigns.
27.No Assignment. The Contractor shall not sell, assign,or transfer any of rights obtained
by this Agreement without the express written consent of the County.
28. No Third-party Beneficiaries. The parties do not intend, and nothing in this Agreement
shall be construed to mean,that any provision in this Agreement is for the benefit of any
person or entity who is not a party.
29. Signature in Counterparts. The parties agree that separate copies of this Agreement may
be signed by each of the parties and this Agreement shall have the same force and effect
as if all the parties had signed the original.
Professional Services Agreement/Kitsap Public Health District—2023/2024 Page 9 of 15
30. Facsimile and Electronic Signatures. The parties agree that facsimile and electronic
signatures shall have the same force and effect as original signatures.
31. Arms-Length Negotiations. The parties agree that this Agreement has been negotiated
at arms-length, with the assistance and advice of competent,independent legal counsel.
32. Public Records Act. Notwithstanding the provisions of this Agreement to the contrary,
to the extent any record, including any electronic, audio, paper or other media, is
required to be kept or indexed as a public record in accordance with the Washington
Public Records Act, Chapter 42.56 RCW, as may hereafter be amended,the Contractor
agrees to maintain all records constituting public records and to produce or assist the
County in producing such records,within the time frames and parameters set forth in
state law. The Contractor further agrees that upon receipt of any written public record
request, Contractor shall,within two business days,notify the County by providing a
copy of the request per the notice provisions of this Agreement.
33. Confidentiality. With respect to all information relating to County that is confidential
and clearly so designated, as required by the Health Insurance Portability and
Accountability Act(HIPAA) and any other applicable privacy laws, the Contractor
agrees to keep such information confidential. The Contractor shall not disclose,
transfer, or sell any such information to any party, except as provided by law or, in the
case of personal information, with the prior written consent of the person to whom the
personal information pertains. The Contractor shall maintain the confidentiality of all
personal information and other information gained by reason of this Agreement, and
shall return or certify the destruction of such information if requested in writing by
Jefferson County. This Agreement, once executed, will be a"public record"subject to
production to a third party if same is requested pursuant to- the Washington Public
Records Act, Chapter 42.56 RCW,as may hereafter be amended.
34. Criminal History/Background Check. Each of the Contractor's employees, the
employees of any of the Contractor's approved subcontractor, or volunteers used by the
Contractor shall submit to a Washington State Patrol fingerprint identity and criminal
history check before they are authorized to perform services for the Project. The County
agrees to bear all reasonable costs incurred in the performance of this fingerprint identity
and criminal history check. Contractors who may or will have regular access or limited
access to any juveniles shall also:
a. Require that each of the Contractor's employees,the employees of any of the
Contractor's approved subcontractor, or volunteers used by the Contractor
undergo not less often than once every three(3) years another Jefferson County
approved criminal history and background check;
b. Ensure all employees, subcontractors, or volunteers are knowledgeable about the
requirements of RCW 13.40.570 and of the new crimes included in RCW 9A.44,
Sexual Offense;
c. Sign the Contractor Requirements for Responding to Situation of Sexual
Misconduct Form, and shall submit to Jefferson County with signed Agreement.
Professional Services Agreement/Kitsap Public Health District—2023/2024 Page 10 of 15
34'
DATED this 'day of -•/ 2023.
(SIGNATURES FOLLOW ON THE NEXT PAGE)
Professional Services Agreement/Kitsap Public Health District—2023/2024 Page 11 of 15
KPHD 2323
SIGNATURE PAGE
AEFFERSON COUNTY WASHINGTON
BOAR Or COUNTY COMMISSIONERS
Kitsap Public Health District
Name of Contractor Greg Brotherton,Chair
fl
Keith Grellner
Contractor Representative(Please print) Kate Dean,Member
A- fi41.04,42, Approved Telephonically
(Signature) Heidi Eisenhour,Member
Administrator
Title
Mar 9,2023
Date
Attest:
u i
Ili Carolyn'Gallaway, . " Date
Clerk of the Board
Approved as to Form Only:
February 2, 2023
Philip C.Hunsucker, Date
Chief Civil Deputy Prosecuting Attorney
Professional Services Agreement/Kitsap Public Health District—2023/2024 Page 12 of 15
EXHIBIT A
SCOPE OF WORK
Kitsap Public Health District
RESPONSIBILITIES:
The County, as administrator of the 1/10th of 1% Sales and Use Tax Funds, and Kitsap Public
Health District agree that Kitsap Public Health District will provide services to individuals as
described in this Contract, including EXHIBIT A: Scope of Work: and EXHIBIT B: Fee
Schedule attached hereto and incorporated herein.
Kitsap Public Health District, as a contracted provider,agrees to:
• Kitsap Public Health District, (KPHD) and Jefferson County Public Health, (JCPH)
will prioritize the following work by mutually agreeing upon the scope, data periods,
number of meetings and format of deliverables for each work item listed below.
• Monitor the community impact of Mental Health and Substance Abuse issues,needs,
demographics and risks for Jefferson County. (JCPH subcontracts with KPHD to
compile the data necessary for policy decisions.)
• Provide quarterly and annual service evaluations for all Behavioral Health
Subcontractors/Vendors;receiving funds through the 1/10th of 1% Sales Tax Fund.
(KPHD concurrently compiles 1/10th of 1% data for three Counties; Kitsap, Jefferson
and Clallam.)
• Collaborate with Subcontractors/Vendors to develop and continue to refine
evaluation plans for quarterly and annual reports.
• Prepare and present a yearly Data Report to the Behavioral Health Advisory
Committee.
• Develop and maintain an online 1/10th of 1%Data Dashboard for
Subcontractors/Vendors to share their program metrics; with the County,the
Behavioral Health Advisory Committee and the Jefferson County community.
• Prepare a yearly School-based Health Center Annual Report with data.
• Develop and maintain a database for the School-based Health Centers.
Professional Services Agreement/Kitsap Public Health District—2023/2024 Page 13 of 15
EXHIBIT B
BUDGET-2023
Kitsap Public Health District
Kitsap Public Health District Assessment
and Epidemiology Program
Jefferson County 1/10th of 1% KPHD Staff 2023 hourly rate estimate:
Monitoring and Evaluation
Scope of Work/2023 Epidemiologist I(evaluator) $85
Program Manager(supervisor) $111
IT(database developer) $196 7
Clerical Staff $63
Total
Activity Timeline/description Duration/Frequency hours Who Cost
January-December:
Review,prep,and
Technical assistance(TA) revise metrics at 2.5 hours x project 37.5 Epidemiologist I $3,188
to projects for M&E evaluation meetings
development and —
refinement January-December:
TA to projects and 2.5 hours x project 37.5 Epidemiologist $3,188
data management
Quarterly report reviews January-December 12 projects x 5 hours 75 Epidemiologist $6,375
and Annual Report each
School-Based Health
Center Annual Report and January-December 90 hours 90 Epidemiologist $7,650
database management
Set-up measures and
manage electronic January-December 1.5 hours x project 22.5 Clerical $1,418
reporting platform
Ongoing management of
electronic reporting web January-December 24 hours split OK 8 IT $768
platform and the addition
of new features
Maintain 1/10th of 1% January-December 2 hours x project 30 Epidemiologist $2,550
Program Dashboard
Advisory Board Meetings January-December 6 meetings x 2 hours 12 Epidemiologist $1,020
Program
Support/input/supervision ongoing 1-hour x month 12 Manager $1,332
Evaluation Subtotal: 15,102
One-Tenth On-line Subtotal: 12,386
Grand Total: $27,488
Professional Services Agreement/Kitsap Public Health District—2023/2024 Page 14 of 15
EXHIBIT B
BUDGET-2024
Kitsap Public Health District
Kitsap Public Health District Assessment
and Epidemiology Program
Jefferson County 1/10th of 1% KPHD Staff 2023 hourly rate estimate:
Monitoring and Evaluation
Scope of Work/2024 Epidemiologist I(evaluator) $85
Program Manager(supervisor) $111
IT(database developer) $196
Clerical Staff $63
Total
Activity Timeline/description Duration/Frequency hours Who Cost
January-December:
Review, prep,and
(TA)
revise metrics Technical assistanceI2.5 hours x project 37.5 Epidemiologist $3,188
at
to projects for M&E evaluation meetings
development and
refinement January-December:
TA to projects and 2.5 hours x project 37.5 Epidemiologist $3,188
data management
Quarterly report review January-December 12 projects x 5 hours 75 Epidemiologist $6,375
and Annual Report each
School-Based Health
Center Annual Report and January-December 90 hours 90 Epidemiologist $7,650
database management
Set-up measures and
manage electronic January-December 1.5 hours x project 22.5 Clerical $1,418
reporting platform
Ongoing management of
electronic reporting web January-December 24 hours split CJK 8 IT $768
platform and the addition
of new features
Maintain 1/10th of 1% January-December 2 hours x project 30 Epidemiologist $2,550
Program Dashboard
Advisory Board Meetings January-December 6 meetings x 2 hours 12 Epidemiologist $1,020
Support/input/supervision ongoing 1-hour x month 12 Program $1,332
Manager _
Evaluation Subtotal: 15,102
One-Tenth On-line Subtotal: 12,386
Grand Total: $27,488
Professional Services Agreement/Kitsap Public Health District—2023/2024 Page 15 of 15
615 Sheridan Street
Port Townsend, WA 98368
°genehson www.JeffersonCountyPublicHealth.org
County Consent Agenda
Public Health
JEFFERSON COUNTY
BOARD OF COUNTY COMMISSIONERS
AGENDA REQUEST
TO: Board of County Commissioners
Mark McCauley, County Administrator
FROM: Apple Martine, Public Health Director
Denise Banker, Community Health Manager
DATE: January 2, 2024
SUBJECT: MOTION to Terminate Agreement — Professional Services Agreement —
Kitsap Public Health District; January 1, 2023 — December 31, 2024
•
STATEMENT OF ISSUE:
Effective December 31, 2023, Jefferson County Public Health, Community Health Division (JCPH), requests the
Board to terminate the Professional Services Agreement with the Kitsap Public Health District (KPHD)to
provide quarterly and annual service evaluations for Behavioral Health Subcontractors/Vendors; January 1,
2023 — December 31, 2024.
ANALYSIS/STRATEGIC GOALS/PRO'S and CON'S:
The purpose of this agreement (AD-23-006) was to enlist KPHD to monitor the community impact of Mental
Health and Substance Abuse issues, needs, demographics, and risks for Jefferson County.
This contract will be replaced by a new Professional Services Agreement (AD-24-001) in which KPHD will assist
transition of the data compilation and evaluation responsibilities to JCPH.
Contract AD-23-006 allows for termination before its expiration date with 10 days written notice, due to
changes in contractual obligations. KPHD is aware of and agrees with termination (see attached
memorandum).
FISCAL IMPACT/COST BENEFIT ANALYSIS:
Contract AD-23-006 allowed for funding of $27,488.00 in calendar year 2024. New contract AD-24-001 allows
for funding of $6,930.00 for the period January 1, 2024 — June 30, 2024.
This is County Sales Tax revenue, which is deposited into the 131 Fund; (1/10 of 1% Sales Tax Fund).
Community Health Environmental Public Health
Developmental Disabilities 360-385-9444
360-385-9400 (f) 360-379-4487
360-385-9401 (f) Always working for a safer and healthier community
RECOMMENDATION:
JCPH requests that the Board to terminate the Professional Services Agreement with the KPHD to provide
quarterly and annual service evaluations for Behavioral Health Subcontractors/Vendors; January 1, 2023 —
December 31, 2024.
REVIEWED BY:
7Z111/-6., 7 /i?' 2-3
Mark McCauley, County Administrator Date
Community Health Environmental Public Health
Developmental Disabilities 360-385-9444
360-385-9400 (f)360-379-4487
360-385-9401 (f) Always working for a safer and healthier community