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Home My WebLink AboutHearing re Public Health Emergency Budget Regular Agenda JEFFERSON COUNTY BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST TO: Board of County Commissioners FROM: Adiel McKnight, Executive Assistant DATE: January 8,2024 SUBJECT: RESOLUTION NO. re: HEARING re: Emergency Supplemental 2023 Budget Appropriation/Extension for Personnel Benefits, Insurance, Professional Services —Fund 127 STATEMENT OF ISSUE: The Public Health has requested an emergency appropriation/extension to their 2023 Public Health— Fund 127- budget. Per RCW 36.40.140 (language attached)the BOCC must hold a public hearing regarding the proposed budget changes. ANALYSIS: These budget changes are to provide for Personnel Benefits, insurance, and professional services beyond what was originally planned for in 2023. The Hearing Notice will be published in the Port Townsend Leader on December 27, 2023 and January 3, 2024. FISCAL IMPACT: Request: $449,661 revenue and $640,000 expenditure, difference to come from fund 127 (see attached Department request). RECOMMENDATION: Approve resolution to publish a notice for the hearing set for January 8, 2024 at 10:15 a.m. in the Commissioners Chambers. REVIEWED BY: Mark McCaul ounty Administrator Dat RCW 36.40.140 Emergencies subject to hearing. When a public emergency, other than such as are specifically described in RCW 36.40.180, and which could not reasonably have been foreseen at the time of making the budget, requires the expenditure of money not provided for in the budget, the board of county commissioners by majority vote of the commissioners at any meeting the time and place of which all the commissioners have had reasonable notice,shall adopt and enter upon its minutes a resolution stating the facts constituting the emergency and the estimated amount of money required to meet it,and shall publish the same,together with a notice that a public hearing thereon will be held at the time and place designated therein, which shall not be less than one week after the date of publication, at which any taxpayer may appear and be heard for or against the expenditure of money for the alleged emergency. The resolution and notice shall be published once in the official county newspaper,or if there is none, in a legal newspaper in the county. Upon the conclusion of the hearing, if the board of county commissioners approves it, an order shall be made and entered upon its official minutes by a majority vote of all the members of the board setting forth the facts constituting the emergency, together with the amount of expenditure authorized, which order, so entered, shall be lawful authorization to expend said amount for such purpose unless a review is applied for within five days thereafter. [ 1969 ex.s. c 185 S 3; 1963 c 4 S 36.40.140. Prior: 1925 ex.s. c 143 S 2, part; 1923 c 164 S 6,part; RRS S 3997-6,part.] STATE OF WASHINGTON Jefferson County ORDER: EMERGENCY 2023 SUPPLEMENTAL } BUDGET APPROPRIATION FOR FUND 127- } RESOLUTION NO. PERSONNEL BENEFIS,INSURANCE, } PROFESSIONAL SERVICES } WHEREAS,the Jefferson County Board of Commissioners did on the 22nd day of December, 2023 declare that an emergency existed for the listed expense which is funded by additional sources which were not anticipated at the time of preparing said budgets;and such sources include unanticipated revenue received from fees,or grants from the State and Federal government,or proceeds from the sale of bonds,or budgeted but unexpended monies from the prior budget year;or from fund balance;and WHEREAS, the Jefferson County Board of Commissioners did on the 22nd day of December, 2023, set a hearing on said emergency for the 8 h day of January 2024,at the hour of 10:15 a.m. in the County Commissioners' Chamber, Courthouse, Port Townsend, Washington; and WHEREAS, Jefferson County has published notice of this hearing as provided in RCW 36.40.140 on December 27,2023 and January 3,2024 in the official newspaper of Jefferson County;and, WHEREAS,this being the time and place set forth for said hearing and no objection or objection interposed. NOW, THEREFORE,IT IS HEREBY ORDERED,by the Board of County Commissioners, that due to there being sufficient monies available in the General Fund,that the County Auditor is hereby directed to extend the budget of the following fund by the amount listed and per the attached request: • C Revenue Expense Fund Fund Name Description One-time Ongoing One-time Ongoing 127 Public Health Gra nts 391,069 Licenses, Fees, Public Works 58,592 Personnel Benefits 427,962 Insurance 141,668 Professional Services 70,370 Total 449,661 - 640,000 Net Impact 190,339 APPROVED this 8 h day of January,2024. SEAL: JEFFERSON COUNTY BOARD OF COMMISSIONERS Kate Dean, Chair ATTEST: Greg Brotherton,Member Carolyn Gallaway,CMC, Clerk of the Board Heidi Eisenhour, Member Reset Request for Budget Appropriation/Extension and Amendment Department/Fund Name: Public Health/127(Page 1 of 5) Budget Year: 2023 Quarter: EMRG Revenue: A revenue source(i.e.grant,new fee)has been received which was not approved in the annual budget. Therefore, I request an appropriation and budget extension in the amount reflected below: One-time On-going Fund# Org# Revenue Obj# Description Current Budget Appropriation Appropriation Amended Budget 127 12733402 334074 Chimacum Creek Confluence $0.00 $20,068.00 $20,068.00 127 12733403 334078 Toxics Cleanup $0.00 $20,000.00 $20.000.00 127 12733409 334086 Rural Health Equity $0.001 $25,172.001 1 $25,172.00 127 12733390 333911 Building Workforce-COVID $0.00 $33,437.00 $33,437.00 TOTAL REVENUE: $0.001 $98,677.001 $0.001 $98,677.00 FROM: If the revenue source is being transferred from another county fund,identify the information for the fund providing the revenue. Fund# Org# Expenditure ObJ# Description $0.00 Expenditure: After a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses for this year. Therefore, I request an appropriation and budget extension in the amount reflected below: OTHER FUNDS(Non General Fund): Is there enough Fund Balance to cover this additional expenditure? zYes F1No One-time On-going Fund# Org# Expenditure ON# Description Current Budget Appropriation Appropriation Amended Budget 127 12756200 200000 Benefits $ 182.361.00 $82,564.00 $264,925.00 127 12756210 200000 Benefits $191,201.00 $119,775.00 $310,976.00 127 12756220 200000 Benefits $239,899.00 $215,289.00 $455,188.00 127 12756800 200000 Benefits $ 15,052.00 $ 10,334.00 $25,386.00 127 12756200 460000 General Liability Insurance $78,000.00 $141,668.00 $219,668.00 127 12756210 410000 EH Misc Prof Svc $ 10,500.00 $70,370.00 $80,870.00 TOTAL EXPENDITURE: $717,013.00 $640,000.00 $0.00 $1,357,013.00 TO: If the expenditure is providing a revenue source to another county fund, identify the receiving fund information. Fund#] Org# Revenue Ob # Description 12733402 $0.00 Reason for budget appropriation: An emergency appropriation is needed for Public Health in the amounts shown above. (Page 1 of 5) Submitted by(Elected Official/Department Head): Date: _� Reset Request for Budget Appropriation/Extension and Amendment Department/Fund Name: Public Health/121(Page 2 of 5) Budget Year: 2023 Quarter: EMRG Revenue: A revenue source (i.e.grant, new fee) has been received which was not approved in the annual budget. Therefore, I request an appropriation and budget extension in the amount reflected below: One-time On-going Fund# Org# Revenue Obj# Description Current Budget Appropriation Appropriation Amended Budget 127 12733310 333110 WIC Nutrition S 85,556.00 $35,125.00 S 120,681.00 127 12733321 333203 LHJ COIVD-19 GAP Supplemental $0.00 $32.045.00 $32,045.00 127 12733390 333018 COVID Cares $0.001 $30,405.001 1 $30,405.00 127 12733403 334026 Solid Waste Grant-Edu $51,216.00 $19,738.00 $70,954.00 TOTAL REVENUE: $136,772.00 1 $ 117,313.001 $0.00 $254,085.00 FROM: If the revenue source is being transferred from another county fund, identify the information for the fund providing the revenue. Fund# Org# Expenditure Obj# Description $0.00 Expenditure:After a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses for this year. Therefore, I request an appropriation and budget extension in the amount reflected below: OTHER FUNDS(Non General Fund): Is there enough Fund Balance to cover this additional expenditure? Yes 7No One-time On-going Fund# Org# Expenditure Obj# Description Current Budget Appropriation Appropriation Amended Budget $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 TOTAL EXPENDITURE: S 0.00 $0.001 $0.00 $0.00 TO: If the expenditure is providing a revenue source to another county fund, identify the receiving fund information. Fund# Org# Revenue Obj# Description 12733310 $0.00 Reason for budget appropriation: An emergency appropriation is needed for Public Health in the amounts shown above. (Page 2 of 5) Submitted by(Elected Official/Department Head): Date: Z Reset Request for Budget Appropriation/Extension and Amendment Department/Fund Name: Public Health/127(Page 3 of 5) Budget Year: 2023 Quarter: EMRG Revenue: A revenue source (i.e.grant, new fee) has been received which was not approved in the annual budget. Therefore, I request an appropriation and budget extension in the amount reflected below: One-time On-going Fund# Org# Revenue Obj# Description Current Budget Appropriation Appropriation Amended Budget 127 12733393 333146 DBHR-SABG $6,931.00 $23,260.00 $30,191.00 127 12733404 334079 School Based Health Centers $79,773.00 $30,026.00 $ 109,799.00 127 12733406 334015 NFP Activities $344,147.00 $49,086.00 $393,233.00 127 12733404 334063 Infectious Disease Prevention $3,176.00 $ 10,707.00 1 1 $13,883.00 TOTAL REVENUE: $434,027.00 $ 113,079.001 $0.00 $547,106.00 FROM: If the revenue source is being transferred from another county fund, identify the information for the fund providing the revenue. Fund# Org# Expenditure Obj# Description $0.00 Expenditure: After a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses for this year. Therefore, I request an appropriation and budget extension in the amount reflected below: OTHER FUNDS (Non General Fund): Is there enough Fund Balance to cover this additional expenditure? Yes 1-1 No One-time On-going Fund# Org# Expenditure Obj# Description Current Budget Appropriation Appropriation Amended Budget $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 TOTAL EXPENDITURE: $0.00 $0.00 $0.00 $0.00 TO: If the expenditure is providing a revenue source to another county fund, identify the receiving fund information. Fund# Org# Revenue Obj# Description 12733393 $0.00 Reason for budget appropriation: An emergency appropriation is needed for Public Health in the amounts shown above. (Page 3 of 5) Submitted by(Elected Official/Department Head): Date: a- 5 t I Reset Request for Budget Appropriation/Extension and Amendment Department/Fund Name: Public Health/127(Page 4 of 5) Budget Year: 2023 Quarter: EMRG Revenue: A revenue source(i.e.grant,new fee)has been received which was not approved in the annual budget. Therefore,I request an appropriation and budget extension in the amount reflected below: One-time On-going Fund# Org# Revenue Obj# Description Current Budget Appropriation Appropriation Amended Budget 127 12732120 321000 EH Licenses&Permits $288,857.00 $7,725.00 $296,582.00 127 12732290 322215 PH Technology Fee $41,330.00 $13,070.00 $54,400.00 127 PH-LV Payout $0.001 $17,031.001 1 $17,031.00 127 1 12734511 1 345112 1 Public Works $1,862.00 $20,766.00 1 1 $22,628.00 TOTAL REVENUE: $332.049.001 $58,592.001 $0.00 $390.641.00 FROM: If the revenue source is being transferred from another county fund,identify the information for the fund providing the revenue. Fund# Org# Expenditure Obj# Description $0.00 Expenditure:After a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses for this year. Therefore,I request an appropriation and budget extension in the amount reflected below: OTHER FUNDS(Non General Fund): Is there enough Fund Balance to cover this additional expenditure? Yes F]No One-time On-going Fund# Org# Expenditure Obj# Description Current Budget Appropriation Appropriation Amended Budget $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 TOTAL EXPENDITURE:1 $0.001 $0.001 $0.001 $0.00 TO: If the expenditure is providing a revenue source to another county fund,identify the receiving fund information. Fund# Org# Revenue ON# Description 12732120 1 $0.00 Reason for budget appropriation: An emergency appropriation is needed for Public Health in the amounts shown above. (Page 4 of 5) Submitted by(Elected Official/Department Head): Date: 1 Reset Request for Budget Appropriation/Extension and Amendment Department/Fund Name: Public Health/127(Page 5 of 5) Budget Year: 2023 Quarter: EMRG Revenue: A revenue source (i.e.grant, new fee) has been received which was not approved in the annual budget. Therefore, I request an appropriation and budget extension in the amount reflected below: One-time On-going Fund If Org# Revenue Obj# Description Current Budget Appropriation Appropriation Amended Budget 127 FPHS-Strengthening Finance Capacity $0.00 $62,000 00 $62,000.00 $0.00 $0.00 $0.00 TOTAL REVENUE: $0.00 $62,000.00 $0.00 $62,000.00 FROM: If the revenue source is being transferred from another county fund,identify the information for the fund providing the revenue. Fund# Org# Expenditure Obj# Description $0.00 Expenditure:After a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses for this year. Therefore, I request an appropriation and budget extension in the amount reflected below: OTHER FUNDS (Non General Fund): Is there enough Fund Balance to cover this additional expenditure? ❑Yes 1:1No One-time On-going Fund If OB# Expenditure Ob'# Description Current Budget Appropriation Appropriation Amended Budget $000 $0.00 $0.00 $0.00 $0.00 $0.00 TOTAL EXPENDITURE: $0.00 1 $0.00 $0.00 $0.00 TO: If the expenditure is providing a revenue source to another county fund, identify the receiving fund information. Fund# Org# Revenue Obi# Description $0.00 j I Reason for budget appropriation: An emergency appropriation is needed for Public Health in the amount shown above. (Page 5 of 5) Submitted by(Elected Official/Department Head): �/ - Date: 124 90