HomeMy WebLinkAboutMOU Juvenile and Family Court JEFFERSON COUNTY
BOARD OF COUNTY COMMISSIONERS
AGENDA REQUEST
TO: Board of Commissioners
Mark Mc Cauley, County Administrator
FROM: Shannon Burns, Director
Juvenile and Family Court Services
DATE: JWAU6;.V'%1 Z?_,2o24
RE: Agenda Item: Amendment#1, to the Memorandum of
Understanding; for the Truancy Reform Project; funding is from
the 1/1011 of 1% (Fund 131), Behavioral Health Sales Tax;
January 1,2024 through December 31,2024
STATEMENT OF ISSUE:
Jefferson County Juvenile and Family Services; is requesting Board approval of Amendment
#1 to the Memorandum of Understanding, (MOU); for the Truancy Reform Project;
January 1, 2024 through December 31, 2024.
The budget of$10,000 during 2024, will address the following changes; all funding will be
allocated to Individual Counseling with a Family Component; instead of a split between
Individual Counseling and Family Functional Therapy(FFT). This change is necessary due to
FFT not being available, as the only trained therapist has moved out of State.
ANALYSIS:
Amendment#1 to the MOU for Truancy Reform Project, will allow funding to be spent on
Individual Counseling with a Family Component; this will allow much needed mental health
services to be provided to the Truancy, At-Risk Youth, and CHINS program. Without this
Amendment, services to this population will not be provided. Although FFT is unavailable,
Individual Counseling with a Family Component is the next equivalent service that is readily
available.
FISCAL IMPACT:
This is County sales tax revenue, which is deposited into the 131 Fund; (1/10 of 1% Fund).
The BoCC allocates it, with input from the Behavioral Health Advisory Committee.
This funding is subject to availability; if the County sales tax revenue decreases, Amendment
#1 to the Memorandum of Understanding, may be renegotiated.
The services and funding for this agreement; was initially recommended to the BoCC by the
Behavioral Health Advisory Committee.
RECOMMENDATION:
Jefferson County Juvenile and Family Services; is requesting Board approval of Amendment
#1 to the Memorandum of Understanding; for the Truancy Reform Project; to provide
Individual Counseling with a Family Component; from January 1, 2024 through December 31,
2024.
REVIEWED BY:
l
Mark McCaule , ounty Administrator Date
CONTRACT REVIEW FORM Clear Form
(INSTRUCTIONS ARE ON THE NEXT PAGE)
CONTRACT WITH: Jefferson County Contract No: 2-2024
Contract For: Amendment#1 MOU;Truancy Reform Project;Fund 131 Term: January 1,2024-December 31, 2024
COUNTY DEPARTMENT: Jefferson County Juvenile and Family Services
Contact Person: Shannon Bums
Contact Phone: (360)385-9190
Contact email: sbums@co.jefferson.wa.us
AMOUNT: $10,000 PROCESS: Exempt from Bid Process
Revenue: 10,000 Cooperative Purchase
Expenditure: 1o,000 Competitive Sealed Bid
Matching Funds Required: Small Works Roster
Sources(s)of Matching Funds Vendor List Bid
Fund# RFP or RFQ
Munis Org/Obj Other:
APPROVAL STEPS:
STEP 1: DEPARTMENT CERTIFIES COMPLIANCE W 4 H JCC;3.55.080 AND CHAPTER 42.23 RCW.
—r--
CERTIFIED: ■ N/A: t
Signature Date 1
STEP 2: DEPARTMENT CERTIFIES THE PERSON PROPOSED FOR CONTRACTING WITH THE
COUNTY (CONTRACTOR) HAS NOT(BUN DEBARRED BY ANY FEDERAL, STATE, OR LOCAL
AGENCY. (,
CERTIFIED: Fm� N/A: i ) `` ' ( C .� G� V
Signature �— Datet
STEP 3: RISK MANAGEMENT REVIEW(will be added electronically through Laserfiche):
Electronically approved by Risk Management on 1/8/2024.
STEP 4: PROSECUTING ATTORNEY REVIEW(will be added electronically through Laserfiche):
Electronically approved as to form by PAO on 1/11/2024.
Contract Amendment - corrections requested by PAO were made. Thanks.
STEP 5: DEPARTMENT MAKES REVISIONS & RESUBMITS TO RISK MANAGEMENT AND
PROSECUTING ATTORNEY(IF REQUIRED).
STEP 6: CONTRACTOR SIGNS
STEP 7: SUBMIT TO BOCC FOR APPROVAL
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MEMORANDUM OF UNDERSTANDING AMENDMENT #1
Between
Jefferson County
And
Juvenile and Family Court
WHEREAS,this Memorandum of Understanding (MOU) is between Jefferson County Juvenile
Court (Court) and the Jefferson County Board of County Commissioners (County) which
administers the 1/10`h of 1%Behavioral Health Sales Tax; (Fund 131); through Jefferson County
Public Health; and
WHEREAS,this Memorandum of Understanding describes the mutually-agreed conditions under
which 1/10'h of 1% Behavioral Health Sales Tax; (Fund 131); is being allocated to Jefferson
County Juvenile Court for the Truancy Reform Project for youth with behavioral or emotional
problems affected by substance abuse, chemical dependency and mental health issues; and
WHEREAS,the Jefferson County Behavioral Health Advisory Committee voted to recommend
the 1/10`h of 1% Behavioral Health Sales Tax; (Fund 131); be allocated for Functional Family
Therapy Services in 2023-2024 as follows; January 1, 2023 —December 31, 2024; $20,000.00;
($10,000.00 in 2023 and $10,000.00 in 2024); $20,000.00 for Truancy Reform Project in Jefferson
County Juvenile Court; and
WHEREAS,the Board of County Commissioners approved a 2023-2024 County Budget that
allocates funding from the 1/101h of 1% Behavioral Health Sales Tax; (Fund 131); the consistent
with the Jefferson County Behavioral Health Advisory Committee's recommendations; and
WHEREAS,the Juvenile Court will administer the contracts and expenditures to provide the
Functional Family Therapy Services pursuant to this MOU from January 1, 2023 to December 31,
2024; and
WHEREAS, Work performed between January 1, 2023 and the execution of this Agreement that
is consistent with the provisions of this Agreement is hereby ratified; and
WHEREAS,all funds from the 1/101h of 1% Behavioral Health Sales Tax; (Fund 131); may only
be used for their intended purpose within that budget year, and any unexpended funds remaining at
the end of a budget year must be retained in the 1/10`h of 1% Behavioral Health Sales Tax; (Fund
131); fund balance, to be available for allocation for eligible services in future years; and
WHEREAS,Juvenile Court agrees to regularly report deliverables and metrics to Jefferson
County through the Jefferson County Public Health as specified under this MOU as a condition of
receiving, 1/101h of 1% Behavioral Health Sales Tax; (Fund 131); and to facilitate overall
management of the Fund;
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WHEREAS, the parties desire to amend the terms of that agreement.
IT IS AGREED BETWEEN BOTH PARTIES AS NAMED HEREIN AS FOLLOWS:
The term of the above referenced agreement ends December 31, 2024
1. Jefferson County Juvenile and Family Court Services for services rendered, during the term
of January 1, 2023 through December 31, 2024.
2. Subcontractor's Scope of Work and Budget#3 in original MOU (attached), will address the
following changes in 2024: Juvenile Services is removing the service of Family Functional
Therapy and the allotted funds of$7,500; will be reallocated to Individual Counseling with
a Family Component at$120 an hours not to exceed $7,500 for the Truancy Reform
Project. This amendment is needed as Family Functional Therapy is no longer available
and there is no timeline as to when it will be available. Individual Counseling with a
family component is the next equivalent service readily available.
The budget and scope of work for Individual Counseling at $120 an hour not to exceed
$2,500 will be unchanged.
Individual Counseling with a Family 1/1/2024—
Component$12 not to exceed 12/31/2024
$7,500 $7,500.00
Individual Counseling
1/1/2024-
$120 an hour for 20 hours $2500.00
12/31/2024
Subtotal-2024 $10,000
3. Total compensation under this Agreement shall not exceed $10,000 without express written
amendment signed by both parties.
4. All other terms and conditions of the agreement will remain the same.
Dated this �Z day of U11)l"W*—, 202y
(SIGNATURES FOLLOW ON THE NEXT PAGE)
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SIGNATURE PAGE
JEFFERSON COUNTY WASHINGTON
BOARD OF COUNTY COMMISSIONERS
Shannon Burns, Director Kate Dean, Chair Date
Juvenile and Family Court
Date Greg Brotherton, Member Date
Heidi Eisenhour, Member Date
ATTEST:
By:
Carolyn Gallaway,Clerk of the Board
APPROVED AS TO FORM ONLY:
By:
Philip C. Hunsucker,Chief Civil Deputy Prosecuting Attorney
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MEMORANDUM OF UNDERSTANDING
Between
Jefferson County Juvenile Court
and
Jefferson County Board of County Commissioners as Administrator of
1/101h of 1% Behavioral Health Sales Tax Fund—2023-2024
WHEREAS,this Memorandum of Understanding(MOU)is between Jefferson County Juvenile
Court(Court)and the Jefferson County Board of County Commissioners(County)which administers
the 1/IWh of 1%Behavioral Health Sales Tax; (Fund 131);through Jefferson County Public Health;
and
WHEREAS,this Memorandum of Understanding describes the mutually-agreed conditions under
which 1/10'h of 1%Behavioral Health Sales Tax; (Fund 131); is being allocated to Jefferson County
Juvenile Court for the Truancy Reform Project for youth with behavioral or emotional problems
affected by substance abuse, chemical dependency and mental health issues; and
WHEREAS,the Jefferson County Behavioral Health Advisory Committee voted to recommend the
1/10t'of 1%Behavioral Health Sales Tax; (Fund 131); be allocated for Functional Family Therapy
Services in 2023-2024 as follows; January 1,2023 —December 31, 2024; $20,000.00; ($10,000.00 in
2023 and$10,000.00 in 2024); $20,000.00 for Truancy Reform Project in Jefferson County Juvenile
Court; and
WHEREAS,the Board of County Commissioners approved a 2023-2024 County Budget that
allocates funding from the 1/10t'of 1%Behavioral Health Sales Tax; (Fund 131);the consistent with
the Jefferson County Behavioral Health Advisory Committee's recommendations; and
WHEREAS,the Juvenile Court will administer the contracts and expenditures to provide the
Functional Family Therapy Services pursuant to this MOU from January 1, 2023 to December 31,
2024; and
WHEREAS, Work performed between January 1, 2023 and the execution of this Agreement that is
consistent with the provisions of this Agreement is hereby ratified; and
WHEREAS,all funds from the 1/10t'of 1%Behavioral Health Sales Tax; (Fund 131); may only be
used for their intended purpose within that budget year, and any unexpended funds remaining at the
end of a budget year must be retained in the 1/101h of 1%Behavioral Health Sales Tax; (Fund 131);
fund balance,to be available for allocation for eligible services in future years; and
WHEREAS,Juvenile Court agrees to regularly report deliverables and metrics to Jefferson County
through the Jefferson County Public Health as specified under this MOU as a condition of receiving,
1/10t'of 1%Behavioral Health Sales Tax; (Fund 131); and to facilitate overall management of the
Fund;
NOW, THEREFORE, it is mutually agreed that:
1. The County, as administrator of the 1/10th of 1%Behavioral Health Sales Tax; (Fund 131);
Jefferson County Juvenile Court mutually agrees for the Court to provide case management
services and other services to individuals enrolled in the Truancy Reform Project in Juvenile
Court, as described in this MOU,
Ew-22-061 1 of 11
including EXHIBIT A: Scope of Work: Functional Family Therapy-Truancy Reform
Project and EXHIBIT B: TRUANCY, At-Risk Family FFT Logic Model and Performance
Measures and EXHIBIT C: Jefferson County, 1/10t' of 1% Behavioral Health Sales Tax,
(Fund 131); Spreadsheet attached hereto and incorporated herein.
2. Funding from the 1/101h of 1%Behavioral Health Sales Tax; (Fund 131); to the Juvenile Court
for the services pursuant to this MOU shall be up to $10,000.00 in 2023 and up to $10,000.00 in
2024 as described in the following Budget Table; on page two; subject to modification pursuant
to Section 8 of this MOU.
3. Juvenile Court will use the 1/loth of 1% Behavioral Health Sales Tax; (Fund 131); for direct
services (e.g. Functional Family Therapy) for participants in the Truancy Reform Project; per the
following Budget Table;
Description Service Period Amount from Fund 131
Functional Family Therapy Cost per 1/1/2023—
Family: $2500.00 12/31/2023 $7,500.00
Projected # of Families Served: 3
Individual Counseling 1/l/2023- $2,500.00
$120 an hour for 20 hours 12/31/2023
Subtotal-2023 $10,000.00
Functional Family Therapy Cost per 1/1/2024—
Family: $2500.00 12/31/2024 $7,500.00
Projected # of Families Served: 3
Individual Counseling 1/1/2024- $2500.00
$120 an hour for 20 hours 12/31/2024
Subtotal-2024 $10,000.00
Total Funding for Juvenile Court for $20,000.00
2023- 2024
4. Funding approved pursuant to this MOU will be included in the 2023 and 2024 expenditure
appropriation budgets of Juvenile Court. In addition, a quarterly transfer from the 1/loth of 1%
Behavioral Health Sales Tax; (Fund 131); for a total equal to the amount expended during the
YTD period minus previous expenditure reimbursements from this award not to exceed the
authorized annual amounts in the Budget Table above, will be made to the Juvenile Court
revenue budget upon timely submittal of required reports. Funds provided pursuant to this MOU
will be tracked separately by the Court and may only be used for its intended purpose within that
budget year. At the end of each budget year, if documented actual authorized expenditures
pursuant to this MOU services related to/for the Truancy Reform Project are less than the
authorized budgeted amount, the difference will be transferred back to the 1/101h of 1%
Behavioral Health Sales Tax; (Fund 131); Juvenile Court will not exceed the amount provided by
the 1/1 Oth of 1% Behavioral Health Sales Tax; (Fund 131); without obtaining an appropriation.
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5. Funding provided by the 1/101h of 1% Behavioral Health Sales Tax; (Fund 131); will be used to
monitor participant compliance and as well as help participants improve psychiatric symptoms
and functioning, reduce substance use, reduce hospitalizations, increase housing stability, reduce
arrests, and improve quality of life. Funding will be used to assist participants with the above
areas. Funding listed in the table on page two are approximations for each line item and may be
shared between the descriptions, with budget updates given to Public Health.
6. Juvenile Court will use the 1/101h of 1% Behavioral Health Sales Tax; (Fund 131) Spreadsheet;
see EXHIBIT C -Jefferson County, l/loth of 1% Behavioral Health Sales Tax; (Fund 131);
Spreadsheet for actual paid monthly expenses that have incurred.
7. Provide monthly financial reports per EXHIBIT C -Jefferson County, 1/10th of 1%
Behavioral Health Sales Tax; (Fund 131); Spreadsheet for actual paid monthly expenses that
have incurred and email them quarterly to the Auditor's Chief Accountant and to Public Health.
8. Juvenile Court and any Contractors it may use to provide Case Management with the 1/loth of
1% Behavioral Health Sales Tax; (Fund 131); shall comply with the following:
ATTACHMENT A -Jefferson County 1/loth of 1% Behavioral Health Sales Tax Match
Policy.
a. The County reserves first right to use as match, the Chemical Dependency or Mental Health
Treatment Sales and Use Tax, (now known as the 1/101h of 1% Behavioral Health Sales Tax)
and the services funded by them for purposes of qualifying for additional funding and grants.
The County may allow the Contractor to use the 1/loth of 1% Behavioral Health Sales Tax
funds as match, at the County's sole discretion. Should the County decline to use the 1/101h
of 1% Behavioral Health Sales Tax funds as match for additional funding and/or grants,then
the County may authorize the Contractor to use such funds for match consistent with this
MOU; as required by ATTACHMENT A -Jefferson County 1/10th of 1% Behavioral
Health Sales Tax Funding Match Policy.
b. Where the Court or its Contractor proposes to use 1/loth of 1% Behavioral Health Sales Tax;
(Fund 131); funds for match,the Court or its Contractor shall be solely responsible for
compliance with all state and federal laws and regulations, including but not limited to DSHS,
CMS and DBHR funding rules, applicable to the use of 1/101h of 1%Behavioral Health Sales
Tax funds as match. The Court or its Contractor shall document it has met this responsibility
by submitting in writing to the Juvenile Court and County Administrator their match formula,
allocation plan and any other documentation required of them by ATTACHMENT A -
Jefferson County 1/loth of 1% Behavioral Health Sales Tax Funding Match Policy. The
County may withhold authorization to utilize the 1/101h of 1% Behavioral Health Sales Tax as
match. The Court's or its Contractor's failure to provide adequate documentation does not
relieve the Court or its Contractor of their responsibility to comply with all state and federal
laws and regulations related to match.
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9. This MOU may be amended by mutual written agreement of both parties. The basis for
amending this agreement includes,but is not limited to,an increase or decrease in sales tax
funding, or addition of required tasks not addressed in this agreement.
10. This MOU shall remain in effect from January 1, 2023 until December 31,2024, unless
terminated before then by either party with 30 days' prior written notice, except that the
requirements to provide financial and program reports and other documentation required
pursuant to EXHIBIT A,EXHIBIT B, EXHIBIT C and ATTACHMENT A shall remain in
effect until fulfilled. All work performed in 2023 and 2024 consistent with this MOU prior to its
adoption is hereby ratified.
DATED this �Y-4 day of 14 Yt,Va- 202Z.
Jefferson County Board of Commissioners Jefferson County Juvenile Court
.q z 3 I-T-zd z3
Chair Date Shannon Burns, Date
Juvenile Courts Administrator
Attest: Approved,as to Form Only:
Ca December 20, 2022
Carolyn Q laway, Clerk of the Board Philip Hunsucker, Chief Civil Deputy
Prosecuting Attorney
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