HomeMy WebLinkAboutWORKSHOP EnerGov JEFFERSON COUNTY
BOARD OF COUNTY COMMISSIONERS
WORKSHOP AGENDA REQUEST
TO: Board of County Commissioners
FROM: Mark McCauley, County Administrator
DATE: January 22, 2024
SUBJECT: Workshop: Implementation Status of Tyler's Enterprise Permit and Licensing (EPL)
Suite, Formerly Known as EnerGov
STATEMENT OF ISSUE: In July 2018,the County approved a contract for the Tyler EnerGov
permitting software suite. The departments of Public Health and Community Development, and to a lesser
extent Public Works, at that time were well positioned to implement the software. It was understood at the
outset that this would be a long and difficult transition. In hindsight the project was under-resourced from
the beginning, and would have benefited at the start from an IT Project Manager, a database expert, and on-
going IT support, which could have helped staff navigate some of the more critical decisions early in the
process as well as develop a risk mitigation plan, critical to any database transition. This was further
compounded by the untimely departure of key implementation staff members.
ANALYSIS: Major remedial actions have been taken to get the project back on track. These actions
include:
• Hiring Scott Carpenter, a very capable database expert
• Bringing on Cherie Moulin, a contracted project manager with impeccable credentials
• Staffing up the Department of Community Development after devastating losses in 2023
Today's workshop is designed to bring the Commissioners up to date on the status of the implementation
and what additional resources might be needed to complete the project.
FISCAL IMPACT: None at this time, however, additional funding may be needed in the future.
RECOMMENDATION: That the Board listen to a staff presentation and ask questions.
REVIEWED BY:
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Mark McCau County Administrate D e
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Reporting Letters & Notices ■ ■ ■ ■ ■
Reporting Permit Printing ■ ■ ■ ■ ■
Reporting Performance Metrics
Calendaring ■ ■ ■ ■ ■
Clock Stops / Time Stamps 11111 ■ 2 ■
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Mobile Functionality ■ ■
GIS Integration 2 2 2 2
Data Integrity 2 2 2 2 2
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Fee Processing & Collection 11111111
Reporting Letters & Notices III 2 2 2 2 2 2 2 ■ 1111
Reporting Permit Printing ® ■ ■ ■
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Calendaring 1111 ■ ®
Clock Stops ,/ Time Stamps ■ ■ ■ ■ ■ ■ ■ ■ ■ ■
HUB Dashboard 2 2 2 2 2 2 2
Mobile Functionality ■ ■ ■ ■ ■ ■
GIS Integration 2 2 2 2 2 2 2 2
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Readiness for CSS Portal 2 ■ III 2 2 2 2 2
Team Knowledge of EPL ■ ■ � ■ ■ ■ � ■ ■ ■
Team Utilization of EPL ■ ■ ■ � ■ ■ ■ ■